Professional Documents
Culture Documents
Contract Accounting FICA
Contract Accounting FICA
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Availability of FI-CA
Previously, FI-CA was only available in the following SAP industry
solutions:
IS-Telecommunications
IS-Utilities
IS-Media
IS-Public Sector
IS-Insurance
The component was not available for customers outside of these
industries.
Now FI-CA is also available as an industry-neutral version (availability:
Q3 2002)
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SAP Business Partner
Contract Account
V. Integration
VII. Outlook
Purpose
A business partner is a natural person, organization, group of natural
persons, or group of organizations in which a company has a business
interest.
The SAP Business Partner manages the cross-application master data,
such as names, addresses, and bank details centrally.
The Business Partner acts as a central anchor for SAP components,
industry solutions, customer developments, and so on.
Specific Features
Role concept
A business partner can have several roles at one time
Roles are determined by role categories, for example, ordering party,
prospective customer, payer, or payee
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Relationship
A business partner can have several relationships with other business
partners
Relationships are determined by relationship categories, for example,
subsidiary of, contact person for, marriage to
Address management
Multiple addresses can be assigned to one business partner; the addresses
are categorized with respect to usage type, for example, delivery address,
mailing address
Business partners' addresses are stored in the Central Address
Management module
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Purpose
Object for which open item accounting takes place
Contains application-specific business partner data
Specific Features
Master data structure
Master data is structured according to the business processes that depend on the
contract account
- Incoming and outgoing payments
- Dunning
- Correspondence
Link between contract account and business partner
At least one business partner has to be assigned to a contract account
Several contract accounts can be assigned to one business partner
Additional business partners can be assigned to a contract account
Assignment to company code
Contract account is assigned to one company code which is responsible for payment
and processing. Posting to a contract account will be possible for all company codes
which use the company code in the contract account as 'paying company'
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Customer-specific enhancements
Enhancements can be realized using the Business Data Toolset (BDT)
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SAP AG 2001, Title of Presentation, Speaker Name 15
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Document
Represents a business transaction that results in the update in
subledger and general ledger accounting
The business view of a document shows
Document header
Document items relevant for subledger accounting (open item)
Document items relevant for general ledger accounting
Specific Features
Posting
Documents are automatically imported from an operational SAP or non-
SAP System
Documents can be entered and posted manually
Cross-date posting
Specific documents can be posted for several dates. (Receivables with
recurring dates, such as installment plans)
Statistical items
Reflect a receivable or payable in the contract account that should initially
not be visible in the general ledger
Do not contribute to the balance of the document
Do not result in an update in the general ledger
Used, for example, for:
z Deduction and down payment requests
z Statistical outstanding charges
z Installment plans
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Mass changes
The following data can be changed for several line items at once
Payment data
Dunning data
Due date data
Locks
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Purpose
To create and process incoming payments
Specific Features
Payment lots
Groups of payments that are to be processed together (e.g. all incoming
payments contained in one bank statement)
Lots are created by entering the data from incoming checks or bank
transfers, either manually or using programs for fast input.
Using an extensive assignment algorithm (clearing control), the system
processes the payment lots and assigns the payment to the related open
item.
Overpayments can be posted as payments on account; underpayments are
posted as partial payments.
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Clarification account
Payments requiring clarification are posted to separate interim accounts
and must be processed manually.
A repayment can be initiated for payments which cannot be assigned to an
open item.
Payment program
Enables the creation of outgoing and incoming payments
Determines the open items to be paid according to the selection criteria
entered for the payment run, and according to the due date of the open
items
Selects the payment methods and the appropriate bank
Posts the payment document and clears the open items or creates payment
orders. In case of payment orders, posting and clearing take place as soon
as the order is confirmed with the bank statement.
Provides the data for the payment media
Will be processed in parallel processes to reduce the overall runtime.
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Purpose
To process bank returns that may occur as part of collection
procedures, check deposits, or outgoing payments
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Follow-up activities
Changes in the item
Changes in the contract account
Setting a deferral date, a dunning lock, or payment lock for the reopened
receivables
Workflow connection
Creation of information for the clerk
Correspondence for the business partner
Activities can be defined dependent on
Return reason
Creditworthiness
Tolerance group
Number of returns
Return history
All relevant data is recorded in a return history
Referred to when determining creditworthiness
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Purpose
To remind business partners that their payables are overdue and to
request payment
Dunning charges
Option of calculating dunning charges using an extensive charges
procedure
The calculation rules can be specified dependent on currency and
creditworthiness.
The charges and interest can be posted either statistically or to the general
ledger.
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Dunning history
Dunning-relevant data for each item is recorded in a dunning history.
The dunning history is referred to when determining the dunning level of an
item.
The dunning history can be used at any time to provide information about
the individual dunning activities.
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Parallelization
Parallel processes are used to achieve the best possible performance
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Purpose
To defer payment for business partners who cannot keep up their
payment obligations
Deferral history
Deferral history is kept in the document
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Purpose
To arrange payment by installments for business partners who cannot keep up
their payment obligations
Specific Functions
Structure
The installment plan divides source items into several installment receivables that have
a due date in the future.
The installments are posted statistically in FI-CA and are cleared when payments are
made. With every installment cleared, an corresponding part of the original receivables
is cleared as well.
The individual installment is included in the dunning and payment run.
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Interest calculation
Interest can be calculated on the installment plan.
Installment plan processing
Installments plan can be changed manually.
Due dates and the amount of installments can be changed.
New installments can be added to an active installment plan.
Original receivables will be cleared (partly) automatically, whenever an
installment is cleared. Therefore, all original receivables will be cleared as
soon as the last installment of the installment plan has been cleared.
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Purpose
To write off open receivables and credits of a business partner because
receivables cannot be collected or payables cannot be disbursed
Specific Functions
Automatic posting
Written off line items are cleared and a write-off document is posted to the
the gain or loss accounts defined in Customizing.
Additionally, rules that specify how the tax adjustment should be made are
defined in Customizing
Check rules
Check rules determine whether and which open items can be written off (to
a certain percentage) automatically.
The rules are defined with the help of a function module and allow the
implementation of customer-specific requirements.
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Reverse write-off
Write-off documents can be reversed, meaning that the receivables or
payables become open again.
Parallelization
Write-off activities can be processed in a mass run.
Documents to be written off can be selected according to various
parameters.
A simulation run can be executed before the update run for monitoring
purposes.
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Purpose
Release and submission of receivables to external collection agencies
as well as management of the submitted receivables
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V. Integration
VII. Outlook
Openness
Standard process enhancements without modification due to event concept
Event: Time at which an open interface exists - customers can use the
option of creating and activating additional or alternative algorithms in their
own function modules.
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