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    Effective presentations require planning, preparation, practice and presentation according to the four P structure. [1] The key to a successful presentation is addressing the audience's needs and keeping them engaged through logical structure, relevant content and visual aids. [2] An ineffective presentation risks losing the audience's interest if it is disorganized, too long or technical. [3] Proper preparation involves understanding the audience, deciding key points and content, and rehearsing within time limits.

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    Effective presentations require planning, preparation, practice and presentation according to the four P structure. [1] The key to a successful presentation is addressing the audience's needs and keeping them engaged through logical structure, relevant content and visual aids. [2] An ineffective presentation risks losing the audience's interest if it is disorganized, too long or technical. [3] Proper preparation involves understanding the audience, deciding key points and content, and rehearsing within time limits.

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    9 views17 pages

    Effective Presentation Skills

    Uploaded by

    ankit_tripathi_8
    Effective presentations require planning, preparation, practice and presentation according to the four P structure. [1] The key to a successful presentation is addressing the audience's needs and keeping them engaged through logical structure, relevant content and visual aids. [2] An ineffective presentation risks losing the audience's interest if it is disorganized, too long or technical. [3] Proper preparation involves understanding the audience, deciding key points and content, and rehearsing within time limits.

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    of 17

    Effective Presentation Skills

    - Ankit Tripati
    - Dhiraj Tiwari
    - Rajiv Ved
    - Sandip Suryawanshi
    - Sangeet Srichandran
    - Vishal Ubale
    !hat makes a presentation successful??

    R The ë ë  of a suggestion of or a solution


    to a situation is done via a presentation

    R The success of a presentation depends on  

    
       ë    ë  
    !hat if the presentation is not effective??

    R Audience may not listen or loose interest


    R May find hard to see/read
    R People don·t like to read long sentences
    R Find hard to follow up
    R ´!here am Iµ question
    R Is he/she nuts? (unordered, graphics, animations)
    R May feel like ¶This is not for me·
    R Too much technical or boring
    The structure ² the 4 P·s

     Plan
     Prepare
     Practice
     Present
    PLAN

    R ! ?
    ΠReason for the presentation
    ΠImpact on the audience
    Π!hat action is desired from the audience

    º ! ?
    ΠAge
    ΠKnowledge of the subject
    ΠSize
    ΠTime available
    PREPARE ² Key points, Matter

    º Decide the Key points


    - The rule of three

    º Decide on the matter/content


    ΠResearch
    ΠRelevance
    ΠFacts & Figures
    PREPARE - Structure

    ‡ Team introduction
    Introduction ‡ Details about the title/subject
    ‡ Start with an interesting fact/question

    ‡ Logical & organized flow of information


    ‡ Real life examples where possible
    Body ‡ Pictures/graphs and tables NL ! ERE
    REQUIRED

    ‡ A brief summary
    ‡ Beyond the presentation
    Summary ‡
    ‡
    References
    Questions
    ‡ Thanks
    Practice / Rehearsal
    º Rehearse your presentation and it will get better!!

    º Rehearsing makes the difference between a good and an average


    presentation

    º Take a leaf out of !inston Churchill·s book ² memorize the script


    Practice / Rehearsal
    º Practice against the clock

    3 ë 
    º Know the timelines, and what to speak
    º Add/remove parts from the presentation to fit the time
    Presentation
    Use of Visual aids

    Visuals can be:


    º Graphs
    º Charts
    º Maps
    º Photos
    º Drawings
    º Images
    º Video/film
    º bjects
    Use of Visual aids ² !hy??
    1. ow we take in information during a presentation

    R r ë
       
    R Use visuals whenever possible
    R In a speech, only 38% of the communication medium is used
    Use of Visual aids ² !hy??
    2. Making the presentation memorable

    R Study at !    ëë  says using visual slides has a


    dramatic effect on message retention
    R ÷  
    
       
     
    
    Use of Visual aids ² !hy??
    3. Achieving your objectives

    R A study by Ô ë r ë  says using visual aids


    roughly doubles the chances of achieving objectives
    Use of Visual aids ² ther reasons
    R Focus audience·s attention

    R Illustrate points that are difficult

    R Retention of the subject

    R Verbalise to reinforce ideas

    R Visuals to involve and motivate audiences

    R As logical proof

    R Save time & avoid putting information on a board

    R To involve all senses


    Team Presentation
    R If I lead you may not follow, if I follow you may not lead,
    so please walk besides me.

    Ñ  ë     

    R Co-ordination
    R Content
    R Avoid duplication
    R rder and instructions
    R Rehearsal
    R Know the other·s content
    a 

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