Strategic Plan for School Development

Darvesh Karim
Assistant Instructor
Professional Development Center, North
University Road, Konodass, Gilgit.
Ph. No: (+92) 05811-454132-4 Ext: 3017
Fax No: (+92) 05811-454135
Cell No: (+92) 03465419307
Email (Official): darveshkarim@pdcn.edu.pk
Email (Private): dk_hunzai@yahoo.com, darvesh.karim@gmail.com
Online Blogs: www.dkhunza.blogspot.com; www.scribd.com/dk_hunzai
 TABLE OF CONTENTS
PRE-SCHOOL VISIT PLANNING......................................................................................................3
School visit............................................................................................................................................4
School Readiness Checklist...............................................................................................................5
DSP Team Building..........................................................................................................................5
VISIONING EXERCISE......................................................................................................................5
School Vision....................................................................................................................................5
School Motto.....................................................................................................................................6
SITUATIONAL ANALYSIS................................................................................................................6
PESTE Analysis................................................................................................................................6
SWOC Analysis................................................................................................................................6
Main Points.......................................................................................................................................6
GOALS AND OBJECTIVES................................................................................................................9
A wish List........................................................................................................................................9
GOALS (A wish list).........................................................................................................................1
Priorities Goals and Objectives.........................................................................................................2
Goals and Objectives for Five years..................................................................................................2
ACTION PLAN....................................................................................................................................3
MONITORING PLAN..........................................................................................................................6
AUDIT QUALITY................................................................................................................................8
Individual reflections.............................................................................................................................9

ii
 STRATETIC PLAN FOR SCHOOL DEVELOPMENT
PRE-SCHOOL VISIT PLANNING
(Some text about the pre-school visit is required here)

PROPOSED THREE DAYS WORKPLAN FOR SCHOOL DEVELOPMENT PLAN

Activity With Whom? Why? Duration Resources

DAY ONE (08:30am – 12:30pm = 4 Hrs)

For introduction, exchange

ideas about the purpose, time
Meeting with the Principal IED CPs with Principal
negotiation and team
orientation.
Readiness Checklist.
08:30am – 09:15am
Supporting/Hindering Factors list.
(45 minutes)
Who, when & why formats.

To learn the existing

09:15am – 10:00am Check list + Field notes
Round of the school Anybody. structure, methods and
(45 minutes) Current Resources Format.
procedures being used.

To learn the existing

Introductions to teachers Depending on discussion 10:00am – 10:30am
structure, methods and Field notes.
System of administration with Principal (30 minutes)
procedures being used.

To identify stakeholders to
include Principal, VP,
Finance, coordinator, BOG 10:03am – 11:00am
Team formation Principal + Vice Principal Format designed.
representative, Two teachers (30 minutes)
(Senior, Junior), student, and
parent (if available).

3
 Activity
Awareness Workshop/talk
with Team
Need analysis & Vision
building
Internal/external analysis
Decision on the duration of
time
Setting Targets/ goals
Designing the plan
Monitoring plan
Sharing with entire staff and
Exit
SCHOOL VISIT
(Some text about the initial phase of school visit – school’ readiness, and team building process)
With Whom? Why? Duration Resources
Time Machine.
To inform all the team 11:00am – 12:30am Scenario Planning (basic idea)
All the team members.
members about the purpose. (90 minutes) Sharing ideas.
Charts and Markers etc.
DAY TWO (08:30am – 12:30pm= 4 Hrs)
To identify the school vision,
SDP Manual format and our own tool
and to involve every 08:30am – 09:30am
All the team members. developed in class.
individual in shared vision (60 minutes)
(Charts and Markers)
process
For the screening of
09:30am – 10:30am
All the team members. internal/external situation of SWOC Analysis Format.
(60 minutes)
school
To formulate a long term 10:30am – 11:00am
All the Team members.
plan. (30 minutes)
11:00am – 12:30pm
Team divided into areas. SDP Manual
(90 minutes)
DAY THREE (08:30am – 12:15pm = 3:45 Hrs)
Activities identification and
to be prepared in groups (four To prepare a plan in light of 08:30am – 10:00am SDP Manual
groups accompanying one CP identified targets and goals. (90 minutes) Charts and Markers.
in every group)
10:00am – 10:45am
Whole team SDP Manual
(45 minutes)
To present the plan so that,
Whole team + all the staff 10:45am – 12:15pm
every member could feel its Staff Meetings/discussion
members. (90 minutes)
ownership.
4
School Readiness Checklist

S# Statement Yes/No remarks

1 Does the school have a long-term vision
2 Is there any existing school plan
3 The stakeholders’ input will be available
4 the school data will be ready to be used in decision making process
5 the school is knowledgeable about what other schools are doing to
achieve change
6 The school leadership is knowledgeable about current trends in
educational reform
7 the school leadership is effectively managing human and fiscal
resources
8 The school is not passing through some critical period
9 The permission and commitment from system authority is available

DSP Team Building

1. Managing Director
2. Principal
3. Vice Principal
4. Accounts Officer
5. An Experienced Teacher
6. A Novice Teacher
7. Montessori Teacher
8. Female Student
9. A male student
10. Four CPs from IED.

VISIONING EXERCISE

(The process of vision building using different tools and specifically mentioning the tools we used and created by ourselves).

School Vision

We, at the London1 Grammar School, believe in the creativity of the learner. We aim to develop
responsible and confident students who are capable of facing the challenges of society.
1
Pseudonyms have been used.
5
 Our teachers and management strive to be role models who are professionals in approach and devoted
to their work through continuous learning. We cherish parents as well informed participants in the
learning of the children.

School Motto

Light The Lamp Of Learning

SITUATIONAL ANALYSIS

(Some more text about the process of Situational analysis is required)

PESTE Analysis
(text)

SWOC Analysis
(Text)

Main Points
(Some text then bellow table)

Strength (internal) Weakness (internal)

6
  Students are motivated
 Autonomy in decision making
 Existing computers
 Two vacant rooms
 Students of grade 1 are active.
 Cooperation among teachers
 Management is systematic
 Good metric result
 Prevailing spoken English
Opportunities (external)
• Computer centers
• Computers in 80% students’ homes
• Functions in other schools
• Park outside of the school
• Area Nazim is cooperative
• AKU-EB.
 Congested building
 Untrained teachers
 Computers are very old
 Low motivation of teachers
 Teachers’ turn over
 Lack of exposure to student
 No supports and physical activities
 No lesson plans
 Limited finance
 No library
 No activity based teaching
Challenges (external)
 No parents involvement
 No coordination with other schools
 Competing fee structure in neighbor
Schools
 Govt. policies frequently change
 Affiliated with Sind Board
7
Strength (internal)
 Students are motivated
 Autonomy in decision making
 Existing computers
 Two vacant rooms
 Cooperation among teachers
 Management is systematic
 Good metric result
 Prevailing spoken English

Weakness (internal)
 Congested building
 Untrained teachers
 Computers are very old
 Teachers’ turn over
 Lack of exposure to student
 No support and physical activities
 No lesson plans
 Limited finance
 No library
 No activity based teaching

Opportunities (external)
• Computers in 80% students’ homes
• Functions in other schools
• Park outside of the school
• Area Nazim is cooperative
• AKU-EB.
Challenges (external)
 No parents involvement
 No coordination with other schools
 Competing fee structure in neighbor schools
 Govt. policies frequently change
 Affiliated with Sind Board

8
GOALS AND OBJECTIVES
(Text)

A wish List

(Text)

A WISH LIST

Teachers’ Professional Development.

1. In-school workshops – monthly

2. Short courses out of the school – one teacher in the first year
and two or three teachers in the next four years.
3. Introduce Reflections or reflective journals –
4. Peer Coaching
5. Mentoring
6. Lesson Planning

Management.

1. Section in-charges
2. Introduction of a Policy document.
3. Assign an additional responsibility to every teacher.
4. Installation of soft boards in all corridors to display
students’ work.
5. Increase the number of computers and networking.
6. Library/recreational hall

9
Students:

1. Divide students in 3 houses along with teachers.

2. Clubs in class 9th (Identified as a model class) – Drama &
Art Club, Literary Club & Science Club. One day Kingdom
– Outgoing 10th class.
3. Displays (Resources day)
4. Research based homework.
5. Group work in classes.

Community.

1. Enhance collaboration with other organizations – visit to

other schools
2. Fathers’/Mothers’ Day and sibling days.
3. Section-wise picnics.
4. Staff picnic.
5. Invitation to parents for functions & gatherings.
6. Sports week. (In a part of stadium)
7. Celebrating success and recognition with Parents.

10
GOALS (A wish list)

(Text)

1. Develop creativity and confidence in students through various activities.

2. Improve teaching learning practices.
3. Proper utilization of available resources and space to provide sports and creativity, library etc.
4. Develop formal school policy and prospectus.
5. Developing relationships/links with other schools.
6. Increase parental involvement.
7. Improve computers and networking.
8. Distributed leadership development.
9. Strengthen professional development of teachers.
10. Enhance creativity, confidence and provide greater opportunity to students to express their creativity.
11. Improve management effectiveness.
12. Professional Development of al least 70% teachers in the next 5 years.
13. Introduce 5 new co-curricular activities to build creativity and confidence among students.
14. Formalize management structure and policies.
15. Increase involvement with community.
Priorities Goals and Objectives

A: Teaching Learning
B: Professional Development of Teachers.
C: Management and Infrastructure
D: Community Involvement

Goals and Objectives for Five years

GOALS OBJECTIVES

Goal 1: 1. Begin creative, formal lesson planning in all subjects next year.
Improve teaching practices
2. Students to be engaged in giving presentations in class VI-X by 2010
in school for improved
learning
3. Introduce Activity based and hands on activities for conceptual understanding by 2012.

Goal 2: 1. Develop leadership skills in class X students by forming Science, Literary and Drama Clubs next year on wards to
Nurture creativity and plan activities for school.
confidence in students
through co-curricular 2. Provide opportunity to all students within school to display talent and develop confidence through participation in
activities.
various activities.
 GOALS OBJECTIVES

Goal 1: 1. Develop all teachers through quarterly in-house workshops in 2008-2009.

2. Initiate peer observations and mentoring in 2010.

3. Identify training opportunities and send at least 1 teacher x 4 subjects to attend workshops every year outside
Professional development of
teachers school from 2010 – 2013.

4. Develop 1 PDT for the school by sending for professional qualification.

Goal 1: 1. Delegate leadership responsibilities to 3 teachers on a rotational basis every year.

2. Prepare formal policy document for the school by August 2008

Increase management
effectiveness 3. Identify courses and send Principal/Vice Principal for training in 2009 and 2010.

Goal 1: 1. To expose selected senior students and club in-charge teachers/section heads to other practices through visits to
Build links with other school other educational institutions/schools in the city from the year 2009-2010
to learn better practices.

Goal 2:
Build links with the
neighboring community
through various activities. 2.
1. Identify the opportunities in neighborhood and rent-out school premises and facilities for use in the evening or
summer holidays.
Increase interaction of students and teachers with the neighborhood community through melas and awareness
campaigns from 2011 on wards.

ACTION PLAN
Goals Objectives 2009 2010 2011 2012 2013
Enhance Initiate reflection Workshop on reflective
teachers writing among all practices – improve on
professional teachers current reflective
development practice
Develop teachers • Utilize in- Invite experts to deliver Invest in at least 1
professional / house capacity to workshops. teacher to take up
pedagogical skills share professional Send at least 2 teachers professional
through workshops practices through to attend work shops qualification course
and trainings quarterly in house outside school and to develop a PDT
workshops share learning with for the school
• Section peers
heads to identify
training
opportunities
outside school
Improve To begin formal • Introduce Improve collaboration Develop a
teaching creative lesson regular lesson among peers through resource room
practices planning planning for each peer coaching class for teachers
subject observation and
• Encourage feedback
innovative
teaching strategies
• Develop a
resource room for
teachers activity
based learning/
group work
Provide Give leadership Display students work
opportunities roles to senior in corridors and school
to students to students(X grade) offices Participate in
demonstrate and involve all interschool
their skills and students in competitions
talents activities to Display students work
demonstrate their through exhibitions
talents through
club formation and
other activities
Begin taekwondo
classes for students
from classes 1 to 6
Have an annual
sports week

Increase Prepare a formal Management team to

management policy document identify feasibility of
effectiveness for the school. letting out building
Delegation of premises/ sports room
leadership roles to to generate additional
3 teachers as funds.
section heads and 3 Principal and vice
teachers as club principal to attend
Goal 1: Improve teaching practices in the school for improved learning.
Objective Action Who will Do It? By When Resource Estimated Cost
To begin * Introduce and follow-up Initial stage: 1 meeting period 20 Files + 150 format (Lesson Files: Rs: 300
formal lesson regular lesson planning for Vice Principal KG – V every week in each plan tool) Formats: Rs: 300
planning and each subject Principal, VI – X subject. Make modification in timetable.
introduce * Monitor the lesson plans and Next Stage: 1 week prior planning Time –
innovative give feedback. Respective Section In- submitted every Time for reviewing lesson plan
teaching charges Friday. and giving feedback 1 Period for meeting.
strategies. 2 hrs.

Incorporate one activity for
students’ critical thinking or
inquiry in each lesson plan.
One research based homework
in one subject every month.
Classroom observations with
feedback.
Each teacher. Throughout the year. Stationery, (Charts, Markers, Charts: Rs: 1000 (for
worksheets etc.) entire year)
Markers: Rs: 500 (all
activities)
Others: Rs: 300
Subject teacher at every English – Aug, Jan Human resource, computer Teachers’ own resources
grade level. Math – Sep, Feb facility at home/other sources and time.
Science/S. Studies – (newspaper, books, magazines
Oct, Mar etc.)
Urdu/Islamiyat – Nov
Principal, vice 4 observations in a Observation Schedule & time. 20 minutes in each class.
Principal, Section In- year 100 Observation Tool copies. Photocopies of
charges Phase I: Aug. Sep. observation tool. Rs: 200
Phase II: Oct. – Nov.
Phase III: Jan. – Feb.
Phase IV: Mar.– Apr.
Goal 2: Nurture creativity and confidence in students
Objective Action Who will Do It? By When Resource Estimated Cost
Provide * Form; 1 class Teacher + Er, August 2008 Human Resource, 1 period 4 teachers.
opportunity to Drama Club Ra R. Ra. K. allocation, 1 period.
students Literary Club
through out Science Club in class X
the year to * Assign one student and
display their one teacher In-charge. Principal
creativity by Drama Club Activity Club + In-charges September 2008 Mic system, seating & stage Rs: 1000
participating arrangement, 1 period allocation 1 period
in co-
curricular Science Club Activity Club + In-charges January, 2009 Stationery, Other resources Rs: 1000
activities depending on activity, 3-4 periods
planned with teachers’/students’ time.
the help of Literary Club Activity Club + In-charges April 2009 Mic System, seating & stage Rs: 1000
club in- arrangement, 1 period allocation 2 periods
charges, and One day kingdom. Ms. Se, Hi. One day before Human Resources, Planning and 25 students of class X
sports in- winter vacation ask allocation schedule, 1 day 2 Teachers
charge. allocation 1 school day
Sports Week All Teachers + Sports February 2009 Stadium, Sports equipment, Out sourced through
Committee transportation (outsourced). sports teacher
(No monetary cost to
school)
* Hire a Tae-Kwando Principal August 2008 Salary Rs: 10,000
teacher
* Tae-Kwando classes for I Instructor Once every week Space (Public Park, 1 Period No cost to school
– V (girls + Boys) VI – X allocation)
(boys only)
Goal 3: Enhance Professional development of teachers
Objective Action Who will Do It? By When Resource Estimated Cost
To expose Quarterly in-school Stationery (purchased)
teachers to workshops for all teachers on Refreshment: Rs: 500
new teaching 1st Saturday: (topics 1st week of Aug. 2008 Classroom/school,
methodology identified) charts/markers, refreshment.
and reflective * Lesson Planning Ms. Gha.
practice in * Activity based teaching. Ms. She. 1st week of Nov. 2008 Classroom/school, Stationery (purchased)
next academic charts/markers, refreshment. Refreshment: Rs: 500
year * Teachers Motivation Madam Ati 1st Week of Feb. 2009 Classroom/school, Stationery (purchased)
charts/markers, refreshment. Refreshment: Rs: 500
* Reflective Practices. Ext. Facilitator 1st Week of Classroom/school, Stationery (purchased)
April/May 2008 charts/markers, refreshment, pay Refreshment: Rs: 500
to external expert. External Expert: Rs: 2000
Writing reflective memos in All teachers. Every Friday 25 diaries/Ex-books Diaries: Rs: 1000
their diaries and submit for
feedback to Principal
Give feedback on these
memos. Principal Monday
Goal 4: Increase management effectiveness
Objective Action Who will Do It? By When Resource Estimated Cost
Delegate * 3 teachers assigned as Principal & Vice August 2008 Time Resources – Decrease 1 period each week.
leadership section heads for: Principal work load (1 period each week)
responsibilities Pre-Primary of section heads.
among 3 teachers Primary.
on yearly Secondary.
rotational basis * Appoint a new teacher. Salary: Rs: 3000
from August
2008 to July 2009
Prepare a formal 2 meetings of Management, Principal, July - August 2008 Samples/Specimens, Human Stationery &
policy document management and teachers Vice Principal and Resource, stationery for Refreshment: Rs: 500
for the school to identify and formulate Teacher representative documentation,
August 2008. clear rules and regulations Refreshment.
for school. (Policy guide
lines for students and
staff).
Print a formal document Management, Principal September 2008 Printing Cost. Printing (5 copies): Rs:
for reference. 500
Goal 5: Improve existing facilities in the school
Objective Action Who will Do It? By When Resource Estimated Cost
Establish Purchase furniture Management, Principal, July, 2008 Finance, Transportation Table: Rs: 500
library for * One table Accountant outsource, Labor Charges Chairs: Rs: 2000
students to * 6-8 chairs (Carpenter) and staff support Wood: Rs: 3000
provide reading * Three wall shelves. Wood, Cushions, Carpet., Carpenter: Rs: 1000
facilities by * Floor seating: Transportation: Rs: 300
September Carpet (10’x 12’) Carpet: Rs: 5000
2008. Cushions (8 – 10) Cushions: Rs: 1000
Support Staff time:

Prepare a list of existing Ms. Amb August, 2008 Time, 1 Staff member. 2 Hrs.
books in the school.
Assign 2 teachers for 2 teachers. August, 2008 2 teachers + 1 support staff, 4 Hrs (one school day)
cataloging and setting up. Time 2 Staff members.
Assign library periods in the Vice Principal September 2008 1 period per week, one teacher All class teachers – 1
class timetable of students to be assigned period each.
from KG – X.
Provide a room Make a partition in Library Principal August – September Labor Charges, Time Ply boards: Rs: 1000
for indoor room. (Out sourcing 2008 Laboring: Rs: 300
games to carpenter) Support Staff.
compensate for Purchase: Management, Principal, September – October Finance, time, Labor, out- Table: Rs: 6000 - 8000
outdoor Table Tennis (01) Vice Principal, 2008 sourced transport, support staff. Rackets & Balls. Rs: 350
physical Carom Board (02) Accountant Carom Board: Rs: 500
education Ludo + Chess games (04) Ludo & Chess: Rs: 300
activities by
August 2008.
Up grade Acquire quotations for PIV Management Principal July, 2008 Telephone calls, letters, finance Telephone, Letters: 100
computer lab computers and purchase 2 + Computer Instructor Computers: Rs: 30000
by adding two computers. Transportation: 300
new computers Discard/Repair out-of-order Vice Principal, July, 2008 computer expert (out sourced), Maintenance: Rs: 1000
and repairing computers. Computer Instructor service charges
existing ones by Purchase posters related to Computer Instructor August, 2008 Finance. Posters: Rs: 200
August 2008. Computers.
MONTH-WISE ACTIVITY PLAN FOR THE ACADEMIC YEAR 2008 – 2009
 ACTIVITIES JUL AUG SEP. OCT NOV DEC JAN FEB MAR APR MAY JUN
08 08 08 08 08 08 09 09 09 09 09 09

Workshops. √ √ √ √ √ √ √ √ √ √
Incorporate one activity for students’ √ √ √ √ √ √ √ √ √
critical thinking or inquiry in each
lesson plan.
One research based home work in one √ √ √ √ √ √ √
subject in every month. ENG MATH SCI, URD,ISL ENG MATH SCI,
S.ST S.ST
Classroom observations with feedback √ √ √ √ √ √ √ √
P-1 P-1 P-2 P-2 P-3 P-3 P-4 P-4
Form drama club, literary club, science √
club.
Assign one student and one teacher in-
charge.

Drama club activity √

Science club activity √

Literary club activity √

One day kingdom √

Sports week √

√
Hire a tae-Kwando teacher
√ √ √ √ √ √ √ √ √
Tae-Kwando classes for 1-5(girls and
boys),
vi-x (boys only)

Quarterly in-school workshops for all √ √

teachers on1st Saturday: (1st (1st
*Lesson planning week) week
Activity based teaching √
(1st week)
Teacher motivation √
(1st
week
√
Reflective practice (1st
week
Writing reflective memos in their √ √ Every √ √ √ √ Every √ Every √ √ Every
diaries and submit for feedback to Every Friday Every Every Every Friday Friday Every Friday
principal Friday Friday Friday Friday Friday
Give feedback on these memos
*3 teachers assigned as section heads
for:
MONITORING PLAN

MONITORING PLAN OF ACTION PLAN FOR THE ACADEMIC YEAR 2008-2009

ACTIVITIES WHAT TO MONITOR HOW TO MONITOR WHO WILL MONITOR
Teachers’ Professional Development

In School workshops Plans (share) - Inform the concern Verbal communication / meetings Principal/ V.principal
persons and check resources

Reflections/Ref. Journals Regular submission of diaries Checking and feed back Principal

Lesson Planning Lesson planning files Checking and feedback Vice principal/section heads

Students:

Taekwondo Classes Regularity of classes Physical checking Principal/Vice Principal

Sports Week.
Clubs in class 9th
One day kingdom
Planning of events
Equipment
Allocation of periods & classes
Plans and its implementation
allocated duties and resources
Written plans
Verbal communication /meetings
Review all policies
Male staff
Sports instructor
Sports committee
Principal, Vice Principal, Ms.
Shehnaz, Club Heads
Principal & Vice Principal
Competitions + Activities. Purchasing system Ambereen/ sir Ubaid
Sir kamal
Principal/v.principal

Research Based Homework Appointing a librarian Principal, Madam Atia

Sir kamal

Language Development.

Management/Infrastructure

Policy Document Reviewing market prices and models Planning activities Principal, Madam Atia, Mr. Kamal.

Computers and Networking. Existing books - list of new books to

purchase

Library/recreational hall.
COMMUNITY
Collaboration with other institutions

AUDIT QUALITY

Yes /No

Are objectives/actions aligned with the vision/values of the school? YES

Will completing the actions produce the intended outcome? YES

Does implementation of the plan require any change in the management YES
structure?
Are the resources required for actions in place? YES

Can progress be measured? YES

Is the action plan likely to improve students’ learning? YES

Will this plan be shared with all stakeholders? YES

INDIVIDUAL REFLECTIONS