WELCOME TO THE WORLD OF TALLY 9

Name : jay Kathrani

REG. NO.: WRO-0349593

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Why we need accounting package?
 We need accounting package because of
numerous accounting transactions . A
national or multinational firm cant record the
accounting transactions and co-ordinate
them without help of accounting in computer
by help of accounting package. Now a days
most of the business organizations depends
upon various accounting packages for the
process of accounting as well as auditing.

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 Accounting packages available in market

 As above stated accounting by computer

is the mandatory in the growing
business environment, many companies
have introduced accounting packages
such as Tally , E.X. of TATA consultancy
are the famous software available in
market. Today I would like to share
something about Tally with you.

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Tally from a window – a history and position of Tally in India

Basically tally is Bangalore based company and was started during 1980’s
and the firstly Tally was a dos based accounting package but the company
made changes as according to the requirement of the society and got
success in accounting software market. Tally is enjoying dominant position
in the market . So tally being an Indian company made such success so it
is a mater of proud for Indians as according to a survey 71% of Indian PCs
have Tally as in built software and we can think about the importance of
Tally .

What is the meaning of Tally?

The Tally was an ancient Tally ERP 9 is the latest version

memory aid device to record of Tally here the term ERP
and document numbers, stands for Enterprise Resource
quantities or even messages. Planning

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 Something From Developer..
Mr. Bharat Goenka explains with brief
history of Tally ,” when we started in
early 1980s everyone in the software
industry was in software industry ,
but soon they shifted to services, we
were the only ones stubborn in
staying in products. We had a belief
in India and Indian business”

Mr. Bharat Goenka

Mr. S .S. Goenka and Mr. Bharat

Goenka

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After installing tally when we
start it , the first screen of
tally is welcome screen and
the second is Gateway of
Tally .Gateway of Tally is the
main path from where all
accounting processes can be
done so it is just like
homepage of Tally. It includes
Masters , Transactions ,
Imports ,Reports menus . So
it is the most important part
of tally

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We cant do any work in
Tally without creating a
company. The
organization , the
transactions of which
are recorded in Tally is
known as company. If alt+f3
we want to create a
company in Tally then
we should follow the
path. We have to open
company information
menu as per picture

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After following above said
process , you will find
such form given in the
slide. Here you are asked
some information about
company . After filling it,
press enter key twice then
you will find such
company in Tally and
after that you can work in
it such as creating ledger,
voucher entry .etc.

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After following above procedure we
can find Gateway of Tally and can
start accounting.

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 Ledger creation
If we want to record our transactions in tally , we will have to create ledger in it
from account info. Option in tally Gateway screen then select ledger and create
option.

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Accounting Vouchers in Tally
 Vouching is the main process of accounting .
After vouching we can make ledgers ,trial
balance and then financial statements.
 Before vouching we have to know about the

nature of transaction and then we should opt

the voucher which is according to the nature
of the voucher.
 For example if we want to make entry of bank

transaction then we should record it in Contra

voucher.

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Shortcut keys and details of different vouchers

Shortcut Why we use this

Voucher
voucher
Contra F4 For bank entries
Payment F5 For cash payment
Receipt F6 For cash receipt
Journal F7 For adjustments
For credit sales
Sales F8
transaction
For credit
Purchase F9 purchase
transaction
Stock journal Alt +F7 For stock items
For purchase
Debit note
return
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 Here we can write
narration.
We can use calculator by
pressing ctrl + N

The invoice mode is available for sales

and purchase vouchers.

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Before entering voucher
we would like to set
some configurations in
Tally. In Tally we can set
accounting systems,
inventory details , and
some other changes as
shown in the picture. We
can change our
accounting system from
single entry to double
entry system and vis-a-
vis. These changes are
not mandatory but help
us if we are habituated
by it.

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 Tally Features
In Tally we have some features through which
we can maintain our accounts as per some
requirements. For example we can maintain
cost accounting records with financial
accounts. We can maintain payroll through
such features. If you want to change features
in Tally then press F11. the menu beside is
shown in Tally.

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Accounting features in Tally

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 Details of accounting features in
Tally
 General features in which we can set accounts
with inventory, use the word
Income/Expenditure A/c instead of P/L A/c
 In the outstanding management features we
can maintain bill wise details.
 We can calculate interest.
 We can make records as per cost centre.
 We can also use invoicing features and other
features
 Some main features in tally are explained here.

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 Main features in Tally

Bill by bill details

By use of bill wise details
feature we can maintain the
details of the transaction
such as credit period due
date .etc. Moreover we can
know about such
transactions the due date of
which is forgot we can know
about such bills by using
exceptional report.
Gateway of tally…

Display

Exceptional reports

Overdue payables

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 Overdue Outstanding
We can also do such work(bill wise details) for
our debtors and can know about overdue
receivable amount of bills. Such feature allows
the firm to know about the due dates and other
details of their bills receivable as well as bills
payable

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 Interest calculation
In regular business practices interest is calculated on credit sales and
purchase. So Tally provides us interest calculation facilities It helps us to
calculate interest on different basis.

We can Here we can fix

calculate monthly or
interest on yearly interest
transaction rate and can
by calculate
transaction interest from
basis or on various dates.
the
balance.

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 Budgets in Tally

We can create budgets in Tally and can analyze

the actual situation with expected situations.
Active budget feature in tally

Create budget through account info

See its effect on various reports

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How to see Effect of budget
We have to create additional column in the
report by alt+c
Then we can see the budgeted figures in tally
reports and can get variances of it.

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Here we can see the effect of the budgets that is shown in Trial Balance

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 Optional Vouchers
Optional voucher is another feature of Tally . Here we can enter
some regular transactions in advance but the effect of the
transaction can’t be seen in reports such as trial balance, P/L
A/c etc we can see such type of vouchers in optional voucher
option which is in display menu.

Display

Exception report

Optional voucher

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If you want to make the optional
voucher into regular voucher then in
“optional voucher” option, make the
voucher regular by pressing ctrl + L

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Statutory and taxation features in Tally

InTally we can set taxation and statutory features .

We can set the details regarding TDS, CS, VAT,
Excise, Service Tax etc.

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 Inventory features in Tally

In Tally we can set some Inventory features such as maintaining multiple

godowns , stock items and categories and details about invoicing etc

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Final statements in Tally

We can get financial

statements in Tally
from Report menu .
We can gat more
details about
financial statements
by pressing
alt + F1 key . We
can also print
statements in Tally
by using print
features.

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 Printing financial statements in Tally

We can print financial statements by pressing alt + p in the

concerned statement and can set features relating to it .

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 Ratio analysis in Tally

As we all know that Tally is an accounting package . Generally people believe

that accounting means book keeping but it is not fact. Book keeping is apart of
accounting . Moreover accounting involves analysis and one of them is ratio
analysis. Tally provides us Ratio analysis tools . Through Tally we can access
various ratios which are intrinsic for the development of the business. Just book
keeping can’t give you the idea of the situation of the business. So we have to
use ratio tools.

Ratios available in Tally

Working capital ratio
Cash flow /fund flow statement
Debt equity ratio
Operating cost
Current ratio
Quick ratio etc

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Ratios in Tally

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Tally audit features

Basically Tally is not audit software it is a accounting

software though it provides us audit features . In tally
we can do audit work. It provides us the details of
altered vouchers. Here we can check the vouchers and
verify them.

If we want to make Tally audit then we have to activate

Tally audit features through company alteration screen.
Go to company info. And then select alter option and
activate Tally audit features.

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 How to do audit in Tally

Gate way of Tally

In Tally we can make audit as above
Display stated if you want to do audit work in
Tally then follow the path displayed
here. Here we can make audit of
Statements of accounts vouchers as well as ledgers.

Tally audit

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Voucher audit in tally

Here you can verify the voucher by selecting it and

can make alteration in it and can delete it. In the
same manner you can verify the ledgers.

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Tally features in brief

Allow multi currency We can enter

transaction in other
currency and give
details about exchange
Maintain payroll rate
We can maintain
payroll information
Maintain cost centre We can get information
about different cost
centre
Allow invoicing can enter sales or
purchase transactions
into invoice form
Budgets and control We can make different
budgets and get
variances in control we
cant enter information
beyond certain limits
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that we have fixed
 Split, Back up and Restore company in Tally

Split In Tally we can split the data that means we can divide our
main company into parts. When the books for the previous
year is completed then it is good for us to split the data .
The split of data can be done through split company
option in company info. menu . So the closing balance of
the first company become the opening balance of the
second company.

Back Generally we are using the pirated version of the Tally

up so there is possibility of lose of data due to some reason
like power cut during work . So if we use the back up in
Tally then it will help us for safety . It is not only
necessary for pirated version but also for original
version .

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Restore
 As above stated if we have back up of Tally
company then we are able to get it in
situation where original file is corrupted
 In Tally we can do such type of work with

help of restore button which is located in

company info. menu. So by help of restore we
can get the corrupted company back.

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Shortcut keys in Tally
Shortcut key use of key
Enter To select the option
Esc Quit from option/ menu
Alt + F3 Company info. Menu
Alt + F1 Shut company
F1 Select company
F2 To change the date
F4 Contra voucher
F5 Payment voucher
F6 Receipt voucher
F7 Journal
F8 Sales 12/08/2021 38
Shortcut keys in Tally

Ctrl + f8 Credit Note voucher

Ctrl + f9 Debit Note Voucher
F11 Tally features
F12 Tally Configurations
Alt + 2 To Duplicate the voucher
Alt + A To add a voucher
Alt + C To create ledger
Alt + D To delete a voucher or master
Alt + E To export the report in ASCII, SDF,
HTML OR XML format
Alt + I To insert a voucher
39
Shortcut keys in Tally
Alt + P To print a report
Alt + R To remove a line in report
Alt + S To bring the line back that have
removed
ALT+ V From Invoice screen to bring Stock
Journal screen
ALT + W To view the Tally Web browser.
ALT + X To cancel a voucher in Day
Book/List of Vouchers
ALT + R To Register Tally
CTRL + B To select the Budget
CTRL  + C To select the Cost Centre
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Shortcut keys in Tally

CTRL + L To select the Ledger

CTRL + O To select the Godowns
CTRL + Q To abandon a form – wherever you
use this key combination, it quits
that screen without making any
changes to it.
CTRL + Alt + R Rewrite data for a Company
CTRL + S Allows you to alter Stock Item
master
CTRL + U To select the Units
ALT + F4 To select the Purchase Order
Voucher Type 12/08/2021 41
Shortcut keys in Tally

ALT + F5 To select the Sales Order Voucher Type

To view monthly and quarterly report  
ALT + F6 To select the Rejection Out Voucher Type
To change the Sales Order Voucher Type
ALT+ F8 To select the Delivery Note Voucher Type
To view the Columnar report
ALT + F9 To select the Receipt Note Voucher Type
ALT + F10 To select the Physical Stock Voucher
Type
ALT + F12 To filter the information based on
monetary value
CTRL + ALT + F12 Advanced configurations

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 Conclusion -Tally something from web

Tally is a sea of accounting you may feel that you know Tally but when you
put it into practice, you will feel that you don’t know everything in it but you
know something in it. So for a person who is concerned with daily usage of
Tally, on internet many sites provides you facility of learning Tally. Everyone
might know everything about Tally but he can enrich his knowledge through
this facility. Some of them are…..

www.tallysolutions.com
www.tally9.info
www.tallynine.com
www.tallyworld.com

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