Management

Information System (MIS)

PRESENTATION ON
SUB-SYSTEM OF M.I.S

April 15, 2011 1

 WHAT IS A SYSTEM?
A system is a set/group of interrelated
elements / things that Collectively
work together within the Boundary
to achieve some common purpose or
goal.

Example:
• A football game, is played according to a system
that is composed of such elements as teams, stadiums,
equipment, referees and rules.
• Computer Based Information System (CBIS) is a collection of People,
Hardware, Software, Data and procedures that interact to provide
timely data and information.

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 SYSTEM ENVIRONMENT

Element

Element Element
Element

Element

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There are many examples of a System around us, one of the
best is the Solar System which is functioning from the
commencement of this universe.

THE SOLAR SYSTEM

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BASIC FUCTIONS OF A SYSTEM

Input Processing Output

INPUT:
Capturing and assembling elements that enter the system
to be processed.
PROCESSING:
Transformation process that converts input into output.
OUTPUT:
Transferring transformed elements to their ultimate
destination.

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 WHAT IS SUB-SYSTEM?
1. A sub-system is simply a system within a system. This means
that systems exist on more than one level and can be
composed of sub-systems or elemental parts.
2. Each component is a sub-system of the original system and
carries out a part of the system task.
Example:
The human body represents a complete natural system and
contains complex circulatory, nervous, digestive, muscle,
respiratory and bone sub-systems each providing a specific part
of the system task within the boundary.

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 M.I.S SUB-SYSTEM
 M.I.S is a tool to support organization:
 Sub-system component/part of a large system:
Example:
1. Accounting System
2. Financial Management System
3. Marketing System
4. Production System

are sub-systems or components of

Management Information System (MIS).

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 System
Elemental
Subsystem-A Subsystem-B Part -C

Subsystem A-1 Subsystem B-1

Subsystem A-2 Subsystem B-2

Elemental
Subsystem A-3
Part B-1

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 Common Business Accounting System

Accounting
Information System

Order Inventory Accounts Accounts General

Payroll
Processing Control Receivable Payable Ledger

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 Management Levels
Str
In respect of MIS, there are Four Management Levels:

ate
gic
Lev
Management
el
Level
Knowledge Level

Operational Level
Management Levels by Functions
Strategic Level Management Level Knowledge Level Operational Level
(Senior Management i.e. (Middle Management i.e. (Data &
Chairman, President, Div. & Deptt. Head, Knowledge workers ) (Operation Managers etc )
MD, CEO etc) EVP, SVP etc)
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 Types or Sub-system of M.I.S
# Six Major Type Abbreviation
1 Executive Support System / E.S.S
Executive Information System E.I.S
Management Information System / M.I.S
2 Management Reporting System M.R.S
3 Decision Support System D.S.S

4 Knowledge Work System K.W.S

5 Office Information System / O.I.S

Office System O.S
6 Transaction Processing System (TPS) T.P.S

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 MIS Structure & Hierarchy

MIS

ESS/EIS DSS MRS/MIS KWS OIS/OS T.P.S

DMS MHS TC

WP DTP Reprographics

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 CHART OF M.I.S SUB-SYSTEM
INFORMATION INFORMATION
LEVELS TYPE INPUT
PROCESSING
OUTPUT
USERS
- Graphics - Senior Managers
Strategic Aggregate Data - Interactive - Conclusion - Upper Level
ESS / EIS (Internal/External) -Simulation - Projection Management
Level (Prototype) i.e. CEO
- Low Level Data or
- Special Reports
- Massive Database - Professional or
DSS Optimization
Analysis - Decision
- Staff Managers
Management - Data Analysis Tools
Analysis
- Summary
Level - High Volume Data Routine - Exception
MRS / MIS (Bulk in Quantity) Reports Reports
Middle Managers

- Design Specification - Professional

KWS - Knowledge base
Modeling Model Graphics
- Technical Staff
Knowledge - Word
- Documents - Clerical Worker
Processing
Level OIS / OS Document Scheduling
- Desktop
- Schedule - Computer
- Mail Operator
Publishing
- Sorting
Operational - Daily Transaction Even - Listing - Detail Reports
-- Operational
TPS - Daily Vouchers - Merging - Lists Summaries
Personals
Level - Updating
- Supervisors

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 Sub-System in Detail
1. ESS/EIS: is a type or Subsystem of MIS
Components of EIS/ ESS
a) Hardware b) Software c) User Interface d) Telecommunication

Examples of EIS / ESS

 5 Year Sales Trend forecasting Profit Planning
 Profit Planning
 Personal Planning

2. DSS:  A Decision Support System (DSS) is an umbrella term used to describe any
computer application that enhances the user’s ability to make decisions.
 Types of DSS
a) Communication-Driven DSS b) Data-Driven DSS c) Knowledge-Driven DSS
d) Documents-Driven DSS e) Model – Driven DSS
 Examples of DSS
 Sales Region Analysis
 Production Scheduling
 Cost Analysis
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 Sub-System in Detail
3. MIS/MRS: A system that provides pre defined information to the management.
Type of MRS
 Schedule Reports/Periodic Reports
 Exceptional Reports.
 Demand Reports.

4. K.W.S:
Business Applications of Expert System
 Medical Diagnostic in the Medical field
 Tax / Finance Advice in the Tax Planning Area
 Marketing Responding to Customer Inquiries
 Manufacturing Selection Transport Route
 Human Resources Assessing Employee Application
Benefits of a KWS
 Preserve Knowledge that might be lost through retirement, resignation and death of a
company expert.
 Put information into an active form as a real life expert.
 Assist notice in thinking the way experienced professional.
 It is subject to such human failing as fatigue, busy or being emotional.
 Can be an effective tools in the area of marketing products cutting tools & importing product.

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 Sub-System in Detail
5. O.I.S /O.S:
 Two Major Types of OIS
1. Word Processing
2. Desktop Publishing
 
Three Major Categories of OIS
1. Documents Management System
2. Message Handling System
3. Teleconferencing System

6. T.P.S:   The Transaction Processing System supports the processing of a firm’s

business transactions.
 
FUNCTIONS OF TPS
 There are three functions of a TPS.
4. Book keeping
5. Issuance
6. Control reporting
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 Components & Cycle of T.P.C

3. Storage in
Database

2. Data 4.Report
1.Data Entry Generation
Processing

5. Enquiry
Processing

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How System works? See (Mountain Glider)

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Do remember me in your prayers!

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