Scribd Logo
Upload

Welcome to Scribd!

  • 13 views

    Meetings

    Uploaded by

    Maryam Ezy
    This document discusses how to conduct effective meetings. It outlines the phases of meeting management which include preparation, facilitation, and follow up. During the preparation phase, the facilitator should determine tasks, outcomes, actions, participants, timeframe and create an agenda. Effective meetings include informing participants, discussing/deciding on issues, and recognizing contributions. The facilitator should manage different types of participant behaviors such as eager, obstinate, dampener, argumentative, inarticulate, side conversationalist, rambler, silent, and inattentive participants. Follow up after meetings includes restoring the meeting space, evaluating the meeting, preparing minutes, and following up on action items.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Flag for inappropriate content

    You might also like

    Meetings

    Uploaded by

    Maryam Ezy
    13 views23 pages
    This document discusses how to conduct effective meetings. It outlines the phases of meeting management which include preparation, facilitation, and follow up. During the preparation phase, the facilitator should determine tasks, outcomes, actions, participants, timeframe and create an agenda. Effective meetings include informing participants, discussing/deciding on issues, and recognizing contributions. The facilitator should manage different types of participant behaviors such as eager, obstinate, dampener, argumentative, inarticulate, side conversationalist, rambler, silent, and inattentive participants. Follow up after meetings includes restoring the meeting space, evaluating the meeting, preparing minutes, and following up on action items.

    Original Description:

    Copyright

    © Attribution Non-Commercial (BY-NC)

    Available Formats

    PPT, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Report this Document
    This document discusses how to conduct effective meetings. It outlines the phases of meeting management which include preparation, facilitation, and follow up. During the preparation phase, the facilitator should determine tasks, outcomes, actions, participants, timeframe and create an agenda. Effective meetings include informing participants, discussing/deciding on issues, and recognizing contributions. The facilitator should manage different types of participant behaviors such as eager, obstinate, dampener, argumentative, inarticulate, side conversationalist, rambler, silent, and inattentive participants. Follow up after meetings includes restoring the meeting space, evaluating the meeting, preparing minutes, and following up on action items.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as ppt, pdf, or txt
    13 views23 pages

    Meetings

    Uploaded by

    Maryam Ezy
    This document discusses how to conduct effective meetings. It outlines the phases of meeting management which include preparation, facilitation, and follow up. During the preparation phase, the facilitator should determine tasks, outcomes, actions, participants, timeframe and create an agenda. Effective meetings include informing participants, discussing/deciding on issues, and recognizing contributions. The facilitator should manage different types of participant behaviors such as eager, obstinate, dampener, argumentative, inarticulate, side conversationalist, rambler, silent, and inattentive participants. Follow up after meetings includes restoring the meeting space, evaluating the meeting, preparing minutes, and following up on action items.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as ppt, pdf, or txt
    of 23

    CONDUCTING EFFECTIVE

    MEETINGS

    Conducting Effective Meetings


    Session Objectives

    • Recognize phases
    • Identify components
    • Manage participant behavior
    • Implement follow up

    2
    Conducting Effective Meetings
    Reasons Why New Members
    Drop Out

    • Lengthy and boring


    meetings
    • Club politics
    • Lack of meaningful
    involvement

    3
    Conducting Effective Meetings
    Phases of Meeting Management

    • Preparation
    • Facilitation
    • Follow up

    4
    Conducting Effective Meetings
    Meeting Preparation

    1. Determine tasks
    2. Define outcomes
    3. Determine actions
    4. List participants, guests, roles
    5. Set timeframe

    5
    Conducting Effective Meetings
    Meeting Management

    6. Finalize logistics
    7. Create agenda
    8. Communicate
    9. Set up
    10. Prepare yourself

    6
    Conducting Effective Meetings
    Components of Good Meetings

    • Inform
    • Discuss/decide
    • Recognize

    7
    Conducting Effective Meetings
    Information

    Progress
    Important dates
    Facts

    8
    Conducting Effective Meetings
    Discussion/Decision

    • Strategies
    • Ideas
    • Project planning

    9
    Conducting Effective Meetings
    Recognition

    • Formal
    • Informal

    10
    Conducting Effective Meetings
    Categories of Participation

    • Under
    • Over
    • Distracting
    • Effective

    11
    Conducting Effective Meetings
    Eager

    • Summarize

    • Ask others

    12
    Conducting Effective Meetings
    Obstinate

    • Involve others on issues


    • Discuss issues later

    13
    Conducting Effective Meetings
    Dampener

    Ask for solutions

    14
    Conducting Effective Meetings
    Argumentative

    • Find areas of agreement

    • Get opinions of others

    15
    Conducting Effective Meetings
    Inarticulate

    • Paraphrase

    • Don’t correct

    16
    Conducting Effective Meetings
    Side Conversationalist

    Call on frequently for answers


    and opinions

    17
    Conducting Effective Meetings
    Rambler

    • Summarize main points

    • Stay on track

    18
    Conducting Effective Meetings
    Silent
    • Ask directed
    questions

    • Compliment on
    involvement

    19
    Conducting Effective Meetings
    Inattentive

    • Ask for opinion

    • Don’t embarrass

    20
    Conducting Effective Meetings
    Meeting Follow Up

    • Restore room
    • Evaluate meeting
    • Prepare minutes
    • Contact on action items

    21
    Conducting Effective Meetings
    Session Objectives

    • Recognize phases
    • Identify components
    • Manage participant behavior
    • Implement follow up

    22
    Conducting Effective Meetings
    “When I die, I hope it’s in a meeting.
    The transition from life to death will be
    barely perceptible.”

    23
    Conducting Effective Meetings

    You might also like