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UML Description of Processes in The University Management System
UML Description of Processes in The University Management System
This document describes the processes in the University Management System (UMS)
as they exist at the University Ss. Cyril and Methodius in Skopje. The processes are
similar and applicable to the other partner universities in the project with minor
adaptation and changes in the workflow.
The document consists of UML use cases, activity diagrams and sequence diagrams
for the processes as described in the mind map of the UMS DOW documentation.The
use case diagram shown in Figure 1 embraces the processes of:
• Apply for position – this use case describes the process of election of the best
candidate when there is an open position at the university.
• Realize a visit – this use case describes the steps conducted in the realization
of a visit.
• Publish a teaching material – this use case describes the process conducted to
get a teaching material approved.
• Project proposal – every project as a working idea is to be approved by the
university bodies before it is submitted.
• Thesis submission – the process of getting a thesis approved for defense is
described in this use case.
• Realization of teaching – this use case describes the reporting during the
teaching process.
• Service request – all the requests at the university are handled in this use case.
• Resource reservation – this use case describes the process of reserving
resources (technical and material) which are shared resources at the university.
• Annual reporting – the process of per annual reporting is described in this use
case.
Every use case is supported by a separate activity and sequence diagram that are
explained in more details in the following sections. The main actors in the system are
the academic staff, the university administration and the candidates (student and
teachers) that interact with the system.
Figure 1 Use case diagrams for the UMS
Apply for position
The process of electing a candidate at the university is a complex flow that consists of
several steps. The main organization, mainly the department foresees that additional
human resources are needed and files a request to the academic council. When the
academic council approves the position, mainly after the ministry of finance grants
additional funding, then the department is expected to propose a commission. The
commission is approved by the academic council. The position is published in the
daily newspapers. The candidates apply. The commission writes the evaluation report
and proposes the best candidate. The candidate is approved by the department and
elected by the academic council. The sequence diagram and ti activity diagram are
presented in the two following figures.
D epartm ent C ouncil C andidate s A cadem ic C ouncil C om m ision U ni. B ulletin U M S- D oc A rchive
D em and P ossition
R equest Ap proval
R equest G ranted
A pplications
R equest C om m ision
P ropose C om m ision
S ubm it R eport
Publish R eport
R eport published
R equest A pproval
Approval O pinio n
Approval Proposition
R equest D ecision
R equest O pinion
O pinion
Decision
Info on D ecision
P ublish R eport
Not Approved
Is Approved
Visit approved
Department Council Academic Staff Academic Council Commision Uni. Bulletin UMS - Doc Archive
Request Commision
Propose Commision
Approve Commision
Submit Report
Publish Report
Report published
Request Approval
Approval Opinion
Approval Proposition
Propose committee
Not Approved
Is approved
Approve Publishing
D e m a n d A p pro val
R eque st D ecision
R eque st O pinio n
O pin io n
D ecision
Info o n D e cision
Submit Proposal
Decision reached
Academic Staff Department Council Academic Council Commision Uni. Bulletin UMS - Doc Archive
Request
Request Commision
Propose Commision
Approve Commision
Submit Report
Publish Report
Report published
Submit thesis
Request Commision
Propose Commision
Approve Commision
Submit Report
Publish Report
Report published
Request Approval
Approval Opinion
Approval Proposition
ConfirmCommision
Defence
Submit report
Store report
Propose committee
Not Approved
Is approved
Is approved
Not Approved
Submit Theses Manuscript
Propose committee
Thesis Defence
Academic staff Students Academic Council & Dean UMS - Doc Archive Portal
Submit Report
Submit Survey
Approval
Submit Report
Not Approved
Is Approved
Report Published
Request resource
Approval
Approval granted
Request repsonse Alocation of resources
Fill in customer satisfaction sheet
Demand Service
Approved Rejected
Demand Resource
Approved Rejected
Academic staff Customers (Students) Academic Council UMS - Doc Archive Buletin
Submit Report
Submit Survey
Approval
Approve report