Beta Alpha Psi

Expense Cycle Controls

Created by: Robert Created on: February 8,
Mainelli 2010

Who: Checks will be written by the Faculty Advisor or the Treasurer only; with
proper authorization. The Faculty Advisor and the Treasurer will be the only
members listed on the bank account as authorized check signers

How: In order for reimbursement of any item purchased by an executive board

member or member the “Check Request” form needs to be completely filled out and
must be accompanied with the “Request to Spend Money” form. The following
people must sign both forms :

Requestor Authorizers
Faculty Advisor President and Executive Vice President,
President Executive Vice President and Faculty
Advisor
Executive Vice President, VP of Service, President and Faculty Advisor
VP of Networking, Corresponding
Secretary, Reporting Secretary,
Treasurer

The “Request to Spend Money” form must be completed prior to the purchase of any
item in order for reimbursement checks to be written.

Once the request has been completed and the purchase has been made the “Check
Request” form must be completed and all correct authorizers have approved for
reimbursement. The form should be given to the authorizers with the receipt as well
as the “Request to Spend Money” form.

Purpose: To pay for all necessary expenses Beta Alpha Psi incurs.

Storage: The Check book will be stored in the faculty advisor’s office. The
Treasurer and Faculty Advisor will have the key to the office.