Presenation on:

Minutes of Meeting

Submitted by:
Madhvi Mahajan
B. Tech (biotech)
Roll no. 090108037
Minutes of Meeting
• The official records of discussions held
and decisions taken at a meeting are
called minutes of meeting.

• They are generally written by the

secretary of the organisational unit
which sponsors or holds the meeting.
 Purpose
• Serve as an aid to memory

• Provide a basis for action

• Usually contains main points

• of discussion

• The conclusions reached and the

recommentations made

• Task assigned
 Format
• The name of the organisational unit
• The date, time and place of meeting
• The no. of meeting if it is in series e.g,
2.01,2.02. etc
• Name of the chairman of the meeting
• Name of the members present/absent
and those who attended by special
invitation
• Record of transaction
• Signature of the secretory and the
chairman
 Important features
• Clear, concise and accurate summary of
the meeting

• Make proper notes

• Prepare a draft of meeting

• Take an approval from the chairperson

and some other members to ensure
accuracy
 Example
TRIVENI CEMENT INDUSTRY
Minutes of second meeting of the board of directors held at 40, Rajendra Prasad
Road, Patna at 3.30 p.m on Friday, 17 October, 2010

Present : Shri M.N Parekh, Chairman

Sri R.L Singh, Director
Sri P.K Gadre, Director
Sri O.P MArwaha, Director

In attendance: Shri Kamal Mehta, Secretary

Sri J.P Jain, Solicitor

No. of minutes Subject of minutes Details of minutes

2.01 Confirmation of the minutes The minutes of the meeting held on

of the last meeting October 10, 2010 were approved by the
Board and signed by the Chairman
2.02 Appointment of the Managing Resolved:That Shri R.L Singh be
of the company appointed Managing Director of
the company

2.03 Appointment of the solicitors Resolved:That Messers Jain and Dalal,

Shaheed Marg, Patna be appointed

solicitors of the company.

2.04 Next meting The Secretary was directed to call the

next meeting of the Board on
4 November, 2010.

M.N Parekh Kamal Mehta

Chairman Secretory

21 October, 2010
• Thank you