Professional Documents
Culture Documents
HRMS Proposal - Ogilvy
HRMS Proposal - Ogilvy
PIN: P051195635B
VAT: 0167638J
The HR Advisor,
Ogilvy East Africa,
P.O.Box 30280-00100
Nairobi.
Electra Software Ltd is a systems’ developing and integrating company dedicated to the
design and implementation of Desktop Applications, Web based systems and websites.
This company has known a steady growth since its inception in 2003, with several systems
supplied and installed throughout Kenya. The company structure is designed for a flexible
and personalized response to custom needs.
We hereby submit our proposal for the supply, installation, training and commissioning of
a custom Human Resource Management System.
Security module
• User rights
• Change Password
System Settings
• Company Profile
• Company settings
• Data Maintenance & Backup
• Maintain several companies (code and name)
Staffing
• Staff setups
o Leave types
o Job groups
o Companies
o Departments
o Staff levels
o Holidays
o Training Types
o Training courses
o Disciplinary case types
• Staff Master
o Staff Bio data (Names, DOB, Date of Appointment, probation period, End
of Probation period, NHIF No., NSSF No., PIN No., National ID,
Telephone, Postal Address, Physical Address, Email, Nationality etc.)
o Next of Kin details
o Qualifications
o Employment History
o Attach employee documents
o Attach photo
• Staff Training
o Individual Staff Training
Staff details
Dates of the training
Department & Company
Cost of Training
Bond (Dates)
Awards
o Mass training
Course / Description
Facilitator
Dates
List of Employees
Venue
• Staff Appraisal
o Staff details
o Appraisal Number
o KPI’s
o Measurement Criteria
o Ratings
o Objectives
o Comments
• Staff Promotions
o Promotion Number
o Staff details
o Promotion date/year
o Promotion Base
o Notes
• Disciplinary Cases
o Disciplinary ID
o Case/Reason
o Date
o Action Taken
o Officer in charge
o Details
• Recruitment
o Applications (Applicants’ details, job applied for, qualifications etc)
o Vacant positions
o Job description
o Requisition form
o Staff turnover
Reports
• Staff Master Listing
o Select fields to display e.g. staff name + salary + NSSF No., Staff Number +
Staff Name etc
o Per department / company
o Per Job group
• Leave reports
o Leave Balances
o Leave entitlements
o Days taken
o Leave monetary values
• Staff birthdays
o All
o Per month
o Per department/company
• Staff training reports (detailed and summary)
o Staff training with bonds
• Disciplinary cases
Miscellaneous
o Sick Leave sheet
o Calendar
o Weekly planner
Notes:
o The system will be integrated with the current Payroll so that they share
common data.
o Other features necessary to Ogilvy will be added at no extra cost.
o The users will have a web-based setup for leave application and approval.
SYSTEM COSTS
2 Training 10,000
Total 105,000
This Amount is exclusive of VAT.
PAYMENT METHOD
- 50% of the over all project cost, shall be paid at the commencement of the project.
We hope that our offer meets your requirements and that you will shortly be joining the
ranks of our satisfied customers.
We shall be very happy to provide any further information you may require and look
forward to hearing from you soon.
Yours faithfully,
Peter Muchemi,
Director