The District of Columbia Public Library

FY 2011 Year-to-Date Report

Wednesday, March 23, 2011

Document #9B
Board of Library Trustees Meeting
 FY 2011 Budget Status
• The District remains under Continuing Resolution (CR), with the fifth CR (P.L. 111-117), signed by
the President on March 2, 2011, set to expire on March 18, 2011.

• The Library has identified essential personnel (a subset of security officers and 3 rd class engineers)
required to work in the event of a government shut down.

• Spending to Date - With 41.4% of the fiscal year elapsed, 40% of the Gross and Local personnel
services (PS) budgets and 62.1% of the Gross and 75.5% of the Local non-personnel services
(NPS) have been obligated.
• DCPL continues to monitor overtime in an effort to minimize its spending in excess of budget.
• DCPL also remains concerned with its facilities maintenance costs, which increase as the
new/renovated libraries open and usage continues to climb.

• In light of the FY 2011 cut of $97M in capital funding and the FY 2012 citywide deficit, DCPL has
implemented reduction-in-force procedures. To date, one capital funded FTE is subject to this
action.

• As of March 2, 2011, the Federal stimulus budget is $4.9M, with spending at $1.98M, up $410K
since our last report.

• The District’s second of four furlough Holidays will occur on Friday, April 15, 2011, Emancipation
Day. The remaining furlough days are Memorial Day - Monday, May 30, 2011, and the Fourth of
July - Monday, July 4, 2011.

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 FY 2011 Budget Status
(YTD - as of February 28, 2011 - Gross)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,370,400 8,274,010 12,096,390 40.6%
12 Regular Pay- Other 2,619,756 718,258 1,901,498 27.4%
13 Additional Gross Pay 572,425 316,278 256,147 55.3%
14 Fringe- Benefits- Curr Personnel 4,825,895 2,015,190 2,810,705 41.8%
15 Overtime 222,470 118,645 103,825 53.3%
Total Personnel Service (PS) 28,610,946 11,442,380 17,168,566 40.0%

Non-Personnel Service
20 Supplies and Materials 428,201 258,322 169,879 60.3%
30 Energy and Utilities 0 0 0 0.0%
31 Telephone, Telegraph, Telegram & Etc 0 15,000 (15,000) 0.0%
32 Rentals - Land & Structure 0 0 0 0.0%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 0 0 0 0.0%
40 Other Services and Charges 2,143,704 1,322,855 820,849 61.7%
41 Contractual Services & Other 1,951,971 1,427,208 524,763 73.1%
50 Subsidies and Transfers 75,000 26,852 48,148 35.8%
70 Equipment & Equipment Rental 6,229,736 3,679,077 2,550,660 59.1%
Total Non-Personnel Service (NPS) 10,828,612 6,729,314 4,099,298 62.1%

Grand Total: PS + NPS 39,439,558 18,171,694 21,267,864 46.1%

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 FY 2011 Budget Status
(YTD - as of February 28, 2011 - Local)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,190,769 8,245,134 11,945,635 40.8%
12 Regular Pay- Other 2,335,712 580,380 1,755,332 24.8%
13 Additional Gross Pay 572,425 314,045 258,380 54.9%
14 Fringe- Benefits- Curr Personnel 4,729,198 1,980,889 2,748,308 41.9%
15 Overtime 222,470 118,683 103,787 53.3%
Total Personnel Service (PS) 28,050,573 11,239,131 16,811,442 40.1%

Non-Personnel Service
20 Supplies and Materials 416,419 251,208 165,210 60.3%
30 Energy and Utilities 0 0 0.0%
31 Telephone, Telegraph, Telegram & Etc 0 15,000 (15,000) 0.0%
32 Rentals - Land & Structure 0 0 0 0.0%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 0 0 0 0.0%
40 Other Services and Charges 1,992,534 1,235,505 757,029 62.0%
41 Contractual Services & Other 898,336 834,868 63,468 92.9%
50 Subsidies and Transfers 0 0 0.0%
70 Equipment & Equipment Rental 3,807,853 3,033,256 774,596 79.7%
Total Non-Personnel Service (NPS) 7,115,142 5,369,839 1,745,303 75.5%

Grand Total: PS + NPS 35,165,715 16,608,970 18,556,745 47.2%