International Transaction process

i. Exporter operation starts with the receipt of enquiry by the exporter from importer. Bar on the
enquiry exporter submits his offer giving complete details of products technical specific price
delivery payment terms etc.
ii. After the process negotiations importer sends a purchase order follow by letter of credit (if
applicable).
iii. The exporter manufactures the goods according to the specification given in purchase order.
iv. As soon as the goods are ready the exporters invites the representative of Export inspections agency
(EIA) for pre shipment inspection and obtain the certificate of inspection.
v. After that, the exporter prepared following documents:----

 INVOICE
 PACKING LIST
 ARE1 FROM EXSICE DEPARTMENT
 MARINE INSURANCE POLICY
 COPY OF PURCHASE ORDER / L/C

vi. Above those documentation sends to CHA by exporter.

vii. Based on these documents CHA agent completes the octroi formalities, obtain
port permit and prepare shipping bill which is a customs documents.
viii. Custom department check the export cargo on the basis of information provided
on the shipping bill. If satisfy then cargo allow to loaded on the board of ship.
ix. The shipping line gives mate receipts to CHA agents after the payment of ocean freights and port due
obtains the bill of lading (B/L) from shipping line .B/L is a proof of dispatch of cargo and also a
negotiable document.
x. After that, CHA agent send various documents back to exporter which is²
 Customs attested invoice
 Copy of shipping bill
 Full set of non board bill of ladings
 Copy of purchase order or L/C
 Copies of ARE1 Form
 SDF Form
xi. After that the exporter submitted above these documents for negotiation to the
bank which include :----
 Commercial Invoice
 Packing list
 SDF form
 Original copy of purchases order
 Certificate of origin
 Bill of Exchange
 Shipment Advice
xii. After that, bank scrutinizes these documents and if found correct make payment to exporter against
documentation
EXPORT INVOICE
ELEMENT OF EXPORT INVOICE:-

i. Exporter
ii. Consignee
iii. Invoice No. and Date
iv. Exporter Ref.
v. Buyer order no and date
vi. Other reference
vii. Buyer (other than consignee)
viii. Country of origin of goods
ix. Country of final destination
x. Terms of delivery and payment
xi. Place of receipt by pre carrier
xii. Vessel / Flight No
xiii. Port of loading
xiv. Port of discharge
xv. Final destination
xvi. Marks and numbers / number and kind of pkgs
xvii. Item code
xviii. Description of goods
xix. Net weight
xx. Gross weight
xxi. Quantity
xxii. Rate CIF EURO
xxiii. Amount CIF EURO
xxiv. Amount in words
xxv. Declaration
xxvi. Authorised signatory