FI/CO CONFIGURATION SETTINGS

CONTENTS PAGE NO
1. Company Creation……………………………………………. 3
2. Fiscal Year Variant…………………………………………… 3
3. Posting Period Variant……………………………………….. 3
4. Open and Close Posting Periods……………………………... 3
5. Field Status Variant…………………………………………... 4
6. Document Number Range…………………………………….. 4
7. Tolerance Group……………………………………………… 5
8. Chart of Accounts…………………………………………….. 5
9. Account Group………………………………………………... 5
10. Retained Earnings…………………………………………… 5
11. Creation of Reconciliation Account…………………………. 6
12. Customer Reconciliation a/c………………………………… 6
13. Vendor Reconciliation a/c…………………………………… 6
14. Creation of Customer Account Group with Screen Layout…. 6
15. Creation of Number Range for Customers………………….. 6
16. Define Customers Tolerances……………………………….. 7
17. Creation of Customer Details……………………………….. 7
18. Creation of Vendor Account Group with Screen Layout……. 7
19. Creation of Number Range for Vendors…………………….. 7
20. Creation of Vendor Details………………………………….. 7
21. Account Creation……………………………………………. 8
22. VAT (Value Added Tax)……………………………………... 8
23. GL Posting…………………………………………………... 9
24. Customer Invoice……………………………………………. 9
25. Vendor Invoice………………………………………………. 9
26. Down Payment (advance) Received from Customers……….. 9
27. Down Payment (advance) Paid to Vendors…………………. 10
28. House Bank Creation………………………………………... 10
29. Petty Cash Account………………………………………….. 10
30. Bill of Exchange-Receivables……………………………….. 11
31. Bill of Exchange-Payables………………………………….. 12
32. Cheque Deposit……………………………………………... 13
33. Asset Accounting……………………………………………. 14
34. Recurring Entry……………………………………………... 16
35. Parking Document…………………………………………... 17
36. Holding Document…………………………………………... 18
37. Sample Document…………………………………………… 18
38. Interest Calculation on Term Loan…………………………. 18
39. Account Assignment Model…………………………………. 19
40. Foreign Exchange…………………………………………... 20
41. LSMW……………………………………………………….. 24
42. Withholding Tax…………………………………………….. 26
43. Dunning……………………………………………………... 28
44. Control………………………………………………………. 29
45. Budget……………………………………………………….. 31
46. Secondary Cost……………………………………………… 32
47. Interest Calculation on Customer Out-standings…………… 33
Company Creation

* SPRO-SAP reference IMG-Enterprise Structure-Definition-Financial Accounting- Define company-

New Entry-Parent company details

* Edit, Copy, Delete, Check Company Code-Edit Company Code Data- copy company code 1000 and
change the Company code and its details.

* Assignment-Financial Accounting-Assign company code to company- select company code ‘REL’

company name ‘RELGRP’ (parent company name).

Fiscal Year Variant

* Financial Accounting-Financial Accounting Global Settings-Fiscal Year- Maintain Fiscal Year Variant
(Maintain Shortened Fisc. Year)-New Entry

FV-‘RV’, Description-‘REL FIS YR A-M’

No of posting periods-12, No of special periods-4,«Periods-New Entry
Month Day Period Year shift
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0
1 31 10 -1
2 29 11 -1
3 31 12 -1

* Assign Company Code to a Fiscal Year Variant-‘RV’

Posting Period Variant

* Document-Posting Periods-Define Variants for Open Posting Periods-New Entry

Variant-‘RPPV’, Name-‘Reliance Posting Period Variant’

Open and Close Posting Periods

* Document-Posting Periods-Open and Close Posting Periods

Copy variant 2100 and change as below
Var. A From per.1 Year To period Year
RPPV + 1 2007 12 2008
RPPV A 1 2007 12 2008
RPPV D 1 2007 12 2008
RPPV K 1 2007 12 2008
RPPV M 1 2007 12 2008
RPPV S 1 2007 12 2008

From per. Year To period Year

13 2007 16 2008
13 2007 16 2008
13 2007 16 2008
13 2007 16 2008
13 2007 16 2008
13 2007 16 2008

* Assign Variants to Company Code-‘REL’-RPPV.

Field Status Variant

* Document-Line Item-Controls-Maintain Field Status Variants-

Copy 0001 and change as FSTV-‘RFSV’ name-‘RELIANCE FSV’.
Enter and select ‘Copy All’,«Field Status Groups and Save.

* Assign Company Code to Field Status Variants-‘RFSV’.

Document Number Range

* Financial Accounting-Document-Document Number Ranges- Define Document Number Ranges-Hit

intervals-interval.
No Year From No To No
1 2008 1 100
2 2008 101 200
3 2008 201 300
4 2008 301 400
5 2008 401 500
6 2008 501 600
7 2008 601 700
8 2008 701 800
9 2008 801 900
10 2008 901 1000
11 2008 1001 1100
12 2008 1101 1200
13 2008 1201 1300
14 2008 1301 1400
15 2008 1401 1500
16 2008 1501 1600
17 2008 1601 1700
18 2008 1701 1800
19 2008 1801 1900
20 2008 1901 2000

Tolerance Group

* Line Item-Define Tolerance Groups for Employees-New Entry

Group- It should be blank, do not give anything.
Company code- ‘REL’
Amount per document- 9,999,999,999,999.00 (13 9s)
Amount per open item account-99999,999,999.00 (11 9s)
Cash discount per line item- 5 %, Revenue percentage-5%, Expense percentage- 5%

Chart of Accounts

* Financial Accounting-General Ledger Accounting-G/L Accounts-Master Records- Preparations-Edit

Chart of Accounts List-New Entry

Chart of Accounts- ‘RCHA’, Descriptions- RELIANCE CHART OF ACCOUNTS

Maintain Language- English
Length of GL account number- 6

* Assign Company Code to Chart of Accounts-‘RCHA’.

Account Group

* Preparations- Define Account Group-New Entry

Chrt/Accts Acct Group Name From acct To account
RCHA ASTS ASSETS 1 100
RCHA LIAB LIABILITIES 101 200
RCHA INCO INCOME 201 300
RCHA EXPE EXPENSES 301 400

Retained Earnings

* Preparations -Define Retained Earnings Account

P&L statement- ‘RE’, Account- ‘*’

Creation of Reconciliation Account

* Financial Accounting-General Ledger Accounting-G/L Accounts-Master Records-G/L
Account Creation and Processing-Edit G/L Account (Individual Processing)-
Edit G/L Account Centrally-Hit Create,
GL a/c no- 1
Company Code- ‘REL’

Customer Reconciliation a/c

Account Group-Assets, Select-Balance Sheet a/c

Short Text-Cus Rec a/c, Long Text-Customer Reconciliation a/c
Control data-Rec a/c for account type-Customers
Select line item display, Sort Key-031 (customer number)
Field Status Group-G067 (Reconciliation a/c)

Vendor Reconciliation a/c

Hit Create
GL a/c no- 101, Account Group-Liabilities
Select-Balance Sheet a/c, Short Text-Ven Rec a/c
Long Text-Vendor Reconciliation a/c
Control data-Rec a/c for account type-Vendor
Select line item display, Sort Key-012 (vendor number)
Field Status Group-G067 (Reconciliation a/c)

Creation of Customer Account Group with Screen Layout

* Financial Accounting- Accounts Receivable and Accounts Payable- Customer Accounts-

Master Data- Preparations for Creating Customer Master Data- DefineAccount Groups with
Screen Layout (Customers)-New Entry

Account Group-‘RLCU’, Name-‘RELIANCE LOCAL CUSTOMERS’

«General Data-if you want as a mandatory info related with customer on transaction
« that particular option and select ‘Req Entry’.
«Company code data-«Account management-select Reconciliation a/c as a ‘Req Entry’.

Creation of Number Range for Customers

* Financial Accounting- Accounts Receivable and Accounts Payable- CustomerAccounts-

Master Data-Create Number Ranges for Customer Accounts-Hit intervals-Interval, No- ‘RC’
From Number-Right click-possible entries-select one of these number
From (500201) To (500300).

* Assign Number Ranges to Customer Account Groups, Number range-‘RC’.

 Define Customers Tolerances

* Financial Accounting- Accounts Receivable and Accounts Payable- BusinessTransactions-

Incoming Payments-Manual Incoming Payments-Define Tolerances(Customers)-New Entry
Company code-‘REL’
Tolerance group-first column should be blank

Description-‘REL TOLERANCE CUSTOMER’

Creation of Customer Details

* SAP menu -Accounting -Financial Accounting -Accounts Receivable –Master records-FD01 –

Create
Account group-‘RELIANCE LOCAL CUSTOMERS’, Company code-‘REL’

Creation of Vendor Account Group with Screen Layout

* Financial Accounting- Accounts Receivable and Accounts Payable- Vendor Accounts- Master
Data- Preparations for Creating Vendor Master Data-Define Account Groups with Screen Layout
(Vendors)-New Entry
Account Group-‘RLVE’
Name-‘RELIANCE LOCAL VENDORS’
«General Data-if you want as a mandatory info related with customer on transaction
« that particular option and select ‘Req Entry’.
«Company code data-«Account management-select Reconciliation a/c as a ‘Req Entry’.

* Assign Number Ranges to Vendor Account Groups-

Creation of Number Range for Vendors

* Financial Accounting- Accounts Receivable and Accounts Payable- VendorAccounts-Master

Data-Create Number Ranges for Vendor Accounts, Hit intervals-Interval-No- ‘RV’
From Number-Right click-possible entries-select one of these
from (300201) To Number-(300300).

* Assign Number Ranges to Customer Account Groups-Number range-‘RV’.

Creation of Vendor Details

* SAP menu -Accounting -Financial Accounting - Accounts Payable – Master records- FK01 - Create
Account group-‘RELIANCE LOCAL VENDORS’, Company code-‘REL’
Rec. Account-101 (Vendor Rec a/c), Cash management group-A1 (Domestic Payments)

Account Creation

* Create Income and Expenses a/cs like Sales, Purchase, Freight, Rent received a/cs
* Sales a/c-P&L statement a/c, line item display, sort key 001, FSG G001
* Purchase a/c, P&L statement a/c, line item display, sort key 001, FSG G001

* Create Assets and Liabilities a/c-like Cash, Bank, Tax Payable, Creditors, Capital
* Cash in Hand a/c, Asset, Balance Sheet account, Open item management and Line item
display, Sort key 001, FSG G001.
Tax Payable a/c, Liability, Balance Sheet account, Open item management and Line item
display, Sort key 001, FSG G001.

VAT (Value Added Tax)

* Create Tax Payable a/c (lia), Purchase Tax a/c and Sales Tax a/c (exp).
* Financial Accounting- Financial Accounting Global Settings- Tax on Sales/Purchases-
Basic Settings- Check Calculation Procedure-« Define Procedures-New Entry
Procedure-‘TAXIN’ Description-‘TAX INDIA INPUT’

select the line and«Control data-New Entry

Step Cntr CTyp Description Fro To ActKy
100 0 BASB Base Amount
110 0 MWAS Output Tax 100 100 MWS
120 0 MWVS Input Tax 100 100 VST

* Assign Country to Calculation Procedure-Procedure-‘TAXIN’

* Calculation-Define Tax Codes for Sales and Purchases

Tax code-‘MC’, Tax type-‘V’ input tax
Input Tax-10%, Select Output Tax percentage column and hit Deactivate line.

* Financial Accounting- Financial Accounting Global Settings- Tax on Sales/Purchases-

Basic Settings- Check Calculation Procedure-« Define Procedures-New Entry
Procedure-‘TAXOT’ Description-‘TAX INDIA OUTPUT’
Select line and«Control data-New Entry
Step Cntr CTyp Description Fro To ActKy
100 0 BASB Base Amount
110 0 MWAS Output Tax 100 100 MWS
120 0 MWVS Input Tax 100 100 VST

* Calculation-Define Tax Codes for Sales and Purchases

Tax code-‘MT’, Tax type-‘A’ output tax
Output Tax-10%, Select Input Tax percentage column and hit Deactivate line.

* Posting-Define Tax Accounts-«Transaction MWS (output tax)

Select Tax code, Tax code-‘MT’
Hit -Account-Account104 (Sales Tax Payable a/c)

*«Transaction VST (input tax)

Select Tax code, Hit -Account-Account-103 (Purchase Tax Payable a/c)

* Edit Purchase and Sales a/c

Control data-Tax category-‘*’ (all tax types allowed)
Select posting without tax allowed.

GL Posting

* SAP menu- Accounting- Financial Accounting- General Ledger- Document Entry-

FB50 - Enter G/L Account Document

Customer Invoice

* SAP menu-Accounting-Financial Accounting-Accounts Receivable-Document entry-

FB70 – Invoice, Select calculate tax, Select tax code-‘MT’ output tax

Vendor Invoice

* SAP menu-Accounting-Financial Accounting-Accounts Payable -Document entry-

FB60 – Invoice, Select calculate tax, Select tax code-‘MC’input tax

Down Payment (advance) Received from Customers

* Create Advance Received from Customers a/c

Lia-Rec type-customers, line item only, sort key 031, FSG G067

*Financial Accounting-Accounts Receivable and Accounts Payable-Business

Transactions-Down Payment Received-Define Reconciliation Accounts for Customer
Down Payments-«Spl GL ‘A’
Recon Acct-Cus Rec a/c (1)
Spl GL a/c –Adv Rec from Cus a/c (106)

* SAP menu-Accounting-Financial Accounting-Accounts Receivable-Document entry-

Down payment-F-29 - Down payment
* FB70 – Invoice

* F-39 – Clearing-«Transfer posting and save

* F-28 - Incoming payment
 Down Payment (advance) Paid to Vendors

* Create Advance Paid to Customers a/c

Asset-Rec a/c type- Vendors, line item display, sort key-012

* Financial Accounting-Accounts Receivable and Accounts Payable-Business

Transactions-Down Payment Made-Define Alternative Reconciliation Account for
Down Payments-«Spl GL ‘A’
Rec a/c-Ven Rec a/c (101)
Spl GL a/c-Adv Paid to Ven a/c (4)

* SAP menu-Accounting -Financial Accounting-Accounts Payable-Document entry-

Down payment-F-48 - Down payment

* FB60 – Invoice

* Down payment amt and Invoice amt both should be same.

House Bank Creation

* Create Canara Bank a/c, asset, open and line item display, sort key 001,
FSG G005 (bank account), select relevant to cash flow

* Financial Accounting-Bank Accounting-Bank Accounts-Define House Banks-

New Entry
House Bank-‘CANRA’, Bank key-‘CANARAKEY’
«Bank Accounts-New Entry-
Account ID-‘CANID’, Description-‘CANARA BANK ID’
Account No-‘10488’, GL- ‘5’ Canara Bank a/c
Petty Cash Account

* Create Petty Cash a/c-asset, line item display only, select Post Automatically,
FSG G001, sort key 001
* Financial Accounting-Bank Accounting-Business Transactions-Cash Journal- Define Document Types
for Cash Journal Documents-New Entry
Document type-‘RC’, ‘REL CASH JOURNAL’
Account Types allowed-select GL a/c and Vendor a/c

* Define Number Range Intervals for Cash Journal Documents, No-01, From 1 to 2000

* Set Up Cash Journal-copy as one line of company code 1000 and

Change Company code-‘REL’, GL a/c-Petty Cash a/c (6), Currency-INR

* Create, Change, Delete Business Transactions-New Entry

Company code Bus.tran. G/L Account Cash journal business tr
REL R 6 CASH RECEIVED FROM BANK
REL E 304 FREIGHT CHARGES
REL E 305 TELEPHONE CHARGES A/C
REL E 306 TRAVELLING CHARGES A/C
REL E 307 REFRESHMENT CHARGES
REL E 308 OFFICE MAINTENANCE
REL E 309 STATIONERY A/C

* Set Up Print Parameters for Cash Journal-select variant DEMOEN and

copy and Change company code.

* SAP menu- Accounting- Financial Accounting- General Ledger- Document Entry-

FBCJ - Cash Journal Posting-

Hit Cash receipt – GL transaction (6) cash received from bank

Hit Post
Hit cash payment- Business transaction expenses a/c and enter, after all the expenses
entered then hit post and save all entries.

Bill of Exchange-Receivables

* Create Bills Receivable a/c

Ass, Rec a/c type-customers, line item display, sort key-031, FSG-G067
* Bills Collection a/c
Lia, open and line item display, sort key-001, FSG-G001, select post automatically
* Bills Discount a/c
Lia, open and line item display, sort key-001, FSG-G001, select post automatically
* Bills Collection Charges a/c
Exp, line item display, sort key-001, FSG-G001
* Bills Discounting Charges a/c
Exp, line item display, sort key-001, FSG-G001

* Financial Accounting- Bank Accounting- Business Transactions- Bill of Exchange Transactions- Bills
of Exchange Receivable- Post Bill of Exchange Receivable- Define Alternative Reconcil.Acct for
Bills/Exch.Receivable-«Spl GL ‘W’

Rec A/c-Cus Rec a/c (1), Spl GL a/c-Bills Receivable a/c (7)

* Define Accounts for Bill of Exchange Transactions-«transaction ‘BDS’

Account- Bills Discounting Charges a/c (311)

*«transaction ‘BIK’, account-Bills Collection Charges a/c (310)

* Present Bill of Exchange Receivable at Bank-Define Bank Sub accounts-New Entry

ChAc Bank acct Usage Spl GL Cus rec acct Bank sub account for liab.
RCHA 5 Collection W 1 107 (B.collection a/c)
RCHA 5 Discounting W 1 108 (B.discount a/c)

* SAP menu-FB70 – Invoice Rs. 5000

* Bill of exchange-F-36 – Payment-Pstky-09 (spl GL debit), spl GL ‘W’
Due date- give one month future date, Hit process open item, Choose open item, post

* F-33 - Discounting
Amt 4500, Bank Charges 500
Hit bill of exchange-enter document no (BR document no by selecting FS10N - Display
Balances) 1303, post

* F-20 - Reverse contingent liability-GL a/c-BR a/c (7), Usage-Discounting, Due by-one month after,
Double enter, Com-select set item to active, post

* SAP menu-FB70 – Invoice Rs. 5000

* Bill of exchange-F-36 – Payment-Pstky-09 (spl GL debit), spl GL ‘W’
Due date- give one month future date, Hit process open item, Choose open item, post

* F-34 - Collection
Amt 4800, Bank Charges 200
Hit bill of exchange-enter document no (BR document no by selecting FS10N - Display
Balances) 1304, post

* F-20 - Reverse contingent liability-GL a/c-BR a/c (7), Usage-Collection, Due by-one
month after, Double enter, Com-select set item to active, post

Bill of Exchange-Payables
* Create Bills Payable a/c
Lia, Rec a/c type-Vendor, line item display, sort key-012, FSG-G067

* Financial Accounting- Bank Accounting- Business Transactions- Bill of Exchange

Transactions- Bills of Exchange Payable- Create Bill of Exchange Payable- Define
Alternative Reconciliation Account for Bills of Exchange Payable--«Spl GL ‘W’
Rec a/c-Ven Rec a/c (101), Spl GL a/c-BP a/c (109)

* SAP menu-Accounts Payable-Document entry

* FB60 – Invoice
* Bill of exchange-F-40 – Payment, pstky-39 (spl GL credit), spl GL ‘W’
Due date- give one month future date, Hit process open item, Choose open item, post

Cheque Deposit
* Create Cheque Deposit a/c, *Create Cheque Clearing a/c
Ass, open and line item display, sort key-001, FSG-G005 (Bank accounts), select relevant
to cash flow, select House Bank ‘Canara Bank’, Account ID

* Financial Accounting-Bank Accounting-Business Transactions-Check Deposit-Define

Posting Keys and Posting Rules for Check Deposit-New Entry
Account- CHQ DEP- Text CHEQUE DEPOSIT
CHQ CLE- CHEQUE CLEARING
Select both lines,«Assign Accounts to Account Symbol, New Entry

Act Symbol Acct Mod. Currency G/L acct

CHQDEP + INR 8
CHQCLE + INR 9

*«Create Keys for Posting Rules, New Entry

Posting rule-‘RLPR’, Text- ‘RELIANCE POSTING RULE’

*«Define Posting Rules, New Entry

Posting rule-‘RLPR’
Posting area- ‘1’ (bank accounting)
Debit side – posting key-40, account symbol-‘CHQDEP’
Credit side-- posting key-50, account symbol-‘CHQCLE’

Document type-‘SA’ (GL a/c document)

Posting type-‘1’ (post to GL a/c)

Hit next entry

Posting rule-‘RLPR’
Posting area- ‘2’ (sub ledger accounting)
Debit side – posting key-40, account symbol-‘CHQCLE’

Document type-‘SB’ (GL a/c posting)

Posting type-‘8’ (clear credit sub ledger a/c)
* Create and Assign Business Transactions, New Entry
Tran + Post. Rule Text
RCDT + RLPR RELIANCE CHQ DEP TRANSACTION

* Make Customer FB70 - Invoices

* Bank Accounts- Define House Banks-«Bank Accounts- GL ‘5’ House Bank a/c

* SAP menu -Accounting -Financial Accounting -Banks -Incomings -Check Deposit

-FF68 - Manual Entry
Bank key- ‘CANARAKEY’, Bank a/c no – ‘10488’
Group- GI, Transaction- ‘RCDT’
Bank posting session-‘RCDPS‘, Enter

Amount CNo Issuer Bank key Doc. No. Invoice Amount

7000 123 PNB 7000
7000 456 HDFC 7000
7000 789 ICICI 7000

Post and hit overview, back hit Individual list

Output device- LP01, Hit Print Preview.

Asset Accounting

* Create Factory Land a/c

Ass, rec a/c type-Asset, line item display, FSG-G067, sortkey-018

* Create Dep Res for Factory Land a/c

Lia, Rec rec a/c type-Asset, line item display, FSG-G067, sortkey-018

* Create Dep for Factory Land a/c

Exp, line item display, sortkey-001, FSG-G001

* Financial Accounting- Financial Accounting Global Settings-Tax on Sales/Purchases- Basic Settings-

Check Calculation Procedure-<<define procedures-New Entry

Procedure- ASSTAX, TAX FOR ASSETS, <<Control data, New Entry

Step Cntr CTyp Description Fro To ActKy

100 0 BASB Base Amount
110 0 MWVS Input Tax 100 100 VST
120 0 MWAS Output Tax 100 100 MWS

* Calculation- Define Tax Codes for Sales and Purchases-Tax code ‘AT’, (input tax code), Tax type-V
(input tax)
Input tax percentage 0.00%, Deactivate output tax

* Posting- Assign Tax Codes for Non-Taxable Transactions, select input tax’AT

* Financial Accounting- Asset Accounting- Organizational Structures- Copy Reference Chart of

Depreciation/Depreciation Areas-

<<copy reference chart of depreciation

Hit copy, From chart of depn- 0DE (Maximum valuation: Germany)

To chart of depn-‘RCD’
<<Specify description of chart of depn –‘RCD’ ‘REL ASSET CHART OF DEPN’
<<Copy/delete depn areas-delete all except 01 Book depreciation

* Assign Chart of Depreciation to Company Code-REL, RCD

* Asset Classes- Specify Account Determination-

Copy 10000-real estate and similar right
Change, Acct determination-RELAAD, REL ASS AC DETERMINATION

* Create Screen Layout Rules-copy 1100- building, change,

Screen layout-RSCL, REL ASS SCR LAYOUT

* Define Number Range Interval-No’LA’ from 1 to 50.

* Define Asset Classes-copy1100, change,

Ass Class- RELASCL, REL ASSET CLASS, sort text- RELASCL,

A/c determination-RELAAD, Screen layout rule-RSCL, No range-LA

* Integration with the General Ledger-Assign G/L Accounts-

<< Account Determination-select RELAAD,
<< Balance Sheet Accounts-Acquisition Acquis, and production cost-
Factory Land a/c (10)
<< Depreciation-Acc.dep.accnt for ordinary depreciation-
Dep Res for Factory Land a/c (110)
Expenses a/c for ordinary depreciation- Depn for Factory Land a/c (312)

* Valuation- Set Chart of Depreciation-‘RCD’

* Depreciation- Unplanned Depreciation- Assign Accounts-select

<< Account Determination- select
<< Unplanned Depreciation-
Accumulated dep.account unpl.depn- Dep Res for Factory Land a/c (110)
Expense acct for unplanned depn- Dep for Factory Land a/c (312)

* Valuation Methods- Depreciation Key- Calculation Methods-

Define Multi-Level Methods-New Entry
Multilevel method – ‘RML’ REL ASSET MULTY LEVEL METHOD
Validity start – From ordinary depreciation start date, <<levels- New Entry
Acq.year Year Period BaseVal. Percent
9999 999 12 01 10
* Maintain Depreciation Key-New Entry
Dep key- ‘RDK’ RELIANCE DEPN KEY
<< Assignment of Calculation Methods-New Entry
Depn type- ordinary depn, Phase-from the start of depn
Base method- 0014 (ordinary explicit percentage-after end of life)
Prd cont- 001 (01/01/02/02), Multy level method- ‘RML’
Class- straight line depn, <<depn key-status Active and save

* Valuation- Depreciation Areas- Determine Depreciation Areas in the Asset Class-

Select ,<< Depreciation areas- layout-RSCL or 1000
Select,<<lines
Screen layout- 1000, Minimum life- 10
Minimum life period- 12, Maximum useful life- 12
Maximum life period- 12, Unselect – area deact

* SAP menu- Accounting- Financial Accounting- Fixed Assets- Asset-

Create-AS01 – Asset, Asset class- RELASCL, Hit Master data
Description- REL LAND ASSET CLASS
Select depn areas, 01 Book depn, Depn key-RDK, Useful life-12, Percentage-10%

* Fixed Assets- Posting- Acquisition- External Acquisition- F-90 - With Vendor

Post key- 31 (vendor invoice), Transaction type- 100 (external asset acquisition)
Next line item
Post key- 70 (debit asset), Account- REL asset 1
Transaction type- 100 (external asset acquisition)

* Fixed Assets- Asset- Display- AW01N - Asset Explorer

Select tab comparisons.
Result: Asset Value: 50,00,000

Rate of depn: 10%

Calculation period: 12 moths
Depn for period from 10 to 12: 3
Depn = 50,00,000*10/100*3/12

= 1,25,000

Recurring Entry

* Create Periodic expenses a/c like monthly payment of Insurance Premium,

Subscriptions, Office Rent, Salaries etc.,
* Financial Accounting-Financial Accounting Global Settings-Document-Recurring
Entries-Define Run Schedules-New Entry
Run schd- ‘RLRS’, ‘RELIACNE RECURING RUN SCHD’
* Enter Run Dates-New Entry
Run dates – 31/01/2008
29/02/2008
31/03/2008 up to 20 consecutive months (31/08/2009)

* Create document number ranges- No X1 from 2001 to 2100.

* SAP menu-Accounting-Financial Accounting-General Ledger-Document Entry

-Reference Documents-FBD1 - Recurring Entry Document-
First run on- 31.01.2008
Last run on- 31.08.2009
Run schedule- ‘RLRS’
Document type- ‘JE’ GL a/c posting
Hit fast entry

PK Account Amount
40 313 600
40 314 700
40 315 800
40 316 900

Next line item

Pk 50, Account 5 (canara bank) Amt – 3000

* Periodic Processing- Recurring Entries- F.14 - Execute

Settlement period- 31.01.2008 to 31.03.2008
Run schedule- ‘RLRS’
Batch input session-‘RRES’, Hit execute

* go to menu-System-Services-Batch input-Sessions
Select line session ‘RRES’, Hit process, select Display errors only,
hit process, Exit batch input

* Check entries, Accounting- Financial Accounting- General Ledger- Document- Reference Documents-
Recurring Document- FBD3 – Display

* Periodic Processing- Recurring Entries- F.15 – Lists

* to post entries for consecutive months, do the same process again

Periodic Processing- Recurring Entries- F.14 – Execute.

Parking Document

* make one GL posting-FB50 - Enter G/L Account Document,

Stimulate, hit ‘Park’ instead of post, note doc no
* SAP menu-Accounting-Financial Accounting-General Ledger-Document-Parked Documents-FBV0 -
Post/Delete, give doc no, if you feel the entry is correct then post otherwise it won’t affect concerned
ledger a/c, parking document is nothing but
Temporarily GL posting.
Holding Document

* make one GL posting-FB50 - Enter G/L Account Document,

* if you feel entered entry is wrong in debit, credit and amt, and then can hold the entry
Do not hit Stimulate, hit ‘Hold’, hit ‘Tree on’, hit folder ’Held documents’,
Again hit ‘Tree off’. Correct the entry and post.

Sample Document

* Create document number ranges ‘No X2, from 2101 to 2200’

* SAP menu-Accounting-Financial Accounting-Document Entry-
Reference Documents-F-01 - Sample Document
* First line item, pstky-40, a/c-5 (canara bank a/c), amt 10000
Next line item, pstky-50, a/c-105 (Capital a/c), amt 10000

* Create one GL posting relating to Capital a/c

Enter amt and right click, Goto-post with reference,
Document no-2101, select ‘enter GL a/c item’
It will show sample entry which created as sample document.

Interest Calculation on Term Loan

* Create Production Machinery Loan a/c

Lia, open and line item display, sortkey-001, FSG-G001

* Interest Payable on Pdn Mach Loan a/c

Lia, open and line item display, sortkey-001, FSG-G001

* Interest Paid on Pdn Mach Loan a/c

Exp, line item display, sortkey-001, FSG-G001

* Financial Accounting-General Ledger Accounting-Business Transactions-

Bank Account Interest Calculation-Interest Calculation Global Settings-
Define Interest Calculation Types-New Entry
Int ID Name Int calc. type
PM PDN MACH LON INT CAL S (balance int calculation)

* Prepare Account Balance Interest Calculation-

Int calculation indicator- ‘PM’, Int calculation frequency- ‘01’ one month
Calendar type- ‘G’ 28,..,31/365, Select – Balance plus int.

* Interest Calculation-Define Reference Interest Rates-‘PMRIR’

Long text-PDN MACH REF INT RATER, short text-PMRIR
* Define Time-Dependent Terms-
Int cal. indicator- ‘PM’, Currency key- INR
Eff. From- 01/04/2007, Sequential no- 1
Term- Debit int balance int calculation, Ref int rate- PMRIR

* Next entry
Int indicator- ‘PM’, Currency key- INR
Eff. From- 01/04/2007, Sequential no- 2
Term- Credit int balance int calculation, Ref int rate- PMRIR

* Enter Interest Values-New Entry

Reference Eff. from Int. rate
PMRIR 01042007 10

* Interest Posting- Prepare G/L Account Balance Interest Calculation, Hit ‘Accounts’
Acct symbol Currency G/L acct
0002 (int paid) INR 317
2000 (GL a/c,<paid>) INR 111

* make GL post- FB50 - Enter G/L Account Document

* give document date as one moth before date (for one moth int)
* entry- debit Canara Bank a/c, credit Pdn Mach Loan a/c
* edit Pdn Mach Loan a/c, Int indicator-‘PM’, Int cal frequency ‘01’ one month.

* SAP menu- Accounting- Financial Accounting- General Ledger- Periodic Processing-

Interest Calculation- F.52 – Balances-
Chart of accounts-RCHA, GL a/c-111
Co code-REL, Calculation period-18/12/2007 to 17/01/2008
Int cal indicator-PM, Reference date-2 (document date)
Select Post int settlements, Session name-‘PMINTSES’
Posting date of session- today’s date (18/01/2008), Execute

Account Assignment Model

* SAP menu- Accounting- Financial Accounting- General Ledger- Document Entry-

Reference Documents- FKMT - Account Assignment Model-Create
Account assignment model-‘RELAAM’
Hit line items

PK CoCd G/L Amount

40 REL 3 500
40 REL 10 500
50 REL 105 500
50 REL 201 500
40 REL 301 500
40 REL 305 500
This is for only to assign the account position as debit or
credit; it’s also just like sample and reference documents function.

Foreign Exchange

* SAP Customizing Implementation Guide-General Settings-Currencies- Check currency codes-

Currency Long text Short text

* Enter exchange rates-New Entry

Exchange rate- ‘M’ (Standard transaction at average rate)
ExRt ValidFrom From Dir.quot. To
M 01042007 IQD 12 INR
M 01042007 RES 23 INR
M 01042007 MXN 15 INR
M 01042007 USD 40 INR
M 01042007 QAR 55 INR

* Do you want to maintain the table entry manually? - maintain

Transaction Ratio- 1:1, save.

* make FB70 – Invoice

Amt – 20, USD, post.

LSMW (Legacy System Migration Workbench)

Create entry
Project- REL LED PRO, Des- RELIANCE GENERAL LEDGER PROJECT
Subproject- LEDGER, Des- GEN LED SUBPROJECT
Object- LED RECORDING, GEN LED REC OBJECT

* Goto-Recording-Create recording
Recording- RELREC, Des- RELIANCE LEDGER

Transaction code- FB50

* make one GL posting, stimulate and save
* hit ‘default all’ and save, ← ←, execute

Process Step

* Maintain Object Attributes, hit display change-Recording RELREC, save

* Maintain Source Structures- hit display change-hit create a structure

Source structure- RELSOURSTR, Des- RELIANCE SOURCE STRUCTURE, save,←

* hit ‘object overview’, hit list, copy RELREC contents by using Ctrl-y option

TABNAME Table Name

TCODE Transaction Code

BLDAT Document Date in Document
WAERS Currency Key
BUDAT Posting Date in the Document
HKONT_01 General Ledger Account
HKONT_02 General Ledger Account
SHKZG_01 Debit/Credit Indicator
SHKZG_02 Debit/Credit Indicator
WRBTR_01 Amount in document currency
WRBTR_02 Amount in document currency

Paste in excel sheet, again copy the excel content and select cell A1, right click, paste
special, select transpose, edit and delete all small letter contents, delete all other cells by
selecting right click delete the table should show as below.

A B C D E F G
TABNAME TCOD E BLDAT WAERS BUDAT HKONT_01 HKONT_02
18012008 INR 18012008 301 3

G H I J
SHKZG_01 SHKZG_02 WRBTR_01 WRBTR_02
S H 4000 4000

* save as File name: REL.txt, save as type: Text (Tab delimited) (*.txt)

*Maintain Source Fields-hit display change-select RELSORSTR,Source fields-Copy fields

Select – data file, no of fields-25, max record length-25, select REL.txt, save

* Maintain Structure Relations-hit display change, select RELREC and hit ‘Relationship’ save.

* Maintain Field Mapping and Conversion Rules-select fields-hit display change

Extras-Auto field mapping, select no confirmation, save

* Maintain Fixed Values, Translations, User-Defined Routines- nothing to do

* Specify Files-hit display change, select ‘legacy data’ and <<
File- select file path
Name- ‘REL.txt’
Select- ‘Tabulator’

‘Field names at start of file’

‘Field order matches source structure definition’, save

*Assign Files-hit display change and save

* Import Data-execute

*Display Imported Data- continue

* Convert Data- execute

* Display Converted Data- continue

*Create Batch Input Session- execute

* Run Batch Input Session

Select the line and hit ‘Analysis’←, Hit ‘Process’

Select ‘Display errors only, hit process, Hit ‘Exit batch input’

* to check the recorded entry, LSMW

<<Create Batch Input Session, <<Run Batch Input Session
Select the line and <<, <<FB50, <<SAPMF05A (Program)

Withholding Tax

* Create Education Cess a/c

Lia, open and line item display, sort key-001, FSG-G001

* Financial Accounting-Financial Accounting Global Settings-Withholding Tax-Extended

Withholding Tax-Calculation-Withholding Tax Type-Define Withholding Tax Type for
Invoice Posting-New Entry

* With hold tax type- ‘WT’, ‘REL EDU CESS INVOICE TYPE’
Select Gross amt, save

* Define Withholding Tax Type for Payment Posting-New Entry Withholding tax type- ‘PT’ ‘REL EDU
CESS PAYMENT TYPE’ Select Gross amt, save

* Withholding Tax Codes-Define Withholding Tax Codes-Withholding tax type- ‘WT’, Withholding tax
code- ‘T1’
Description- REL EDU CESS INVOICE POSTING
Percentage subject to tax- 10%, Withholding tax rate- 3
Post indicator- ‘1’ standard posting

* Next entry
Withholding tax type- ‘PT’, Withholding tax code- ‘T2’
Description- REL EDU CESS PAYMENT POSTING
Percentage subject to tax- 10%, Withholding tax rate- 3
Post indicator- ‘1’ standard posting

* Define Formulas for Calculating Withholding Tax-New Entry

Crcy Wth.t.type W/tax code Valid from
INR WT T1 01042007
INR PT T2 01042007

<< Formulas for calculating withholding tax (select one line), New Entry
To base amt-9999999999
Withholding tax- 3, save
Select second line, << Formulas for calculating withholding tax, New Entry
To base amt-9999999999
Withholding tax- 3, save

* Company Code- Assign Withholding Tax Types to Company Codes-New Entry

Co code- REL, Withholding tax type- WT, Select withholding agent
Validity period- from 01/04/2007 to 31/03/2008

* Next entry
Co code- REL, Withholding tax type- PT, Select withholding agent
Validity period- from 01/04/2007 to 31/03/2008, save

* Activate Extended Withholding Tax-select Ex.w/tax, save

* Postings- Accounts for Withholding Tax- Define Accounts for Withholding Tax to be
Paid Over-Account-113 (Education Cess a/c)

* SAP Customizing Implementation Guide- Logistics – General- Tax on Goods

Movements- India- Basic Settings- Maintain Company Code Settings-New Entry
Company code- REL,
First month- April, save.

* Edit one Vendor a/c, FK02 – Change, select withholding tax

Withholding type- WT, tax code- T1, select liable
Withholding type- PT, tax code- T2, select liable

* make vendor invoice- FB60 – Invoice, stimulate and save.

 Dunning

* make customer invoices

* Financial Accounting- Accounts Receivable and Accounts Payable- Business

Transactions- Dunning- Dunning Procedure- Define Dunning Procedures-New procedure

* Dunning procedure- ‘RDP’

Dunning interval in days- 5
No of dunning levels- 4
Select ‘standard transaction dunning’
Reference dunning procedure for texts- ‘RDP’

* Hit dunning levels

always dun? - select all boxes, Print all items- select all boxes
* Hit charges
Dunn.Level From Dunn. Amt Dunn.charge
1 100.00 10.00
2 100.00 20.00
3 100.00 30.00
4 100.00 40.00

* Hit minimum amts

Dunn.lev. Minimum amt
1 100.00
2 100.00
3 100.00
4 100.00

* Hit dunning text, hit new company code,

Select the boxes and ←Hit dunning text, Dunning Form
Dunn.lev. Form
1 F150_DUNN_01
2 F150_DUNN_01
3 F150_DUNN_01
4 F150_DUNN_01 ← and save

* Accounting- Financial Accounting- Accounts Receivable- Master records- FD02 –

Change-select the customer, Hit correspondence-dunning procedure ‘RDP’.

* Assume today’s date- 20/01/2008

* make -FB70 – Invoice

Ex- invoice date 01/01/2008

* Periodic processing- F150 – Dunning
Run on date- 06/01/2008
Identification- ‘A1’ (this variable should be change for every run)
Parameter, hit indiv.dunn.notice
Output device- LP01
Delete –vendor values
Select print preview and hit sample printout
First notice will be generated, save

* for second notice change Run on date-

Calculation of interest on Dunning

* Define Dunning Procedures-<< ‘RDP’ procedure

Int indicator- ‘01’ standard item int calculation
Hit dunning levels, calculate interest, select all the boxes
Hit dunn texts- Form- select dunning form with interest

Dunn.lev. Form
1 F150_DUNN_02
2 F150_DUNN_02
3 F150_DUNN_02
4 F150_DUNN_02 ← and save

* Define Interest Rates-copy and change as

Int id- ‘01’ currency- INR, valid from- 01-04-2007, debit-10%, credit-10%
* Change customer-account management-interest calculation-‘01’.

Controlling

* Enterprise Structure-Definition-Controlling-Maintain Controlling Area-

<<Maintain Controlling Area-New Entry
Controlling Area- REL
Name- REL CON AREA
CoCd->Co Area- Controlling area same as company code

Currency type- 10, Currency- INR

* Assignment-Controlling-Assign company code to controlling area-New Entry

<<Assignment of company code(s), add company code REL and save

* Controlling-General Controlling-Organization-Maintain Controlling Area-

<<Basic data- CCtr Std. Hierarchy- REL
<<Maintain Controlling Area, select line and
<<Activate components/control indicators-New Entry
Fiscal year- 2007
Cost centers- Component active

Select AA: Activity Type

<<Assignment of company code(s)

* Maintain Number Ranges for Controlling Documents-

Give company code- REL
Select menu-Group-Maintain
Select- Not assigned- <<COIN CO Through –Postings from FI (primary cost)
Hit Group and Insert

Text- REL FI TO CO

No- from 1 to 1000 enter

<< COIN CO Through –Postings from FI
Hit Assign element group (It will come under REL FI TO CO)
Secondary cost
Select the following costs and <<

KVAR Variance calculation

RKIU Actual Overhead Assessment
RKIV Actual Overhead Distribution
RKP1 Planning primary costs
RKP2 Planning activities
RKP3 Planning secondary costs
RKP8 Planning order costs
Hit element group and save

* Maintain Versions-select line Plan/actual version

<< Settings for Each Fiscal Year
Controlling Area- REL, Version- 0
Select and copy 2008 line, change as Year 2007
Select Version Locked all other years except 2007 save

* if it is not saved, select New Entry

Year- 2007
Exchange Rate Type- ‘M’
Value date- 01-04-2007

* again as it is not saved

Change Exchange Rate Type- ‘P’
* Create primary cost expenses like, Power exp a/c, Coal exp a/c, Water exp etc
Exp, line item display only, sort key 001, FSG-G004 (cost accounts)
* change a/c, hit Edit cost element,
Valid from 01.04.2007 to 31.03.9999, Hit master data
CElem category – 1 (primary costs/cost reduced revenues)

* Cost Center Accounting- Master Data- Cost Centers- Create Cost Centers-
<< Create Cost Center, Cost center- HRD, Hit master data
Name- HRD, des- HUMAN RESOURCES DEPT
Cost center category- 4 (Management)
Hierarchy- REL
Currency- INR

* create cost center PDN, SAL like HRD process

* post GL a/c- FB50 - Enter G/L Account Document
G/L acct D/C Amount Cost center
318 Debit 1000 HRD
319 Debit 2000 PDN
320 Debit 3000 SAL
3 Credit 6000
* SAP menu- Accounting- Controlling- Cost Center Accounting- Information System-
Reports for Cost Center Accounting- Plan/Actual Comparisons- S_ALR_87013611 - Cost
Centers: Actual/Plan/Variance-
Controlling area REL
Fiscal Year 2007
From period 1
To period 12
Plan version 0
Cost center group
Or value(s) HRD to SAL
Cost element group
Or value(s) 318 to 320
Execute

Budget
* SAP menu- Accounting- Controlling- Cost Center Accounting- Planning- Cost and
Activity Inputs- KP06 – Change-
Version 0 Plan/Act - Version

From period 1

To period 12

Fiscal year 2007

Cost Center HRD HUMAN RESOURCE DEPT
to SAL
Cost Element 318 POWER A/C
To 320
Select Form-Based and hit Overview

Enter plan fixed costs amount for a/c (318)

Hit next combination (▼)
Enter plan fixed costs amount for a/c (319)
Hit next combination (▼)
Enter plan fixed costs amount for a/c (320)

* SAP menu- Accounting- Controlling- Cost Center Accounting- Information System-

Reports for Cost Center Accounting- Plan/Actual Comparisons- S_ALR_87013611 - Cost
Centers: Actual/Plan/Variance-
Controlling area REL
Fiscal Year 2007
From period 1
To period 12
Plan version 0
Cost center group
Or value(s) HRD to SAL
Cost element group
Or value(s)318 to 320

Secondary Cost

* SAP menu- Accounting- Controlling- Cost Element Accounting- Master Data-

Cost Element- Individual Processing- KA06 - Create Secondary-
Cost element- ‘COTTON’, Valid from 01.04.2007 to 31.03.9999, Hit master data,
Name- COTTON, des- SEC COST COTTON, CElem category-42 (Assessment)

* go down and select Information System- Cost Center Accounting- Period-End Closing-
Current Settings- S_ALR_87005742 - Define Assessment- <<Create Actual Assessment
Cycle- ‘PDNCY’, start date- 01.04.2007 enter
Text- ‘PRODUCTION CYCLE’
Hit attach segment
Segment name- PDNSEG1
Assessment CEle- ‘COTTON’
Sender rule- posted amt
Share in % -50

Receiver rule- fixed amt

* Senders/Receivers
From To
Sender
Cost Center HRD SAL
Cost Element 318 320
Receiver
Cost Center HRD SAL
* Receiver Tracing Factor-cost element from 318 to 320

* Receiver Weighting Factors-enter amts- save and back

* Single Functions- Allocations- KSU5 – Assessment-select Cycle,

Execute, << line.

Interest Calculation on Customer Out-standings

* Create Interest Received on Customer Out standings a/c

Incomes, line item display only, sort key 001, FSG G001.
* Financial Accounting-Accounts Receivable and Accounts Payable-Business
Transactions-Interest Calculation-Interest Calculation Global Settings-
Define Interest Calculation Types-New Entry

Int ID Name Int calc. type Name

RB REL BAL INT CAL P Item Interest Calculation
RI REL ITEM INT CAL P Item Interest Calculation

* Define Number Ranges for Interest Forms- No 21, Year 2008, from 2201 to 2300.

* Prepare Interest on Arrears Calculation-New Entry

Int. cal. indicator – ‘RI’, Calendar type- G (28,..,31/365), no range- 21, next
Int. cal. indicator – ‘RB’, Calendar type- G (28,..,31/365), no range- 21

* Prepare Account Balance Interest Calculation-New Entry

Int. cal. indicator – ‘RI’, Calendar type G (28,..,31/365),
No range- 21, select Balance plus int., next
Int. cal. indicator – ‘RB’, Calendar type G (28,..,31/365),
No range- 21, select Balance plus int.

* Interest Calculation- Define Reference Interest Rates-New Entry

Long Text- ‘RELIANCE REFERENCE INTEREST RATE’

Short Text- RRIR, date from- 01.04.2007, currency- INR

* Define Time-Based Terms-New Entry

Int. cal. indicator- RI, currency-INR, Eff. From – 01.04.2007, Seq. number- 1,
Term- Debit interest: arrears interest calc. Ref. interest rate- ‘RRIR’, next
Int. cal. indicator- RI, currency-INR, Eff. From – 01.04.2007, Seq. number- 2,
Term- Credit interest: arrears interest calc. Ref. interest rate- ‘RRIR’, next

Int. cal. indicator- RB, currency-INR,Eff. From – 01.04.2007, Seq. number- 1,

Term- Debit interest: balance interest calc. Ref. interest rate- ‘RRIR’, next
Int. cal. indicator- RB, currency-INR, Eff. From – 01.04.2007, Seq. number- 2,
Term- Credit interest: balance interest calc. Ref. interest rate- ‘RRIR’, next

* Enter Interest Values- Reference- ‘RRIR’, Int Rate- 10T%.

* Interest Posting- A/R: Calculation of Interest on Arrears, Hit accounts

Account symbol- 0001 (Interest Received), currency- INR,
GL a/c- 202 (Int Rec on Cus o/s a/c

* A/R: Balance Interest Calculation- Hit accounts

Account symbol- 0001 (Interest Received), currency- INR,
GL a/c- 202 (Int Rec on Cus o/s a/c

* Print- Assign Forms for Interest Indicators- copy co. code- 0001, change as
Int.ind. CoCd Company Name Form
RB REL RELIANCE INDIA PVT LTD F_DUZI_01
RI REL RELIANCE INDIA PVT LTD F_DUZI_01

* Edit customer a/c- FD02 – Change, hit company code data, Int. indicator “RI”.

* To run the program- SAP menu- Accounting- Financial Accounting- Accounts

Receivable- Periodic processing- Interest calculation- Arrears interest-
F.2B - With open items.

Customer account 500206 to 500206

Company code REL to REL
Calculation period to 23.01.2008
Interest indicator RI to RI
Select Print Form