[ Manager [Director [ Ce | ‘THE CORPORATION OF THE CITY OF PENTICTON ‘COUNCIL REPORT To: Council FILE FROM: Cathy Ingram, City Clek DATE: February 07, 2011, RES: SUBJECT: Contracts and Agreoments RECOMMENDATION: THAT the following contracts and agreements forthe perlod January 18, 2011 to February 07, 2011 inchusive be approved 1. tender award forthe Okanagan Waterfront Promenade contract to the lowest bidder, Sierra Landscaping Ltd. in the amount of $187,712.78 and a net cost tothe Cily after HST rebate of $170,533.74; AND THAT the Mayor and Clerk be authorized to execute the same on behalf of the Corporation ofthe City of Penticion, IMPLICATION OF RECOMMENDATION: Organizationat Financial Paley Strategic Pian: ‘Communication Strategy REFERENCE: ANALYSIS: |A summary ofthe tenders receive ‘and Optional items: shown below ~ note that these prices include 12% HST TENDERER ‘Sera Lending Ud Base werk — Ser g00.70 Optional Wan Batoraine Guarda [$138 316.00: ‘Optional Work #2 Concrete vowing $ avlzv082 I paioms Optional Wank #9: Concels Sais 5418098 cc ‘oil Ten $349,309.10 —] HST $49,207.89 — ‘TOTAL TENDER PRICE $384,806.99 Ha Exenvatng Uirted | Base wore sass] ‘Optional Wai HT Desaraive Guardrail — | —$ 10a 000.00 Optional Work #2: Conerete viewing $56,160.00 platforms‘Opiional Wark #3 - Concrete Stars $10,500.00] TTolal Tender Price $350,305, A summary cf the estimated project costs is shown below: HST $42,036.64 — TOTAL TENDER PRICE. $302,341.99 | ‘Greyback Canstructon Base work 3705.455.00 Limited L ‘Opllonal Work #1 Decorative Guararal $_87,50000__| ‘Optional Work #2= Concrete viewing 549,327.00 Z = platforms Optional Work #3 - Concrete Stars 3a 125.00 ‘Total Tender Price $360,511.00 HST. ‘$43,261.32 - ‘TOTAL TENDER PRICE [$403,722 “The Engineers Estimale forthe prolect including HST at 12%, was $387,408.56, existing tress, removal'salvage of existing signage, street fumiture, benches and sireet lights, re-installation of benches and supply and Installation of new decorative ‘Steet ights The available budget to complete the projects $300,000. ‘Coniraci Price ~ Sierra Landscaping base work Sar Tae ~ Includes 12% HST HST Rebate (10.25%) “Sirareor Net contract cost to Cy $170,533.71 ‘Site 360 Contract Admin., inspection and Design ‘$70,000.00 Materials Testing ‘$3,000.00 ‘Construction contingency $8,116.29, ‘Associated City works — _removallpruning of 548,350.00 ‘TOTAL PROJECT COSTS: $300,000.00 The amount of contingency allowance for this project Is just below the level that would be consistent wit projects ofthis nature and might necessitate @ budget amendment. Sierra Landscaping Ltd. isa well resourced company with ample experience undertaking works ‘similar to that in this tender. Sierra Landscaping has completed two previous contracts forthe City of Penticton; Okanagan Park and Nanaimo Square In 2005 and MeNicoll and Carmi Sports Fields in 2007, ALTERNATIVES: Cathy Tnaram MC Manager of Legislative Services