JOB ANALYSIS

Ashish Garg
Aashish Chaudhary
PGDM 2nd SEM
SEC. A
 Job Analysis
• Job analysis is a systematic investigation of the tasks,
duties and responsibilities necessary to do a job.
• Job analysis is the process of collecting job related
information.
Objectives of Job Analysis
Process of Job analysis
 Types of Job analysis Information
 Work Activities:

 Machines, Tools, Equipments and Work

Aids used

 Personal requirements

 Job context
 Outcomes of Job Analysis

Job description
Job specification
 Job Description
• A job description is a written statement of the duties,
responsibilities, required qualifications and reporting
relationships of a particular job.

• The job description is based on objective information

obtained through job analysis.

• Job description acts as an important resource for

– Describing the job to potential candidates
– Guiding new hired employees in what they are specifically
expected to do
– Providing a point of comparison in appraising whether the
actual duties align with the stated duties.
 Example of Job Description
JOB TITLE:_____ OCCUPATIONAL CODE:
________
REPORTS TO:___ JOB NO. : ___________________
SUPERVISES:___ GRADE LEVEL: _______________
AS ON DATE :_________

FUNCTIONS:
____________________________________________________________
__________________________________________

DUTIES AND RESPONSIBILITIES:

____________________________________________________________
__________________________________________

JOB CHARACTERISTICS:
____________________________________________________________
__________________________________________
 Job specification

• Job specifications specify the minimum acceptable

qualifications required by the individual to perform the task
efficiently. Based on the information obtained from the job
analysis procedures, job specification identifies the
qualifications, appropriate skills, knowledge, and abilities and
experienced required to perform the job.

• Job specification is an important tool in the selection process

as it keeps the attention of the selector on the necessary
qualifications required for that job.
 Example of Job Specification
JOB TITLE: __________________________
EDUCATION:_________________________
PHYSICAL HEALTH:
____________________________________________________________
____________________________________________________________
APPEARANCE:
____________________________________________________________
MENTAL ABILITIES: _______________________________________________
SPECIAL ABILITIES: _______________________________________________
PREVIOUS WORK EXPERIENCE:
____________________________________________________________
____________________________________________________________
SPECIAL KNOWLEDGE & SKILLS:_____________________________________
OTHER : ________________________________________________________
Methods of Collecting Job Analysis
Data
• Observation
• Interview
• Diary method
• Questionnaire
• Checklist