Jefferson Wells Contract With Houston Airport System

Jefferson Wells International, Inc.
Professional Services Contract

OA No. 4600001064

Vendor Name:

Vendor Number:

Contract Number:

Org. & Acct #:

Contract Began:

Expiration Date:

Contract Amount:

Payments:

HOUSTON AIRPORT SYSTEM

FINANCE DIVISION I DISBURSEMENT ACCOUNTING SERVICE CONTRACT ADMINISTRATION

Jefferson Wells International, Inc. 1000 Louisiana, Suite 5300 Hous~n,Texas77002

Phone: 713/860-7033 Fax: 000/000-0000

Contact :

Usa d. Anderson

100286

C57182_4600001064

2800020002_52010eAdm-FinanC€

August1,2005

(Contrct pg2)Controlier countersigned

July 31,2008

~1).81Jl)\ }) ~()(1

~~.\) J d-Q\O

(Contract page 13)3-yr term w/two 1-yr option 1 st Extension

2nd Extension

$2,450,000.00

Monthly payments for services rendered.

Contract Description: Professional Accounting and Auditing Services for Houston Airport System.

Notes: M/WBE: 15%

f:/hoIllcl/domingu/sc/Jearil)(.xls 31912007

CITY OF HOUSTON HAS Purchasing Unit 2800

SRO NUMBER MUST APPEAR ON ALL PAYMENT AND DELIVERY CORRESPONDENCE

SERVICE RELEASE ORDER

~e~dor Address --
Information
endor Address Number 100286 SRO Number/Date 4500096448-0 107/02/2009
JEFFERSON WELLS INTERNATIONAL CoH Vendor Number 100286
2<1091 NETWORK PLACE Page 1 of 1
CHICAGO IL 60673-1240 Buyer's Name Carla Haseltine 403
USA
Buyer's Telephone Number 281-230-8051
Mall Invoice to Buyer's Fax Number 281-233-1685
COH DEPARTMENT OF AVIATION Buyer's E-mail Address carla.haseltlne@cityofhouston.net
ACCOUNTS PAYABLE
PO Bo:< 60106
HOUSTON TX 77205-0106
--- Shipping Address

City of Houston

HOUSTON TX 77002

Payable immediately Due net FOB(Free on board} JDESTINATION C57162

Currency USD

Terms of payment:

Shipping Terms Your reference:

NOTICE OF SUPPLEMENTAL ALLOCATION OF FUNDS

By the signature below, the City Controller certifies that, upon the request of the responsible director, the supplemental sum set out below has been allocated for the purposes of the Agreement out of funds appropriated for lhis purpose by the City Council of the City of Houston. This supplemental allocation has been charged to such appropriation,

( .,,-------------------------------__________j

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Item

Quantity

Material # 1 Description

UM

Unit Cost

Extended Cost

1.00

10

AU

338,177.141 AU

338,177.14

94611

ACCOUNTING

FY10 Professional Acctng&Auditing SVCS Release Order against contract 46000010G4 Item 00020

338,177.14 USD 1 AU

Expected value of unplanned services: 336,177 .14

1,000

Gross Price

336,177.14

Delivery Date: 06/30/2010

Total uu

USD

338,177.14

NOTICE -- This is a contract release order against the contract referenced herein. The terms and conditions in the [Oferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed pursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of ~vork/scope of services.

I hr.reby certify a certificate of the necessity of this expenditure is on file in this dl![ld(tmsnL

I hereby cortify that tho expenditure for tho above goods has been duly authorized and appropriated and that sufficient funds are available to liquidate same,

~~/rt •• ~~

Purchasinl Agent

_____.,.

Controller

Page 1 of J

From: Dominguez, linda - HAS

Sent: Tuesday, July 14, 2009 505 PM

To: Hasolline, Carla - HAS

, ,bIlel: Jofferson Wells- FYog PO tncrea se

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\..",la, Could yo .. "ncroase FY09 P01l45·7OB95 by add,ng $24,560 00, thiS w,lI cover all ilWolces through lhe end of June .... h;ch I Will 00 receiving Try $ol1il19 ,t up as part oHne rtarn 10 but ,f ,t gives you an ""01 message, you may wanl to set up as line item 20 This amount will autOO1atic.'ll1y accrue sod h,tlhe FY091ludget it Will not rallecl against the FY10 Budget which you have used 10 setup FYlO PO, Let me know ,f

r~ have any quesl"",s Thank$

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7/15/2009

CITY OF HOUSTON


HAS Purchasing Unit 2800


----- ---- --- -

I ~~~~~~~erlDate ----

CoH Vendor Number Page Buyer's Name Buyer's Telephone Number

Mati Invoice to

COH DEPI\RTMENT OF fWIATION ACCOUNTS PAYABLE

PO Box 60106


Buyer's Fax Number Buyer's E-mail Address

4500096448·0/07/02/2009 100286

1 of 1

Carla Haseltine 403

281-230·8051

281-233-1685 carla.haseltine@cityofhouston.net

24091 NETWOHK Pl/\CE CliIC,\GO IL 60673-1240 USA

__________ 'c c .'c._c. •••• •• _. __ c

Shipping Address City of Houston HOUSTON TX 77002

Terms of payment:


Payable Immediately Due net FOB(free on board) IDESTINATION C57182

Currency USD

NOTICE OF SUPPLEMENTI\L ALLOCA TlON OF FUNDS

By the siqnature !)elow, til!.! City Controller celtlfies thilt, upon the request of the responsible director. the supplemental sum set out below has been allocated for the purposes of the Agreement out of funds appropriated for this purpose by the City Council of the City of Houston This supplemental allocation has been charqad to such appropriation

Quantity

Item

UM

Material # / Description

Unit Cost

Extended Cost

10

362,737,14

1.00

AU

362,737.141 AU

94611

ACCOUNTING

FY10 Professional Acctng&Auditing SVCS Release Order ngamst contract 4600001064 Item 00020

362,737.14 USD 1 AU

1.000

Gross Price

362.73714

Expected value of unplanned services: 362,737.14


Tota I ••••

USD

362,737.14

INOTICE -- This is a contract release order against the contract referenced herein. The terms and conditions in the [eferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed pursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of ~ork/scope of services.

~h)' crltlf)! <l 1;!~lliflc;lt0 of tile nccnssuy of this ";'Pc!l<.iltule IS on fife in this 'H.'piHtll1l'nl.

I hereby cerMy that the expenditure for !fle above noods has been dilly authuflwd and <Jpproprialt:d and lha! ~;urtlcient ILJllds ,HI.) ,lVadili)le to IiqUld,lto sumo

~!p!~~__' .~-----Controller

Page I of:;

Haseltine, Carla - HAS

(

From: VIII<Jrreat. Mary ~ eTR

Sent: Wednesd<LY, July 08. 2009 816 AM

"o: Hasellme, Carla· HAS

cc: Singh, Harmdar (Harry) ~ CTR; Hamid. Alicia· eTR

SubJoct: RE. SR0#450009!l448 - Jefferson Wells· FY2010

Released.

From: Haseltine, Carla . HAS

Sent: ~londay, July 06, 2009 1:55 P~l To: Villarreal, Nary· CTR

cc: Singh, Harlndar (Harry) . CTR; Hamid, Alicia' CTR Subject: RE: SROIf'1500096448 ~ Jefferson Wells - fY2010

t.I;HY - Since thrs contract was Just receutly extended for It'S fll18 I year, I have reduced the SRO 10 match the lCIl1;Jlnlllg OA balance of 5362.737 1,1, relpdse now Thanks'

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Vendor

100286 ,JEFFERSON \"jELLS INTER~ Doc, date

07/0212009

Commtmlcation

Orq.data ! Status

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NOTICE OF SUPPLEllENT/\L ALLOCATION OF FlnmS

By the signature below, tho City Controller certifies that. upon the request of the responslble director. the supplemental sum set out below has be en a l l oca te d f o r the purposes of the Agr.;.oUlent out of funds appropriated for this purpose by the Clty Council o( the City of

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From: Vdlnrrcill, I'!ilry - CfR

Sent: r·londay, July 06, 2009 12:07 P~l . 'H.lscitiIlC, Celr!.} . HilS

SlIlgh , Harindor (Harry) . CTR; Hamid, Alicia - CfR ':>lJbjec:t: RE; SROI/~50009G'H(l - Jefferson Wells· 1",(2010 Importancet High

This OA tS overstated by :P37,262.86 Please review the OA header statistics screen. We need to resolve before we can

71~/2()09

Page 2 01'2

release the SRO.

(

From: Haseltine, Carla· HAS

Sent: Monday, July 06, 2009 10:38 A~l : Villarreal, Nary· GR

; Singh, Harindar (Harry) . GR; Hamid, Alicia - GR Subject: SROI/<lS000944B - Jefferson Wells· FY2010

PleaSf~ leleZise SRO 1i'lf)OOO9ij'H~llo Jefferson Wells fer FY 2U 10 Ple,lSIJ let me ~r10W II you have any quesuons. Tn.nu.s

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Page I or 2

Haseltine, Carla- HAS

From: Haseltme. Carla - HAS

Sent: Monday. July 06. 2009 1 :55 PM

To: Villarreal. M<1ry • CTR

Cc: Singh. Harindar (Harry) - CTR; Hamid. Alicia - CTR

Subject: RE: SR0ff45000964t1B - Jefferson Wells - FY20 10

MalY - SIIlCl~ uus contr.u.t ,'Ias jlJsl rl,cenlly (;xl<m(h~d for u's fll1<.11 yr;l{. I !l:IV(' feduce(1 tile :;IU) 10 m.uch lhe felllainil1;] OA b;ll'1I11:e of $:;;_;2. nl 14 r(~~I..·;lSt~ now Th,lnks'

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07/02/21)00

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From: VlII~rre,'I, Nary - CTR

Sent: ~londay, July 06, 2009 12:07 Pl<l To: Haseltine, Carla - HAS

Cc: Singh, Harlndilr (Harry) - CTR; Hamid, AIlcia - CTR Subject! RE: SROP'1500096+Hl - Jefferson Wells - FY2010 Importance: High

This OA is cvers+oted by $37.262.86 Please review the OA header stotls+ics Screen. We need to resolve before we can release the SRO.

'11: Haseltine, Carla - HAS

It: f.!ondolY, July 06, 2009 10:38 MI To! VillJrrcal, Nary - (TR

Cc: Sinqh , Harirl(j,lr (tr'lIry) • CTR; Hamid, Micid - CTR Subject! SRO/t'15000'J+18 - Jefferson Wells - FY2010

7/6/200l)

Page 201'2

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OA Validity End: (I~: 012(11(1 \(,08 (11 21)10

Header Text lOA Validity .. lOA Validity .. lOA Number PROF. SRVCS FOR HOUSTOl'-J 08{Olf2005 08/01/2010 460000[064

'IVendor Name lOA Target Val. I OA Net V:;iluejOA Remaining

JEFFERSON \IV 2,005,76250 2,005,75250 0.00

Prints Window Contents

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Page 1 0[' 1


From: Haseltine, Carla - HAS

Sent: Monday. July 06, 2009 10.36 AM

To: Villarreal, Mary - CTR

Cc: Singh, Harrndar (Harry) - CTR; Harnd, Alicia - eTR

Subject: SROlf450009446 - Jefferson Wells - FY2010

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I Contract Type I qLRLiL{'~
CostCtr Item strObjDescription Contract Name numBase
Jefferson Wells
2800020002 520105 CAFR Audit- Deloitte I ntemational On Demand $ 50.000.00
Jefferson Wells
2800020002 520105 Outside PFC Audit International On Demand $ 50.000.00
Jefferson Wells - CAFR Jefferson Wells
2800020002 520105 Auditing Intemational On Demand $ 30,000.00
Jefferson Wells Contract
Changed from 120K to 200K
03.23.09 clb. Updated 3.20.09 Jefferson Wells
2800020002 520105 CL Intemational On Demand $ 270,000.00
$ 400,000.00 .~--

Expenditure Request Detail by Rollup
Fiscal Year Department Budget Unit FundfUnit No.
2010 Houston Airport System Houston Airport System 8001/HAS
I c:~e i I FY08 FY09 Current FY09 Actual FY09 FY10 FY10
Gl Description Actual Budget As of 4/2009 Estimate Detail Approved
520101 Janitorial Services - continued
2800040021 HAS-IAH BLDG. SVCS - continued
Fikes odor control 7,600
2800040022 HAS-IAH ELECTRIC SYS -886 0 0 0 0
2800040023 HAS-IAHPHYSPLANTMAIN 11,563 10,800 7,148 10,728 10,800
Janitorial Services - Contract 37472 to support ASC 10,800
complex, PPM, Electrical and Systems
2800060002 HAS-IAHSECURFIELDSVC 2,510 0 0 0 0
2800060014 HAS-PUBLlCSAFETYADMN 997 6,800 7,331 10,995 10,992
Janitorial Services (Contract with Mclemore 10,992
Services ($916A9/mo)
520102 Security Services 2,334,816 2,318,557 1,557,290 2,339,874 2.322,871
2800040003 HAS-EFD OPERATIONS 0 0 1,081 0 0
2800040015 HAS-lAH FACIL MGMNT. 0 0 3 0 0
2800040023 HAS-IAHPHYSPLANTMAIN 7,384 0 0 0 0
2800060002 HAS-IAHSECU RFIELDSVC 2,033,227 2,045,357 1,363,111 2,056,779 2,045.352
Executive Security (Barbosa) 2.045,352
2800060007 HAS-HOU SECURFIELDSV 294,206 273,200 193,095 283,095 277,519
#46000004191 The Barbosa Group - Basic 277,519
Services - 2 Posts
520105 Acctg & Auditing Svc 578,530 280,500 436,897 600,000 400,000
2800020002 HAS-FINANCE 570,930 280,000 436,820 600,000 400,000
Jefferson Wells - CAFR Auditing 30,000
Outside PFC Audit 50.000
CAFR Audit- Deloitte 50,000 Dare: 613012009 1:06:32 PM

Page 127

..

Expenditure Request Detail by Rollup
Fiscal Year Department Budget Unit Fund/Unit No.
2010 Houston Airport System Houston Airport System 8001/HAS
~ I FY08 I FY09 Current FY09 Actual FY09 FY10 FY10
GL Description Actual As of 4/2009 Estimate Detail Approved
e Budget
.. 520105 Acctg & Auditing Svc - continued 2800020002 HAS-FINANCE - continued

Jefferson Wells Contract Changed from 120K to 270,000
200K 03.23.09 clb, Updated 3.20.09 CL
2800030001 HAS-MCCA ADMIN. 7,600 0 0 0 0
2800040016 HAS-IAH MANAGEMENT 0 500 0 0 0
2800040017 HAS-IAH AIRFIED&GRND 0 0 77 0 0
520106 Architectural Svcs 0 300 0 0 200
2800050004 HAS-CONSTRUCTION 0 300 0 0 200
Architectural Services 200
520107 Computer Info/Contr 1,502,728 1,527,504 963,595 1,101,570 1,590,750
2800020003 HAS-HUMAN RESOURCES 29,026 20,104 1,575 15,025 24,950
Training & Development Element K On-line
Computer Based Training @ $9,000 per year 9,000
addtnal for WEB customization
Worforce Planning Ergometrics Computer Based 7,000
Assessments & Testing @$7000 WFP
Administration E-Listen/Scantron Survey System 950
maintenance per year Adm @ 604
Administration A Scantron Employee Satisfaction 8,000
Survey Adm @3500
2800040003 HAS-EFD OPERATIONS 0 1,100 0 1,100 0
Support for Micro Main. $1,100 was cut to reach
target amount.
2800040018 HAS-IAH GROUNDTRANSP 0 10,000 0 0 0
2800040019 HAS-IAH OPERATIONS 0 6,000 0 3,500 6,000
Air time fees for Mobile Data Terminal air cards (10 6,000
units @ $50/month. (Ops)
2800060011 PROJECT MANAGEMENT OFFICE 0 0 0 0 67.100
AutoCad Services & Support 21,000
Date: 6/3012009 1:06:32 PM Page 128
.._ CITY OF HOUSTON




._---------_._ .... _._-_._._---

----~-.------- .. --.

Information

SRO Number/Date

CoH Vendor Number Page

Buyer's Name

Buyer's Telephone Number Buyer's Fax Number Buyer's E-mail Address

4500070895-2 1 07/07/2008 100286

1 of 2

Carla Haseltine 403

281-230-8051


24001 NETWORK PLACE CHICAGO IL 60673-1240 US/\

Mail Invoice to

COH DEPAHTMENT OF AVIA nON ACCOUNTS PAYABLE

PO Box 60106


Terms of payment:


Payable immediately Due not FOB(Free on board) IDESTINATION C57182

Currency USD

Shipping Address

City of HO\151011 HOUSTON TX 77002


By the signature below, the City Controller certifies that, upon the request of lhe responsible director. the supplemental sum set out below has been altocated for the purposes of the I\greemenl out of funds appropriated for this purpose by lhe City Councrl of the City of Houston. This supplemental allocation has been charqed to such approprtation.

10

1.00

AU

594,455.00 I AU

594,455.00

Item

Quantity

UM


Unit Cost

Extended Cost

94611

ACCOUNTING

Gross Price

FY09 Professional Acctng&Auditing SVCS Release Order against contract 4600001064 Item 00020 FY 2000

594,455.00 USD

1 AU

1.000

504.45500

*** Item partially delivered *a

Expected value of unplanned services: 5fH.45500


CITY OF HOUSTON




PO number/date 4500070895 -2 107/07/2008 Page 2 of 2

Total"''''

594,455.00

USD

NOTICE -- This is a contract release order against the contract referenced herein. The terms and conditions in the ~eferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed pursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of

f,vork/scope of services. _

r-~ -------------------------------------------------,

)r()by c'jlll(Yl C," 1IIIc:Jl!) of tile I\,~ce~)s!ly of tills c;:plJndll\lrc is on fde in lhi:) ',i;pclllrn81l1

I horoby cellrfy lh,ll the axpendituro for the above DODds has bcon duly authorized and approprIated ;lIHllliat sufficient funds are <J'Iali;li)ln to ilqt]l(Llte snme

Page I 0[' ~


From: If.lnl,cl.''',cla· eTR

Senl: W,'d:w;uay. J"ly 15.20091017 AM

To: Ha;;;1_""!;I,n.o, Carla- HAS. Vd!lItr~i_I~. Mary ern

Cc: 8'''911 Hmmdar (H""y) . CTR lJom'ngc~l. U",d8 - HAS

SubJoct: HE Jottorson Wells· FYG9 PO I,aoo,o

,\._,- I.~ I t!,')li,1

r1:1,(ij d ~rl; t~,t'f C~):I"e::·~r

From: Haseltine, Carl~ • HAS

Sent: Wednesdily, July 15, 2009 7:30 A~l To: VIII~rre"l, ~'ary - CTR

Cc: Hamid, ,\llcia . erR; Singh, Harindar (Harry) - CTR; Dominguez, tinda - HAS Subje<l: FW: Jefferson WeUs- FY09 PO Increase

P:_'l~I-S':- f(>·r'~~'!:i~.) S H{)rio1 ~_i)~;;)lfJt~0::-1 to ("C'", (-I [l~~ II-:~'(;:(~~') IN.: l.'Jll Ib~ (-;,,:,,1 c:1 Jv"(! Fd !hn I·~(pwst l'-n~'J\''' I'Cf_,~,~,_.!_~1.-;.._. -,lldl,'!' t-ti,~ '_-'It'll- i--'I"il'JlHr:-,'r'.' ~)':"~r,_'rn Ht~!p

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e~ SRO Ser.ice Rei Order " '15000702.% ;S He·lder

, ! QIS}tm!.\. II lMc.ten~! i~3hOltte~!

JIO

i I

Vendor

I002a6 JEFfERSOt·j WELLS !tHER! Doc date

07/07!200B 0.1

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C~il~;,l CI')I/(j 'leu ~fin('~60 rYrlJ Po.l;J4'5 ·7Cfi'j-:' b1' ~ ~.ff'1J :;)11 ~O') (;(1, ~h,s. ",\'I~I CO'IN a'~ ~'v'J;C(}S Ihrct'f1h tl-:e N,d or Jl;m: · ... r,(h I ',"I!I to ff.!((:"v,r,g Try S(!!t,r.g ,t up a s p.-3r1 of I:no .tern 10 tbt If jt ~]i\ll!S ) c-u ~1rl error 1~-{':~'5-.j-1'-;,f! ~":'\i cn:l)'''''':,nt to set t.IP dS ~,r.o .t(nn:(O Th·::; ~moLJnt'.'~dl atJtf;m~1~1(~1:~yacr:n~e ar-i h-t tt-o fY09 OLd'J(;ollt\'/.L~ r.Qt r(-rnct ilJdn5llj~o FV10 AuJgct· ... lv.h ~Ol.J ~~.j;""i',1(J used to setup FYI!) PO Let mo ;;n{r"N f ,'-::"J tiavn any flt';CS~lcn5 n~rln).:,s

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-; 115/2009

CITY OF HOUSTON




--" •... _-----._._--- ----

Information

SRO Number/Date


Buyer's Name

Buyer's Telephone Number Buyer's Fax Number Buyer's E·mail Address

4500070895-1 /07/07/2008 100286

1 of 2

Carla Haseltine 403

281 ·230·8051


24091 NE1WORK PLACE CHICAGO Il 60673-1240 USA

,-=~~===-=-- .. -~:'-~:'_=_' ==-:-::-:- .====

Mall Invoice to

COl-! DEPARTMENT OF }\VIATION ACCOUNTS PAYABLE

PO [3ox 60106

HOUSTON rx 77205·0106

. -----_ .. _. --- - .. _-----

Shipping Address

City of Houston HOUSTON TX 77002

Terms of payment:


Payable immediately Due net FOB[Free on board) IDESTINATION C57162

Currency USD

NOTICE OF SUPPLEMENT/\L ALLOCATION OF FUNDS

By the signature below, tile CIty Controller certitlos that, upon the request of the responsible director. the supple mental sum set out below has been allocated for the purposes of the Agreement out of funds appropriated for this purpose by the City Councd of the Cily of Houston. Ttus supplemental allocation has been charged to such appropriation.

Quantity

Unit Cost

Extended Cost

UM


Item

AU

569,895.00 I AU

569,895.00

10

1.00

94611

ACCOUNTING

FY09 Professional Acctng&Auditing Svcs Release Order aqarnst contract 4600001064 Item 00020 FY:W09

569,895,00 usa

*** Item partially delivered ~u

1 AU

1.000

Gross Price

5G~J.B95 00

EXjl8CtHd value of unplanned services' 569,695.00


CITY OF HOUSTON




PO number/date 4500070895 -1 107107/2008 Page 2 of 2

USD

569,895.00

Total ?" ..

NOTICE -- This is a contract release order against the contract referenced herein. The terms and conditions in the eferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed ursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of ark/scope of services.

;,,:hy ':{~rl!fy ,] o;ellllic,lle ell lile :lCU1:,Slly 1)1 11l1:, e:'I)endolure IS on Irle ill Ihls r i,.\p~HlnH~nt

I hereby c()lhfy that till) expenditure for tho above ijoods h.1S been duly aulhonzod <1I1(j <1pprOprl'lled and II1<1t Sllfflr:il;nl IUlld~ are ,l'Idrl;lhle 10 II(jUl,.Ule ";lIne

__ !SjpGJi;_~

I Mayor-

Page 1 01'4

Hasoltine, Carla· HAS

From: rL~Il~l. Gt.:'(~Hd -HAS

Sen': Fr.,jdY. ,IL,;e ::-G, 2C(J.) 12':\~ Pi\1

To: H,ls.eJtlno. Cdda ~ HI-\S

hjett; rw R~~r":e~s,, PO '15000IC~95

I,

From: V':'arrl·at I'-IMY T CTR

Scnt: rllfl.3y, lun .. 26, 200'11);21 PH

To: fl'l1<lt (;.c_~rl1rd - HAS; Halll:d, r..liei,a - erR; S:~'kJh I H.liindilr (tMrry) ~ erR Cc; Olll11l~l~i!lf'.l. lmd.l . ttl\S; Iuckerson, T{(1(Y HAS

Subj~(t: !I(: ~~ ,,~!e<l'<' I~) 'I~OI)()!OS95

Rclccscd.

Frorm Fe1.l31 Gerard - HAS

Sent! F,icJ,W, June 26, 2009 10;]2 Mt

To: Vt!larr~a\, ~1.11)' • eTR; 11,1n1i<1, Mici3 . erR; 5111gh , H.1fIndar (HilrOY) • eTR Cc: DOIllI"'Juez, t,,~l.3 . Ili\S; Tuckerson, Tr,l(Y· Hi\S

Subject: !ler~l~ase PO 4500070395

Importances H'gh

Pl~Tl spr) tl .. F.I~~ R~.'~ I)HJ._!~ .... l'jOO(llOa~)~ VljndCf

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From: nOml!~iJL.:el, 11I"j.] HAS

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From: o.)I11I1'J""l, lil1'~l . HAS Sent: Frid,IV, June 2&, 2009 9:'H A~I To: KOfthol:S, RoV . AM

Subjed: RE: vlp·JW P045·&9788

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Page .1 of 4

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From: DoJminl)ut.l>l~ I md.l . HAS

Sent; lhlJrSl:l,lY, lune 2~. )00t) '1:22 Pr.~ To: KOlth,lls, !loy' liRA

Cel r I'lla, GI'""d . liAS; Ha5<'I1I"", Coria· I lAS Subjed: fW: VIP·WI PO·15·69/BB Importance; Hgh

from: TuckerSOfl, TMcy . HAS

Sellt: 1 hursday, June 25, 2009 4: H PM To: Feild, Gerard • HilS

Cc: Dominguez, lind.l . HAS Subjed: FW; 'IIP'JI'I PQ45-W7B8 Importance: High

from: [l..)OllllgUI'Z, U,lda • HAS

~: Tue~ilY, Juno 16,200912:28 PI-! iuckerson, Tracy· HAS

_~"jed: RE: Vlp·JW PO·15·6978S

1-·,.··,· .. · .. ,.,

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From: Tu(ke'>OIl, Tracy - HI\S

Sent: Tue;:day, June 16, 2OG~ 11,52 A~l To: Dominquez, Unda - HI\S

Sul.Jject: V[P- ]',', PO·1S -69788 Importance: High

, " < • . r:r.r:1I'" .~,"'I.,:~

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IlrJ:N ;'H [C.lJI[lf'J INS

CITY OF HOUSTON


SRO NUMBER MUST APPEAR ON All PAYMENT AND DELIVERY CORRESPONDENCE


Information

SRO NumberlDate


Buyer's Name


4500070895-1 1 07/07/2008 100286

1 of 2

Carla Haseltine 403

281-230-8051


2·1091 NETVVORK PLACE CHICAGO IL 60G73-12'1O USA

Mall Invoice to

COH DEPARTMENT OF AVIA non /\CCOUNTS PAYABLE

PO Box GOI06


Terms of payment:


Pily,lble inunediatety Due net FOB(Free on 1J0md) JDESTINATION C57W2

Currency USD

Shipping Address

City of Houston HOUSTON TX 77002


By tile signature below, the City Controller certifies that, upon the request of the responsible director. the supplemental sum set out below has been allocated for tile purposes of the Agreement out of funds appropriated for this purpose by the City Council of the City of Houston. This supplemental atlocatron has been charged to such appropriation.

10

1.00

AU

557,895,001 AU

557,895.00

Item

Quantity

UM


Unit Cost

Extended Cost

94611

ACCOUNTING

FY09 Professional Acctng&Auditing SVCS Release Order against contract 460000 I 064 Hem 00020 FY 200!)

Gross Price

557,895.00 USD

*'* Item partially delivered u*

1 AU

1.000

557,895 00

E:xpl~cted valu8 of unplanned servrces 55-1.895.00


CITY OF HOUSTON




PO number/date 4500070895 -1 10710712008 Page 2 of 2

Total uu

USD

557,895.00

NOTICE -- This is a contract release order against the contract referenced herein. The terms and conditions in the eferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed ursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of ork/sco e of services.

I ,![f,b'l ':"lllfy ;1 v:lilf,c;Jte of till) I1r;(.'~~:"ly of this 8XF;n(J,[ure I:; 01\ fde ill this ! .. !~:,hl"rnent

I

i---~~(dj&_- __ ~_"H __ .~_~h~2!v'.::~:__£.47_--0a-..-' -- -- (tr,f J.~3).~-6"""-. ""'-'--------I

I Mavor Purchaslnq Aqent Controller

I hereby cCltlfy that the expenditure for the above qoods h.rs twen duly authonzud and appropnated iHlIl that sufficient funds are ;'l'Ialt;llJtl~ to IrqlJ:(late samo.

Page I or 1

Hasolttne, Carla - HAS

From: VlllalwOlt Mary ~ CTR

50nl: Wedne,d"y. June 17.200910 ",I AM

To: H",e:(,l1o. C3r1a . HA:j

~c: S nqh . Har.nder lHarry) . CIR; Harrud.Ahoa . GTR. Dorn ''9',0,. Linda • HAS

,;uuJoct: HE Jefferson Wo!I.·II1«~"sO PO ~500J70895· Request

Released.

from~ Hil'..,(>ltln~, Cltla . HAS

Sellt, \'/cdl1t'<ruy, June 1" 2009 10: II M·, To: \,,110"001, ~!"'y . eTR

Cc: 5:"'J!) , H.lrindJr (liillry)· erR; 110 mld, ,\I;oa· elR; OoOllngWl, Linda· HAS su blecn F W: Jeffef9Jn weus- [nC'OilSC PO 450oo1089~· Request

Importance: Hi<jh

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\ I

100286 ,JErFER::;·ON \",ELL~, INTEHt Doc. dille

0110112I)O>~ £lj

10Ft AU

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~ Item

Ii [ 101 [",',no l'rojfes~lDn.)I/'c(tnoJKA.,.dlinq ~·v" .. I ... j

Milleri,,1 dJI:! Ownlitie,A\,eiyht, Deir,erl ';dmduie Oelr,,,,ry. 1r~IDh::e

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tCCl~ltF~y:_~. !I:elll ~N 'L11l1'l
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I'

From~ Dominquez. Lind1 - HAS

Sent: W~<.f"cS'Jay. June 11, 2009 9:57 ~~I To: H.:1~.(titjneJ G:ltl~l - HilS

5ubJect: Jelfe,san \'Ic:ls· IlKfrdse PO • Requ€st Importance: H''lh

.1\1 ,/(AJf O;'<3F; est ccu:d we 1}t21 AI) ~n((€c.sa of :i:!Cio: fOf the fO'~~),lr'n9 PO to <;Jrry us tt-·.rc.u<Jh It:e end or JLr.O? Ti;;H1~s.
tl:.1)Gf"''''{}1U3o.1~
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·:(Ci)'>:)l (;·1·
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CITY OF HOUSTON




Information

SRO NumberlDate


Buyer's Name

Buyer's Telephone Number Buyer's Fax Number Buyer's E·mail Address

2'lmJl NET\I'IORK PLACE CHICAGO IL GOG 7 3~ 12-1 0 USA

Mail Invoice to

COH DEPARTMENT OF AVIATION ACCOUNTS PAYABLE

PO E30x 60106


4500070895·1/07/07/2008 100286

1 of 2

Carla Haseltine 403 281·230·8051 281·233·1685

ca ria. h aselti ne@cityofhouston.net


By tile siqnaturo below, tile City Controller certifies that. upon the request of the responsible director. the supplemental sum set out below has been allocated for the purposes of the Agreement out of funds appropriated for this purpose by the City Council of the City of Houston. This supplemental tllocatron has been clwroed to such apprcprlation.

Shipping Address

City of Houston

HOUSTON TX 77002

Payable trnrnediately Due net FOB(Free on board) IDESTINATION C57182

Terms of payment:


Currency USD

Item

Material # I Description

Unit Cost

Quantity

UM

Extended Cost

10

1.00

AU

94611

ACCOUNTING

FY09 Professional Acctng&Auditing SVCS Release Order against contract '1600001 CG4 Item 00020 FY ('009

1 AU

Gross Price

477,895.00 USD *H Item partially delivered *H

EXPQGlcd 'I<lluQ of unplanned services: '177.1395 00


477,895.00 I AU

477,895.00

1.000

CITY OF HOUSTON




PO number/date 4500070895·1 107107/2008 Page 2 of 2

Total uu

USD

477,895.00

NOTICE .. This is a contract release order against the contract referenced herein. The terms and conditions in the eferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed ursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of ork/sco e of services .

. ·Ieby G'lllly a ,;t'l\lfll~<lle of tho n(;.:es·~ily 01 trus m;p(,ndillire I" Oil j,:) in this ,kn;Jllrnenl

I hereby certlly tnat 010 I~Yfll~I\(llt!lIP IQr the ailOve Doods 11:1~. 1)1)1)11 duly ;lIl1hop.-'ed .uid ·,'''>lpn.lled ,111d tlMI

suffrcicnt funds am ;w,lIbtJ!i) t, (hie s.uno

Page I of I

Haseltine, Carla· HAS

From: VIJl~rr e & Mil'Y . C TR

Sent: r".,.day. May 12.20097. 02 PM

To: Hils01tllll), Cnua • HAS

Harnrd. A!:c'a T eTR Ocmlf~guol Lll"!Oa • liAS .~blocl: HE JWI PO 45·70895. add ""'d.,,g

Rclenscd,

hom: HolSC:til1{', C.lr~.[l . tiAS

Sent: rt:t"<~ly, ~I,ty 11, 2009 1 :O'} 1'~1 To: VIII,lrr~,I, t·1MY . erR

eel S"~h, lI",jll0.1' (tl,lrry) . CIR; 1I'1I1I<1,III>(ia· OR; OOllli'l<)UN, Linda· l111S Subje,t: fW: JWI PO ·15·/0895; ,1(1:1 f""dlll!]

I mporta nee: High

fronu Dornlnquez, Und.l • HfiS

Sent: Tuesday, Nay 12, 2009 11:32 A~l To: H~seltor1e, GJrla • liAS

Subjed: J\'II PO 45·70895; add funding Irnportancet High

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5/12/2009

CITY OF HOUSTON




24091 NETWORK PlACE CHICAGO IL 60673-1240 USA

Information

SRO Number/Date


Buyer's Name


4500070895·1 1 07/07/2008 100286

1 of 2

Carla Haseltine 403

281-230-8051


Mail Invoice to


PO Bo)(60106


Shipping Address

City of Houston

HOUSTON TX 77002

Payable immediately Due net FOB(Free on board) IDESTINATION C57182

Currency USD

Terms of payment:



By the signature below, the City Controlier certifies that. upon the request of the responsible director. the supplemental sum set out below has been allocated for the purposes of the Agreement out of funds appropriated for this purpose by the City Council of the City of Houston. This supplemental allocation has been Charged to such appropriation.

10

1.00

AU

427,895.001 AU

427,895.00

Item

Quantity

UM


Unit Cost

Extended Cost

94611

ACCOUNTING

Gross Price

FY09 Professional Acctng&Auditing SVCS Release Order against contract 4600001064 Itcm 00020 FY 2009

427,895.00 USD

1 AU

1.000

427.895.00

uk Item partially delivered W



CITY OF HOUSTON HAS Purchasing Unit 2800




Total""

USD

427,895.00

NOTICE -- This is a contract release order against the contract referenced herein, The terms and conditions in the eferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed ursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of ork/sco e of services,

!,::"rcby c(jlilfy ;,] celtlflcCl!e of the lwrcs:;dy of !hi:> c}:peJ1(lItlirc IS OJ) j' ',~ in this I <,',;oolI1menl

11" , I5AJ 6JL&_ ·_~:z6u~~~6·~i 'h=---'LM."",=,~ __ :c__---_>_ ~--~-(k./

i\,layor Purchastnq ;\~ent Controller

I hefeby certify lhilt the cxpenditll: ' has been duly authorized and flJl!' sufficient funds are available 10 h

:lle above goods ':cd and that <.uuo.

Page I or 3


From; Hamid. Alela - CTR

Sent: Monday, January 26. 200\)10 41 AM

To: Hasolt.ne. Carla - HAS. Villarreal, Mary - eTR

S'''\lh. Har,ndor (Harry) - CTR; OooHouez. linda - HAS; Dehn, Darlene - HAS .blocl: RE' PO mcrease request

,.\1(;;1 H'01.1i:d

O:-r;I~.a cl n-o CIt.,. CI~rdrc~:~?t

I !

from: Haselnre, OJ rla - HAS

Sent: Thu~ay, January 22, 2009 7: 26 AM To: V,lIarreal, ~lary - CTR

Cc: Hamid, Alicia - CTR; Sill9h , Harindar (Ha rry) - CTR; Dom;1l9 uez, Unda - HAS; Behn, 03,lene - HAS SubJect: fW: PO increase request

I mportance: High

P!ea50 (a-fC~02aSe SHO #45000708'55 per ema.l t03!OW TI1ilnk y0U.

S,,'lvice Hcf, Of(/L'i' ,!SOOO/(IiJ!)!J Cmal:)(/ /ly Carla Fhseltilw

OOtWf!cl,l over,iel'l un ! .;2. CI Plillt plf:\;i~w Mess3ges II' r]'l PerSlJlMl seUim]

Vendor

100286 JEFFERSON '.,\JELLS iWERt Doc. date

(}li!] SRO Ser.ice Rei. Order :'tJ' Header ilp: )]s '11m

1 "Ii,) I

1 !

t,iatena! !ShOit teAt:P ,!O", :Cpe!i~ dotetlet once .Corre

rYO'9Prof~ s siGnal /1£ c tng&AIJuting :).,'C S i I;AU 0 :061 30120 ()<j 427, ))';'5,0'/U$0

! l l I !

'Outline Jgre_ /'(jmt !<1<)0000 1064 '20'

i .

J L

'8!:';1':1'1![ ;[

I [ 101 FY09 Professional AcctngMtlditing Svcs

~J

limits \ MahJf!~1 data

over ,)'111 m il '127 ,895 1)0

E.pu.led 'lJiue 427 ,:J\l~. 00

'A.c b).i' Y3!lIe 277 ,89S, 00

Conuatt lil(lits Other !"nit I

IJSO

',;,_. .'-":

:Cor~tr,J(t item '~J :Um!! 't,A_ct!J:ti"- \'~JhJe [StOlt te,!
0 10. QO 0.00
') ,0 (;0 0 (1)
, >, ":;4 :" , ,I

{,) SEI\1CQ h'F.I. O,der 4~OI)()70d'ISc!13"''leil

i I!E22N 'J, TC02E2Pl :tlS

from; DLIrnir1{jurl, Uno.-} • HAS

s<;;nt; \'/H!r.e$d.1Y, 1>11"~ ry 21, 200'J 5: 16 Pt·, To: H"'eltir.,,, eMI,) - HilS

C(1 I{eho, D~'U~f:'I'c . 1114'S

SuhJedl PO ~.)(rea:se request

Importance: H;'lh

P~P'-3:S0 1r;1.:xea59 rC#45-7C095 by $1t.O,COO OJ to CCo'/Ef ~i"',e (.'jHent invo -:,(:1. pt!l~d'og f{om Jorterscn INe'is ccn~r2·:t II 'ooks ~,ke L'r.o services are dec'€a'S~(;g SO, "":IJ~ 6J IJ~ for now TMnks
?.r;OC,Xll<)',4- Sopt-
1 C<J2i36 11 Je1fN5oo ~J\Je:~s HOUO' W714 0,1 520105 2C-())2 '. ~; l,~. 10 in t l('·:3'~o]
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'4600001004~
100286 11 Jelferson Wells
400001004-
100286 11 Je:rarsOf1 \I\'ens
460000 1 CG4·
100200 11 JeUmson '.JVoris
4600001004-
100286 11 Jefferson Wells
4600001004-
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-160000 1 C64~
100286 11 Jetterson W.:ls Page 2 of J
HOU0118792 Nov 520105 20002 ::- l-,Cd,-(;_:·~~:· 10 r.n ·10000 t~'.l'2:;'
HOUOt 10798 Nov 520105 20002 .1!<;~:T·C:il_:_.~, to f,n 5,360 00 L~~.~':6
Nov-
)lOUOI10812 Dec 520105 ;:0002 ·:·-':;:~G:-C.'::.'-' 10 f" 3,,10000 l~~)1:5
Nov-
HOU0118S1G Dec 520105 20002 ·:'(;',FC>:· 10 F,n 1 L340,OO IN1t15
HOU0110839 Dec 520105 20002 ., '_. :\~~-:C·~ :.; ':, 10 fin 8,07500 L,-~.J~
HOU0118834 Doc 520105 20002 :(\:~1iT.~;ir.i 10 r,n 1.600 00 102.160.00 L'-~J£S.
~1,1 f' j_):!l!')~
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Ord"ed 277 .Og~,GO USD
['Ie;~'.E',e-d 217.~g5,QO USD
StmtQ{j!)!r/. o .oo UBO
I"'olred ~77 ,895.00 usa
Du'lln p 1fn'Jls o ,CO usa l)n!iJ~.j;-rl'} Po:r,l Re(~IJ~en1

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Page 3 of 3

I,J:':'!LJ~

CITY OF HOUSTON




Information

SRO NumberlDate

CoH Vendor Number

24091 NETWORK PLACE Page

CHICAGO IL 60673-1240

USA Buyer's Name

;===._=- =============~~=: Buyer's Telephone Number

Mail Invoice to Buyer's Fax Number

COH DEPARTMENT OF AVIATION

ACCOUNTS PAYABLE Buyer's E-mail Address

PO Box 60106


4500070895-0 1 07/07/2008 100286

1 of 2

Carla Haseltine 403

281-230-8051

281-233-1685 carla.haseltlne@cityofhouston.net

Shipping Address

City of Houston

HOUSTON TX 77002

Payable immediately Due net FOB(Free on board) IDESTINATION C57Hl2

Currency USD

Terms of payment:



By tho signature below, the City Controller certifies that, upon tile request of the responsible director. the supplemental sum sot out below has been allocated for the purposes of the Agreement out of funds appropriated for this purpose by the City Council of the City of Houston. This supplemental allocation has been charged to such appropriation.

Quantity

Item


Unit Cost

Extended Cost

UM

10

1_00

AU

277,895.001 AU

277,895.00

94611

ACCOUNTING

FY09 Professional Acctng&Auditing SVCS Release Order against contract 4600001064 item 00020 FY 2009

277,895.00 USD 1 AU

*u Item partially delivered u,


1_000

Gross Price

277,895.00


CITY OF HOUSTON





277,895.00

Total"U

USD

NOTICE -- This is a contract release order against the contract referenced herein. The terms and conditions in the

. eferenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed pursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of ork/sea e of services.

(

i3JJ?I.Iiia:,

.-.--~!~---~-

I ~reby cor,llfy 'l cCltif;Ciltc of the Ih'ce'-;:;Ily of this c)pel1<iittlfc is on file in this (j,}partment

I hereby certify that lhe ex!" h:1S been duly author-zed '" sufficient funds am av.nl.n.

'f the above goods 'alcd and that

1<; same

Page I of I


(

From: Villarreal, Mary - CTR

Sent: Thursday, December 18, 2008 3:41 PM

0:


cc: Hamid, Alicia- CTR: Singh. Harindar (Harry) - CTR; Grainger, Laura - HAS: Guerrero, Ana - HAS: Brown, Linda - HAS; Dominguez, Linda - HAS

Subject: RE:

Released,

From: Haselttne, Carla - HAS

Sent: Thursday, December 18, 20087;01 AM To: Villarreal, ~lary - CTR

ee: Hamid, Alicia - eTR; Singh, Harindar (Harry) - CTR; Grainger, Laura - HAS; Guerrero, Ana - HAS; Brown, Linda - HAS; Dominguez, Linda - HAS Subject:

Importance: High

Mary - Please re-release Jefferson Wells SRO#4500070895 to include LOA # 25 SAP Assistance and LOA # 26 SAP Consulting SAP-VIP for the remainder of FY2009, Please lei me know if you need any additional information, Thank you, Carla

I •

:VJl'~JI seivtc» r~(>/, Oniin: II!i00070B9S Cre;'ltc'd /)y Gar/;] rinst?1Ullt.l Document overview on i· D· 'tJ ql I . ill d) Print preview Messages [I. QlI Personal settinq :

100286 JEFFERSON WELLS INTER~ Doc date

07/07/200816

[:'f!J SRO Service ReI. Order ~J 4500070895 Vendor

libl '

I· ! Delivery/invoice Conditions' Texts : Address

Communication " Partners I Additional data \ Orgdata 1 Status

H'~'1I:~'" riders (clauses) ::!il, .. :~~-t~~1:~:~m~~w~~~;:q;~:;;:; :~~t ;,~~:~ t t;:~M.~ ••. '

@ Other contractual stiPu,ath..!li has been a 11 oca t ed for the pu rpose s of. the Agreemen t out "~ funds';"

@ Delivery 'J appr opri a ted for tht B pu rpo se by the C1 ty Counc 11 0 f the C, ty c) f ...

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L ~ il~: II 11 Continuous-text '~I

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12/18/2008

:Ail :Mater..fSllOrt text ipO quantity :0" iC!Oehv. (tale llet price lOulline aqre ... !Agrnt .. ,icur[]:

,'FY09 Professional f'..c ctny&AI.I(litinc' svcs 1'I'AU 'o,b613012009! 277 , 895 .00'1600001064 :20 :1)3(" i

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Page I or I


From: Haseltine. Carla - HAS

Sel1t: Thursday, Oecember 18, 2008 7:01 AM

'J: Villarreal, Mary - CTR

':c: Hamid, Alicia - CTR; Singh, Harindar (Harry) - CTR; Grainger, Laura - HAS; Guerrero, Ana - HAS; Brown, Linda - HAS: Oominguez, Linda - HAS

Importance: High

Attachments: FW: Jefferson wells invoices; FW: Jefferson Wells

Mary - Please re-release Jefferson Wells SROl:l4500070895 to include LOA 1:1 25 SAP Assistance and LOA # 26 SAP Consulting SAP-VIP for the remainder of FY2009, Please let me know if you need any additional information, Thank you. Carla

,\~ ~'i Sr.'fvicr: t?('/. 0/'(((-1' 11~)(}OOI()G~),') cre.itoi! hy C:lr/;l N:1Sr.'Itit/{) Document overview on i 0 'P E8 i (Jl' d) Print preview Messages !II &!I Personal selting

[Ii[] SRO Selvice ReI. Order JJ 45000708% Vendor 'D=i

"! Delivetylinvoice I Conditions' Texts I Address

100286 JEFFERSON WELLS ImER~ Doc. date

07/07/2008 ;6

Communication ~ Partners; f\dditlonal data \ Org data i Status

IH·~~I'd.m(",u··~~l~~~~~~~~

. I @) Other contractual sttpulatir .,.!~ has b~Eln all OGa ted for the purposes of the Agreemen t 0U t 0 f funds

i IkI Delil{elY ... :~ appropriated for this purpose by tho City COllllCil of tho Ci ty o f ' .. ,

I. _ ~ ~ I ,','. ...!L-..'-r-__._______---w--:----+_~---.----.-'-T,.,_.,_~ __.'~~r .. c_~ __ ~~ .~ ~~._c~~."_~ __ .- •• -.~ .-".---.-----,.--~~-, .• -~-----.~ ..• ,.-.---~--~~-"---~-------

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'OJ item detall

~IE23N": TeO IE'2P! OVR'

12/18/2()O~

CITY OF HOUSTON




Vendor Address
!Vendor Address Number 100286
JEFFERSON WELLS INTERNATIONAL
24091 NETWORK PLACE
CHICAGO IL 60673·1240
USA
Mail Invoice to
ACCOUNTS PAYABLE
PO Box 60106
HOUSTON TX 77205·0106 Information

SRO Number/Date


Buyer's Name


4500070895-0/07/07/2008 100286

1 of 1

Carla Haseltine 403

281-230-8051

281-233-1685 carla.haselttne@cltyofhouston.net

Shipping Address

City of Houston

HOUSTON TX 77002

Payable Immediately Due net FOB(Free on board) !DESTINATION C57182

Currency USD

Terms of payment:



By the signature below, the City Controller certifies that, upon the request of the responsible director, the supplemental sum set out below has been allocated for the purposes of the Agreement out of funds appropriated for this purpose by the City Council of the City of Houston. This supplemental allocation has been charged to such appropriation.

10

1.00

AU

180,000.00 / AU

180,000.00

Item

Quantity

UM


Unit Cost

Extended Cost

94611

ACCOUNTING

Gross Price

Professional Acctng&Auditing Svcs

Rolease Order against contract 4600001064 Item 00020 FY 2009

1110,000.00 USD

1 AU

1.000

180,000.00


Dolivery Date: 06/30/2009

Total HHI

180,000.00

IJSD

NOTICE .- This is a contract release order against the contract referenced herein. The terrn-: • ~'e(erenCed contract are hereby incorporated into this contract release order as if set forth in f • pursuant to this contract release order shall be performed in strict accordance with the refer.

~scope of service~:_. _

======~~===================

ditions in the

il work performed act's statement of

I' hereby certify a certificate of the necessity of this expenditure is 011 file in this department.

l~~;a7(.J{,f,z=~-. _ .. .~~~ ~d/! __ __'

I Mayor Purchasing' Agent Controller

I hereby certify that has bl~·m duly auth. sufficient funds are

"love goods .nd that

CITY OF HOUSTON




Vendor Address
Vendor Address Number 100286
JEFFERSON WELLS INTERNATIONAL
24091 NETWORK PLACE
CHICAGO IL 60673-1240
USA
Mail Invoice to
ACCOUNTS PAYABLE
PO Box 60106
HOUSTON TX 77205-0106 Information

SRO NumberlDate


Buyer's Name


4500037144-0/07/11/2007 100286

1 of 1

Carla Haseltine 403

281-230-8051


Shipping Address

City of Houston

HOUSTON TX 77002


Terms of payment:


Currency USD

Material # I Descri tlon

Extended Cost

Item

Quantlt

Unit Cost

UM

10

1.00

636,000.00

636,000.001 AU

AU

94611

ACCOUNTING

Professional Acctng&Auditing Svcs

Release Order against contract 4600001064 Item 00020 FY 2008

636,000.00 USD 1 AU

u* Item partially delivered ...


1.000

Gross Price

636,000.00


Total .. **

USD

636,000.00

NOTICE -- This is a contract release order against the contract referenced herein. The terms and conditions in the referenced contract are hereby incorporated into this contract release order as if set forth in full text. All work performed ursuant to this contract release order shall be performed In strict accordance with the referenced contract's statement of ork/sco e of services.

I hereby certify a certificate of the necessity of this expenditure is on file in this depnrtment.

I hereby certify that the expenditure for the above goods has bean duly authorized and [lpilropriated and that sufficient funds are availablo to ',; lale same,

CITY OF HOUSTON




,---. __ ._--- ~------~---

Vendor Address

Vendor Address Number 100286 JEFFERSON WELLS INTERNATIONAL PO Box 684031

MILWAUKEE WI 53268-4031 USA

4500037144-0/07/11/2007 100286

1 of 1

Carla Haseltine 403

281-230-8051


Shipping Address

Terms of payment:


City of Houston

HOUSTON TX 77002


Information

SRO Number/Date


Buyer's Name


Mail Invoice to


PO Box 60106

HOUSTON TX 77205·0106

Currency USD

Item

UM

Material # 1 Deseri tion

Unit Cost

Extended Cost

Quantit

10

1.00

AU

150,000.001 AU

150,000.00

1.000

150,000.00

(

94611

ACCOUNTING

USD

150,000.00

Gross Price

Professional Acclng&Auditing SVCS

Release Order against contract 4600001064 Item 00020 FY 2008

150,000.00 USD 1 AU


NOTICE -_ This is a contract release order against the contract referenced herein. The terms and conditions in the

E' eferenced contract me hereby incorporated into this contract release order as if set forth in full text. All work performed ursuant to this contract release order shall be performed in strict accordance with the referenced contract's statement of I ark/scope of services.


Total *u*

I . hereby ClJltify a certificate of the necessity of this expenditure is on file in this department.

I hereby cortify that has been duly aulb sufficient funds ;,.

. Ih,~ above goods ,t<, I and that ·'11e.

Mayor

Item number Interval Validity end

Targ. val. Exch. rate

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~ROFESSIONAL ACCOUNTING & AUDITING BRVCS, FOR HOUSTON AIRPORT SYSTEM

AUTHORIZED BY ORD 05-0922 NTE: $2,450,000.00

ORIG. ALLOCATION: $450,000,00 SAL CLAUSE PG, 11 DIRECTOR MAy APPROVED

UP TO $2,000,000,00 W/O COUNCIL APPROVAL

TERM: CB DATE FOR 3 YRB, RENEWALS: 2-1 YR, W/OORITTEN

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TO,: Mayor via City Secretary

REQUEST FOR COUNCIL ACTION

Category #

SUBJECT: Contract for accounting and auditing services for the Houston ( " Airport System.

Agenda Iteor -'j

#. ".

5~!

Page 1 of 1

Agenda Date

FROM (Department or other point of origin):

Houston Airport System

__!.

Origination Date JUne 30, 2005

JUL 2 7 2005

DIRECTOR'S SIGNATURE: ~

.~~

.....

Council District affected:

B,E&I

For addlt.,ona'ln;~orm Ion c :

Myrna.N, Warford '. Pone:

Sara S. Culbreth

2811233-1360 281/233-1892

Date and Identification of prior authorizing Council actlon:

N/A

AMOUNT & SOURCE OF FUNDING: $ 450,000.00 -FY06

$2.000.000.00 - Out Years $2.450,00Q,00 ~ Total

Enterprise Fund Acct. #- 501-28-1162-3300

PrIor appropriations:

None

RECOMMENDATION: (Summary)

"" Enact an ordinance approving and authorizing execution of' a contract for Professional Accounting and Auditing Servicet )

( with Jefferson Wells International, Inc. and appropriate the necessary funds to finance the cost of these services,

SPECIFIC EXPLANATION:

The Houston Airport System (HAS) is requesting City Council approval for a professional accounting and auditing services contract. The contract will retain expert professional services in connection with the performance of projects on an on-call Ibasis for three years with two additional one -year option periods,

Outside professional accounting services generally consist of support for the new ERP Financial Management System' implementation, account reconciliations and analyses, fixed asset inventories, policies and procedures review and documentation, vendor and contractor invoice reviews and other related special projects. 'On-call auditing services consist of executing reviews and reporting on findings covering business processes, operations or functions, In addition, the contractor may be caned upon to perform audits of firms that have contracts with HAS.

A Request for Qualifications (RFQ) was published- in the Houston Chronicle on December 5 and December 12,2004. Four firms responded to the RFQ. A selection committee evaluated the four respondents based on the following criteria:

I, General - MAVBE participation and compliance with Fair Campaign and Insurance requirements,

REQUIRED AUTHORIZATION

'-F-&-A-a-i1,'t0: A U Other Authorization: Other Authorization:

hAOll'A~e!~4L '/lAMM . ----__,__-------------~------~Rr;CA.--- c;;<;ON'''JA''M''C'2i60'''5"',DcvOV;:C

1;JO~IOQ40HO .

~--~--------~----~----~----~~--~--~~~--.--------.-------,

Date Subject: Contract for accounting and auditing services for the 1

·J~e 30, 2005 Houston Airport System, Orlglnator's Page 1_"

(:) Initials 2 of 2 ( )

Cc:

Ms. Marty Stein

Mr. Anthony Hall

Mr. Arturo O. Michel Mr. Richard M. Vacar Ms. Sara S. Culbreth Ms. Myrna N. Warford Ms. Kathy Elek

Mr. David Arthur

2. Services - company strength, other expertise offered and understanding and clarity of approach to HAS needs.

3. Staffing - qualifications and experience of personnel, ability to perform the services timely and customer relations.

4. Rates - reasonableness of fees compared to other respondents.

MtwBE Particioation: The M/WBB goal on this contract is 15%. Three certified MlWBEs will provide the services to meet this goal: Smart Management Services, Inc., Jefferson Associates, Inc. and McConneU, Jones, Lanier & Murphy, LLP.

RMV:SSC:MNW !Attachments

( )

FM011.C REV. W2 15l0-4100.wgO

RCA· COIJAMC605.DOC

(

FORM 132.M (Approving! Authorizing)

( \

Controller's Office

To the Honorable Mayor and City Council of the City of Houston, Texas:

I hereby certify, with respect to the money required for the contract, agreement, obligation or expenditure contemplated by the ordinance set out below that:

(0
( )
( )
( )
( )
( :. ( )
\..
( ) Funds have been encumbered out of funds previously appropriated for such purpose.

Funds have been certified and designated to be appropriated by separate ordinance to be approved prior to the approval of the ordinance set out below.

Funds will be available out of current or general revenue prior to the maturity of any such obligation.

No pecuniary obligation is to be incurred as a result of approving the ordinance set out below.

The money required for the expenditure or expenditures specified below is in the treasury, in the fund or funds specified below, and is not appropriated for any other purposes.

( )

A certificate with respect to the money required for the expenditure or expenditures specified below is attached hereto and incorporated hef4Yr1 by th:' reference,

Other ~ Grant Funds Available (~ 'i) .?~

D.te:~ )5 .20_M c~~o~Texns

'7'8 Zf cr s c:J « I ':!

FUND REF: SO[4?,1-1162"J3att AMOUNT: tr5~opo,oo ENCUMD. NO.:

v",-1-....4' c,

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City of Houston, Tcxas Ordinance No. dtJa5-- 9~,;(

AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF HOUSTON AND JEFFERSON WELLS INTERNATIONAL, INC. FOR PROFESSIONAL ACCOUNTING AND AUDITING SERVICES FOR THE HO(JSTON AIRPORT SYSTEM; CONTAINING PROVISIONS RELATING TO THE SUDJECTj AND DECLAIUNG AN EMERGENCY.

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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HOUSTON, TEXAS:

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FORM 132.M (Approvingl Authorizing)

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Section 1. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this Ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Mayor is hereby authorized to execute such document and all related documents on behalf of the City of Houston. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to an such documents.

Section 2. The Mayor is hereby authorized to take all actions necessary to effectuate the City's intent and objectives in approving such agreement, agreements or other undertaking described in the title of this ordinance, in the event of changed circumstances.

Section 3. The City Attorney is hereby authorized to take all action necessary to enforce all legal obligations under said contract without further authorization from Council.

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Section 4. There exists a public emergency requiring that this Ordinance be passed finally on the date of its introduction as requested in writing by the Mayor; therefore, this Ordinance shall be passed finally on such date and shall take effect immediately upon its passage and approval by the Mayor; however, in the event that the Mayor fails to sign this Ordinance within five days after its passage and adoption, it shall take effect in accordance with Article VI, Section 6, Houston City Charter.

PASSEDANDADOPTEDtbi s .)zjdayof ~ ,20 oS ,

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APPROVED this __ day of ., 20 _

Mayor of the City of Houston, Texas

Pursuant to Article VI, Section 6, Houston City

Ordinance is AUG 0 2 2005

er, the effective date of the foregoing

City Secretary

(Prepared by Legal Dept. RC'-lLll"LJ1J &_)__e~ _t Q_.~~/

(RJS:lg 0711412005) Sr. Assistant City Attorney

(Requested by Richard M. Vacar, Director, Houston Airport Sy e ) (L.D. File No. 0040500065001)

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/ MAYOR WHITE
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CAPTION ADOPTED
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CITY OF HOUSTON

Bill White

Mayor

I·IOLISTON AIRPORT SYSTE,\;\

Eric R. Potts Interim Director of Aviation

George Bush Intercontinental ~ William 1'. I lobby ~ Imingloll Airport

June 23, 2009

John Harris

Jefferson Wells International, Inc. 24 Waterway A venue, Suite 200 The Woodlands, TX 77380

Reference: Notice of Contract Extension

Rc: 1) Contract No. C57182 for Accounting and Auditing Services for the Houston Airport System

2) SAP Agreement No. 4600001064

Dear Mr. Harris:

This letter will serve as Notice of Extension of Contract No. C57182. The contract has been extended for an additional twelve (12) months, under the same terms and conditions. The expiration date is now August 1, 20 I O.

Sincerely,

1 &L~ 1J A-V~~t.-J~

Ian Wadsworth

Deputy Director, Aviation finance and Administration

Jefferson Wells International, Inc, hereby acknowledges receipt ofthe above extension to Contract No. C57182 (SAP Agreement No. 460000 I 064).

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Srgnaturc of Authorized Officer or Agent

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CITY OF HOUSTON

Bill White

Mayor

HOLISTON AII\POI~T SYSTE!v\

Eric R. Polls Interim Director of Aviation

George Bush lntercontincntnl - William 1'. I lobby - Ellington Airport

June 23,2009

John Harris

Jefferson Wells International, [nco 24 Waterway Avenue, Suite 200 The Woodlands, TX 77380


Re: 1) Contract No. C57182 for Accounting and Auditing Services for the Houston Airport System


Dear Mr. Harris:

This letter will serve as Notice of Extension of Contract No. C57182. The contract has been extended tor an additional twelve (12) months, under the same terms and conditions. The expiration date is now August 1,2010.

Sincerely,

·/}//Vl.4 /UI/I1.J~ 1-~

Ian Wadsworth

Deputy Director, Aviation Finance and Administration

Jefferson Wells International, Inc. hereby acknowledges receipt of the above extension to Contract No. C571 ~2 (SAP Agreement No. 460000 1064).

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~s(g~~~l~tn.: of Authorized Officer or Agent

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Name

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CITY OF HOUSTON

Bill White

~~

f--IOLISTON AIIZPORT SYSTE,v\

Mayor

George Bush Intercontinental - William P. Hobby - Ellington Airport

Eric R. Polls Interim Director of Aviation

June 23, 2009

John Harris

Jefferson Wells International, Inc. 24 Waterway Avenue, Suite 200 The Woodlands, 1'X 77380


Re: 1) Contract No. C5 7182 for Accounting and Auditing Services for the Houston Airport System


Dear Mr. Harris:

This letter will serve as Notice of Extension of Contract No. C57182. The contract has been extended for an additional twelve (l2) months, under the same terms and conditions. The expiration date is now August 1, 2010.

Sincerely,

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Ian Wadsworth

Deputy Director, Aviation Finance and Administration

Jefferson Wells International, Inc. hereby acknowledges receipt of the above extension to Contract No. C57182 (SAP Agreement No. 46000(1064).

Date

Name

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, ouncil ~ kmh~r~: W.Ulda /\II.U11) I'drr Brown Anne tIuttcrhuck Edllmd (ion/iile/. Runnld Green Pam l lolm Jarvis' Co In, hun, I'.L TtJni l.iI\\[CIKC Sue l.ovcll \ldisSil Nmieg'l James Rodrigue!. ,\lkhad Sulij\'iln ('(>:

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Eric 1~.I·lItl~ 1'0 !lox 60106. l loustun, Texas 7720:)-0106 ··Phone: 2~1 233-1877 - Fax: 2817.\ \\"\nd;ly21Ioll~IOJLWIll. - II" \I'.ho{lstonlx.gov

June 26, 2009

Mr. Ian Wadsworth

Deputy Director, Aviation Finance and Administration Houston Airport System 16930 J.F. Kennedy Blvd. Houston, TX 77032

RE: Notice of Contract Extension

Dear Mr. Wadsworth:

Enclosed are three executed letters serving as Notice of Extension of Contract No. C57182 (SAP Agreement 4600001064) to extend for an additional twelve (12) months, under the same terms and conditions. The expiration date is now August I, 2010.

Jefferson Wells International appreciates your support and for the opportunity to continue to serve the Houston Airport System. Should you have any question, please contact me at your convenience.

Sincerely,

Michael Grant

Busi ness Development Manager Jefferson Wells International, Inc.

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J,'frcr~o'l 'i/"Ih Inlerll"lioll"I, lnc, • 21 W,ltCi\''''Y Avenue, Suite "2U':

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Young, Glenda M .• HAS

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From: Erenbaum, Ellen - HAS

Sent: Wednesday, July 01,2009 12:07 PM

To: Young, Glenda M. - HAS

Subject: FW: Jefferson Wells - Notice of Extension of contract No C57182

Here it is.

Deputy Assistant Director, Finance Houston

From: Dominguez, Linda - HAS

Sent: Wednesday, July 01, 2009 12:04 PM To: Erenbaum, Ellen - HAS

Subject: RE: Jefferson Wells - Notice of Extension of contract No C57182

One g,oes to ~~h~i~~Ls~~i~;;~~~i~k-H;~~h~~y,}ne will go to ARA (SPD) downtown to extend contract

Term In SAP and one to me. ._-

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Administrative Specialist·Contracts

ce Division

From: Erenbaum, Ellen - HAS

Sent: Wednesday, July 01,2009 11:59 AM To: Dominguez, Linda - HAS

Cc: Young, Glenda M. - HAS

Subject: FW: Jefferson Wells - Notice of Extension of contract No C57182

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Glenda: I'm not sure.

linda,

Do you get one of tile originals? Do they need one at Tech Services and/or the City Secretary's office?

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IkplIly Assistant Director, Finance

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iouston. net

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Page 2 of2

From: Young, Glenda M. - HAS

Sent: Wednesday, July 01, 2009 11 :45 AM To: Erenbaum, Ellen - HAS

Subject: Jefferson Wells - Notice of Extension of contract No C57182

We have received the executed letters (3 originals) back from Michael Grant. What should I do with them?

G.

Gteud« Young Houston Airport System Finance & Administration

Page I or 2


From: Ere nba; I Ill, Ellen - HAS

Sent: Thursday. June 04. 2009 9 50 AM

': Haseltine. Carla - HAS; Tucxerson, Tracy - HAS

"c: D0I11HlgUC7.. l.mda ' HAS: Arthur. David - HAS

subject: RE Juffetscn Wells

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From: Haselune, Carla - HAS

Sent: Wednesday, June 03, 2009 2;42 PM To: Ercnbaum, Ellen - HAS

ee: Dominguez, Lind(l ~ HAS

Subject: Jefferson Wells

Importance: High

JI.JS! fYI. liw .Jdf'Hson YVJ~lIs contract will m.[!lre 011 i\\I}111st 1. 2CJ09 unless ,1 wHtten request for rerw'.'wi is sent 10 the C<Jntulclm .10 days I;iJ!OI'~ il~plr;l!I(Jn (,1IId if "u[!Je,ent [lJllcis ,llO "II(Jelled per cOllt"lcl p;l<jC 13) rtll) rClll~HlIWl contract balance I~ :;;,1[;·,,737. 14 I h:wlO ')1I;lchcd lasl yeiJr'~ i<lller for y,)llr f(;[,)fl)nce

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DATE: I),:; 1}3 2(11)0

Purchase Org: C',)H

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OA V~lidity End: 0:";1)1 20(18 I') 1)8(11 2009

• H~Jder T(;)..t lOA V,)lidlty , lOA Val!dltlJ i OA ~Iumbe( 'iVend~r t'hme 10,\ Tarqet Ihl,! 01\ Net Value lOA RernainlrllJ i

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Bill White

Mayor

Rrc h ard :-'1. Vac ar, 1\,,\,10, Dirc~lor of Avi.lIiol1

George Bush lnrercontincnral - William P. Hobby - Ellington Field

June 27, 2008

Richard C, Wilcox

Jefferson Wells International, Inc. 24 Waterway Avenue, Suite 200 The Woodlands, TX 77380


Re: 1) Contract No. C57182 for Accounting and Auditing Services for the Houston Airport System

2) SAP Agreement No. 460000 1064

Dear Mr. Wilcox:

This letter will serve as Notice of Extension of Contract No. C57182. The contract has been extended

'toFUn additional twelve (12) months'~-under the same terms and conditions. The 'expiration datei:-s--now August I, 2009.

Sincerely,

Ltt1lf

David Arthur

Acting Deputy Director Finance and Administration

Date

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Tille

CO!ln~" \kn~n<rS: w~c.tJ ,,\d,ln'~ ro:r,~ Or,ml~ Anne ('1\111,("",;,", \drlJn (;Jr,:a R(1fi:lhl Green ram Ii..

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COUNTY OF HARRIS

§ § §

THE STATE OF TEXAS

I. PARTIES

1.1. Address

TI-IIS AGREEMENT FOR PROFESSIONAL ACCOUNTING AND AUDITING SERVICES FOR THE HOUSTON AIRPORT SYSTEM (HAS) (" Agreement") is made on the Countersignature Date between the CITY OF HOUSTON, TEXAS ("City"), a municipal corporation, and JEFFERSON WELLS INTERNATIONAL, INC., a Delaware corporation authorized to do business in Texas

("Contractor") ,

The initial addresses of the parties, which one party may change by giving written notice to the other party, are as follows:

Qty

Director, Houston Airport System or Designee

City of Houston

p, O. Box 60106

Houston, Texas 77205-0106

Contractor

Jefferson Wells International, Inc. 1000 Louisiana. Suite 5300 Houston. Texas 77002

Attn: Mark Massey, Bus. Dev. Manager

The parties agree as follows:

1.2. Table of Contents

This Agreement consists of the following sections:

Article

1. II, Ill. IV. V, VI.

Parties Definitions

Duties of Contractor Duties of City

Term and Termination Miscellaneous Provisions

Page No. t

3

3

10

13

14

Exhibits A. n. C,

D. E, F. G,

Scope of Services Hourly Billing Rates

Equal Employment Opportunity

Drug Policy Compliance Agreement Certification of No Safety Impact Positions Drug Policy Compliance Declaration MWDE Subcontract Terms

I !;\IUS\205Vi uoc LD. FILE NO.

(,13012005

1.3. Parts Incorporated

The above described exhibits are incorporated into this Agreement.

1.4. Controlling Part~

If a conflict among the sections and exhibits arises, the sections control over the exhibits.

1.5. Signatures

The Parties have executed this Agreement in multiple copies, each of which is an original.

ATTEST/SEAL:

JEFFERSON WELLS INTERNATIONAL, INC. ("Contractor")

/71)' /)/J ~

By: c:~~LL/t ~tCl_.g"J4:)!h.C

Name: Lisa D. Anderson

Title: Managing Director

Federal Tax ID No. 39-1845657

Name: t14~J 10 (; ~\~~&YI~:' Title: d-/,,'''i.li''' .. \L (j''\I''l4j:_~.

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Mayor

City Secretary

APPROVED: ~

4...._

Richard M. Vacar, A.A.E. Director, Houston Airport System

APPROVED AS TO FORM:

COUNTERSIGNATURE DATE:

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Sf. Assistant City Attorney :-cJ L.D. FUe No. 0040500065001 -.

11:\RJS1205·16.D(X:

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II. DEFINITIONS

As used in this Agreement, the following terms have the meanings set out below:

"Agreement" means this contract between the Parties, including all exhibits and any written

amendments authorized by City Council and Contractor.

"City" is defined in the preamble of this Agreement and includes its successors and assigns. "Contractor" is defined in the preamble of this Agreement and includes its successors and assigns. "Countersignature Date" means the date on which this Agreement is signed by the City Controller and

is the effective date of this Agreement.

"Director" means the Director of the Houston Airport System, or his designee in writing.

"Documents" mean notes, manuals, notebooks, plans, computations, databases, tabulations, exhibits, reports, underlying data, charts, analyses, maps, letters, models, forms, photographs, the original tracings of all drawings and plans, and other work products (and any modifications or improvements to them) that Contractor prepares or provides under this Agreement.

"HAS" means the Houston Airport System.

"Letter of Authorization" ("LOA") means a letter to the Contractor signed by the Director identifying and authorizing certain services to be performed in accordance with this Agreement.

"Parties" mean all the entities set out in the Preamble who are bound by this Agreement.

"Reimbursable Expenses" means with prior written approval of the Director, the ordinary and reasonable cost of travel to points outside of Houston and its extra-terrftorial jurisdiction by representatives of the Contractor, not to exceed the amount established under the City IS then current travel reimbursement policy for its employees, including automobile mileage reimbursement, common carrier coach or economy fares, ground transportation expenses, and, for overnight trips, the cost of lodging and meals if such travel is reasonably necessary to accomplish a task directly related to the Project, and if reservations are made as far in advance as feasible.

"Subcontract Costs" means the ordinary and reasonable costs of subcontracts made by Contractor and approved by the Director for services rendered under this Agreement.

III. DUTIES OF CONTRACTOR

3.l. Sco_.Qe of Services

Services in General

In consideration of [he payments specified in Ibis Agreement, Contractor shall provide all labor, material, equipment, supplies, insurance, incidentals and supervision necessary to perform the services described in Exhibit "A" and in LOA's. The City docs not guarantee the ordering of any services under this Agreement and specifically reserves the right, in its sole discretion, to use any person or firm to perform the type or services required hereunder. Contractor services shall be performed as cxpediti.» as possible and at

J 1:IRJSI20S·Ir..DOC L.D. FILE NO.

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IiIJO/2005

the time or times required by the Director. Time is of the essence in the performance of all contractor services under this Agreement. Contractor shall be responsible for the work performed by its subcontractors in connection with this Agreement. Contractor shall not be paid for employee travel time.

3.2. Coordinate Performance

Contractor shall coordinate its performance with the Director and other persons that the Director designates. Contractor shall prepare and perform services only in response to an LOA signed by the Director. Payment for each LOA is calculated on an hourly basis plus Reimbursable Expenses and Subcontract Costs. An LOA must include the following:

(1) Contract number and Contractor's name, address and telephone number;

(2) LOA number and date, with each LOA being numbered consecutively;

(3) A Scope of Services specifically identifying the services to be performed;

(4) Time and Place of performance;

(5) HAS Project Manager;

(6) Staffing Schedule and a breakout to include identification, by line item, of the required position classifications to perform the services, the estimated hours, and the Billing Rate as provided under Exhibit "B";

(7) Identification of the estimated amount of services to be performed by Minority and Women-owned Business Enterprises, if applicable;

(8) A total not-to-exceed amount for services to be performed;

(9) A breakout of all reimbursable costs, by line item, to include the estimated quantity of the item required, the unit cost, and an extended "not to exceed" dollar amount;

(10) Subcontract Costs;

(11) Submittal requirements, including schedule and deliverables, (i.e, reports, analyses, statements, etc.); and

(12) Any other information necessary to perform the services.

Upon the Contractor's written request, the Director, in his sole discretion, may grant extensions for completion of services for delays caused by the City or other agencies with which the work must be coordinated and for other reasonable causes over which the Contractor has no control. The Director's approval of the extension must be in writing. LOA's continue in effect until all requirements have been met and a written acceptance of the services performed has been made by HAS's Project Manager or until the Contractor receives written notification from the Director to discontinue services. The Director may amend LOA's in the same manner as the)' arc issued. Preparation of LOA's shall not be a compensable service.

11:\RJS\1054 Ii. [)(X~ L.D. FlU, NO.

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Contractor shall promptly inform the Director and other person(s) of all significant events relating to

the performance of this Agreement.

3.3. _Bmorts

The Contractor or subcontractor shall submit reports in the manner and time requested by the Director.

3.4. Schedule of Performance

Contractor shall complete its tasks in accordance with the time period agreed to by Contractor and Director, unless the Director later extends the time for completion in writing.

3.5. Prompt Payment of Subcontractors

Contractor shall make timely payments to all persons and entities supplying labor, materials, or equipment for the performance of this Agreement. CONTRACTOR SHALL DEFEND AND INDEl\-lNIFY THE CITY FROM ANY CLAIMS OR LIABILITY ARISING OUT OF CONTRACTOR'S FAILURE TO MAKE THESE PA ThIENTS. Contractor shall submit disputes relating to payment of MWBE subcontractors to arbitration in the same manner as any other disputes under the MWBE subcontract.

3.6. Personnel of Contractor

Contractor shall replace any of its persormel or subcontractors whose work product is deemed unsatisfactory by the Director. Contractor and its subcontractors shall comply with all airport security

( regulations while on airport property.

3.7. RELEASE

CONTRACTOR AGREES TO AND SHALL RELEASE THE CITY, ITS AGENTS~ EMPLOYEES, OFFICERS, AND LEGAL REPRESENTATIVES (COLLECTIVELY THE "CITY") FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE, OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR lJ'lCIDENTAL TO PERFORlVIANCE UNDER THIS AGREEMENT, EVEN IT THE INJURY, DEATH, DAMAGE, OR LOSS IS CAUSED BY THE CITY'S CONCURRENT NEGLIGENCE AND/OR THE CITY'S STRICT PRODUCTS LIABILITY OR STRICT STATUTORY LIABIITY.

3.8. Ii\rn~MNIFICA TION

CONTRACTOR AGREES TO AND SHALL DEFEND, INDE1HNIFY, AND HOLD THE CITY, ITS AGENTS, ELHPLOYEES, OFFICERS, AND LEGAL REPRESENTATIVES HAMILESS FOR ALL CLAIMS, CAUSES OF ACTION, LIABILITIES, FINES, AND EXPENSES (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES, COURT COSTS, AI'lD ALL OTHER DEFENSE COSTS AND INTEREST) FOR INJURY, DEATH, DAMAGE, OR LOSS TO PERSONS OR PROPERTY TO THE EXTENT OF AND ARISING AS A RESULT OF CONTRACTOR'S AND/OR ITS AGENTS', Ei'dPLOYEES', OFFICERS', DIRECTORS', CONTRACTORS', OR SunCONTRACTORS'

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ACTUAL OR ALLEGED NEGLIGENCE OR INTENTIONAL ACTS OR OMISSIONS IN CONNECTION WITH ITS PERFORlHANCE UNDER THIS AGREEMENT, "VlIETHER CONTRACTOR IS IMMUNE FROM LIADILITY OR NOT.

3,9, SUBCONTRACTOR'S RELEASE AND INDEMNIFICATION

CONTRACTOR SHALL REQUIRE ALL OF ITS SUBCONTRACTORS (AND THEIR SUBCONTRACTORS) TO RELEASE AND INDEMNIFY THE CITY TO THE SAME EXTENT AND IN SUBSTANTIALLY THE SAlvIE FORM AS ITS RELEASE AND INDEMNITY TO THE CITY.

3.10. INDEMNIFICATION PROCEDURES

(1) Notice of Claims. If the City or Contractor receives notice of any claim or circumstances that

could give rise to an indemnified loss, the receiving party shall give written notice to the other party within 10 days. The notice must include the following:

(a) a description of the indemnification event in reasonable detail,

(b) the basis on which indemnification may be due, and

(c) the anticipated amount of the indemnified loss.

This notice does not estop or prevent the City from later asserting a different basis for indemnification or a different amount of indemnified loss than that indicated in the initial notice. If the City does not provide this notice within the 10 day period, it does not waive any right to indemnification except to the extent that

{ Contractor is prejudiced, suffers loss, or incurs expense because of the delay.

(2) Defense of Claims

(a) Assumption of Defense. Contractor may assume the defense of the claim at its own expense

with counsel chosen by it that is reasonably satisfactory to the City. Contractor shall then control the defense and any negotiations to settle the claim. Within 10 days after receiving written notice of the indemnification request, Contractor must advise the City as to whether or not it will defend the claim. If Contractor does not assume the defense, the City shall assume and control the defense, and all defense expenses constitute an indemnification loss.

(b) Continued Participation. If Contractor elects to defend the claim, the City may retain separate

counsel to participate (but not control) in both the defense and any settlement negotiations. Contractor may settle the claim without the consent or agreement of the City, unless it (i) would result in injunctive relief or other equitable remedies or otherwise require the City to comply with restrictions or limitations that adversely affect the City, (ii) would require the City to pay amounts that Contractor does not fund in full, (iii) would not result in the City's full and complete release from all liability to the plaintiffs or claimants who arc parties to or otherwise bound by the settlement.

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3.11. Insurance

Contractor shall maintain in effect certain insurance coverage and shall furnish certificates of insurance, in duplicate form, before beginning its performance under this Agreement. All policies except Professional Liability and Workers' Compensation must name the City as an additional insured. All liability policies must be issued by a Company with a Certificate of Authority to conduct insurance business in Texas or be an eligible non-admitted insurer in Texas and have a rating of at least B+ and a financial size category of Class VI or better, according to the most current edition of Best's Key Rating Guide. Contractor shall maintain the following insurance coverages and limits of liability;

(1) Commercial General Liability insurance including Broad Form Coverage, Contractual

Liability, Bodily and Personal Injury and Completed Operations:

• $500,000 per occurrence; $1,000,000 aggregate

(2) Workers' Compensation:

• Statutory amount

(3) Professional Liability

• $1,000,000 per occurrence; $1,000,000 aggregate

(4) Automobile Liability insurance for vehicles Contractor uses in performing under this Agreement, including Employer's Non-owned and Hired Auto Coverage:

• $1,000,000 combined single limit

(5) Employer's Liability

• Bodily Injury by accident $500,000 (each accident)

• Bodily Injury by Disease $500,000 (policy limit)

• Bodily Injury by Disease ($500,000 (each employee)

Defense costs are excluded from the face amount of the policy.

Aggregate Limits are per 12-month policy period unless otherwise indicated.

All insurance polices 1I1USt require on their face, or by endorsement, that the insurance carrier waives any rights of subrogation against the City, and that it shall give 30 days written notice to the City before they may be canceled, materially changed, or nonrenewed. Within the 30 day period, Contractor shall provide other suitable policies in lieu of those about to be canceled, materially changed, or nonrencwed so as to maintain in effect the required coverage. If Contractor docs not comply with this requirement, the Director, at his sole discretion, may:

(1) immediately suspend Contractor from any further performance under this Agreement and begin procedures to terminate for default, or

(2) purchase the required insurance with City funds and deduct the cost of the premiums from amounts due to Contractor under this Agreement.

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3.12. Warranties

Contractor's performance shall conform to the professional standards prevailing in Harris County, Texas, with respect to the scope, quality, due diligence, and care of the services and products Contractor provides under this Agreement.

3.13. Confidentiality - Protection of City's Interest

Contractor, its agents, employees, contractors, and subcontractors shall hold all City information, data, and documents (collectively, "the Information") that they receive, or to which they have access, in strictest confidence. Contractor, its agents, employees, contractors, and subcontractors shall not disclose, disseminate, or use the Information unless the Director authorizes it in writing. Contractor shall obtain written agreements from its agents, employees, contractors, and subcontractors which bind them to the terms in this Section.

3.14. Use of Work Products

Contractor conveys and assigns to the City its entire interest and full ownership worldwide in and to any work, invention, and all Documents, and the copyrights, patents, trademarks, trade secrets, and any other proprietary rights therein (collectively "Proprietary Rights") that Contractor, its agents, employees, contractors, and subcontractors (collectively "Authors") develop, write, or produce under this Agreement (collectively

"Works").

The Authors shall not claim or exercise any Proprietary Rights related to the Works. If requested by the Director, Contractor shall place a conspicuous notation on any Works which states that the City owns the Proprietary Rights.

Contractor shall execute all documents required by the Director to further evidence this assignment and ownership. Contractor shall cooperate with the City in registering, creating, and enforcing Proprietary Rights arising under this Agreement. If Contractor's assistance is requested and rendered under this Section, the City shall reimburse Contractor for all out-of-pocket expenses it incurs in rendering assistance, subject to the availability of funds. On termination of this Agreement, or if requested by the Director, Contractor shall deliver all Works to the City. Contractor shall obtain written agreements from the Authors that bind them to the terms in this Section.

AI! Works developed, written, or produced under this Agreement for use as a contribution to a collective work; a part of a motion picture or other audiovisual work; a translation; a supplementary work; a compilation; an instructional text; a test; answer material for a test; or an atlas, are "works made for hire."

Contractor may retain copies of the Works for its archives. Contractor shall not otherwise use, sell, license, or market the Works.

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3.15. Licenses and Permits

Contractor shall obtain, maintain, and pay for all licenses, permits, and certificates including all professional licenses required by any statute, ordinance, rule, or regulation. Contractor shall immediately notify the Director of any suspension, revocation, or other detrimental action against its license.

3.16. Compliance with Laws

Contractor shall comply with all applicable state and federal laws and regulations and the City Charter and Code of Ordinances.

3.17. Compliance with Equal Opportunity Ordinance

Contractor shall comply with City's Equal Employment Opportunity Ordinance as set out in Exhibit

"CU.

3.18. Drug Abuse Detection and Deterrence

(1) It is the policy of the City to achieve a drug-free workforce and workplace. The manufacture,

distribution, dispensation, possession, sale, or use of illegal drugs or alcohol by contractors while on City Premises is prohibited. Contractor shall comply with aU the requirements and procedures set forth in the Mayor's Drug Abuse Detection and Deterrence Procedures for Contractors, Executive Order No. 1-31 ("Executive Order"), which is incorporated into this Agreement and is on file in the City Secretary's Office.

(2) Before the City signs this Agreement, Contractor shall file with the Contract Compliance

Officer for Drug Testing ("CCODT"):

(a) a copy of its drug-free workplace policy,

(b) the Drug Policy Compliance Agreement substantially in the form set forth in Exhibit "D," together with a written designation of all safety impact positions and,

(c) if applicable (e.g. no safety impact positions), the Certification of No Safety Impact

Positions, substantially in the form set forth in Exhibit "E."

If Contractor files a written designation of safety impact positions with its Drug Policy Compliance Agreement, it also shall file cvery 6 months during the performance of this Agreement or on completion of this Agreement if performance is less than 6 months, a Drug Policy Compliance Declaration in a form substantially similar to Exhibit "F." Contractor shall submit the Drug Policy Compliance Declaration to the CCODT within 30 days of the expiration of each 6-month period of performance and within 30 days of completion of this Agreement. The first 6-month period begins to run on the date the City issues its Notice to Proceed or if no Notice to Proceed is issued, on the first day Contractor begins work under this Agreement,

(3) Contractor also shall filc updated designations of safety impact posit i, ~

til the CCODT if

additional safety impact positions are added to Contractor's employee work force.

(4)

Contractor shall require that lIS subcontractors comply wit b

.e Order, and

Contractor shall secure and maintain the required documents for City inspection.

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3.19. Airport Security

Contractor shall comply with all HAS, Transportation Security Administration ("TSA"), Federal Aviation Administration ("FAA") and any other governmental agency security directives, rules and regulations. The FAA and/or the TSA may assess fines and/or penalties against the City for Contractor's non-compliance with the provisions of 49 CFR 1540 and 1542, as amended from time to time, or by other agencies for noncompliance with laws or regulations applicable to Contractor's operations. Within 30 days after receiving written notice from the FAA, the TSA or other agency of any alleged violation or infraction, the Director shall notify Contractor in writing and provide a copy of the FAA/TSA/ Agency documents pertaining to the violation.

Within 10 days of required payment of any fine or penalty by the City, Contractor shall reimburse the City for any fine or penalty assessed against the City because of Contractor's non-compliance with 49 CFR 1540 and 1542 or other applicable laws or regulations.

3.20. MWBE Compliance

Contractor shall comply with the City's Minority and Women Business Enterprise ("MWBE") programs as set out in Chapter 15, Article V of the City of Houston Code of Ordinances. Contractor shall make good faith efforts to award subcontracts or supply agreements in at least 15 % of the value of this Agreement to MWBEs. Contractor acknowledges that it has reviewed the requirements for good faith efforts on file with the City's Affirmative Action Division and will comply with them.

Contractor shall require written subcontracts with all MWBE subcontractors and shall submit all disputes with MWDEs to binding arbitration to be conducted in Houston, Texas, if directed to do so by the Affirmative Action Division Director. MWBE subcontracts must contain the terms set out in Exhibit "G". If Contractor is an individual person (as distinguished from a corporation, partnership, or other legal entity), and the amount of the subcontract is $50,000 or less, the subcontract must also be signed by the attorneys of the respective parties.

IV. DUTIES OF CITY

4.1. Payment Terms

The City shall pay Contractor for its services at the hourly billing rates set forth in Exhibit "B", plus Reimbursable Expenses and Subcontract Costs. The maximum hourly rates for the various job classifications stated in Exhibit "B' remain in effect during the term of this Agreement. Travel time and invoice preparation or corrections are not compensable services under this Agreement.

4.2. MethoQ_Q_f P(I)'!l1ent

The City shall pay Contractor on [he basis of monthly invoices submitted by Contractor and approved by the Director showing the hours worked in the preceding month and the corresponding hourly rates and a description of the work performed. The City shall make payments to Contractor at its address for notices

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within 30 days of receipt of an approved invoice. To be approved each invoice shall include: (1) a description of the services performed during the period covered by the invoice, (2) a summary of the hours worked by persormel classification along with the applicable Hourly Billing Rate set forth in Exhibit "B", (3) authorized Reimbursable Expenses, if any, incurred by the Contractor during the billing period, (4) the amount the Contractor requests for payment and (5) Subcontract Cost, if any (a summary of the subcontractor hours worked by personnel classification along with the applicable Hourly Billing Rate).

AU fees due to Contractor under this Agreement shall only be payable from certain Allocated Funds, as provided in Section IV. The City shall make all payments in accordance with Texas Government Code Chapter 2251.

4.3. Method of Payment ~ Disputed Payments

If the City disputes any terms in an invoice Contractor submits for any reason, including lack of supporting documentation, the Director shall temporarily delete the disputed item and pay the remainder of the invoice. The Director shall promptly notify Contractor of the dispute and request remedial action. After the dispute is settled, Contractor shall include the disputed amount on a subsequent regularly scheduled invoice or on a special invoice for the disputed item only.

4.4. Limit of Appropriation ~ Director Approves Supplemental Allocation

(1) The City's duty to pay money to Contractor for any purpose under this Agreement is limited in

I, its entirety by the provisions of this Section.

(2) In order to comply with Article 11, Sections 19 and 19a of the City's Charter and Article XI,

Section 5 of the Texas Constitution, the City has appropriated and allocated the sum of $450,000 to pay money due under this Agreement (the "Original Allocation"). The executive and legislative officers of the City, in their discretion, may allocate supplemental funds for this Agreement, but they are not obligated to do so. Therefore, the parties have agreed to the following procedures and remedies.

(3) The City makes a supplemental allocation by sending a notice signed by the Director and the

City Controller to Contractor and, where in excess of the amount specified in Paragraph (4) below, approved by motion or ordinance of City Council in substantially the following form:

"NOTICE OF SUPPLEMENTAL ALLOCATION OF FUNDSti

TO:

[Name of Contractor]

City of Houston, Texas (the "City")

DATE:

[Date of notice]

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SUBJECT:

Supplemental allocation of funds for the purpose of the"[title of this Agreement]" between the City and (name of Contractor) countersigned by the City Controller on (Date of Countersignature) (the "Agreement").

I, (name of City Controller), City Controller of the City of Houston, certify that the supplemental sum of $ , upon the request of the below-signed Director, has been allocated for the purposes of the Agreement out of funds appropriated for this purpose by the City Council of the City of Houston. This supplemental allocation has been charged to such appropriation.

The aggregate of all sums allocated for the purpose of such Contract, including the Original Allocation,

. and all supplemental allocations (including this one), as of the date of this notice, is $ _

SIGNED:

(Signature of the City Controller) City Controller of the City

REQUESTED:

(Signature of the Director) Director

(4) City Council delegates to the Director the authority to approve up to $2,000,000 in

supplemental allocations for this Agreement without returning to Council.

(5) The Original Allocation plus all supplemental allocations are the Allocated Funds. The City

shall never be obligated to pay any money under this Agreement in excess of the Allocated Funds. Contractor must assure itself that sufficient allocations have been made to pay for services it provides. If Allocated Funds are exhausted, Contractor's only remedy is suspension or termination of its performance under this Agreement and it has no other remedy in law or in equity against the City and no right to damages of any kind.

4.5. Taxes

The City is exempt from payment of Federal Excise and Transportation Tax and Texas Limited Sales and Use Tax. Contractor's invoices to the City must not contain assessments of any of these taxes. The Director will furnish the City's exemption certificate and federal tax identification number to Contractor if requested.

4.6. Access to Site

Contractor may enter and leave the premises at all reasonable times without charge. Contractor and its employees may use the common areas and roadways of the premises where it is to perform the services together with all facilities, equipment, improvements, and services provided in connection with the premises for common use, This excludes parking for Contractor's personnel. Contractor shall repair any damage caused by it or its employees as a result of its use of the common areas.

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4.7. Access to Data

The City shall, to the extent permitted by law, allow Contractor to access and make copies of documents in the possession or control of the City or available to it that are reasonably necessary for Contractor to perform under this Agreement.

The City does not, however, represent that all existing conditions are fully documented, nor is the City obligated to develop new documentation for Contractor's use.

V. TERM AND TERMINATION

5.1. Contract Term

This Agreement is effective on the Countersignature Date and remains in effect for a term of three consecutive years ("Term"), unless sooner terminated under this Agreement.

5.2. Renewals

If the Director, at his sole discretion, makes a written request for renewal to Contractor at least 30 days before expiration of the then-current term and if sufficient funds are allocated, then, upon expiration of the initial term, this Agreement is renewed for up to two successive one-year tenus upon the same terms and conditions.

5.3. Termination for Convenience by City

The Director may terminate this Agreement at any time by giving 7 days' written notice to Contractor.

The City's right to terminate this Agreement for convenience is cumulative of all rights and remedies which exist now or in the future.

On receiving such notice, Contractor shall, unless the notice directs otherwise, immediately discontinue all services under this Agreement and cancel all existing orders and subcontracts that are chargeable to this Agreement. As soon as practicable after receiving the termination notice, Contractor shall submit an invoice showing in detail the services performed under this Agreement up to the termination date. The City shall then pay the fees to Contractor for services actually performed, but not already paid for, in the same manner as prescribed in Section 4.1 unless the fees exceed the allocated funds remaining under this Agreement.

TERMINATION OF THIS AGREEMENT AND RECEIPT OF PAYl"ffiNT If OR SERVICES RENDERED ARE CONTRACTOR'S ONLY REMEDIES FOR THE CITYJS TERl\HNATION FOR CONVENIENCE, ""VlIICH DOES NOT CONSTITUTE A DEFAULT OR BREACH OF THIS AGREE1\'IENT, CONTRACTOR WAIVES ANY CLAIM (OTHER THAN ITS CLAIM FOR PA YMENT AS SPECIFIED IN THIS SECTION), IT MA Y HAVE NOW OR IN TIlE FUTURE FOR FINANCIAL LOSSES OR OTtIER DAMAGES RESULTING FROM TIm CITY'S TERMINATION FOR COI\'VENIENCE.

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5.4. Termination for Cause by City

If Contractor defaults under this Agreement, the Director may either terminate this Agreement or allow Contractor to cure the default as provided below. The City's right to terminate this Agreement for Contractor's default is cumulative of all rights and remedies which exist now or in the future. Default by Contractor occurs if:

(1) Contractor fails to perform any of its duties under this Agreement;

(2) Contractor becomes insolvent;

(3) all or a substantial part of Contractor's assets are assigned for the benefit of its creditors; or

(4) a receiver or trustee is appointed for Contractor.

If a default occurs, the Director may, but is not obligated to, deliver a written notice to Contractor describing the default and the termination date. The Director, at his or her sole option, may extend the termination date to a later date. If the Director allows Contractor to cure the default and Contractor does so to the Director's satisfaction before the termination date, then the termination is ineffective. If Contractor does not cure the default before the termination date, then the Director may terminate this Agreement on the termination date, at no further obligation of the City.

To effect final termination, the Director must notify Contractor in writing. After receiving the notice, Contractor shall, unless the notice directs otherwise, immediately discontinue all services under this Agreement, and promptly cancel all orders or subcontracts chargeable to this Agreement.

5.5. Termination for Cause by Contractor

Contractor may terminate its performance under this Agreement only if the City defaults and fails to cure the default after receiving written notice of it. Default by the City occurs if the City fails to perform one or more of its material duties under this Agreement. If a default occurs and Contractor wishes to terminate the Agreement, then Contractor must deliver a written notice to the Director describing the default and the proposed termination date. The date must be at least 30 days after the Director receives the notice. Contractor, at its sole option, may extend the proposed termination date to a later date. If the City cures the default before the proposed termination date, then the proposed termination is ineffective. If the City does not cure the default before the proposed termination date, then Contractor may terminate its performance under this Agreement on the termination elate.

VI. MISCELLANEOUS

6.1. Independent Contractor

Contractor shall perform its obligations under this Agreement as an indepetulcnt vo-tractor and not as an employee of the City.

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6.2. Force Majeure

1. Timely performance by both parties is essential to this Agreement. However, neither party is

liable for reasonable delays in performing its obligations under this Agreement to the extent the delay is caused by Force Majeure that directly impacts the City or Contractor. The event of Force Majeure ruay penn it a reasonable delay in performance but does not excuse a party's obligations to complete performance under this Agreement. Force Majeure means: fires, interruption of utility services, epidemics in the City, floods, hurricanes, tornadoes, ice storms and other natural disasters, explosions, war, terrorist acts against the City or Contractor, riots, court orders, and the acts of superior govermnental or military authority, and which the affected party is unable to prevent by the exercise of reasonable diligence. The term does not include any changes in general economic conditions such as inflation, interest rates, economic downturn or other factors of general application; or an event that merely makes performance more difficult, expensive or impractical. Force Majeure does not entitle Contractor to extra Reimbursable Expenses or payment.

2. This relief is not applicable unless the affected party does the following:

(a) uses due diligence to remove the effects of the Force Majeure as quickly as possible and to continue performance notwithstanding the Force Majeure; and

(b) provides the other party with prompt written notice of the cause and its anticipated effect.

3, The Director will review claims that a Force Majeure that directly impacts the City or

Contractor has occurred and render a written decision within 14 days. The decision of the Director is final.

4. The City may perform contract functions itself or contract them out during periods of Force

Majeure. Such performance is not a default or breach of this Agreement by the City.

5. If the Force Majeure continues for more than 7 days from the date performance is affected, the

Director may terminate this Agreement by giving 7 days I written notice to Contractor, This termination is not a default or breach of this Agreement. CONTRACTOR WAIVES At'\fY CLAIM IT MAY HAVE FOR FINANCIAL LOSSES OR OTHER DAIYJAGES RESULTING FROM THE TERMINATION EXCEPT FOn A/HOUNTS DUE m-mER THE AGREEMENT UP TO THE TIME THE WORK IS HAL TED DUE TO FORCE JVIAJEURE.

6, Contractor is not relieved from performing its obligations under this Agreement due to a strike

or work slowdown of its employees. Contractor shall employ only fully trained and qualified personnel during a strike.

6. J. Sr.:verabiWy

If any part of this Agreement is for any reason found to be unenforceable, all other parts remain enforceable unless the result materially prejudices either party.

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6.4. Entire Agreement

This Agreement merges the prior negotiations and understandings of the Parties and embodies the entire agreement of the Parties. No other agreements, assurances, conditions, covenants (express or implied), or other terms of any kind, exist between the Parties regarding this Agreement.

6.5. Written Amendment

Unless otherwise specified elsewhere in this Agreement, this Agreement may be amended only by written instrument executed on behalf of the City (by authority of an ordinance adopted by the City Council) and Contractor. The Director is onJy authorized to perform the functions specifically delegated to him in this Agreement.

6.6. AQplicable Laws

This Agreement is subject to the laws of the State of Texas, the City Charter and Ordinances, the laws of the federal government of the United States, and all rules and regulations of any regulatory body or officer having jurisdiction, Venue for any litigation relating to this Agreement is Harris County, Texas.

6.7. Notices

All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following: (1) deposit in a United States Postal Service post office or receptacle; (2) with proper postage (certified mail, return receipt requested); and (3) addressed to the other party at the address set out in the preamble of this Agreement or at such other address as the receiving party designates by proper notice to the sending party.

6,8, Captions

Captions contained in this Agreement are for reference only, and, therefore, have no effect in construing this Agreement. The captions are not restrictive of the subject matter of any section in this Agreement.

6.9. Non-Waiver

If either party fails to require the other to perform a term of this Agreement, that failure does not prevent the party from later enforcing that term and all other terms. If either party waives the other's breach of a term, that waiver does not waive a later breach of this Agreement.

An approval by the Director. or by any other employee or agent of the City, of any part of Contractor's performance does not waive compliance with this Agreement or establish a standard of performance other than that required by this Agreement and by law. The Director is not authorized to vary the terms of this Agreement.

6.10. lmmectic;>ns and Auujts

City representatives may perform, or have performed, (1) audits of Contractor's books and records in

connection with this Agreement, and (2) inspections of all places where work is under! .

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this Agreement. Contractor shall keep its books and records available for this purpose for at least 1 year after this Agreement terminates. This provision does not affect the applicable statute of limitations.

6.11. Enforcement

The City Attorney or his or her designee may enforce all legal rights and obligations under this Agreement without further authorization. Contractor shall provide to the City Attorney all documents and records that the City Attorney requests, to assist in determining Contractor's compliance with this Agreement, with the exception of those documents made confidential by federal or State law or regulation.

6.12. Ambiguities

If any term of this Agreement is ambiguous, it shall not be construed for or against any party on the basis that the party did or did not write it.

6.13. Survival

Contractor shall remain obligated to the City under all clauses of this Agreement that expressly or by their nature extend beyond the expiration or termination of this Agreement, including but not limited to, the indemnity provisions.

6.14. Publicity

Contractor shall make no announcement or release of information concerning this Agreement unless the release has been submitted to and approved, in writing, by the Director.

6.15. Parties In Interest

This Agreement does not bestow any rights upon any third party I but binds and benefits the City and Contractor only.

6.16. Successors and Assigns

This Agreement binds and benefits the Parties and their legal successors and permitted assigns; however, this provision does not alter the restrictions on assignment and disposal of assets set out in the following paragraph. This Agreement does not create any personal liability on the part of any officer or agent of the City.

6.17. Business Qtmcture and (\,ssignnlents

Contractor shall not assign this Agreement at law or otherwise or dispose of all or substantially all of its assets without the Director's prior written consent. Nothing in this clause, however, prevents the assignment of accounts receivable or the creation of a security interest as described in §9.406 of the Texas Business & Commerce Code. In the case of such an assignment, Contractor shall immediately furnish the City with proof of the assignment and the name, telephone number, and address of tile Assignee and a clear identification of the fees to be paid to the Assignee.

Contractor shall not delegate any portion of its performance under this Agreement without the Director's prior written consent.

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6.18. Remedies Cumulative

Unless otherwise specified elsewhere in this Agreement, the rights and remedies contained in this Agreement are not exclusive, but are cumulative of all rights and remedies which exist now or in the future. Neither party may terminate its duties under this Agreement except in accordance with its provisions.

6.19. Contractor Debt

IF CONTRACTOR, AT ANY TIME DURING THE TERM OF TI-IIS AGREEMENT, INCURS

A DEBT, AS THE WORD IS DEFINED IN SECTION 15-122 OF THE HOUSTON CITY CODE OF

ORDINANCES, IT SHALL IMMEDIATEL Y NOTIFY THE CITY CONTROLLER IN WRITING. IF

THE CITY CONTROLLER BECOMES AWARE THAT CONTRACTOR HAS INCURRED A DEBT,

SHE SHALL IMMEDIATELY NOTIFY CONTRACTOR IN WRITING, IF CONTRACTOR DOES

NOT PAY THE DEBT WITHIN 30 DAYS OF EITHER SUCH NOTIFICATION, THE CITY

CONTROLLER MAY DEDUCT FUNDS IN AN AMOUNT EQUAL TO THE DEBT FOR ANY PA YMENTS OWED TO CONTRACTOR UNDER THIS AGREEMENT, AND CONTRACTOR

WAIVES ANY RECOURSE THEREFOR.

I

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EXffiBlT "All

SCOPE OF SERVICES

Dacl<ground

The Houston Airport System (HAS) operates the City of Houston's three (3) major airports: George Bush Intercontinental Airport/Houston (lAH), William P. Hobby Airport (HOU), and Ellington Field (EFD). Airport system facilities also include an administration building and leased office space near George Bush Intercontinental Airport.

HAS is operated as an enterprise fund with the cost of providing the services recovered through user charges. Airport revenues are primarily generated from landing fees, ground/space rental charges, parking and concessions. Tenant business within the airport facility and off-airport business operate under agreements and/or federal laws and regulations and City Ordinances and Airport regulations.

Scope of Services

A. General

The services of the Contractor consist generally of accounting services such as account reconciliations, account analyses, fixed asset inventories and reconciliations, accounting and management system implementation support, accounting and operating policy and procedure review and preparation, open item research and correction/adjustment requiring system data entry, vendor and contractor invoice reviews, cost accounting projects and reconciliations and other accounting related special projects on an "as-needed" basis. Auditing functions consist of executing reviews and reporting on findings, including, but not limited to, reviews of HAS business processes, systems, operations or functions. In addition, Contractor may be called upon to perform audits of firms that do business with the HAS under contract and/or ordinance. The projects would typically be done using staff of the Contractor but in some cases would be done jointly with the HAS staff. The make-up of the individual job plan would be specified by the Director.

B. Description of Tasks

Assigned tasks may include but are not limited to the following areas:

1. Accounting;

a. Account reconciliations and account analyses

b. Fixed Assets Inventory and Accounting as described in more detail in applicable Letters of Authorization.

i. Performing a physical inventory of HAS fixed assets within the three Houston airport facilities, the Administration building compound and the Technical Services complex.

ii. Reconcile the subsidiary system record to the general ledger balance and, when applicable, to the results of actual phys ical inventory, for one or more accounts. The reconciliation requires the research and disposition of reconciling items through correction/adjustment of balances and entering of the proper data in both the subsidiary system and the general ledger as necessary.

iii. Research and provide recommendations for recording and accounting for constructed assets and land, asset systems and component assets in accordance with

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c.
d.
e.
f.
g.
h.
i.
2. Audits:
a.
b.
c.
d. Generally Accepted Accounting Principles and City Fixed Assets policies and procedures.

Reviews of vendor and contractor invoices for propriety and contract compliance. Accounting and management system implementation support.

Accounting and operating policy and procedure review and preparation.

Open item research and correction/adjustment requiring system data entry.

Cost accounting projects and reconciliations.

Perform various accounting tasks for a period of time to allow for HAS staff to be crosstrained in other areas.

Other accounting and finance and administrative related special projects.

Revenue - relates to controls over major revenue activities; e.g. airport parking, concession and other airport fees.

Expenses - relates to City interdepartmental cost allocations for police, fire and other City service costs allocated to the Airport System.

Regulatory Compliance - relates to compliance with Federal or State regulations including but not limited to TSA and FAA grants and regulations, environmental regulations, security regulations, etc.

Compliance - relates to examination of the books and records of consumer service providers and other operators for compliance with agreement, regulations or ordinance,

Work may include reviews of contractor records and administration of the contracts by HAS staff to determine that billings are in accordance with contract terms and that services required under the contracts are being properly provided. Services may require subcontracting with firms with various technical expertise to evaluate contract compliance relating to equipment maintenance parameters.

e. Process - relates to the evaluation of adequacy of controls over HAS processes, systems and activities to determine compliance with organizational policies and procedures. Specific projects may include, but not be limited to such business processes as procurement (purchase orders, contracts, purchasing cards, petty cash), accounts payable, accounts receivable, and payroll.

f. Operational - relates to efficiency and effectiveness of operations and controls. Reviews are designed to determine whether an operation is properly controlled, meeting its goals and objectives, and whether responsibilities are carried out with minimum expenditure of effort and at least cost. Typical projects include assessments of contract staffing levels, overtime analyses and protection of data such as credit card numbers, social security numbers.

3. Administrative Operations:

a. Human Resources related projects

b. Record Retention and records management projects

c. Risk Management Projects

d. Cost/Benefit Analyses

e. Other business administration projects.

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EXHIBIT "B"

HOURLY BILLING RATES

Position Title

Houl'ly Rate Range

Accounting Director

$175-200

Accounting Engagement Manager

$110-130

Accounting Professional

$70-100

Audit Director

$200-250

Audit Engagement Manager

$150-175

Audit Professional

$95-120

IT Director

$150-200

IT Engagement~anager

$150-170

IT Consultant

$130-150

Spccialty Practices

Construction

$150-200

Business Process Improvement

$140-230

Industry or Process Improvement

$150-200

HR Spec ialist

$150-230

Fraud Security

$150-250

Expert Witness

$150-250

The rates list include pricing for Director and Engagement Manager. HAS can elect to use Jefferson Wells management services or provide project management in-house.

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EXHIDIT"C'

EQUAL EMPLOYMENT OPPORTUNITY

(

1. The contractor, subcontractor, vendor, supplier, or lessee will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, or age. The contractor, subcontractor, vendor, supplier, or lessee will take affirmative action to ensure that applicants arc employed and that employees are treated during employment without regard to their race, religion, color, sex, national origin, or age. Such action will include, but not be limited to, the following: employment; upgrading; demotion or transfer; recruitment advertising; layoff or termination; rates of payor other forms of compensation and selection for training, including apprenticeship, The contractor, subcontractor, vendor, supplier or lessee agrees to post in conspicuous places available to employees, and applicants for employment, notices to be provided by the City setting forth the provisions of this Equal Employment Opportunity Clause.

2. TIle contractor, subcontractor, vendor, supplier, or lessee states that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin or age.

3. The contractor, subcontractor, vendor, supplier, or lessee will send to each labor union or representatives of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer advising the said labor union or worker's representative of the contractor's and subcontractor's commitments under Section 202 of Executive Order No. 11246, and shall post copies of the notice in conspicuous places available 10 employees and applicants for employment.

4. The contractor. subcontractor, vendor, supplier, or lessee will comply with all provisions of Executive Order No, 11246 and the rules, regulations, and relevant orders of the Secretary of Labor or other Federal Agency responsible for enforcement of the equal employment opportunity and affirmative action provisions applicable and will likewise furnish all information and reports required by the Mayor and/or Contractor Compliance Officer(s) for purposes of investigation to ascertain and effect compliance with this program.

5. The contractor, subcontractor, vendor, supplier, or lessee will furnish all information and reports required by Executive Order No. 11246, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to all books, records, and accounts by the appropriate City and Federal Officials for purposes of investigations to ascertain compliance with such rules, regulations, and orders. Compliance reports filed at such times are directed shall contain information as to the employment practice policies, program, and work force statistics of the contractor, subcontractor, vendor, supplier, or lessee.

6. In the event of the contractor's, subcontractor's, vendor's, supplier's, or lessee's non-compliance with the nondiscrimination clause of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part, and the contractor, subcontractor, vendor, supplier, or lessee may be declared ineligible for further City contracts in accordance with procedures provided in Executive Order No. 11246, and such other sanctions may be imposed and remedies invoked as provided in the said Executive Order, or by rule, regulation, or order of the Secretary of Labor, or as may otherwise bc provided by law.

7. The contractor shall include the provisions of paragraphs 1-8 of this Equal Employment Opportunity Clause in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect 10 any subcontractor or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

8. The contractor shall filc and shall cause his subcontractors, if any, to file compliance reports with the City in the form ami to the extent as may be prescribed by the Mayor. Compliance reports filed at such times as directed shall contain information as to the practices, policies, programs, and employment policies and employment statistics of thc contractor and each subcontractor.

11:\HJS\20:H6IX JC LD. FILE NO.

22

(iIJ0f2005

EXHIBIT "DII

DRUG POLICY COMPLIANCE AGREEI\'IENT

I, L.\:5~ /1r-JOER:sON f IYj't'/llbING. ]j,RE.CXCK.

, __ ._ (Name) (Print/Type) (Title)

_ _",""-_J,=E:Lf.f-,;j:,---·~ .... I.:.L.J?,-"".s....,..c..L:f'.:L..I __ ~-,,-,,,-=Q..L=_t",__ =5'---- (Contractor)

as an owner or officer of

(Name of Company)

have authority to bind Contractor with respect to its bid, offer or performance of any and all contracts it may enter into with the City of Houston; and that by making this Agreement, I affirm that the Contractor is aware of and by the time the contract is awarded will be bound by and agree to designate appropriate safety impact positions for company employee positions, and to comply with the following requirements before the City issues a notice to proceed:

1. Develop and implement a written Drug Free Workplace Policy and related drug testing procedures for the Contractor that meet the criteria and requirements established by the Mayor's Amended Policy on Drug Detection and Deterrence (Mayor's Drug Policy) and the Mayor's Drug Detection and Deterrence Procedures for Contractors (Executive Order No. 1- 31).

2. Obtain a facility to collect urine samples consistent with Health and Human Services (HHS) guidelines and a HHS certified drug testing laboratory to perform the drug tests.

3. Monitor and keep records of drug tests given and the results; and upon request from the City of Houston, provide confirmation of such testing and results.

4. Submit semi-annual Drug Policy Compliance Declarations.

I affirm on behalf of the Contractor that full compliance with the Mayor's Drug Policy and Executive Order No. 1-31 is a material condition of the contract with the City of Houston.

I further acknowledge that falsification, failure to comply with or failure to timely submit declarations and/or documentation in compliance with the Mayor's Drug Policy and/or Executive Order No. 1-31 will be considered a breach of the contract with the City and may result in non-award or termination of the contract by the City of Houston.

Date

Contractor Name

/_/~~.~:;_~;_ !t:) d;(rt2')(.,;)C'~,_

Sig ature

/}//

/'/ k!;Y'AbliV'a

Title '

11:\RJS\20S,16noc L.V. FILE NO,

23

Ii/J012005

· ..

EXHIBIT "E"

CONTRACTOR'S CERTIFICATION OF NO SAFETY IMPACT POSITIONS

IN PERFORMANCE OF A CITY CONTRACT

I, j-,-I,'5~ ',D, !)NOEf2...sc,,~ fYduv;.k!,/tV'r; ·~?:}j!2.Jrc.IbR..,.

(Name) '-'l--~ (Title)

as an owner or officer of ....:Jf::_:.EEZ::t?.SoN k!£LL.,S (Contractor)

(Name of Company)

have authority to bind the Contractor with respect to its bid, and hereby certify that Contractor has no employee

safety impact sitions, as defined i Section 5,18 of Executive Order No. 1-31, that will be involved in

perfonning ONb I r. r,; :SO, ~

(Project)

Contractor agrees and covenants that it shall immediately notify the City of Houston Director of Personnel if any safety impact positions are established to provide services in performing this City Contract.

(Date)

l .. .l:5/l. :]). llVDEf?s("),.j

(Typed or Printed Name)

/~zL4JdfflPC

(Signature)

£74;01£,//'1&: .l>rf<t:L!Jc&,,__ (Title)

11:\IUS\20:H6.D()C L.D. FilE NO.

24

6IJ0t2005

, I

EXHIDIT "pt

DRUG POLICY COi\lPLlANCE DECLARATION

I. L_'l'~-' ,\ f.-~1L)EJ<.sOtJ . /1'lANI1{bIN0 j)/I2I::C_'./N<_

(N~~)-J' (Print/Type) ;,'. (Title)

_~_ .... ~_'-'"t:,""·.f'-·-L.l--,;·G,",,-'-'.R..:5~-·,,,,~=rJ->L- __ -",-,\- ,-,G..=:=L.='-~=.s~- (Contractor)

(Name of Company)

have personal knowledge and full authority to make the follo~i!lg declarations: •

This reporting period covers the preceding 6 months from J A,.J 'I to "]I~LlI I, 20 0 s .

. ~&ti::;:.(7 A written Drug Free Workplace Policy has been implemented and emPI:ees notified.

The policy meets the criteria established by the Mayor's Amended Policy on Drug Detection and Deterrence (Mayor's Policy).

Initials

W!22

Initials

IvJI

Initials

Idi2z

Initials

Initials

as an owner or officer of

Written drug testing procedures have been implemented in conformity with the Mayor's

Drug Detection and Deterrence Procedures for Contractors, Executive Order No. 1-3l. Employees have been notified of such procedures.

Collection/testing has been conducted in compliance with federal Health and Human Services (HHS) guidelines.

Appropriate safety impact positions have been designated for employee positions

performing on the City of Houston contract. The number of employees in safety impact positions

during this reporting period is _

From to ~ the following testing has occurred:

(Start date)

(End date)

Reasonable Post

Random

Accident

Number Employees Tested

Number Employees Positive Percent Employees Positive

__&_

Initials

;;~/-'2 . - at::-_

-----

Initials

Any employee who tested positive was immediately removed from the City worksite consistent with the Mayor's Policy and Executive Order No. 1-31.

I affirm that falsification or failure to submit this declaration timely in accordance with established guidelines will be considered a breach of contract.

I declare under penalty of perjury that the affirmations made herein and all information contained in this declaration are within my personal knowledge and (Ire true and correct.

-V5/>-?J".S

__ ---L_ __~~~_

(Date)

11:\ RJSl2 0 5·\(J.!)(}C L.U. FlI.E NO.

25

613012005

, '

EXHIBIT "G"

MWBE SUBCONTRACT TERMS

Contractor shall ensure that all subcontracts with MWBE subcontractors and suppliers are clearly labeled "THIS AGREEMENT IS SUBJECT TO BINDING ARBITRATION ACCORDING TO THE TEXAS GENERAL ARBITRATION ACT" and contain the following terms:

1. (MWBE subcontractor) shall not delegate or subcontract

more than 50% of the work under this subcontract to any other subcontractor or supplier without the express written consent of the City of Houston's Affirmative Action Director ("the Director").

2. (MWBE subcontractor) shall permit representatives of

tha City of Houston, at aU reasonable times, to perform (1) audits of subcontractor's books and records, and (2) inspections of all places where work is to be undertaken in connection with this subcontract. Subcontractor shall keep its books and records available for inspection for at least 4 years after the end of its performance under this subcontract. Nothing in this provision shall change the time for bringing a cause of action.

3. Within 5 business days of execution of this subcontract, Contractor (prime contractor) and

subcontractor shall designate in writing to the Director an agent for receiving any notice required or permitted to be given under Chapter 1 5 of the Houston City Code of Ordinances, along with the street and mailing address and phone number of the agent.

4. Any controversy between the parties involving the construction or application of any of the

terms, covenants, or conditions of this subcontract must, upon the written request of one party served upon the other or upon notice by the Director served on both parties, be submitted to binding arbitration, under the Texas General Arbitration Act (Tex. Civ. Prac. & Rem. Code Ann., Ch. 171 -_ "the Act"). Arbitration must be conducted according to the following procedures:

a. Upon the decision of the Director or upon written notice to the Director from either party that a

dispute has arisen, the Director shall notify all parties that they must resolve the dispute within 30 days or the matter may be referred to arbitration.

b. If the dispute is not resolved within the time specified, any party or the Director may submit the

matter to arbitration conducted by the American Arbitration Association under the rules of the American Arbitration Association, except as otherwise required by the City's contract with the American Arbitration Association on file in the City's Affirmativo Action Division Office.

c. Each party shall pay aU fees required by the American Arbitration Association and sign a form

releasing the American Arbitration Association and its arbitrators from liability for decisions reached in the arbitration.

d. If the Arnerlcan Arbitration Association no longer administers Affirmative Action arbitration for

the City, the Director shall prescribe alternate procedures to provide arbitration by neutrals in accordance with the requirements of Chapter 15 of the Houston City Codo of Ordinances.

I I;\IUS\20S·; (t.1 J(X:

LD. FILENO.

26

6/)012005

Page 1 of 1

e 1·


... From:

(Sent:

To:

Cc:

Subject:

Haseltine, Carla M HAS

Tuesday, July 08, 2008 4:25 PM Guerrero, Ana - HAS

Dominguez, Linda - HAS SRO/P0#4500070895 - Jefferson Wells

Attachments: 4500070895 Jefferson Wells FY09 SRO.pdf

Ana,

Please find attached copy of FY2009 SRO/P0#4500070895 to Jefferson Wells for the period 7/1/06 through 6/30/09. Please use this PO in SAP for FY 2009 service entries.

Thanks.

Carra JfaseCtitlc, CPPB Senior <Procurement Specialist Technical Services Division Contracts Branch

ii

y_ lbouston.net

('

7/3/2008

Page 1 of2

. ,


.. ~From: (Sent:

To:

Has~Une,Carla-HAS Tuesday, July 08, 2008 7:08 AM

Villarreal, Mary - CTR; Hamid, Alicia - CTR; Singh, Harindar - CTR

Cc: Fezza, Gerard - HAS; Dominguez, Linda - HAS

Subject: SROJP0#4500070895 - Jefferson Wells

(

1~lillJ service Rei. Order 4500070895 Created by cen« neseutne 19~Qs-~rn~-n!?v~.~i~\IY_9~] 119] t~11 ui.tlll(l~~ffl~j~ipi~Yl¢~J!-~e~.s~g_~~] r~J 1 .. ~~~~~~

Item Texts [~·f.lten) :text: .. , .. ';.', @ Info record PO text ® Material PO text ~ Delivery text [M Info record note

. @) L~9acy Data (Orig. Amt,

.. ~~= .. :.:-_::::----.---- .. ----::------ ... =--~.~. -::~-:::::____!!..,., -~ -__., - -_ --,--'~--~------'--~___;";_---'-'---------'-'--'------'--'-----"

7/812008

•

I~J~I Display Contract: Header Statistics

14i IMI r~l [~ll~ooll~-llgl

(

Created on Last item

butline agreement Procedure:

Targetvalue Netvaiue·

'06/3.' 0I2(f06,;

. , - ',-' ' . . -, - ~

-Rhfb'6d0:i

. -., '.-_"_'_"_', '_'_ "'.>.'::;'

'. ,.,"';".r".!2,qQ,~(t$gi'601 uso ···· ••• '······\·.·.··· •. ·\,···· •• ··•·· •.• ·•···· •.. 1::.:'302ii24o.{00.; uso

Page 2 of2

Created by Status

("'l

" . ../

7/312008

Page 1 of 1

" From: ( \Sent:

To:

Dominguez, LInda - HAS Monday, July 07, 20082:20 PM Haseltine, Carla - HAS

Subject: RE: Jefferson Wells

FY09 Allocation should be equal to FY09 Budget ($180k). I have no idea about the extension letter.

Linda Dominguez Contract Compliance Officer

Houston SystemlFlnance Division

linda.dominguez@cityofhouston.net

-----------~-

From: Haseltine, carla - HAS

Sent: Monday, July 07,20081:42 PM To: Dominguez, Linda - HAS Subject: Jefferson Wells

HI Linda,

Please review the budget info below and let me know how much to set up the Jefferson Wells SRO for. Also, do you know if the extension letter was done?

Cost Center

Commitment Description Item

Detail

FY09 NOTE~

BUDGET

$150,000.00 As per DaVE

( "~~ 2800020002

520105 Acctg & Auditing Svc

Jefferson Wells Contract

2800020002


Jefferson Wells - CAFR Auditing

$30,000.00 As per DavE

2800020002 2800040016

520105 520105

Acctg & Auditing Svc Acctg & Auditing Svc

CAFR Audit Administrative Audits

$50,000.00 Per Susan 1

$500.00 Vendor to prefe administrative E on an existing ~ jf needed.

Thanks.

Caria Haseitine, CPPB

Senior rRrocurement Specialist Technical Services Division Contracts Branch

71712008

Contract

2800020002


Jefferson Wells - CAFR Auditing

2 ·0040016

Page 1 of 1


From: Dorn:ng UI?Z, Linda • HAS

S ant: Thursday, June 19, 2008 4: 15 PM

To: Guerrero, Ana- HAS

(

Jbject:

Haseurie, Carla - HAS; aenn, Darlene - HAS Jelferson Wells PO is ready

lmportance: High

Funds have been added to Jerferson Wells PO 114500037144. Please start enlering any completed services and send invoices over to Accounts Payable for payment. lei me knc" .. if you have any questions. Thanks.

i~'~J Service ReI. Order 4500037"144 Created by C<lrla Haseltine [~~~~r1_!~i';~r0:~~il ; [Q]I'ii@] : [@ .~~~~~~~~~ 1[~s~~!~_][~J~'~firso-naL~~n~ I

ffi]se"'o'~~ee.,r:~on' ~.·el'C:8--.'.""_-' 71' 450BO~1144l _Ve_ndo~ _ _ il002SIl~~_F~f.~s6rlWEi.lS}t-lT£J Dot. dale

a .0",,, 'v' CotidiHo;is\ ·T~it$JMdriis ..

I Rel~Uegroup, :PljrurchorderReleau :~fDes~·~i.]

1 Releases~a!elr!' ieS; ern PO Re!<lase P3 .j CONTRLR PO ApprO"o'3I, '"

[Release iMI~.~r .::~~:~::~ ... ~i .. . .... _

.. _ .. -!poquantilf

636, oee .QO,USO

,

AU

ProfeSSional Altlllg8JoJJdf;

t

r-

r rnm_~-==S=7 . ."....~...,._,.'---~-[gJ [imJ~CI l.2.TT"\] rn (8Iwl~[J lID

,If 0 1 ProfesSlonaf Acd"g~.':'&!.ng sV'. . __ ~J 1 !~[~J

iliiuanliile.SNli1!lhtS} .. ·bei~eiY$!h&rll.!i' j}.Oe~r,;r .r ,r.VO'i(e,;1"-:ond~6~ac

'ern

nmlf: ~ Mtl\$~Cal'I:.~.~!.~~~Wi rd

Unl~~dlng Pcl~l I'.. '.. .

OJl.m~Unlno. !~ZOi05

BuslneSS.4Jea' ;2900:

COA(ea leOIHi

Cost center j2ae00200G2

L ."- ".

was elarne_n,. !

Fund lao ill . ! EFOE:Oo.ooooaooo.

OlslributiM lsinglea((OUnl3s slgllma!J; ~OCOda'C;1( of Houslii ~1!

ReliPlant . rc- '·1 .

FundS Cer,ler ~ 2B 00020002

E~rm~r~edfur.IJs r .. '0 .

Commilrr1enlllMI ;52010~

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_. - __ f>! riEi:i_NmJj-_C92E.iI'1II~·s_T_-_-T

-"'~~-;-<":-""T7:J1r:~JfJJ

7/2/2003

Jefferson Wells Contract With Houston Airport System

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