2014 DENR MANUAL OF APPROVALS-admin Matters PDF

Republic of the Philippines
Department of Environment and Natural Resources
Visayas Avenue, Diliman, Quezon City
Tel NOS.929-6626to 29; 929-6633to 35
929-7041 to 43; 929-6252; 929-1669
Website: http:llwww.denr.gov.phE-mail: web@denrgov.ph
129 MAR 2014
ADMINISTRATIVE ORDER
NO. 3014 - .-0 3
SUBJECT
MANUAL OF AUTHORITIES O N
RESOCJRCES
DEVELOPMENT
ADRllNlSTRATWE MATTERS
HUMAN
AND
In the interest of service and in line with the implementation of the I3BMapproved DENR Rationalization Plan pursuant to Executive Order 366, a Manual of
Authorities on Human Resources Development and Administrative Matters is hercby
prescribed.
The attached Manual shall enhance transparency/accountability and serve as
reference to expedte the processing/approval of documents pertaining to Human
Resources Development and Administrative Matters. It shall provide guidance to ofticials
and employees on the delegated authorities at the Central Ofice, Bureaus, Regional
Offices, PENROs and CENROs.
This Order shall take effect immediately and supersedelrevoke all orders and
issuances inconsistent herewith.
Secretary
Let's Go Green !!!

Manual of Authorities
on Human Resources Development and Administrative Matters
TABLE OF CONTENTS
ACRONYMS
HUMAN RESOURCES DEVELOPMENT AND ADMINISTRATIVE MAlTERS
Page
I. GENERAL PROVlSlONS
Purpose and Objective ......................................................................
1
Meaning of Approval........................................................................... 2
DelegatedAuthorrty............................................................................3
II. HUMAN RESOURCES DEVELOPMENT

A . Personnel Career Development
TraininglSeminar~WorkshoplCourses
....................................................
Local ...................................................................................
Foreign ................................................................................
Scholarship .....................................................................................
Permission to Study ..........................................................................
Permission to Practice Profession ..........................................................
B. Personnel Action
Appointment ...................................................................................
Designation ...................................................................................
ReassignmentI Recall .......................................................................
Detail I Secondment ........................ .................. ..................................
Resignation ........................................................................................
Retirement ...................
.
.
...........................................................
Payroll (SalarylOther Personnel Benefits) ..............................................
Salary Adjustment I Step Increment......................................................
Leave of Absence ( W i or W i o u t Pay) ...............................................
Other Forms of Leave .....................................................................
Terminal Leave ..............................................................................
Oftice Clearance .............................................................................
Travel ..........................................................................................
Overtime Service .........................
.
..............................................
Issuance of Special Order .................................................................

Mamual of Authorities
C. Personnel Discipline
Preventive Suspension I Formal Charge Sheet . . ..... . .. . ..... . ........ . .. . ..... . ..
Dropping from the Rolls . ... . ........ ...... ........
.... . ... .. ... . ........ . ... ..... ......
Dismissal . . ..... . ........ . . . . ..... . ... ..... . ..... .... ..... . . ....... . .. . ... ..... .. . . ...., .., , ,,.
35
36-37
38
A. Procurement of Goods, Works and Services
Procurement Planning ..... ..... ...............

... .. . . ..... . ........... . ..... ... , ..... . ..
Purchase Request (PR) .... ....... . ..... ... . ..... ..................... . ........ . ..... ... . .
Alternative Modes of Procurement .... . .............. ......... . ........ . ...... . . . ......
Purchase Order (PO) I Contract ........ ............... ........ . ........ . ........ . ..... . .
Bidding and Awards .. . ... ..... . ..... ... . ...... .. . ..... . . . . ...... .. . ... ...... ... .. .. . . . . ...
.
39
40
41
42
43
B. Goods, Works and Services Contract Management and

Implementation
Contract Implementation..... ..... . . . . ..... . ........ . ... ..... . ........ . .. ...... ... . ..... ...
44-47
C. Disposal of Property
Disposal of Property lhru different Modes of Disposal . . ........ . .......
tV.
OTHERS
Acceptance of Donations I Grants .... . .. . ..... . . ........ ..... . ...... ... ...... ......... .
Memorandum of Understanding I Agreement ..... ..... .... ...... ... ..... . . . . ..... . ..
V.
48
49
50
ANNEXES
Salient Features
List of Legal Bases
DENR Organizational Chart
Annex A
Annex %
Annex C

on Human Rmources Development and Administrative Matters
&--a
w
ACRONYMS
AA
Attached Agency
ABC
Approved Budget forthe Contract
ABD
Assistant Bureau Director
ABM
Agency Budget Matrix
ADA
Authority to Debit Account
AGDB
Authorized Government Depository Bank
A0
Administrative Officer
AOR
Area of Responsibility
APP
Annual Procurement Plan
ARD
Assistant Regional Director
ARD MS
Assistant Regional Director for Management Service
ARD TS
Assistant Regional Director for Technical Service
AS
Administrative Service
ASEC
Assistant Secretary
ASEC FA
Assistant Secretary for Finance and Administration
ASEC FASPs Assistant Secretary for Foreign Assisted and Special Projects
ASEC FO
Assistant Secretary for Field Operations
ASEC HRDlS Assistant Secretary for Human Resource Development and

Information Systems
ASEC LA
Assistant Secretary for Legal Affairs
ASEC PIA
Assistant Secretary for Planning and International Affairs
BAC
Bids and Awards Committee
BEDS
Budget Execution Documents
BD
Bureau Director

BIR
Bureau of Internal Revenue
BPMT
Bureau Performance Management Team
8Tr
Bureau of Treasury
BUREAU - L
Bureau - Line
BUREAU - S
Bureau - Staff
CAF
Certificate of Availability of Funds
CENRO
Community Environment and Natural Resources Office
CESB
Career Executive Service Board
CHED
Commission on Higher Education
CHIEF A 0
Chief Administrative Officer
CHIEF MSD
Chief Management Service Division (PENRO)
CHIEF PDiv.
Chief Personnel Division (CO)
CHIEF PMD
Chief Planning and Management Division
CHIEF PSMD Property and Supply Management Division

GO
Capital Outlay
COA
Commission on Audit
cocs
Compensatory Overtime Credits
COS
Chief of Staff
CO PMT
Central mce Performance Management Team
CO PSB
Central Office Placement and Selection Board
CSC
Civil Service Commission
CTO
Compensatory Time Off
DBM
Department of Budget and Management
DENR
DC
Division Chief

--
&
DENR MSPP
Department of Environment and Natural Resources Merit Selection

and Promotion Plan
DepEd
Department of Education
Dir
Director
Dir AS
Director for Administrative Service
Dir FMS
Director for Financial and Management Servioe
Dir FASPS
Director for Foreign Assisted and Special Projects Service
Dir HRDS
Director for Human Resource Development Service
Dir LS
Director for Legal Service
Dir PPS
Director for Policy and Planning Service
DV
Disbursement Voucher
EMB
Environmental Management Bureau
EO
Executive Order
FARs
Financial Accountability Reports
FASPs
Foreign Assisted and Special Projects
Fin.
Finance
FMS
Financial and Management Service
FP
Financial Plan
GAA
General Appropriations Act
GAAM
Government Accounting and Auditing Manual
GSD
General Services Oivision
GSlS
Government Service Insurance System
GSSlU
General Services SectiorhUnit
HDMF
Home Development Mutual Fund
HEA
Head Executive Assistant
HRDS
Human Resource Development Service

Manuat of Authorities
IRR
Implementing Rules and Regulations
LAA
Letter Advice of Allotment
LCB
Lowest Calculated Bid
LCRB
Lowest Calculated and Responsive Bidder
LO1
Letter of Implementation
MC
Memorandum Circular
MDP
Monthly Disbursement Program
MGB
Mines and Gmsciences Bureau
MOA
Memorandum of Agreement
MOO
Maintenance and Other Operating Expenses
MOU
Memorandum of Understanding
NBC
National Budget Circular
NCA
Notice of Cash Allocation
NGAS
New Government Accounting System
NGO
Non-Government Organization
NOA
Notice of Award
NTA
Notice of Transfer of Allocation
NTP
Nolice to Proceed
ObR
Obligation Request
OIC
Offcer-in-Charge
OP
mce of the President
OR
OPficial Receipt
PCARRD
Philippine Council for Agricultural Research and Resource

Development
PCCl
Philippine Chamber of Commerce and Industry
PCF
Petty Cash Fund

PD
Presidential Decree
P Div
Personnel Division
P Dir
Project Director
PENRO
Provincial Environment and Natural Resources Officer
PM
Project Manager
PMT
Performance Management Team
PO
Purchase Order
PPS
Policy and Planning Service
PR
Purchase Request
PS
Personnel Service
PSI3
Personnel Selection Board
PSIPOP
Personnel Service Itemization and Plantilla of Personnel
RA
Republic Act
RD
Regional Director
RIS
Requisition and Issue Slip
RPMT
Regional Performance Management Team
RSMI
Requisition of Supplies and Management Issued
SA A
Sub-Allotment Advice
SAI
Supplies Availability Inquiry
SC
Scholarship Committee
SDO
Special Disbursing Officer
S,M&E
Supplies, Materials and Equipment
6-

on Human Resources Development w nd Administrative Matters
SG
Salary Grade
SO
Special Order
TESDA
Technical Education and Skills Development Authority
USEC
Undersecretary
USEC AIS
Undersecretary forAdministration and Information Systems
USEC COS
Undersec~etarylChiefof Staff
USEC FO
Undersecretary for Field Operations
USEC PPFAPs Undersecretary for Policy, Planning and Foreign Assisted Projects
Departme~~t
of Environment and Natural Resources
SUBJECT: GENERAL PROVISIONS
SECTION 1
Page 1 of 50
TOPIC: PURPOSE AND OBJECTlVES
In line with the thrust ofthe government to comply with the administrative reforms
for good governance, the Department of Environment and Natural Resources (DENR)
adopts this Manual of Authorities to define the limits of authority at various levels of
management from the Secretary down to the lowest level of supervision. All other
approving authoriies not included in this Manual remain with the Secretary.
The DENR Manual of Authorities is in compliance with the provisions of the AntiRed Tape Act of 2007 (RA 9485) and other pertinent Civil Service Commissbn (CSC)
Guidelines, Department of Budget and Management (D8M)Issuances, and COA Rules

and Regulations.
The objectives of the revised Manual of Authorities are the following:
1. To clarify the level of authority in the Central Offrce, Bureaus, Regional

Offices, PENROs and CENROs pursuant to CSCl DBM ICOA Rules;
2. To enhance the efficiency and ethical standards of the administrative and

human resource development services systems and procedures;
3. To promte transparency, accountability and responsibility among all

officialsof the Department; and
4. To guide clientele and other concerned officeslagencies in bansacting with
the Deparhent
-e

Manual o f Authorities
on Human Resources Development and Administrative Mattem
i TOPIC:
SECTION 1
Page 2 of 50
MEANING OF APPROVAL
The action of approving authorities indicated in this Manual is b a d on due

diligence and Completed Staff Work (CSW) e.g. processed by the concerned
stafflpersonnel. In cases where further approval of higher authorities and agencies

external to the Department is necessary, the signature of the approving authorities
listed in the Manual should not be taken to mean final approval.

The symbol and terms as used in this Manual shall m a n as follows:
a. The comma ( , ) shall mean that the preceding officials' initial while the last
official signs;
b. The bar ( I ) shall mean that concerned ofkial signs;

c. The "of shall mean that the second official shall sign in the absence of the
first authorized official;

d. The "and" shalt mean that both officials sign;
e. 'Concerned" ASEClUSEC means that the concerned official signs

depending on the delegated subject matter;
f. 'Authorized" means that an office order has been issued by the
SecretarylHead of Offrce authorizing himker to sign.
<

SECTION I
Page 3 of 50
TOPIC: DELEGATED AUTHORITY
Delegated authority set forth in this Manual cannot be further delegated without
prior approval of the Secretary, or the President of the Philippines in cases where
authority is delegated to the Secretary.

The authority pertains to the position rather than the person and is consistent with
the approved hierarchical structure of the organization.
Authority granted to e x h position is limited to transactions within its areas of
responsibilrty, consistent with department policies and government rules and regulations.
The Undersecretaries are authorized to issue special orders, only in the

performance of their dejegated authorities prescribed under this Orderhlanual.
In cases where the relevant issuances or the legal bases are not indicated, it is
understood that the Administrative Order accompanying this Manual of Authorities will
serve as such.

SUWECT: HUMAN RESOURCES DEVELOPMENT* (A. Personnel Career Development)

TOPIC: TRAININGISEMINWORKSHOPICOURSES (Localfforeign)
RECOMMENDING
LEVELS OF
DESCRIPTION
APPROVAL
PARTICIPANTS
I.
SECTION 111
Page 4 of 50
Ref.: A1
.
APPROVING
LEGAL
AUTHORITY
BASES
TRAINING1 SEMINAR/
WORKSHOP
Republic Act
No. 10633
F.Y 2014
Section 32
A. Local
a. Training Proposal and

Report
a.1. DENR Central Mfice
Initiated
All Levels and
a.2. Initiated by Bureaus
All Offices
Within Bureau
Nationwide
a.3. Initiated by Regional
All Offices
Office (including MGBl
Within the
EM0 1 PENRO 1
Region (within
CENRO)
AORj
Cross-visit /
Exchange
Program
(outside AOR)
a.4. Initiated by Other
Training Providers
ASEC HRDlS
USEC AIS
ABD
ASEC HRDlS
BD
USEC AtS
ARD MS
Concerned RD
ASEC HRDtS
USEC AtS
ASEC HRDIS
USEC AIS
ASEC HRD1S
USEC AIS
Dir HRDS
ASEC HRDlS
ABD IARB MS
BD / RD
Stakeholders
Third Level, PFNR
Officer, CENR
Officer and DCs
Central Office
Bureau 1 Region
Below DC
Central O
P
T
w
Bureau 1 Region
*All agencies of the government shall review and formulate their human resource development and
training programs to make the same responsive to their organizational needs, human resource
requirements, and capability development and skills training of their personnel.

SUBJECT: HUMAN RESOURCES DEVELOPMENT (A. Personnel Career Development)
SECTION Ill
Page 5 of 50
TOPIC: TRAlNINGISEMtNARMTORKSHOPICOURSES(LocallForeign)
Ref.: A1
LEVELS OF
RECOMMENDING APPROVING
LEGAL
DESCRIPTION
PARTICIPANTS
APPROVAL
AUTHORITY
BASES
b. Certificate of
Completion1
Attendance
I
I
Central Office 1
Bureaus
Executive1
Managerial
I
I
1
Technical1
support
Bureau - S
Bureau - L
EMBIMGB
Regional
Region
II
ASEC HRDlS
Secretary or
USEC AIS
Dir HRDS
ASEC HRDlS
ABD
ABD
Chief A 0
I
I
BD
BD
ARD MS
PENROICENRO Chief MSD I

CENRO
PENRO
I
I


TOPIC: 1
-
DESCRIPTION
B. Foreign
a. International
Commitments
(Meetings, Seminars,
Workshops) -(EO
298 s. 2004;0
248A s. 1995; EO
248 s. 1995)) and
Foreign Scholarship
a,l, Nominations I
Confirmation I
Endorsement
USEC I ASECl Concerned USEC I Secretary

Heads of AAs USECAIS
and All Dirs.
PENR
Officer1 Concerned USEC 1 Secretary

CENR Officer1 USECAIS
DC & below
a.2. Travel Authority
USEClASECl
Concerned USEC,
Heads of AAs USEC AIS
and All Directors
1 2;;rI
PENR
Concerned USEC I
OfficerlCENR
USEC AIS
DC &
a.3. Report on Travel

Authorities Issued
(to OP)
Secretary
Secretary
All Levels
COS
SECTION 111
Page 6 of 50
Ref.:A1
LEGAL
BASES
--

TOPIC: TBAININGISEMINI WRKSHOP/C( JRSES (LocallForeign)

RECOMMENDING APPROVlNG
LEVELS OF
DESCRIPTION
PARTICIPANTS
APPROVAL
AUTHORITY
Ill. Training Courses I

Scholarships (EO 367)
A. TESDN CHED I
DepEd Coordinated; and
Non-TESDA ICHED I
DepEd Coordinated
except Certificate of NonWithdrawal from the
Course (of the TESDA I
CHED IDepEd
Coordinated)
a. Dissemination of
invitation
All Levels
Dir HRDS
ASEC HRDIS
b. Nomination1
All Levels
Scholarship
Committee
USEC AIS
All Levels
c. Update Iadvice on
status of application1
nomination
Dir HRDS
ASEC HRDIS
d. Certificate of nonwithdrawal from the

course
All Levels
Dir HRDS
1 ASEC HRDIS
e. Scholarship
Service Contract
Third Level
USEC AIS
Secretary
PENR
OfficerlCENR
Officer1 DC &
Below
ASEC HRDIS
USEC AIS
All Levels
ASEC HRDIS
USEC AIS
Confirmation1
Endorsement
f. lssuancelvalidationl
extension of
Passport
SECTION Ill
Page 7 of 50
def.: A1
LEGAL
BASES

SECTION 111
Pwe
- 8 of 50

TOPIC: SCHOIARSHIP (Local)
LEVELS O f
DESCRIPTION
PARTICIPANTS
I RECOMMENDING 1 APPROVING
APPROVAL
AUTHORITY
Ill. SCHOLARSHIPS
k Local Scholarship Central Office1
Bureaus1
Regional Offices
a. DENR Sponsored
a.1. Scholarship
Announcement
Ail Levels
a.2. Selection of
Nominees
USEClASEClHeads Scholarship
of AAslDirs.
Committee
a.3. Award of
scholarship grant
(thru Special
Order) and
Scholarship
Contract
Dir HRDS
ASEC HROlS
PENR Officer1
CENR Offtcerl DC
Scholarship
Corn mittee
Secretary
Below DC
Scholarship
Committee
USEC AIS
USEC I ASEC I
Heads of AAstDirs.
USEC AIS
Secretary
PENR Officer I
CENR Officer I DC
USEC AIS
Secretary
Below DC
Scholarship
Committee
USEC AIS
LEGAL
BASES

s
-i
SECTION Ill
Page 9 of 50
TOPIC: PERMISSION TO STUDY

DESCRIPTION
APPROVING
AUTHORITY
RECOMMENDING
APPROVAL
1. Third Level
Concerned USEC
Secrehy or USEC AIS
2. PENR Officer 1CENR

ORcer
ASEC FO, ASEC

HRDIS, LlSEC FO
3. Division Chief
Dir HRDS
1 ASEC HRDIS
Central Oftice
Dir HRDS
ASEC HRDIS
Bureau S and L
ABD
ED
EMBIMGB Regional
Chief A 0
4. Below Division Chief

4.a SG 18-23
RegionlPENROICENRO ARD MS
4.b Below SG 18
Central Office
Dir HRDS
Bureau - S and L
ABD
EMBMGB Regional
Chief A 0
RegionlPENROlCENRO
ARD MS
RD
Scholarship Committee
USEC AIS
5. Study Leave Privilege in

Preparabon for BoardlBarl
Examinations or Compleling
Master's Degree
MC #2005-011
dated 5
September
2005, Granting
Study Leave
Privilege to
DENR
Employees
preparing for
their BoardlBar
Examinations
or Completing
their Master's
Degree
Program
Department of Environment and Nat uml Resources

on Human Resources Development and Administrative Matten
I TOPIC:
PERMISSION TO PRACTICE PROFESSION
DESCRIPTION
( 1. Third Level
2. PENR Officer I CENR
RECOMMENDlNG
--APPROVAL
3. Below DCs
LEGAL
BASES
Concerned USEC I
USEC AIS
Secretary
RD and USEC AIS
Secretary
OFtcer I DC
BDlRD and USEC AIS
SECTION 111
Page 10 of 50
Ref.:A1 to- A2

TOPIC: APPOINTMENT
RECOMMENDING
APPROVAL
I
a. 'Third Level
LEGAL
BASES
APPROVING
AUTHORITY
I
PSB Third Level and
Secretary
SECTION Ill
Page 11 of 50
Ref.: A2
SUBJECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action)
DESCRIPTION
I
President
b. PENR Oficer
PSB Third Level, USEC

FO and USEC AIS
c. CENR Oficer
Regional PSB, USEC FO

Secretary
and USEC AIS
Central Ofice
DENR MSPP
CO PSB
SecretarylCOS
Bureau PSB
SecretarylCOS
Bureau - L
Bureau PSB
SecretarylCOS
EMBiMGB Regional
Regional PSB
SecretarylCOS
Region
Regional PSB
SecretarylCOS
PENRO
Regional PSB
SecretarylCOS
Central Ofiice
CO PSB
USEC AIS
Bureau - S
Bureau PSB
BD
Bureau - L
Bureau PSB
BD
Bureau - S
e.
rn
DENR MSPP
Below Division Chief

CO PSB shall
administer an
examination
(Competency
Test and Ethics
Oriented)

SUBJECT: HUMAN RESOURCES DEVELOPMENT (8.Personnel Action)
TOPIC: APPOINTMENT
DESCRlPTlON
APPROVING
AUTHORITY
Regional PSB
LEGAT
BASES
Region
Regional PSB
Personality
Test (OPT))
for SG 18-23
positions in the
PENROiCENRO
Regional PSB
CO,Regional
EMBIMGB Regional
f.
RECOMMENDING
APPROVAL
SECTION Ill
Page 12 of 50
Ref .- A2
and Bureau
Mftces and
shall review
results of
deliberahn.
Approvai of Contract of
Service
Central Office
Concerned Dir, ASEC Concerned

ASEClUSEC
HRDlS
Bureau - S
ABD
Bureau - L
ABO
EMBMGB Regional
Chief A 0
Region
ARD MS
PENROiCENRO
CENROI Chief MSD
PENRO

on Human Resources Development and Administrative Maners
SUBJECT: HUMAN RESOURCES DEVELOPMENT (0. Personnel Action)

TOPIC: DESIGNATION
APPROVAL
1
1
1. Officer-in-Charge (OIC)
a.Above 30 days
USEC AIS
Secretary
a.2. PENR Officer ICENR USEC FO

ORcer
Secretary
a.1. Third Level
a 3 Division Chief
Central ORce
Concerned Dir IASEC I

USEC and USEC AIS
Secretary
Bureau - S
Secretary
Bureau - L
Secretary
EMBIMGB Regional
Secretary
Region
RD, USEC FO and

USEC AIS
Secretary
PENRO
RD,USEC FO and
USEC AIS
Secretary
Central Oftice
Concerned Dir IASEC

IUSEC and ASEC
HRDlS
USEC AIS
Bureau - S
BD and ASEC HRDlS
USEC AIS
Bureau - L
BD and ASEC HRDlS
USEC AIS
EMBIMGB Regional
RD and ASEC HRDlS
USEC AIS
Region IPENRO I
CENRO
RD
USEC FO 1
USEC AIS
a.4. Below Division Chief
&
la
<
SECTION Ill
Paae t 3 of 50

Sf CTlON HI
Page 14 of 50
TOPIC: DESlGNATiON
DESCRlPTlON
RECOMMENDING
APPROVAL
APPROVING
AUTHOWW
b. Upto30daysNote(within
the AOR)
b.1 Third Level
USEC AIS
Secretary
Central Office
ASEC HRDISMEA
USEC AIS
Bureau - S
ABD
BD
Bureau - L
ABD
BD
EMBlMGB Regional
Chief A 0
RD
RegionlPENROlCENRO
RD
USEC FO
Central Office
Concerned DirlHEA
USEC AIS
Bureau - S
ABD
BD
Bureau - L
ABD
BD
EM8)MGB Regional
Chief A 0
RD
Region
ARD MS
RD
PENROICENRO
Chief MSDl CENRO
PENRO
b.2 Division Chief
b.3 Below Division Chief

Levet (within the AOR)
Note:
Designation up to 30 days shall be limitedto emergency cases and shall only cover replacement
LEGAL
BASES

SECTION Ill
Page 15 of 50
TOPIC: DESIGNATION
RECOMMENDING
APPROVAL
DESCRIPTION
APPROVING
AUTHORITY
2. Petty-Cash Fund Custodian1

SDOlPropertylSupply
Custodian
Cental Office
ASEC FA
Bureau - S
ABD
Bureau - L
ABD
EMBlMGB Regional
Chief A 0
Region
ARD MS
PENROICENRO
PENRO
USEC AISICOS
LEGAL
BASES
Department of Environment and Natwal Resources

SECTlON Ill
Page 16 of 50
Ref.: A2 to A3
TOPIC: REASSIGNMENT I RECALL

RECOMMEWDING
APPROVAL
DESCRIPTION
APPROVING
-
Concerned USEC
Secretary
2. PENR OfficerlCENR Officer
ROIUSEC FO
Secretary
3. Division Chief
Concerned RDI Dirl

ASEClUSEC
1. Third Level
Within Centml Mfice
Within the Bureau - S
Within the Bureau - L
Within EMB IMGB

Regional
Within the Respective

Region
Within the Province
Across DENR
Organizational Structure
1
l
ASEC HRDIS
ABO
ABD
Chief A 0
USEC AIS
I
I
BD
RD
ARD MS
PENRu
Concerned Dir IASEC I
USEC
USEC AIS
4.b Below SG 18
1 USEC AIS
Central Office
Within the Bureau - S
Within the Bureau - L
Within EMBIMGB Regional Chief A 0
I
I
ASEC HRDtS
LEGAL
BASES
Civil Service
Commission
Memorandum
Circular No. 40
Series of 1998
dated 14
December
1998 and CSC
Resolution No.
061165 dated
05 July 2006

DESCRIPTION
Within the
Region
Within the Province
RECOMMENDING
Respective ARD MS
Across DENR
Organizational Structure
I CENRO IChief MSD

Concerned Dir I ASEC I
USEC
r
SECTION Ill
Page 17 of 50
LEGAL
BASES
2. Reassignment - is the movement of an employee across the organizational structure within the same d e p a m n t or i
agency, which does not involve a reduction in rank, status or salary. Reassignment across organizational sin~ctore
no objection letter t o m the present station to the recipient office.


TOPIC: DETAIL3I SECONDMENT4
RECOMMENDING
DESCRlPTlON
APPROVAL
--i
SECTION Ill
Page 18 of 50
APPROVlNG AUTHORITY
EO 292 Rules on
A. Detail
Personnel Actions
1. Third Level
Concerned USEC,
USEC AIS
Secretav
2. First and Second Concerned Dirl ASECI

Levels
USEC
Secretary
1. Secondment of
Personnel
Secretary
USEC AIS
Civil Service
Commission
Memorandum
Circular No. 40
Series 1998 dated
December 1998
and CSC
Resolution No.
061165 dated 05
July 2006
3. Deta~l- is the temporary mwement of an employee fm one deparbnent or agency to another. It dDes not involve a
reduction in rank, status, or salary and h s nat w i r e the issuance of andher appointment up to one (1) year The
detailed employee mtinues to receive hi*
salary only from the mother ullitlagercy.
4 Secondment - movement d an employee fm one department or agency to another, h c h is temporary in nature and
may or may not require the issuance of an appointment, but may either invdve a reduction w Increase in
compensation Payment of oompensation shall b?charged to the mipisnt agency up to one (1) year.
Nole:
by both Head of respective Agencies.
1. MOU shall be a-signed
2. Application for renewal of secondment should be filed three (3) months before expiration of the approved MOA
and subject to CSC approval.

k
m
e
SECTION Ill
Page 19 of 50
TOPIC: RESIGNATION
RECOMMENDING
APPROVAL
DESCRlPllON
Acceptance of Resignation
APPROVlNG
AUTHORIN
1. Third Level
Secretary or
Authorized Official
President
2. PENR Officer, CENR Officer 8

Division Chiefs
USEC FO 1 USEC AIS
Secretary
3. Below Division Chiefs
Central Office
Bureau - S
Bureau - L
EMBIMGB Regional
Region
Central Office
Bureau - S
Bureau - L
ASEC HRDIS
ABD
I
I1
PENROICENRO
3.b Below SG 18
ABD
RD
ARD MS
CENRO
I
I
BD
I
I
I
I
ABD
ABD
EMBIMGB Regional
Chief A 0
Regional Office
ARD MS
PENROICENRO
ARD MS
USEC AIS
BD
BD
RD
PENRO
LEGAL
BASES

SUWECT: HUMAN RESOURCES DEVELOPMENT (B. Personnel Action)
TOPIC: RETIREMENT
DESCRIPTION
1. Third Level
RECOMMENDING
APPROVAL
APPROVlNG
AUTHORITY
SECTION 111
Page 20 of 50
Ref.:A3
LEGAL
BASES
1. RA 10154s.
2011 dtd.
July 14, 2011
USEC AIS
as
2. PENR Officer I CENR Gffcer 1
ASEC HRDlS
Implemented
by CSC MC
No. 07,2013
USEC AIS
Division Chief
1 2.

Central O f f ~ e
Dir HRDS
ASEC HRDlS
Bureau - S
ABD
BD
Bureau - L
ABD
BD
EMBIMGB Regional
Chief A 0
RD
Region
ARD MS
RD
PENROICENRO
ARD MS
RD
DBM-GStS
Joint Circular
2013-1 dtd.
5. Compulsory retirement - when one reaches the age of 65 years old and has satisfied the service requirement upon
retirement.
6. Optional retirement under the following condihns:
1. When one has rendered at least 15 years of service and is at least 60 years of age at the time of retirement (RA
2.
3.
8291).
When one has rendered at lewt 20 years of service (RA 1616).
When one reaches magic 87, where the length of service and age at the time of retirement totals 87 (RA 660)
&%a
e


TOPIC: PAYROLL7(SalarylOther Personnel Benefits)
RECOMMENDING
APPROVAL
DESCRIPTION
Signs I approves payrolls for Salary
and Other Personnel Benefts
(Regardless of Amounts)
APPROVING
AUTHORITY
Central Ofiice
Chief PD
Dir HRDS or Dir FMS
Bureau - S
Chief AOlAO V(HRM0)
ABD or BD
Bureau - L
Chief A 0 (Adrnin)
ABD or BD
EMBMGB Regional
Chief A 0
Region
Chief A 0 (Adrnin)
ARD MS or RD
PENROICENRO
Chief MSD
PENRO or
Autholized DC
7.
SECTION Ill
Paae 21 of 50
~ e f . :A4
LEGAL
BASES
Payroll processing shall sbictly undergo the regular procedures in the Personnel DivisionlSection as well as the
usual Accounting process.

on Human Resources DeveIopment and Administrative Matters
SUBJECT: HUMAN RESOURCES DEVELOPMENT (B.Personnel Action)

TOPIC: SALARY ADJUSTMENTI STEP INCREMEHT
I RECOMMENDING
DESCRIPTION
I
APPROVAL
I. Step Increment for
Meritorious Performance I
tength ofService
A. Third Level I PENR
Officer1 CENR Officer
APPROWNG
AUTHORITY
PMT
USEC AIS
0. Division Chief
Central Office
Bureau S and L
Region IPENROICENRO
II
MGBiEMB Regional
BPMT
RPMT
ASEC HRD'S
1 la
RPMT
C. Below Division Chief

Central Office
Bureau - S
Bureau - L
EMBlBMG Regional
RegionlPENROlCENRO
I
l
I
l
CoPMT
BPMT
BPMT
RPMT
RPMT
I
l
I
I
Oir
ABD
RD
ARD MS
SECTION Ill
Page 22 of 50
Ref.: A4
LEGAL BAS-
Step-Increment
Salary Adjustment
pursuant to CSCDBM Joint Memo
Circular 2012-01
dated 03 Sept.
2012:
a. Length of
Service
b. Meritorious
Pehrmance


TOPIC: SALARY ADJUSThlENTl STEP INCREMENT
RECOMMENDING
APPROVAL
DESCRIPTION
APPROVING
AUTHORITY
I
II. Salary Adjustment
1
1
A. Third Level IPENR

OfficerlCENR Oficerl
DC
Central Office
Bureau - S and L
EMBlMGB Regional
1
1
Dir HRDS
ASEC HRDlS
ABD
Chief A 0
Region IPENROICENRO ARD MS
Central Office
Chief PD
Dir HRDS
Bureau - S
Chief AO(Admin) I
AOV (HRMO)
ABD
Bureau - L
Chief A 0 (Admin)
ABD
EMBlMGB Regional
Chief A 0
RD
RegionlPENROlCENRO
Chief A 0 (Admin)
ARD MS
~-
SECTION Ill
Page 23 of 50
Ref.: A4
LEGAL BASES

SECTION t 1
I
Page 24 of 50
TOPIC: LEAVE OF ABSENCE (WITH OR WITHOUT PAY)

RECOMMENDING
APPROVAL
APPROVlNG
AUTHORlrY
LEGAL
BASES
PESCR'mo
2. More than 30 days
2.a USECIASECI Dirs,
2.b PENR OfticeriCENR
OfficerlDivision Chief
2.c Below Division Chief

central ~ m c e
1
1
Cancerned USEC
RD,ASEC HRDIS
Concerned Dir
Bureau - S and L
1
1
Secretary
USECAIS
ASECHRDIS
BD
RD
EMBlMGB Regional
Chief A 0
Region
ARD MS
RD
PENROICENRO
PENROICENRO
RD
3.a USECIASECI Dirs.
Concerned USEC
Secretary
3.b PENR OfficerlCENR

Officer/DC
Concerned Dir I ASEC
ASEC HRDlS
Concerned Dir 1 Dir
ASEC HRDlS
3. 30 Days and Below
3.c Below Division Chief

Central Office
HRBS
Bureau - S
Bureau - L
EMBlMGB Regional
ABD
Chief A01 A 0 V (HRMO)
I
I
Chief AQ
ABD


TOPIC: LEAVE OF ABSENCE (WITH OR WITHOUT PAY)
RECOMMENDING
APPROVAL
DESCRIPTION
APPROVING
AUTHORITY
Region
Concerned DC
ARD MS
PENROICENRO
Concerned DC
PENRO
ism
<
SECTION Ill
Page 25 of 50
LEGAL BASES
4. Monetization of Leave Credits '

a. 30 Days
Central Office
Concerned DC
Dir HRDS
Bureau - S and L
ABD
BD
EMBIMGB Regional
Concerned DC
RD
Region
ARD MS
RD
PENROICENRO
CENROlChief MSD
PENRO
b. Exceeding 30 days, or 50%

or more of the accrued
leave credits
All Levels
1 ASEC HRDlS
HRDS
I
'Budget Officer shall certify the availability of the fundslsavings prior to the approval of various requests.

SUBJECT: HUMAN RESOURCES OEVELOPMENS (8.

Personnel Action)
SECTlON Ill
Page 26 of 50
TOPIC: OTHER FORMS OF LEAVE
RECOMMENDING
APPROVAL
DESCRIPTION
APPROVING
AUTHORrn
REHABlLlTATlON LEAWMAGNA
CARTNMATERNITY LEAVE
i.
Rehabilitation Leave (ma. of

six (6)months)
Central mce
ti.
USEC AIS
ASEC HRDIS
EMRlMGB Regional
ASEC HRDlS
USEC AIS
RegionlPENROlCENRO
ASEC HRDlS
USEC AIS
Mqna Carta of Women
CSC MC 25 s.
2010 (RA9710)
Central OPfice
Chief PDiv.
Dir HRDS
Bureau - S
Chief AOlAO V(tlRM0)
ABD
Bureau - L
Chief AO(Adrnin)
ABD
EMBMGB Regional
RegionlPENROlCENRO
CSC & D0M

Joint Circular
No. 01 s. 2006.
Guidelines for
Availing of the
Rehabilitation
Privilege.
Chief *O
Chief A 0
RD
ARD MS

I SUBJECT:
HUMAN RESOURCES DEVELOPMENT (0. Personnel Action)
SECTION1
Page 27 of
TOPIC: OTHER FORMS OF LEAVE
RECOMMENDING
APPROVAL
DESCRIPTION
iii.
Materniv Leave
Central Oftice
APPROVING
AUTHORI'IY
I
Dir HRDS
CSCMC No.
1. -5, s.
2006
-. ---
ASEC HRDlS
Bureau - S and L
ABD
BD
EMBIMGB Regional
Chief A 0 (Admin)
RD
RegionlPENROICENRO
ARD MS
RD
LEGAL BASES
Notes:
1.
RA 9262 Anti-Violence Against Women and Their Children Pct - Availment of Ten-Day (10) leave under this act
shall be guided by CSC Memorandum Circular No. 15 s. 2006
2.
RA 8972 or Solo Parent Act - entitles a single parentto an annual soleparent leave of seven (7) days
3. Special Privilege Leave of three (3) days
Department of Environment and Natuml Resources

on Human Resources Development and Administrative Ma tiers
SUBJECT:
HUMAN RESOURCES DEVELOPMENT (0.Personnel Action)
TOPIC: TERMINAL LEAVE899&10
RECOMMENDING
1. PENRO, Director and Above
I ASEC HRDtS
1
I
2. CENRO, Division Chief and

Below
Bureau - S
ABD
0ureau - L
ABO
EMBlMGB Regional
SECTION Ill
Page 20 of 50
-.
APPROVING
LEGAL -- I
BASES
I
USECA'S
Chief A 0
Region
ARD MS
PENROICENRO
ARD MS
Payment of retirement knefits for RO, PENRO and CENRO personnel shall be processed and paid in their
respective Regianal Offices, while claims of other personnel shall conbnw to b pad in their r-ue
mother
units where the position is allocated per PSIPOP issued by DDBM. Such payment shall be the sole responsibility of
the office concerned that processed the claim.
9. Payment of Terminal Leave benefits shdl be guided by CSC MC No.7 s. 2013.
10. Request for the release of alloiment for Retirement benefits shall be endorsed by the Bureau Directors1Regional
Directors, PENRO and CENRO concerned.
8.
Department o f Environment and Natural Resources

SUBJECT:
HUMAN RESOURCES DEVELOPMENT (8. Personnel Action)
SECTION Ill
Page 29 of 50
TOPIC: OFFICE CLEARANCE
DESCRIPTION
1. Third Level
2. PENR OfficerlCENR
OfficerlDivision Chief
RECOMMENDING
APPROVAL
1 USEC AIS
APPROVING
AUTHORITY
1 Secretary
RD, ASEC HRDlS
USEC AIS
Central Office
Dir HRDS
ASEC HRDlS
Bureau - S and L
ABD
EMBIMGB Regional
Chief A 0
Region
ARD MS
PENRO 1 CENRO
ARD MS
LEGAL
BASES

SUBJECT: HUMAN RESOURCES DEVELOPMENT ( B. Personnel Action)

TOPIC: TRAVEL
.-
RECOMMENDING
APPROVAL
DESCRIPTION
APPROVING-'
AUTHORITY
Local Travel"
a. Abovethirty(30)days
SECTION Ill
Page 30 of 50
Ref,
:A5
LEGAL BASES
f xecutive Order
No,298 dated
23 March 2004
All Levels
b. Eight (8) days to thirty

(30) days
b.1 Central Office
ASECIUSEC
USEC AtS
Service Dirs. and Div. Chiefs
ASEC HRDlS
USEC A1S
Below Div. Chief
Dir HRDS
ASEC HRDlS
b.2 Bureau - S & L

BDs
ABDs
Div. Chief and below
lJSEC
*IS
ASEC HRDiS
SmretaryiCoS
USEC AIS
ABD
0D
BD
ASEC HRDlS
b.3 (outside the AOR)

b.3.1 EMBIMGB Regional
Office
11. Travel Order (TO] should be numbered at Administrative Servb (GO),PDiv.lSectionNnitat the Bureaus and Regions for rxlnlrwl
purposes. Payment shall be subw to the liquidation of previous travel. Unliquidatedamount shall he effected thru payroll
deduction.
Department of Environment a n d Natural Resources
SUBJEC7 HUMAN RESOURCES DEVELOPMENT ( B Personnel Action)

TOPIC: TRAVEL
RECOMMENDING
APPROVAL
DESCRIPTION
b.3.2 DENR Regional Office
RDIARD
ASEC FO
PENR Gfficerl CENR

Officer
RD
APPROVING
AUTHORITY
USEC FO
ASEC FO
ARD MS
b.4 within the Reqion

b.4.1 EMBNGB Regional Offie
RD and All Personnel
b.4.2 DENR Regional Office
RDIARD
PENR OMcert CENR
Officer1Div. Chiefs and
below
c. Seven (7) days and Below

c.1 Central Office
ASECNSEC
Concerned USEC
SecretaryICOS
Service Directors
Concerned ASEC
Concerned USEC
Div. Chief
Concerned Dir
Concerned ASEC
Below Div. Chief
Concerned DC
Concerned Dir
c.2 Bureau - S & L

BDs
ABDs
SECTION Ill
Page 31 of 50
Ref.: A5
LEGAL BASES
Executive Order
No. 298 dated
23 March 2004
Department of Envi ronment and Natural Resources

APPROW NG
AUTHORllY
RECOMMENDING
APPROVAL-
DESCRIPTION
SECTION Ill
Page 32 of 50
Ref.: A5
LEGAL B=
c.3 (outside the AOR)

c.3.1 EMBMGB Regional Office
RD
c.3.2 DENR Regional Office

RDlARD
RD
USEC FO
PENR OfficerlCENR Officer ARD MS
RD
Div. Chiefs and below
ARD MS I PENRO
RD
USECIASECIDirs. 11, 111 & 1V
USEC AIS
Secretary
PENR M I C ~ ~ ~ C EOfficer
NR
ASEC HRDlSi USEC FO USEC AIS
Div. Chiefs and below
Dir HRDS
2. Personal Foreign TraveIsl2
12.
ASEC HRDIS
Personal Foreign Travel shall seek for Travel Authority FA) from concerned USECIASEC recommended by the
concerned Director. TA should be numbered by HRDS for conbl purposes. Those travelling for 1 month (30days)
or more are required to secure an Office Clearance and approved Leave of Absence.
For official foreign lravels, payment shall be subject to the liquidation of previous bavel. Unliquidated amounts shall be
effected thru payroll deductron.


TOPIC: OVERTIME SERVICE
RECOMMENDING
APPROVAL
DESCRIP'I'ION
1. Signs Iapproves Authority to
Render Overtime Services13
Central Oftice
Bureau - S
Bureau - L
EMBIMGB - Regional
Region
1
1
I1
PENRO 1CENRO
2. Availment of COC14
Central Office
Bureau - S
Bureau - L
EMBIMGB Regional
Region
PENRO 1CENRO
Concerned DClDir
~ancemedDC/ABD
Concerned DCIABD
Dc
Concerned DCIARD
CENRO/Concerned DC
Il
11
1
Concerned DC
DC
Concerned DC
Concerned DC
APPROVING
AUTHORITY
ASEC HRDlS
lBD
lBD
I
l
lI
l
SECTION Ill
Page 33 of 50
Ref.: A5 to A6
LEGAL
BASES
CSC-DBM
Joint Circular
No. 2, series of
2004, dated 4
October 2004,
Non-Monetary
Remuneration
of Overtime
Services
Rendered
RD
RD
PENRO
Dir HRDS
Chief A0 IABD
Chief A 0
Concerned DC
Concerned DC
1 PENRO
Chief A 0
13. Personnel autholized to render overlime shall secure an approved authority from the concerned supervisw using the
prescribed Overlime Forms.
14. Availment of Cerlificate of Overlime Credit (COC) shall be filed at least 3 days before the scheduled availment

SUBJECT: HUMAN RESOURCES DEVELOPMENT ( 8.Personnel Action)
ISSUANCE OF SPECIAL ORDER

RECOMMENDING
DESCRIPTION
AUTHORITY
APPROVING
AUTHORITY
1. Delegation of authority to
certain officials (e.g.
deputation, etc.) -All
Secretary
Offices
I
2. Creation of Committee
(e.g. Investigation
Committees, Ad HOGand
Task Forces)
Central m c e
Concerned ASECMSEC
Bureau - S and L
ADB
EMBtMGB Regional
Concerned DC
RegionlPENROlCENRO
ARD MSlPENRO
3. Attendance in seminars,
symposia, workshops,
trainings and conferenoes,
as well as Department
activitieslcelebrations
Central Office
ASEC HRDIS
USEC AIS
Bureau - S & L
ABD
BD
EMBIMGB Regional
A 0 (Admin)
RD
RegionlPENROlCENRO
ARD MStPENRO
RD
SECTION lii
Page 34 of 50
LEGAL BASES

SUBJECT: HUMAN RESOURCES DEVELOPMENT (C. Personnel Discipline)
TOPIC: PREVENTIVE SUSPENSION I FORMAL CHARGE SHEET

RECOMMENDING
APPROVAL
1 1.
Third Level Appointee

PENR Officer 1CENR Officer
3. Division Chief*
1 Secretary
USEC FO, USEC AIS
APPROVlNG
AUTHORITY
1 President
SecretarylCOS
SECTION Ill
Page 35 of 50
~ e iA7
: to A8
LEGAL
BASES
USEC AIS

Central Office
Concerned Dir
Bureau - S and L
ABD
EMBIMGB Regional
RD
Region IPENRO ICENRO
ARD MS
'Division Chiefs in the Regional Gliice shall pass t h the

~ Office of the USEC for Field Operations for recommendation to
concerned official.
I
1

SECTION Ill
Page 36 of 50
SUBJECT: HUMAN RESOURCES DEVELOPMENT (C. Personnel Discipline)
n ! z G F
TOPIC: DROPPING FROM THE ROLLS l5

--DESCRIPTION
--
LEGAL
BASES
--+I
Third Level
I
3. CENROflicer
1 4.
-,I
1 ~ e c r e t a r y i ~ ~ ~I
USEC AIS
SecretaryICOS
Division Chief
Central OMce
Bureau - S and L
USEC AIS
1 USEC AIS
I
EMBlMGB Regional
USEC AIS
RegionlPENROlCENR0
USEC AIS

a. SG 18 to 23
Central Office
ASEC HRDlS
USEC AIS
Bureau - S
ABD
BD
Bureau - L
EMBNGB Regional
Regionl PENROICENRO
ARD MS
.
_
I
I
-- - --
I
--15. After due process, the Human Resources Development Service shall inform CSClCESBlOP of actions taken.
I

SUBJECT: HUMAN RESOLIRCES DEVELOPMENT (C. Personnel Discipline)

TOPIC: DROPPING FROM THE ROLLS
RECOMMENDING
APPROVAL
DESCRIPTION
APPROVING
AUTHORITY
b. Below SG 18
Central Office
ASEC HRDlS
USEC AIS
Bureau - S
ABD
BD
Bureau - L
ABD
BD
EMBIMGB Regional
RD
BD
Region1PENROICENRO
ARD MS
RD
SECTION Ill
Page 37 of 50
--
LEGAL
BASES

1 SUBJECT:
I
<
HUMAN RESOURCES DEVELOPMENT (C.Personnel Discipline)
TOPIC: DISMISSAL
OEscRlrnloN
a
Third Level
APPROVAL
~
Secretary
-
b. PENR Officer
USEC AISNSEC FO
c. CENR Oflcer
USEC AlSNSEC FO
d. Divisionchief
Central Offce
USEC AIS
Bureau - S & L
USEC AIS
EMBlMGB Regional
USEC AIS
RegionlPENROlCENRO
USEC AIS
e. Below Division Chief
Central Office
USEC AIS
Bureau - S & L
USEC AIS
EMBlMGB Regional
USEC AIS
Reglonf PENROKENRO
USEC AIS
c AUTHORITY
a
President

SUBJECT:
ADMINISTRATIVE
(A. PROCLIREMENT OF GOODS, WORKS AND SERVICES)
SECTION IV
Page 39 of 50
RECOMMENDING
APPROVING
AUTHORITY
I Pmurement Management Plan

a. Project Procurement
Management Plan (PPMP)
ASEC FA
BD
EMBIMGB Regional
Region
I1
RD
Chief
ARD MS
RD
PENRO
b. Annual Procurement Plan

(APP)ISupplemental APP
Central Office
1 BAC
Bureau S and L
BAC
Secretary or
USEC AIS
BD
BD
EMBIMGB Regional
BAC
Region
BAC
RD
PENRO 1 CENRO
BAC
PENRO
RA 9184 Government
Procurement
Reform Act
dated 10
January 2003
IRR was signed

last Sept. 2009

ADMINISTRATIVE
(A. PROCUREMENT OF GOODS, WORKS ANCI SERVICES)
TOPIC: PURCHASE REQUEST
RECOMMENDING
LIMITS OF AUTHORIM
APPROVAL
SUBJECT:
All Funds
Central Office
Dir AS
Above P 5M to P 1OM
Above P 10M to P 15M
Above P 15M
Bureau - S and L
I
I(
EMBMGB Regional
Regardless of Arnou nt
Region
Regardless of Arnou nt
PENRO
Regardless of Amount
1.
2.
SECTION IV
Page 40 of 50
Ref.:A8 to A9
LEGAL
BASES
DBM-NBC #
488 dated 22
May 2003,
Fund Transfers
to Operating
Units
ASEC FA
Dir AS
ASEC FA
USEC AIS
USEC AIS
SecretafyICOS
I
Chief A 0 (Admin) I
Designated Officer
Above P500K
ABD
ABD
Chief A 0
ARD MS
PENRO
PWJR shall be processed by PSMWGSSlGSU and certified by the Budget Oflicer as to the avaihlity of funds.
The BAC shall recommend the Mode of Procurement thnr a resolmon.
Documents for Engineering Matters (e.g. Construction, Improvement, Rehabrlitation Plan, Refeasibility Stuhes &
RepMts,Final Feasibility Studies & Reports, Detailed Engineering, Agency Estimate and Authority to Implement) shall
form part of the PR and should be approved by the concerned afficialsa m n g In the limits of sum.

SUBJECT:
ADMINISTRATIVE
(A PROCLIREMENT OF GOODS. WORKS AND SERVICES)
-,
TOPIC: ALTERNA~M MODES OF PROCUREMENTS
RECOMMENDING
APPROVlNG
LIMITS OF AUTHORITY
APPROVAL
AUTHORITY
All Funds
Central Office
Up to P 5M
AboveP5M t o P 1 0 M
Above P 15M
I
I1
1
1
BAC
BAC
BAC
BAC
I
I1
1
1
Dir AS
ASEC FA
USEC AIS
SecretarylCOS
Bureau - S and L
ABD
Above P500K
EMBMGB Regional
BD
RD
Region
PENRO l CENRO
PENRO
SECTION IV
Page 41 of 50
Ref.: A8 to A9
LEGAL
BASES
DBM-NBC #
488 dated 22
May 2003,
Fund Transfers
to Operating
Units

SUBJECT:
SfCTlON IV
ADMINISTRATIVE
(0. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT Page 42 of 50

Ref.: A8 to A9
AND IMPLEMENTATION)
TOPIC: PURCHASE ORDER I CONTRACT
RECOMMENDING
APPROVING
APPROVAL
AUTHORITY
LIMITS OF AUTHORITY
1. Purchase Orderl Contracts
(AH Funds)"ole
Central Office
Up to P 5M
Chief PSMD
Dir AS
Above P 5M to P 1OM
Dir AS
ASEC FA
ASEC FA
USEC AIS
Above P 15M
USEC AIS
SecretarjlCOS
Chief A 0 (Admin)l
Designated mcer
ABD
ABD
BD
EMBlMGB Regional
Chief A 0
RD
Region
ARD MS
RD
PENRO 1 CENRO
Chief MSD
PENRO
Bureau - S and L
Up to P500K
Above PSOOK
Section IV, E.O.

No. 423 dated
30 April 2005,
Repealing
Executive Order
No. 109-A dated
September 18,
2003,
Prescribing the
Rules and
Procedures on
the Review and
Approval of All
Government
Contracls to
Conform with
Republic Act
No. 9184,
Otherwise
Known as 'The
Government
Procurement
Act'
Note:
Abstract of Quotation where applicable and other W n e n t h u m w i t s should be attached to the PO befm prmessing.
PO shall be p w s s e d by the PSMD (C.0); GSS (Bureaus & Regions); GSU (PENROs) and the Budget
DivisidSeMcdnit shall prepare the ObR.

ou Human Resources Development and Administrative Matters
SUBJECT:
ADMINISTRATIVE
(A. PROCUREMENT OF GOODS, WORKS AND SERVICES)
TOPIC: BIDDING AND AWARDS
DESCRIPTION
I-IMITS OF
AUTHORITY
RECOMMEN
DING
APPROVAL
Up to P 5M
BAC
Dir AS
Above P 5M to PtOM
BAC
ASEC FA
Above PIOM to P15M
BAC
USEC AIS
Above P 15M
BAC
SecretafylCOS
Up to P500K
BAC
ABD
Above P500K
BAC
BD
EMBIMGB Regional Regardless of

Amount
BAC
RD
Region
Regardless of
Amount
BAC
RD
PENRO ICENRO
Regardless of
Amount
BAC
PENRO
Bureau S and L
SECTION lV
Paae 43 of 50
APPROVING
AUTHORITY
1. Notice of Award
(NOA) and Notice
to Proceed (NTP)
Cenkal Office
Pursuant to IRR
of RA 9184, only
BAC will
recommend to
approving
authority thru a
BAC resolution.
Note:
BAC resdutionwill be issued for contracts with exclusive dstributors, government to government transactions and
others subject to Revised IRR of RA 9184.

Manuai of Authorities
SUBJECT:
1
ADMINISTRATIVE
(0.GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT
AND IMPLEMENTATION)
TOPIC: CONTRACT IMPLEMENTATION

D
R -I APPROVAL
P
~
O
'1
Bzh
SECTION IV
Page 44 of 50
Ref.: A9 to A10
--
~ APPROVINT
AUTHORIPT
~
~
~
LEGAL
' BASES
~
~
--
I.
GOODS (referto Annex D)
RA 9184. Annex
'13" of IRR
1. Amendment to Order
2. Suspension of Works
3.Liquidated Damages
4. Advance Payment
5. Other Rules and Guidelines
I
Central Office
Above P 5M to P 1OM
RA 9184. Annex
"E" of IRK
I
) Dir AS
I
Above P ISM
Bureau S and L
ASEC FA
' USEC AIS
USECAiS
(I ~ecretarylC0s
Above P 1OM to P 15M
Chief A0 (Admin)
/Designated Offrcer
ABD
ABD
BD
EMBIMGB Regional
Regadless of Amount
Chief A 0
RD
Region
ARD MS
RD
PENRQ I CENRQ
Chief MSD
PENRO
Abcve 500K

SECTION IV
SUBJECT:
ADMINISTRATIVE
(0. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT
AND IMPLEMENTATION)
RECOMMENDING
APPROVAL
DESCRIPTION
II. WORKS
Page 45 of 50
Ref.: A9 to A10
APPROVlNG
AUTHORITY
LEGAL
BASES
1. Variation Orderstchange Orders

and Extra Work Orders
2. Supplemental Agreement
3. Time Extension
4. Suspension of Work
5. Take-over of contract (as
rev~ewedand recommended by
the authorized USEC)
6 Cancellatian af Cantract (as
reviewed and recommended by
the authorized USEC)
7. Adjustment IEscalationof
Cantract Price
8. Certificate of Provisional
Acceptance
9. Certificate of Final Acceptance
10. Settlement IPayment Of
Liquidated Damages
RA 9184.
Annex " D of
IRR
RA 9184.
Annex "E" of
IRR
Central Offce
Chief PSMD
Dir AS
Above P 5M to P 10M
Dir AS
ASEC FA
ASEC FA
USEC AIS
Above P 15M
USEC AIS
SecretarylCOS

&a
e
SECTION IV
ADMINISTRATIVE
(B. GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT Page 46 of 50
Ref.: A9 to A10
AND IMPLEMENTATION)
SUBJECT:
LEGAL
BASES
RECOMMENDING--
DESCRIPTION
Bureau S and L
Chief A 0 (Admin)l
Designated Officer
Above 500K
ABD
ABD
EMBlMGB Regional
Chief A 0
Region
ARD MS
PENRO l CENRO
Chief MSD
PENRO

SUBJECT: ADMINISTRATIVE (B. GOODS, WORKS AND SERVICES

CONTRACT MANAGEMENT AND IMPLEMENTATION)
ism
s
SECTION IV
Page 47 of 50
Ref.: A9 to A10

DESCRIPTION
RECOMMENDING
APPROVAL
I
APPROVING
AUTHORITY
BASES
Ill. CONSULTING
RA 9184. Annex
V of IRR
1. Advance Payment for
Mobilization
2. Cost of Consulting Services
3. Other Rules and Guidelines
RA 9184. Annex
" E of IRR
Central Office
I
Chief PSMD
Dir AS
Above P 5M to P 10M
Dir AS
ASEC FA
ASEC FA
USEC AIS
Above P 15M
USEC AIS
Secretary
Up to P 5M
Bureau - S and L
Up to 500K
Above 500K
Chief A 0 (Admin)l
Designated Officer
ABD
ABD
BD
EMBIMGB Regional
Chlef A 0
RD
Region
ARD MS
RD
PENRO 1 CENRO
Chief MSD
PENRO

orr Human Resources Development and Administrative Matters
SUBJECT: ADMINISTRATIVE
TOPIC: DISPOSAL OF PROPERTY
RECOMMENDING
DESCRIPTION
APPROVAL
Disposal of Property
thru different Modes of
Disposal
APPROVlNG
AUTHOWTY
Transfer of Property
within DENR, Transfer
of Property to
other government
agencies or Private
Institutions thru
donation, Sale of
Property thru Pubtic
Bidding, Condemnation
of Property
Central Office
Disposal Committee
Secretary or
USEC AIS
Bureau - S and L
Disposal Committee
BD
EMBlMGB Regional
Disposal Committee
RD
Region
Disposal Committee
RD
PENRO
Disposal Committee
PENRO

SECTION V
Page 49 of 50
SUBJECT: OTHERS
TOPIC: ACCEPTANCE OF DONATIONSI GRANTSMle
RECOMMENDING
APPROVAL
DESCRIPTION
APPROVlNG
AUTHORITY
Central Office
USEC AIS
SecretarylCOS
Bureau S
ABD
ED
Bureau L
ABD
BD
EMBNGB Regional
Chief A 0
RD
Region
ARD MS
RD
PENRO ICENRO
PENRO IARD MS
RD
LEGAL
BASIS
Note
All donations and grants must be recorded in the DENR Books of Accounts in accordance with the provisions of
Government Accounting and Auditing Manual (GAAM) and PD 1445

<
SUBJECT: OTHERS
TOPIC: MEMORANDUM OF UNDERSTANDING (MOU) I MEMORANDUM OF

AGREEMENT :MOA)
la:
RECOMMENDING
APPROVING
DESCRIPTION
APPROVAL
AUTHORIM
Central Office
Concerned ASEC I USEC
SecretarjlCOS
Bureau S*
ABD
BD
Bureau L*
ABD
BD
EMBIMGB Regional
Chief A 0
RD
Region
ARD MS
RD
PENRO 1 CENRO
PENRO I ARD MS
RD
SECTION V
Page 50 of 50
Ref.: A l l
LEGAL
BASIS
* MONMOU which requires financiallrnateriallresource commitment from

DENR shall be cteared by the SecretarjlCOS
Notes:
1.
2.
Memorandum of UnderstandingI Agreement with funding shwld be Cerbfied as to the Availability of Funds (CAF)
by the concerned Accountant as stipulated in the GAAM
All MOUiMOAs shall be re@
by the Director Legal ServicelChief Legal Division

Annex A
A-I
COVERAGE AND GENERAL PROVISIONS
1.
HUMAN RESOURCES DEVELOPMENT
(Republic Act No. 10633 Section 32, entitled, "An Act Appropriating Funds for the Operation of
the Government of the Republic of the Philippines from January 1 to December 31,2014, and for
Other Purposes" or the GAA FY 2014" Sec. 76, General Provisions)
All agencies of Government shall review and formulate their human resource development and
training programs to make the same responsive to their organizational needs, human resource
requirements, and capability development and skills training of their personnel.
A.
PERSONNEL CAREER DEVELOPMENT

A.a
TRAlNlNGlSEMlNARMlORKSHOPlCOURSES (LocallForeign)(pp 4-7)
Every ofticial or employee assigned or authorized to travel under Executive Order No. 298 dated 23
March 2004 shall, within thirty (30) days afler his return to his permanent ofticial station, submit a report
with his recommendations, if any, on the conference or seminar attended, examination or investigation
conducted, or mission undertaken, to the head of his office. In case of participation in an international
conference or convention abroad in which the Philippines is represented by a delegation, a report of the
delegation shall be submitted to the President of the Philippines through the department head
concerned copy furnished the DFA not later than thirty (30) days afler the closing of the conference or
convention. Any member of the delegation may also submit a supplementary report.
(Executive Order No. 298 Sec. 16, dated 23 March 2004, entitled, "Amending Further Executive
Order No. 248 dated 29 May 1995 as Amended by Executive Order No. 248-A dated 14 August
1995, which Prescribes Rules and Regulations and New Rates of Allowances for Official Local
and Foreign Travels of Government Personnel")
Submission of delegation list to the DFA within the prescribed period prior to the start of the meeting for
the composition of the ofticial Philippine Delegation (PhilDel) to Philippine participation in major
international conferences, including meetings organized by the UN, other international organizations,
and other various convention bodies
(Office of the United Nations and Other International Organizations, for the Secretary of the
Department of Foreign Affairs Letfer No. 22644, dated 23 August 2012)
A.b
PERMISSION TO PRACTICE PROFESSION (p 10)
Officials and employees can exercise or practice private profession provided that such practice will not
conflict with their ofticial functions under the following rules:
1.
Republic Act (RA) No. 6713 or the Code of Conduct and Ethical Standards for Public
Officials and Employees, Sec. 7, paragraph b (2)

2.
3.
B.
IRR of RA 6713 Rule X, Sec. I , paragraph c

Office of the President Memorandum Circular No. 17 dtd 4 September 1986, Sec 112
PERSONNEL ACTION
B.a
APPOINTMENT (pp 11-12)
The PERSONNEL SELECTlON BOARD (PSB) shall cover both the recruitment and selection of
employees in the Firstl* and Secondzd Levels of the career service who are entering the civil service
for the first time or are being re-employedlreappointed, and the screening of employees who are
considered for promotion.
The THIRDnD LEVEL PERSONNEL SELECTlON AND PROMOTION BOARD acts on the selection
and promotion of all applications for salary grades 27 and above positions.
Personnel categories are divided into:

1. First Level
2. Second Level
3. Third Level
Salary Grades 1 - 10
Salary Grades 11 - 24
Presidential Appointees and PENROs
(CESB Resolufion No. 819; DEN!? MSPP)

6.b
REASSIGNMENT (pp 16-17)
Reassignment shall be governed by the following rules:

1.
These rules shall apply only to employees appointed to first and second level positions
in the career and noncareer services. Reassignment of third level appointees is
governed by the provisions of Presidential Decree No. 1.
2.
Personnel movements involving transfer or detail should not be confused wrth

reassignment since they are governed by separate rules.
3.
Reassignment of employees with station-specific place of work indicated in their

respective appointments shall be allowed only for a maximum period of one (I)
year.
An appointment is considered station.specific when the particular office or station
where the position is located is specifically indicated on the face of the appointment
paper. Station-specific appointment does not refer to a specified plantilla item number
since it is used for purposes of identifying the particular position to be filled up or
occupied by the employee.
4.
If an appointment is not station-specific, the oneyear maximum period shall not apply.
Thus, reassignment of employees whose appoinlments do not specifically indicate the
particular office or place of work has no definite period unless otherwise revoked or
recalled by the Head of Agency, the Civil Senrice Commission or a competent court

on Human Resonrces Development and Administrative Matters
5.
If an appointment is not station-specific, reassignment to an organizational unit within

the same building or from one building to another or contiguous to each other in one
work area or compound is allowed. organizational unit refers to sections, division, and
deparbnents within an organization.
6.
Reassignment outside qeo~raphicallocation if with consent shall have no limit

However, if it is without consent, reassignment shall be for one (1) year only.
Reassignment outside geographical location may be from one regional office (RO) to
another RO or from the RO to the Central ORce (CO) and vice-versa.
7.
Reassignment is presumed to be regular and made in the interest of public service

unless proven otherwise or if it constitutes constructive dismissal. Constructive
dismissal exists when an official or employee quits his or her work because of the
agency head's unreasonable, humiliating, or demeaning actuations, which render
continued work impossible because of geographic location, financial dislocation and
performance of other duties and responsibilities inconsistent with those attached to the
position. Hence, the employee is deemed illegally dismissed. This may occur although
there is no diminution or reduction in rank, status or salary of the employee.
(Civil Sem'ce Commission-CSC Memorandum Circular-MC No. 2, Sec 6. 2005 dated 04 January
2005 entitled "Revised Rules on Reassignment"; Resolution No. 041458 dated 23 December
B.c
RETIREMENT (p 20)
The law mandates the release of the retirement pay, pensions, gratuities and other benefits of all
retiring employees of the government in all branches, agencies, andlor instrumentalities, including
government owned andlor controlled corporations, within thirty (30) days from their date of retirement,
provided that all the necessary requirements have been timely submitted.
Republic Act (RA) No. 10154, Section 2 dated 14 July 2011 entitled "An Act Requiring All
Concerned Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions,
Gratuities and Other Benefits of Retiring Government Employees"
CSC Memorandum Circular No. 07, s. 2013 dated 17 March 2013 entitled "Implementing Rules
and Regulations of Republic Act No. 10154, Ofherwise Known as An Act Requiring AU
~oncemedGovernment Agencies to Ensure the Early Release of the Retirement Pay, Pensions,
Gratuities and Other Benefits of Retiring Government Employees"
CSC Resolution No. 1300237 dated 13 January 2013 entitled "lmplementing Rules and
Regulations of Republic Act No. 10154, Otherwise Known as An Act Requiring All Concerned
Government Agencies to Ensure the Early Release of the Retirement Pay, Pensions, Gratuities
and m e r Benefits of Retiring Government Employees"
B.d
&zh
GENERAL PAYROLL (p 21)
The General PayroB shall be used for the payment of salaries, wages, Representation and
Transportation Allowance (RATA), overtime pay, honoraria and other emoluments of government
officers and employees. This form shall be prepared in triplicate copies to be disttibuted as follows:
Original - Accounting Unit

Duplicate Copy - Cash Unit
Triplicate Copy - Payroll Section
(New GovernmentAccounthg Syshtn #GAS V d \I, Sec#on 48)

0.9
SAtARY ADJUSTMENT /STEP INCREMENT (pp 22-23)
The maximum number of employees that maybe granted to Step Incrementh Due to Meritorious
Performance in any given year shall be limited to five percent (5%) of all incumbent officials and
employees in an agency,
Two (2) Step Increments Due to Meritorious Performance may be granted to a qualified
official or employee who has attained two (2) ratings of "outstanding" during the two (2) rating
periods within a calendar year.
One (I)
Increment Due to M t o r i o u s Performance may be granted to a qualified officialor
employee who has attained one (I)rating of "Outstanding" and one (I)
rating of 'Very
Satisfactory", or h o (2)ratings of "Very Satisfactow during the two (2) rating periods within a
calendar year.
One (1) Step Increment Due to Length of Sewice shall be granted to qualifA personnel for
every three (3) years of continuous satisfactory service in the present position
The actual salary (in a given step of a salary grade of a position) of an incumbent who is
qualified to be granted one (1) or two (2) Step Incrementh Due to Meritorious Performance or
to one (1) Step Increment Due to Length of Sewice shall be adjusted to the salary
corresponding to the next step or the second next step, as the case may be, but only up to
Step 8, in the Salary Schedule under the implementation.
(CSC and DBM Joint Circular No. I, s. 2012 cJW 3 Sepfember 2012 entitled "Ruiw and
Regulefions on the Grant of Step IncrrtmenVs Duo to MerlMous Pehmance and Step
Increment Due to Length of Sewice: Secs 5.0 Metfwous Performance, 6.0 Lengih of
Service and 7.0 - Adjusbnent d Salaries

0.f
TRAVEL (pp 30-32)
Travel Expensa Travel expenses incurred by government officials and employees on official travel,
either domestic or foreign. They indude per diems, actual transportation fares, road tolls, parking fees,
and such other similar or incidental expenses en route to the destination and back to permanent official
station (Section 7-1 (20),CA 246).
B.g
OVERTIME SERVlCE (p 33)
Pursuant to Section 1(d) of Matacafiang Administrative Order No, 103, dated 31 August 2004,
"Directing the Continued Adoption of Austerity Measures in the Government", the Civil Senrice
Commission (CSC) and Department of Budget and Management (DBM) issued Joint Circular No. 2
dated 04 October 2004 on the 'Non-Monetary Remuneration for Overtime Services Rendered", which is
hereby promulgated and adopted in the DENR Central Office, Bureaus, Regional Offices, PENROs and
CENROs.
The overtime services may be authorized for the following activities:
1.
Completion of infrastructure and other projects with set deadlines when due to
unforeseen events the deadline cannot be met without sorting to overtime work;
2.
Relief, rehabilitation, reconstnrction and other related work or services during

calamities and disasters;
3.
Seasonal work such as budget preparation and rendition of annual reports to meet
scheduled deadlines;
4.
Preparation of specialfinanciallaccountabitityreports required occasionally by central

monitoring agencies like the Congress of the Philippines, Office of the President,
Commission on Audit, Department of Budget and Management, and National
Economic and Development Authority;
5.
The pmvision of essential public services during emergency situations, such as power
and energy, water, distribution and control of basic staples, communication and
transportation, medical and health services, peace and order, and security;
6,
implementation of special programslprojects embodied in Presidential directives and

authorizations and with specific dates to complete, which are in addition to the regular
duties of the employees;
7.
Legal service to facilitate the dissolution of caseslresolutionddecisions;
8.
Services rendered by drivers and other immediate staff of officials when required to
keep the same working hours as thdr superiors; and
9.
Such other activities as may be detemined by the Head of Agency.

d m
e
Procurement related activities are likewise authorized to render Overtime Services as per revised IRR
of RA 9184.
The following officials shall be authorized to approve or grant overtime authority:

DENR Central Office
Bureau
Regional Office
PENROICENRO
Assistant Secretary for Human Resources Devetopment

and Information Systems
Bureau Director
Regional Executive DirectortRegionat Director
PENRO
Procedures in the availment of CTO are as follows:

1.
2.
3.
4.
Accomplishment of Application for Availment of CTO [Annex C) by concerned

officiallemployw. The request shall be prepared in two copies: original - Personnel
Division; and duplicate - concerned officiallemployee;
Signature of concerned Division Chief recommending approval of the request;
Certification of COC by the Personnel ChieflAdministrative Division
ChieflAdministrafive. Officer on the number of hours earned;
Prior approval of the concernd supervisor shall hcleared first in terms of schedule of
availment before the approval of the designated approving official.
The Compensatory Overtime Credits (COCs) should be u s d as time-of! within the year and these are
earned until the immediately succeeding year. Thereafter, any utilized COCs are deemed forfeited.
Issues or conflicts on the accrual of COCs and availment of Compensatory Time Off (CTOs) shall be
referred to CSC for resolution, while other issues on the implementation of the aforesaid CSC-DBM
Joint Circular shall be resolved by DBM.
(Depariment of Environment and Natural Resources-DENR Memorandum Circular-MC Nos.
2005-16, dated 26 October 2005, entifled,"Amendmenb to DENR Memorandum Circular No.
2005-002, "Guidelines on the IrnpIementation of Non-Monetary Remuneration for Overtime
Services" and 2005002, dated 18 March 2005 ,entlfled, "Guidelhes on the Implementation of
Non-Monetary Rmunemtion for Overtime Swim:respectively)
(Malacaiiang Administrative Order No. 103, dated 31 August 2004, entitled, "Directing the
ContinuedAdoption of Austerity Measures in the Government")
(Civil Service Commission (CSC) and Deparbnent of Budget and Management (DBMJ issued
m
m for
Owdime Services Rendered")
Mnf Circular No. 2 s. of 2004,dated 04 Ocfober XW, entifM, iW~lllanelaryR
Department ofEnvironment and Natural Resources

on Human Resoumes Development and Administrarive Matters
C.
&-m
e
PERSONNEL DISCIPLINE
The general rule in the law on Public mcers is that the power to appoint carries with it the power to
remove an employee. The Civil Service laws,rules and regulations govern administrative pmedings
including imposition of penalties,
The Central Bffice Grievance Commmee is composed of the following:

Chairperson:
Vice-C hairperson:
Members:
Legal Adviser:
Director, Planning and Policy Service

Director, Administrative Service
Human Resource Devetopment Service
Two (2) Representatives from the DENREU (One for the Firstlst level
and another for the Second *m level who shall serve for a term of two
(2) years)
Assistant Secretarj for Internal Audit and Anti-Corruption
The Personnel Division Chief, Assistant Division Chief and other staff shall act as Secretariat and shall
be the custodian of all records of the Committee.
The Committee is hereby authorized to seek the assistance of any DENR official or employee and shall
be guided by CSC MC. 02,Series of 2001, Code of Conduct and Ethical Standards of the Department,
0No 80 entitled 'Directing the Adoption of a Performanoe-Based Incentive System for Government
Employees: and CSC MC No. 6, s. 2012 entitled "Guidelines in the Establishment and Implementation
of Agency Strategic Performancen in the performance of its functions. It shal find the best way to
address specific grievances.
In accordance with CSC Memorandum Circular No. 02, Series of 2001, regional offices may create its
own respective Grievance Committee through the issuance of a Regional Special Order (RSO) creating
such a committee to be chaired by the Chief or Head of Administrative Division. This committee will
hear out and decide upon complaints of an employeeloffcer against fellow employeeslobrs, in all
grade levels.
"DENR Special Order No.2012-665 dated 03 September 2010 entitled 'Reconstitution of the Grievance
Committee in the Central Office"
PREVENTrVE SUSPENSION (p 35)
Preventive suspension of a civil sewice employee or officer pending an investigation can be ordered
even without a hearing because such suspension is not a penalty but only a preliminary step in an
administrative investigation. further, if found not guilty, procedural guidelines shall be formulated
separately by the Legal Service.
However, when a respondent's guilt is confirmed, preventive suspension is punitive and is considered
part of the penalty, pending hislher appeal. The purpose is to prevent the u s e d from using his
position or ofice to inflmce prospective witnesses or tamper with the records which may be vital in the
prosecution of the case against him. Alonzo V. Capulong, (G. R. No. 1 f 0590, May 10, 1995).
Department ofEnvironment and Natural Resources

_
I
--i
The Appointing Authority in any Department, Bureau,Regional Offices, etc. may preventively suspend
any subordinate officer or employee pending an investigation, if the charge against such officer or
employee involves dishonesty, oppression or grave misconduct, or neglect in the prformance of duty,
or if there are reasons to believe that the respondent is guilty of charges which would warrant his
removal h m the service (Section 51, Executive Order No. 292,1987).
(DENR Memorandum Circular No. 2010-18, Sec 2,3.7.2 dated November 23, 2010 enMd
"Guidelines in the Resolution and Disposition of Administrative Disciplinary Cases")
II.
A.
ADMINISTRATtVE
PROCUREMENT OF GOODS, WORKS AN0 SERVICES

A,a
PURCHASE REQUEST (PR) (p 40)
Purchase Request shall be used for request of the purchase of inventoryfitem not available in stock
based on the SA received from the Accounting Unit and the basis of preparing the Purchase Order. The
stock no,, item description, quantity, unit, unit cost, total costs of requested goods to be purchased are
indicated therein. This form shall be approved by authorized officials and shall be prepared in two (2)
copies distributed as follows:
Original - Supply and Property Unit (SPU) for appropriate action
Duplicate Copy - Requisitioning Departmentlofficeldivisionfor file
(New Government Accounting System &AS Vol. /I, Sec. 54)

(DM-NBC No. 488 dated 22 May 2003 entl#ed "Fund Transfer to Opratlng Unitsw)
A.b
PURCHASE ORDER (PO) (p 42)
The Purchase Order shall be used to support purchase of equipment, supplies and materials,etc.
P.O. No. - the numker assigned to the PO which shall be as follows:
00 - Year
000 - Month
0000 - Serial numbr (one series for each year)

It shall be prepare in three (3) copies distributed as follows:
1. Original - to the supplier for conforme to the terms of the PO arid attachment to the DV upon
request for payment
2. Duplicate Copy -retain& by the Supply and Property Unit for file
3. Triplicate Copy - COA Auditor
(New Government Accwntrng System #GAS, Vd. Ii Sec. 55)

(DBM-NBC No. 488 dated 22 May 2003 enfitled "Fund Transfer to Operadng Units")

on Human Resources Development and Administdive Matters
A.c
6-
--i
SUPPLIES AND MATERIALS
"Supplies" include everything, except real estate which may be needed in the transaction of
public businesses, or in the pursuit of any undertaking, project, or activity, whether in the
manner of equipment, furniture, stationary materials for construction or personal property of
any sod, including non-personal or contractual services such as the repair and maintenance of
equipment or furniture, as well as trucking, hauling, janitorial, security, and related analogous
services (Section 357 (c) RA 7160).
Except as othenvise provided in the General Appropriations Act, the stock on hand of supplies,
materials and equipment, spare parts, acquired through ordinary and emergency purchase,
shall at no time, exceed the normal three-month requirements, subject to pertinent rules and
regulations issued by competent authority.
A.d
EQUIPMENT
Memorandum Circular No. 401 defines obligation for Equipment Outlay as follows: "This
account shall include the cost of property, other than structures and fixed facilities, which has a
life of more than one (1) year. This does not include property falling in this classification having
a value of P10,000.00or less, where such property shall be classified as "Supplies and
Materials".
ASSIGNMENT OF LlABlLifY
'In the assignment of liability for a disallowed overprice, the auditor shall carefully study the procedures
in processing the questioned transaction and determine those officialslemployeeswho had direct
participation in the fixing of the pricelpriws of the same. Officia!slemploy~swhose signature or initials
may appear on the vouchers andlor transaction documents, who are determined to have had no
participation in the fixing of the price shall not be included among those to be held liable for the
disallowance."
(Comrnisslon on Audit - COA Memorandum No. 87-012 entitfed "Evidence to Support Audit
Fhdlngs of Over-Pricing'?
B.
GOODS, WORKS AND SERVICES CONTRACT MANAGEMENT AND 1MPLEMENATION

CONTRACT IMPLEMENTATION (pp 4447)
Infrastructure projects are investment in capital goods by the government in the form of horizontal M
vertical projects such as roads and bridges, water supplies, flood control, imgation systems, drainage,
harbors, ports, and buildings. The infusion of government funds into these projects can be Categorized
construction, betterment, improvements, rehabilitation andlor maintenance.
(GAAM Vol. I, Sec. 545)

&a
--i
Section 46 to 54 Republic Act No. 9184 and its IRR provide for exceptional cases where the
procurement of infrastructure projects may be undertaken through alternative methods of procurement.
For infrastructure of at least P500M they are subject to Sec. 4 of the EO No. 423.
(Malawifsng Executive Order - EO No. 423 dated 30 Aprll 2005, Sections 3 and 40 entfned
"Repealing Executive Order No. 109-A Dated September 18, 2003 Prescribing The Rules And
Procedures On The Review And Approval Of AH Government Contracts 70 Conform Wlth
Republic Act No. 9184, O h M mownAs "The Government Procrrmment Refcum Act")
AGENCY ESTIMATE
The agency estimate of construction cost shall be prepared by official(s)duly designated by the
head of the officelagencylcorporationconcerned or by his duty authorized representative for his
subsequent approval.
In cases where the Agency Estimate is held confidential, it shall be finalized on the day of the
bidding after all bids have been received and shall be held confidential and signed, sealed and
ready for presentation on the day of the opening of the bidsltenders.
The estimate should show for each major wok item, such as earthwork, roadwork and massive
concreting, the components of equipment rentals, fuel, labor, materials and overhead.
(Government Accounting and Auditing Manual GAAM Vol. I, See, 545)
Detailed Engineering shall include the following:

a.
b.
c.
d,
e.
f.
g.
h.
i.
j.
k.
I.
m,
n.
Survey
Site Investigation
Foundation Investigation
Soils and Materials Investigation
Preparation of Design
Preparation of Specifications
Preparation of Quantity and Cost Estimates
Preparation of Program of Work
Preparation of Proposed Construction Schedule (and estimated Cash Flow for projects
with Schedule over six (6)months)
Preparation of Site or Rightaf-Way Plans including sckdule of Acquisition
Prepatatin of Utility Relocation Plan
Preparation and submission of Design Report
Environment impact Statement for Major Projects
Preparation of BidlTender Documents
(Government Accounir'ng and Auditing &nual- GAAM Vd. 1 Sec. 538)

Ill.
OTHERS
MEMORANDUM OF AGREEMENT I MEMORANDUM OF UNDERSTANDING (MOA I MOU) (p 50)

Those agreements entered into by and between government agencies, local government agencies on
operational matters and allied services, e.g. creation of inter-agency task forces in the implementation
of DENR mandate. Those that involve expenditure of public funds should be construed as financial
transaction and as such, covered by existing auditing and accounting requirements, i,e., certification of
availability of funds (CAF) duly signed by the Chief Accountant pursuant to the LO1 No. 968.

Annex 8
8-1
-
LIST OF LEGAL BASES
I. HUMAN RESOURCES DEVELOPMENT

LAWSlGUlDELJNES
Executive Order
(0)No. 298 dtd
23 March 2004
Sec 16
-
e of the United
Nations and Other

International Org by
the Secretary of the
DFA Letter 22644
dtd 23 August 2012
XTNi.6713
IRRof RA 6713
Office of the Pres
A. Personnel Career Development

TITLEISUBJECT
"Amending Further Executive Order No. 248 dated 29
May 1995, as Amended by Executive Order No. 248-A
dated 14 August 1995, which Prescribes Rules and
--~Gulationsand New Rates of Allowances for Official
Local and Foreign Travels of Government Personnel"
~rainingl~eminar
IWorkshopl
Courses
-pp
----4-7
-- -- - ---
-.
Submission of delegation list to the DFA to the official
Philippine Delegation (PhilDelj for international
conference or convention
---- ....
-.-
.-..
..
--
.-
' Officials and Employees can Exercise or Practice Private

-.
Permission to
Profession provided that such practice will not conflict Practice
with their oficial functions
Profession
Public officials and Employees engage in the private p 10
practice of themfession
Memo Cir No. 17

dtd 4 Sept 1986
sec.
--- 12
CESB Resolution
NO.819
DENR MSPP
SECTION
TraininglSeminar
~~orkshopl
Courses
pp 4-7
.- -
0. Personnel Action
~ p ~ o ~ n t m e n t 3 ~t Kc ~eRr
CSC Memorandum "Revised

-Rules on Reassignment"
Cir MC No. 2 s.
2005 d t d 4 2005
Sec 6
-
Appointment
.-pp 17-12
Reassignment
pp 16-17
CSC Resolution No.

041458 dtd 23 Dec
2004
"Reassignment"
Reassignment
pp 16-17
-.--
--

IAWSlGUlDELlNES
TITLEISUBJECT
RANo.10154,dtd
14 July 2011
Sec 2
~AnActRequiringAltConcemedGovernmentAgencies
to Ensure the Early Release of the Retirement Pay,
Pensions, Gratuities and Other Benefits of Retiring
Government Employees"
&-m
-
SECTION
Retirement
p 20
CSC Memorandum "ImplementingRules and Regulations of Republic Act No. Retirement

Cir No. 7 s. 204 3 dM 10154 Otherwise Known as An Act Requiring All
p 20
f 7 March 2013
Concerned Government Agencies to Ensure the Early
Release of the Retirement Pay,Pensions, Gratuities
and Other Benefits of Retiring Government Employees"
CSC Resolution No
1300237 dtd 13 Jan
2013
"Implementing Rules and Regulations of Republic Act No. Retirement

10154, OtheMcise Known as An Act Requiring All
p 20
Concerned Government Agencies to Ensure the Early
Release of the Retirement Pay, Pensions, Gratuities
and Other Benefits of Retiring Government Employees"
NGAS Vo. II, Sec 48
"Accounting Forms and Reports"
General Payroll
p 21
CSC and DBM Joint

Cir No. 1, s. 2012
dtd 3 Sept 2012
Secs 5.0and 6.0
"Rules and Regulations on the Grant of Step lncrementls

Due to Meritorious Performance and Step Increment Due
to Length of Service"
Salary
AdjustmentlStep
Increment
pp 22-23
CSC Memorandum
Cir No, 15, s. 2006
'Guidelines on the Availment of the Ten-Day Leave

Under .A. 9262 (Anti-Vmlence Against Women and Their
Children Act of 2004"
Leave of
Absence (With
Or Without Pay)
- pp 24-25
dtd 28 July 2006

S ~ 2C
CSC Resolution No.

05-1206 dtd 26 Aug
2006
RA No. 9262 dtd 8

March 2004
"Guidelineson the Availment of the Ten-Day Leave

Under .A. 9262 (Anti-Violence Against Women and Their
Children Act of 2004"
Leave of
Absence (With
Or Without Pay)
p 24-25
'An Act Defining Violence Against Women and Their

Leave of
Absence (With
Children, Providing for Proteclive Measures for Victims,
Prescribing Penalties Therefore, and for Other PurpssesVr Without Pay)
p 24-25
Department of Environment and Natural. Resources

MWSIGUIDELINES
TITLUSUBJECT
&zh
SECTION
DENR Memorandum "Rehabilitation Privilege"

dtd 24 Aug 2006
Other f oms of
CSC-DBM Joint Cir

No.Cl , s.2006 dtd
27 Apr 2006
Other forms of
Leave
pp 26-27
'Guidelines in Availing of the Rehabilitation Privilegen
CSC MC No. 25,s.

-
2010 dtd 1 Dec 2010 Benefits fur Women Under R.A. 9710 (An Act Providing
for the Magna Carta of Women"
CSC Resolution No, "Guidelineson the Availement of the Special Leave

1000432 dtd 22 Nov Benefits for Women Under R.A. 9710 (An Act Providing
2010
for the Magna Carta of Womenn
DENR MC No. 2005 "Amendmentsto DENR Memorandum Circular No. 200516 dtd 26 Oct 2006 002,Guidelines on the implementation of Non-Monetary
Remuneration for Overtime Services Rendered*
Leave
pp 26-27
Other Foms of
-
1 Leave
pp 26-27
Other Forms of
Leave
pp 26-27
Overtime
Service
p 33
Malacanang Adm
Order N, 103 dtd 31
Aug 2004
Sec t (d)
'Directing the Continud Adoptin of Austerity Measures

in the Government"
Overtime
Senrice
p 33
CSC-DBM Joint
Cir No. 2, s. of 2004
'Non-Monetary Remuneration for Overtime Services

Renderedn
Overtime
Senrice
p 33
A, Personnel Discipline
DENR Special Order "Reconstitutionof the Grievance Committee in the Central
No. 2012-665 dtd 03 Office"
Sept 2012
CSC MC 02 s. 2001
Code of Conduct and Ethical Standards of the Department
Personnel
Discipline
P 35
Personnel
Oiscipline p35
Malacanang E.O.
No 'Directing the Adoption of a Performance-Based Incentive Personnel
80
System for Government Employees:
Discipline p35
CSC MC No.6 s.
2012
'Guidelines in the Establishment and Implementation of

Agency Strategic Performance"
Personnel p35
Discipline

lAWSIGUIDELINES
TlTLEiSUBJECT
DENR Memorandum "Guidelinesin the Resolution and Disposition of

Cir No. 2010- I 8 dtd Administrative Disciplinary Cases"
23 Nov 2010
Sec 2.3.1.2
--
&
SECTt ON
Preventive
Suspension
P35
11. ADMINISTRATIVE
A. Procurement of Goods, Works and Sew ices

IRR of R.A. No. 9184 "Implementing Rules and Regulations of Government
Dtd Sept 2009
Procurement Reform Act"
Procurement
Planning
p 39
R.A. 9184 dtd 10 Jan 'Government Procurement Reform ActH
2003
Procurement
Planning
p 39
NGAS Vot. I], Sec
54
p p l l & 116
"The Accounting Forms and Reports
DBM-NBC No. 488

Dtd 22 May 2003
"Fund Transfer to Operating Units"
Purchase
Request (PR)
P40
DBM-NBC No. 488
"Fund Transfer to Operating Units"
Alternative
Modes
of Procurement
p 41
"Evidenceto Support Audit Findings of Over-Pricing"
Supplies and
Materials
p 42
Request (PR)
p 40
dtd 22 May 2003
COA Memorandum
No. 97-012
Purchase
0. Goods, Works and Sewices Contract Management and Implementation

DBM-NBC No. 488
dtd 22 May 2003
'Fund Transfer to Operating Units"
NGAS Vol. II,

Sec55 pp 11 & 118
'The Accounting Forms and Reports"
Purchase Order
p 42 (PO)
Purchase Order
P42 (PO)

on Human Reources Development and Administrative Mattem
IAWSlGUlDELlNES
TJTLBSUBJECT
Malacanang E.O. No "Repealing Executive Order No.109A dtd 18 September

423 dtd 30 Apr 2005 2003 Prescribing The Rules And Procedures On The
Sm3&40
Review And Approval Of AH Government Contracts To
Conform With Republic Act No, 9184, Otherwise Known
As 'The Government Procurement Refon Act"
R.A. 9184dtd 10 Jan 'Government ProcurementReform Act"
2003
SECTION
--
Contract
Implementation
pp 44-47
Contract
I Implementation
pp 44-47
GAAM Vol. I,
Sec 538
"InfrastnrctureContract: Detailed Engineering"
Letteroflnstnrction
(LOI) No. 968
"CertifcationofAvailabilityofFunds"
Agency Estimate
M O U / M O A ~
1~50

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Republic of the Philippines

Department of Environment and Natural Resources

Visayas Avenue, Diliman, Quezon City

Tel NOS.929-6626to 29; 929-6633to 35

929-7041 to 43; 929-6252; 929-1669

Website: http:llwww.denr.gov.phE-mail: web@denrgov.ph

129 MAR 2014

Let's Go Green !!!

Department of Environment and Natural Resources

HUMAN RESOURCES DEVELOPMENT AND ADMINISTRATIVE MAlTERS

II. HUMAN RESOURCES DEVELOPMENT

Department of Environment and Natural Resources

A. Procurement of Goods, Works and Services

Procurement Planning ..... ..... ...............

B. Goods, Works and Services Contract Management and

Department of Environment and Natural Resources

Approved Budget forthe Contract

Assistant Bureau Director

Agency Budget Matrix

Authority to Debit Account

Authorized Government Depository Bank

Annual Procurement Plan

Assistant Regional Director

Assistant Regional Director for Management Service

Assistant Regional Director for Technical Service

Assistant Secretary for Finance and Administration

Assistant Secretary for Field Operations

ASEC HRDlS Assistant Secretary for Human Resource Development and

Assistant Secretary for Legal Affairs

Assistant Secretary for Planning and International Affairs

Bids and Awards Committee

Budget Execution Documents

Department of Environment and Natural Resources

Bureau of Internal Revenue

Bureau Performance Management Team

Certificate of Availability of Funds

Community Environment and Natural Resources Office

Career Executive Service Board

Commission on Higher Education

Chief Administrative Officer

Chief Management Service Division (PENRO)

Chief Personnel Division (CO)

Chief Planning and Management Division

CHIEF PSMD Property and Supply Management Division

Compensatory Overtime Credits

Central mce Performance Management Team

Central Office Placement and Selection Board

Civil Service Commission

Compensatory Time Off

Department of Budget and Management

Department of Environment and Natural Resources

Department of Environment and Natural Resources

Department of Environment and Natural Resources Merit Selection

Director for Administrative Service

Director for Financial and Management Servioe

Director for Foreign Assisted and Special Projects Service

Director for Human Resource Development Service