COLONIAL VILLAGE 11 CONDOMINIUM. BOARD OF DIRECTORS MEETING MINUTES TUESDAY, OCTOBER 12, 2010 APPROVED. Board Members Present: Blake Surbey, President Robert Somers, Vice President Mark Bostwick, Secretary David Henry, Treasurer Nicholas Pecoraro, Member Others Present: Peter Freedman, General Manager an ml. Sonya Rainey, Recording Secretary Five Residents Call to Order ‘The meeting was called to order by President Blake Surbey at 8:21 pm. Resident Forum + Aresident inquired about thumb-sized holes in the mortar at 1735 N. Troy Reading and Approval of Minutes MOTION: Mr. Henry Motioned to approve the September 2010 Meeting Minutes as written. The Motion was seconded by Mr. Somers and carried unanimously. Management Report Proposals ‘Management presented window cleaning proposals for the Board's consideration. MOTION: Mr. Pecoraro Motioned to defer the consideration of the bids until March 2011. The Motion was seconded by Mr. Henry and carried unanimously. Management presented snow removal proposals for the Board's consideration, MOTION: Mr. Henry Motioned to accept a proposal from Ruppert along with Management's snow removal addendum, contingent upon Management negotiating a price not to exceed $50 per hour/per man. If this was not achieved then management was to accept a proposal from Clean Advantage along with Management's snow removal addendum. The Motion was seconded by Mr. Surbey and carried unanimously. Management presented landscaping proposals for the Board's consideration. MOTION: Mr. Henry Motioned to accept a proposal from Ruppert Landscape. The Motion was seconded by Mr. Bostwick and carried unanimously. Old Business Window Resolution Management presented a window resolution for the Board's consideration. Minutes can be viewed on the Association's website at colonialvillageii.com.vi. vu. vil Ix, Colonial Village tt October 2010 Meeting Minutes Page 2 MOTION: Mr, Bostwick Motioned to adopt the resolution. The Motion was seconded by Mr. Henry, and carried unanimously. New Business Organizational Vote MOTION: Mr. Henry Motioned that both Blake Surbey remain as President and Mr. Pecoraro remain as Member at Large. The Motion was seconded by Mr. Somers and cat unanimously. 2011 Proposed Budget MOTION: Mr. Henry Motioned to adopt the 2011 budget with a 3% increase, over the proposed 2% increase, to use the additional 1% for upcoming security lock related expenses. ‘The Motion was seconded by Mr. Surbey and carried unanimously, Executive Session & Adjournment MOTION: A Motion was made by Mr. Surbey to adjourn the meeting at 9:35 pm to enter into Executive Session. The Motion was seconded by Mr. Somers and carried unanimously. Reconvene to Open Session MOTION: Mr. Somers Motioned that the maintenance engineer be retained as a current Legum & Norman employee and not be made an employee of the Condominium Association. The Motion was seconded by Mr. Surbey and carried unanimously. Adjournment MOTION: A Motion was made by Mr. Somers to adjourn the meeting at 9:45 pm. The Motion was seconded by Mr. Henry and carried unanimously. Next Meeting: Tuesday, November 16, 2010 at 7:00 pm CVII Meeting Room - 1701 N. Troy Street Respectfully Submitted by: Sonya Rainey, Recording Secretary November 30, 2010 Approved by: Mad. Bevel wv fae J jo Mark Bostwick, Secretary Date Current and previous Board Meeting Minutes are available on the website at ColonialVillageii.com.