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    Binod59
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    This document provides a checklist for writing effective reports by outlining the key sections and content that should be included. It recommends that reports have the following structure: an introduction stating the aims and objectives, a main body using past tense and avoiding irrelevant information, conclusions referring back to the objectives without new evidence, recommendations also referring back to evidence, and an executive summary at the front summarizing the key points. Effective reports are correct, clear, coherent, concise, complete, and considerate of the reader.

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    This document provides a checklist for writing effective reports by outlining the key sections and content that should be included. It recommends that reports have the following structure: an introduction stating the aims and objectives, a main body using past tense and avoiding irrelevant information, conclusions referring back to the objectives without new evidence, recommendations also referring back to evidence, and an executive summary at the front summarizing the key points. Effective reports are correct, clear, coherent, concise, complete, and considerate of the reader.

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    18 views1 page

    Checklist

    Uploaded by

    Binod59
    This document provides a checklist for writing effective reports by outlining the key sections and content that should be included. It recommends that reports have the following structure: an introduction stating the aims and objectives, a main body using past tense and avoiding irrelevant information, conclusions referring back to the objectives without new evidence, recommendations also referring back to evidence, and an executive summary at the front summarizing the key points. Effective reports are correct, clear, coherent, concise, complete, and considerate of the reader.

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    REPORT WRITING - a checklist of structure, style and content

    Reports: persuade, inform, record, provide evidence, based on facts only.

    Each section must stand on its own as it may be read out of context

    Remember the four P's: Position, Problem, Possibilities, Proposals - and around that lot: Packaging

    Aims and objectives (Terms of Reference – TOR)


    Should appear at the beginning of the report
    Must be agreed and be specific
    Should set limits on the study and the scope of the report

    Introduction
    Introduce issues, problems, explain any gaps in procedures when work was done
    Set the scene but be focussed on TOR
    Broader 'background' information may be appropriate but should be in a separate, preceding, section

    Main body of report


    Use past tense, 'passive' voice
    State methods for collecting evidence
    Avoid anything irrelevant or out of scope
    Always reference secondary evidence (evidence you did not directly collect)
    Depersonalise – never use 'we' as it implies author's opinion and is not allowed
    Depersonalise – never use 'you', use 'one'

    Conclusions
    Refer back to TOR
    No new evidence or information to be introduced at this stage
    Use past/present tense
    Avoid 'should' – implies a recommendation, not conclusions
    Refer back to body of report and evidence presented there

    Recommendations
    Use past/present tense
    Must refer back to body of report and evidence presented there

    Summary
    Put at front of report
    Usually called 'Executive Summary'
    Contains: main TOR, procedures used, findings, conclusions, recommendations
    Maximum 1 page

    Reports must be: Correct, Clear, Coherent, Concise, Complete, Considerate of the reader

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