Service Mgt.

Purchasing Documents
Purchase Requisition

? Request for Quotation (RFQ)

Quotation

Purchase Order/ Contract

Service Entry Sheet

Invoice Verification

Mm320_04.1 Purchasing Documents

 Structure of the Documents

Item
Item ## 22
Item
Item ## 11
- Service Desc.
Document
Document Desc. - Quantities
Header
Header General - Conditions
-- General
General Data
Data Information
-- Statistics
Statistics
-- Messages
Messages Sub-Item # 1
-- Conditions
Conditions Qty, Price,
Conditions,
Detailed Desc. Sub-Item # 1
Sub-Item # 2 Sub-Item # 2

Mm320_04.2 Purchasing Documents

 Creating a Purchase
Requisition for Services
Overview Data: material field is left blank
and item category “D”, for service, is specified.

Services can be specified in

either outline (hierarchy) or
list form.

Account Assignments
Conditions Quantity
Service
Item Screen
Price UOM
Value Limits

Mm320_04.3 Purchasing Documents

 Creating an RFQ for a Service
Purchase Requisition
Service Specifications The RFQ can reference
1) Electrical work purchase requisitions for
2) Plumbing all or specified line items.

RFQ
Service Specifications
1) Electrical work
2) Plumbing
+
Deadline for quotations

Mm320_04.4 Purchasing Documents

 Creating a Purchase
Order/Contract for a Service

Service Create Modified Service

Specifications with Specifications
Reference

Item
:
RFQ or Purchase Purchase
Conditions
Requisition Order/Contract
Services
Components

Mm320_04.5 Purchasing Documents

 Creating a Service Entry Sheet
Purchase Order

Confirming services as
Service they are performed
Entry Sheet

Checks whether Checks whether

services relate services relate
to a PO to a contract
Checks whether services
are covered by a limit
in a contract

Mm320_04.6 Purchasing Documents

 MM320 - External Service Management
Chapter 4 - Purchasing Documents
• The following purchasing documents are used in MM
service management:
1. Purchase Requisition
2. Request for Quotation
3. Quotation
4. Purchase Order/Contract
5. Service Entry Sheet
6. Invoice Receipt/Verification
• Purchasing documents contain a header, items, and sub-items
(service specifications).

• Services can be specified in purchasing documents through either

outlines (hierarchies) or through the use of lists.

Mm320_04.7 Purchasing Documents