University of Louisville Undergraduate Catalog
Dropping, Adding, and Withdrawing Courses
University Policy
A student’s drop/add form must be
approved according to the procedure
for the academic unit in which the
student is enrolled. Students may
consult the Registration Information
newspaper for detailed information
concerning unit procedures for
drop/add and for permission to enter
closed classes. If the addition of
courses increases the tuition for the
student, the student will be required to
settle their account by the end of the
first week of classes.
A grade of “W” will be reflected on
students’ official transcripts for all
courses officially dropped after the last
day of drop/add.
Students who make a complete
withdrawal from all courses for a
particular semester must process this
in accordance with the procedures
established by their academic unit.
Late complete withdrawals are those
requested after the official deadline to
withdraw has passed. Proper
documentation of special
circumstances must accompany the
petition for a late complete
withdrawal, which the student shall
submit to the appropriate official or
committee of the enrollment unit. The
enrollment unit shall request and
consider all instructors’
recommendations in deciding on the
petition.
Withdrawal Policy
The effective withdrawal date is the
date on which the Registrar's Office, or
its designated representatives during
evening hours and at external campus
offices, receives the appropriately
University Policies
Summer 2011 – Spring 2012
signed drop form, or the date the
drop/withdrawal is processed through
the web. This date is used in
calculating any refund or tuition
reduction due if withdrawal deadlines
are met. The last day to withdraw for
each semester is published in the
Registration Information newspaper,
and for normal duration courses in the
Fall and Spring semesters, is set in the
eighth week of the semester. A grade
of "W" will be reflected on students'
official transcripts for all courses
officially dropped after the last day to
drop/add. Students who make a
complete withdrawal from all courses
for a particular semester must process
this in accordance with the procedures
established by their academic unit.
When a student officially withdraws
(see definition of effective withdrawal
date above) from the University or
from any course, or courses, for which
hourly rates apply, tuition will be
adjusted in the following manner:
Tuition Charge/Credit
 Withdrawal through the first week
of semester: 0% / 100%
 Withdrawal during second or third
week of semester: 50% / 50%
 Withdrawal during fourth week of
semester: 75% / 25%
 Withdrawal after fourth week of
semester: 100% / 0%
Summer terms and some regular
semester courses vary in length and
the percentages of refunds are
modified. Effective dates are printed
for special terms and courses in the
Registration Information newspaper or
are available from the Registrar's
Office. Special course fees are
refundable only with 100%
adjustment.
Dropping, Adding, & Withdrawing courses
University of Louisville Undergraduate Catalog
Additional Unit Policies
College of Arts and Sciences
Students may add courses to their
schedules during official registration
periods. Dates are specified in the
Registration Information newspaper
for each semester. Students are
permitted to withdraw from classes
during the first eight weeks of the
semester or the equivalent, depending
on course length; specific deadlines
are published in the Registration
Information newspaper and may be
indicated on the course syllabus. The
deadline for changing from credit to
audit status or from audit to credit
status in a course is the University
deadline for adding courses. The
deadline for changing from letter
grade to pass/fail, or pass/fail to letter
grade is the same as for withdrawing
from courses. Such changes require
the processing of a drop/add form
signed by both the course instructor
and an advisor in the Academic
Advising Center.
Students may add and/or withdraw
from classes at other times only upon
approval of petitions submitted to the
College’s Admissions and Appeals
Committee. The necessary petition
forms are available in the Arts and
Sciences Advising Center. Students are
required to demonstrate in their
petitions that special circumstances
justify their requests.
Failure to withdraw officially from a
course may result in a grade of “F.”
Missing grades are changed to failing
grades one year after the completion
of the semester in which the course
was taken.
College of Business
Students may add courses to their
schedules during official registration
University Policies
Summer 2011 – Spring 2012
periods--dates are specified in the
Registration Information newspaper
for each semester. Students are
permitted to withdraw from classes up
to the specific deadlines published in
the Registration Information
newspaper or on Ulink. Failure to
withdraw officially from a course will
result in a grade of "F." The deadline
for changing from credit to audit
status or from audit to credit status in
a course is the University deadline for
adding courses. The deadline for
changing from letter grade to pass/fail,
or pass/fail to letter grade is the same
as for withdrawing from courses. Such
changes require a "Permission Form"
(found in the Registration Information
newspaper) be signed by the course
instructor and processed in the
Registrar's Office by the appropriate
deadline. Missing grades are changed
to failing grades one year after the
completion of the semester in which
the course was taken. Requests after
the appropriate deadlines must be
petitioned.
College of Education and Human
Development
Any student wishing to alter his or her
schedule of courses in any way must
do so officially through the online
registration process or on a drop /add
form, available in the Dean’s Office.
Signatures are not required to drop or
add if done before the last official day
to drop/add a course. The student may
add courses only within the first week
of the semester. The deadline date for
withdrawal without penalty from a
course is at the end of the eighth
week into the semester. A grade of
“W” will be issued. Each semester the
registrar will set the actual date in
conformity with this regulation. The
Dean’s signature and signatures of all
instructors are required if a change in
schedule is processed after the last
official day to drop/add. Failure to
Dropping, Adding, & Withdrawing courses
University of Louisville Undergraduate Catalog
complete the withdrawal process may
result in a grade of “F” in each course
involved.
A student may not change
registration, either from credit to
audit, or from audit to credit, without
the permission of the instructor and
the dean, and this change will not be
permitted after the eighth week of the
semester, or the second week of a
five-week summer term.
Appropriate adjustments in these time
periods are made for the summer
session. All actual deadline dates are
published by the Registrar's Office,
and students should visit their website
frequently. Similarly, a student may
not change registration from a
pass/fail basis to a letter-grade basis,
or from letter-grade to pass/fail,
without the approval of the instructor,
adviser, and the dean, and this change
will not be permitted after the eighth
week of the semester. The Dean of the
student’s enrollment unit is
responsible for processing grade
changes, regardless of the school in
which the course is actually located.
Dental Hygiene Program
Information and assistance regarding
Drop/Add and Withdrawal procedures
should be obtained through the Dental
Hygiene Program’s Academic Advisor.
Late complete withdrawals are those
requested after the official deadline to
withdraw has passed. Proper
documentation of special
circumstances must accompany the
petition for a late complete
withdrawal, which the student shall
submit to the appropriate official or
committee of the enrollment unit. The
enrollment unit shall request and
consider all instructors’
recommendations in deciding on the
petition.
University Policies
Summer 2011 – Spring 2012
Kent School of Social Work
The University of Louisville academic
calendar indicates the final date for
adding or dropping courses for each
semester
http://louisville.edu/calendars/academi
c/undergrad-grad.html. The student
should check carefully regarding this
date, as no course may be added
thereafter. After the last posted date
to withdraw, the student must obtain
the approval of the BSW Director to do
so. Only in rare circumstances will
permission be granted.
Students can use the online
registration option to drop or add a
class when registration is still open. If
a course is dropped within the first
week of classes (see Registration
Information newspaper for dates), the
course name is removed from the
transcript. If a course is dropped after
the first week, the course will appear
on the transcript with a grade of
Withdrew (W).
To add a course after the registration
period has ended, the student should
first confirm with the course instructor
that space is available. To add or drop
a course, the student should complete
a Drop/Add form
http://louisville.edu/student/services/re
gistrar/DropAdd.pdf and personally
take the form for signatures to the
instructors of the courses being
dropped/added. The student must
then submit the form to the BSW
Coordinator of Academic Affairs for
processing. Failure to process this
form when a class is dropped will
result in the assignment of a grade of
“F” for the course.
School of Music
Upon proper documentation of special
circumstances, decisions for approval
of late complete withdrawals may be
made by the appropriate official or
Dropping, Adding, & Withdrawing courses
University of Louisville Undergraduate Catalog Summer 2011 – Spring 2012

committee in the student’s enrollment
unit, who will notify the instructors
involved. Late complete withdrawals
are those requested after the deadline
to withdraw has passed and before the
instructor has assigned a grade. After
a grade has been assigned, the
instructional unit has the authority to
change the grade to a withdrawal.
School of Nursing
Students wishing to alter their
schedule of courses in any way must
make changes with the University's
Registrar's Office. Failure to officially
withdraw from a course may result in
a grade of "F". Any student who
wishes to drop a nursing course or
change from fulltime to part-time
study must be advised by OSS and
course faculty.
Upon proper documentation of
extreme circumstances, decisions for
approval of late “complete”
withdrawals from all courses may be
made by the Associate Dean for
Undergraduate Academic Affairs. Late
complete withdrawals are those
requested after the deadline to
withdraw has passed and before
assignment of grades. Students may
not withdraw from any “single” course
after the published deadline.
date, a grade of "W" is assigned for all
withdrawals during the first half of the
semester (each semester the registrar
will set and publish the actual
withdrawal deadline). No student may
withdraw during the last half of the
semester. Failure to complete this
official change or withdrawal process
will result in a grade of “F” in each
course in which the student is officially
enrolled and not attending.
After the deadlines pass, the Associate
Dean for Academic Affairs may grant a
student’s request to delete or
withdraw courses because of sickness
or conditions beyond the student’s
control. Students may appeal
decisions on late withdrawals by
petitioning the Standards and
Admissions Committee. The petition is
online at
http://speed.louisville.edu/forms/Advisi
ng/SACPetition.pdf.

Speed School of Engineering

Students wishing to alter their
schedule of courses in any way must
do so officially through the online
registration process or on a drop/add
form, available in the Office of
Academic Affairs. Signatures are not
required to drop or add if done before
the last official day to drop/add a
course. Students may add courses to
their schedules only within the first
week of the semester. The last day to
add is also the last day to delete a
course from your record. After that

University Policies Dropping, Adding, & Withdrawing courses