TECHNICAL MEMORANDUM 2·4 Audit the Billing Engine and Database

This memo constitutes the deliverable for Phase 2 Task 4 of the contract between The Abrahams Group (TAG) and the City of Brockton. The information documented in this memo was compiled over the course of multiple interviews with the Department of Public Works (DPW) and fiscal staff and reviews of both paper and digital documentation kept in both the DPW's files, as well as the Cityis MUNIS Utility Billing database. PLAN OF SERVICE The objectives of this task are to gain confidence in billing, to ensure that the DPW has what it needs to resolve disputes, see trends and to manage the system. To complete Phase 2, Task 4, we: A. Reviewed the billing staffs use of the MUNIS Utility Billing Database and Operations Manual for the following: 1. 2. 3. 4. Ability to document meter location and reading type. Generation of monthly commitment reports. Preparation and management review of the detail water and sewer commitments by account type. Standard and custom reports on monthly data on revenue from fees, liens, abatements and/or refunds, etc. by account type. 5. Management Reports on OAIQC steps to review "excepnons' such as abnormally high readings, low readings, negative readings, or zero reading on accounts.

B. Reviewed the storage and access of consumption data (actual and estimated), billing and payment history, and current account status. Assessed current and four preceding fiscal years of billing records to determine the proportion of reads which have been estimated of that time period. C. Reviewed methods of OAIQC on "receiving end of data entrf in the MUNIS software. D. Reviewed the procedure for Water Commissioners' and DPW Commissioner's approval of the water and sewer commitment prior to bill issuance, including methods for review and analysis of water and sewer commitments, typical actions on unusual or extraordinary commitments, and verification activities prior to obtaining the DPW Commissioner's and Water Commission's approval for committing the bills to the Collector. E. Commented on whether the current MUNIS software system is properly calculating the water and sewer use billings based upon the set block water rates and sewer rate. Performed a sampling of 200 targeted accounts and recalculated the bills based upon reported usage. Should the 200 targeted accounts fail to capture the full range of billing and metering problems, we will notify the City immediately to provide supporting documentation and discuss the immediate next steps.

F. Prepared a Technical Memorandum on the adequacy of training for Water Utilities Division staff operating the MUNIS software utilities billing (U/B) module, including the following: 1. Applicability and usefulness of the pre-existing "drop down" reports from MUNIS's UlB module and discussion of other custom crystal reports we have created for clients. 2. Perform a walk-through of inputting water user meter read use with the Utilities Division billing staff for both manual and automatic import or upload of data into the MUNIS utilities module for bill processing and check for accuracy of processing the data as to volume and billing extension subject to the water block rates and sewer block rates. FINDINGS A. Review the billing staff's use of the MUNIS Utility Billing Database and Operations Manual for the following: The Billing Office does not have a MUNIS Utility Billing Database and Operations Manual; therefore a review of the manual could not be performed. Billing clerks routinely search the database to get answers to their questions as they arise and share such information with the other clerks in the office. When clerks have a question on to how perform a function in MUNIS, other clerks or the head billing clerk is typically asked for help. Next, they would look through the database and finally, they would make a call to MUNIS support. A·1 Ability to Document Meter Location and Reading Type The MUNIS meter read route file identifies the location of meter reading devices, but not meter locations within individual customer properties. Meter locations are not included in the MUNIS database, nor are any records of their location maintained by the City. Approximate numbers of customer accounts in each of the three districts from the November 2010 billing are as follows: District 1 District 2 District 3 Total 6,034 7,749 8.498 22,281

Small variations from these numbers occur from quarter to quarter due to meter removals and new construction. Thus the number of 22,300 accounts will be used throughout the remaining Technical Memorandums. In addition to the above numbers there are also the follOwing installations which are for Fire Service only: District 1 District 2 District 3 Total 40 32 56 128

These installations do not use water unless they are activated by the Fire Suppression System located within these properties, but are billed a standard quarterly fee. Reading types appear in the MUNIS database and on the water bills noted as the following read codes: 2

A - Actual read E - Estimated read P - Stopped Meter T - Minimum read C - Manual Estimate o - Other/Called-in read For all except 'A' and '0', the homeowner is requested to call the DPW to arrange for the meter to be manually read. A·2 Generation of Monthly Commitment Reports There is no commitment report printed by the Billing Office. A commitment is an authorization from the DPW to the City Collector to collect taxes, fees, or other charges, and in the DPW, the amounts billed by the utility billing system due to the City. There is, however, an "Accounts Receivable Journal Entry" report showing where amounts are recorded on the City's ledgers. This report also includes Sewer User and Refuse receivables. This report is reviewed by the DPW Commissioner for approval. The Commissioner signs the last page of this report. Use of this report in lieu of a formal commitment document began in February 2011. In the past, copies of this report were automatically sent to the Treasurer/Collector and City Auditor without Signature. Refer to Appendix 24.1 for a copy of the Accounts Receivable Journal Entry report. The Collector's database is also updated with the detail of all bills mailed by the third-party facilitate the posting of payments. If copies of actual bills are needed, a request is made of the vendor who prints bill copies and sends bill copies electronically. This step is usually not because the commitment file sent to the Collector's Office contains the information on the bills. for information on a bill can be handled with that information. vendor to third party necessary Requests

A·3 Preparation and Management Review of the Detail Water and Sewer Commitments by Account Type As stated previously, an Accounts Receivable Journal Entries report was initiated by the City in lieu of a formal commitment in February 2011. The Commissioner reviews this report prior to signing it. Other than that. there is no review. However, the Billing Office runs reports for all bills over $5,000 and checks for usage over 100,000 cubic feet. This report and review were initiated in August 2010. Refer to Task 2-3 for further discussion and Appendix 2-3.7 for a copy of that report. Prior to the initiation of this report, the billing clerks would generally review large bills. If the bill was an "An (actual), the bill was issued. Reviews are performed throughout the billing period. There are users whose bills are,legitimately, in excess of $5,000, or over 100,000 cubic feet, but a review is made by the Billing Department to segregate accounts appearing on the list for the first time. An attempt is made to verify the reads on these accounts. For instance, for the February 2011 bill run: • • • • District 1 showed 21 accounts with five requiring verifications of usage. District 2 contained 16 accounts with five needing readings verified. District 3 had 33 accounts listed on it with 17 requiring verification of readings. The remainder of the accounts in all three districts were marked 'ok'. 3

Any accounts that are on the list are reported to the DPW Commissioner and the accounts are researched in the Billing Office to see the history of the account, and if the account exceeds $5,000 frequently or not. Meter reads are also verified for accuracy by manually re-reading the meters in question. This process requires the meter readers and the billing clerks to work closely together to verify that the accounts are correct. In the February 2011 bill run, a total of 14 accounts billed over $5,000 had estimated reads as follows (See Appendix 2-3.7): District 1 District 2 District 3 Total 3 6

14

Reports of reading type (i.e. actual, estimated, etc.) are also run; these need to be done prior to the finalization of the bill run. A report of estimated reads is run to see if any can get actual reads, as a final attempt to obtain actual reads for any immediately prior to finalization of the bill run. Refer to Appendix 2-3.7 for a copy of that report. Once that file has been sent to be printed, the reports are not able to run and printed. A·4 Standard and Custom Reports on Monthly Data on Revenue from Fees, Liens, Abatements and/or Refunds, Etc. by Account Type The City produces three monthly revenue reports. The first is a city-wide revenue report (Appendix 2-4.2). The second is a more detailed revenue report for the enterprise funds (Appendix 2-4.3). In addition, the City produces a historical actuals comparison report which includes the current and three prior years of revenue (Appendix 2-4.4). The City Auditor runs a city revenue report monthly showing the revenue budget, the actual collections to date, and the variance from the prior fiscal year (same number of months). In addition to the current year revenue and the immediate prior year-to-date revenue, this report shows the variance between the two for comparison purposes and also the revenue for the entire immediate prior year plus the two full fiscal years prior to that for the entire fund. In addition to the city-wide report, the City Auditor also runs an Enterprise Revenue Report showing the three prior years' revenues and the current year to date revenue versus the prior fiscal years year to same date revenue and the variance for Water User Charges, Water Fees, and Water Penalties & Interest. Transfers in to the Water Fund and Other Financing Sources for the Water Fund are also shown in this report. All Enterprise Funds are included in this report. In addition, the City may want to consider running the MUNIS Revenue Year To Date report (GLYTDBUD)Year to date budget report. This report can include the original estimated revenue, estimated revenue adjustments, revised estimated revenue, actual year to date revenue, remaining revenue and percent collected for each revenue object code such as interest, user charges, liens, lien interest, service charges, meter charges, and other line items. A copy of this report (Town of Harwich) appears in Appendix 2-4.5. As part of our review, we developed a number of crystal reports regarding liens, abatements and/or adjustments. These will be discussed in subsequent Technical Memorandums.

A·5 Management Reports on QA/QC Steps to Review IIExceptions" Such as Abnormally High Readings, Low Readings, Negative Readings, or Zero Reading on Accounts. The City runs the Hi Low report in the MUNIS utility billing module as discussed in Task 2·3. Refer to that Technical Memorandum and the Appendices in Task 2·3. The City also runs an Estimated Read Report. Prior to the utility bills being issued each quarter, the Utility Department perfonns a manual QAJQC step procedure for monitoring the number of reading types by each billing district by reviewing the number of Actual (A); Estimated (E); Minimum Read (T): Manual Estimate (C); Other/Called In (0); and Stopped Meter (P) read types by comparing the aggregate read type category type billings count to the total active accounts on the Charge Proof Register (Appendix 2-4.16). This QAJQC step procedure is documented quarterly on the manual read type category proof and reconciliation analysis to the charge proof register. There are no other management reports for QAJQC reporting. There are however steps that the Billing Office implements during each bill run for such items as: • • • • Add new accounts Compound meters Correct dates Search for zero reads

These are steps and are not considered to be management reports. The $5,000/100,000 CF report is considered to be the one management report. The Hi Low report generates a 200-plus page report which flags potentially problematic reads/bills. It is too large to be an effective management tool. This topic is also discussed in the Task 2-3 Technical Memorandum. B. Review the storage and access of consumption data (actual and estimated), bill and payment history, and current account status. Assess current and four preceding fiscal years of billing records to determine the proportion of reads which have been estimated of that time period. The storage of consumption data occurs automatically as part of the read upload process described in Task 2.3 Technical Memorandum. Access of consumption data is achieved using the MUNIS Utility Billing Module Consumption History Report. Within the consumption billing report are fields which indicate if the consumption data as uploaded has been modified after entry into MUNIS. These instances would be noted within the Consumption History Report as manual estimate reads/manual estimated read code. The proportion of reads which have been estimated of that time period is presented in Task 1.2 Technical Memorandum. C. Review methods of QA/QC on IIreceivlng end of data entry" in the MUNIS Software When the Head Billing Clerk downloads teledata reads or radio reads, she examines the content of the download as she does with radio reads. She then creates a list of the estimated reads in each file and gives them back to the meter reading section along with a list of MNoReads· to make an additional attempt to get an actual read. If customers call in their reading, she enters it into the database for the run of bills. A report is run on the several read codes prior to the final run of bills and reviewed in the billing office to ensure that every estimated reading cannot be replaced with an actual read. A "no read" can mean a metering/reading device problem or a vacant building. The bills have a printed statement requesting that the customer with 5

any read other than "A" (actual) call the billing office to arrange for an actual read. Every effort is made in the billing office to get an actual read for every account. The QAJQC procedures of uploading read data into MUNIS are discussed in Task 2.3. We are not aware of QAJQC procedures for manually keyed in data entered by the billing clerks as part of their normal duties. D. Review the procedure for the Water Commissioners and DPW Commissioner's approval of the water and sewer commitment prior to bill issuance, including methods for review and analysis of water and sewer commitments, typical actions on unusual or extraordinary commitments, and verification activities prior to obtaining the DPW Commissioners and Water Commission's approval for committing the bills to the Collector. The Water Commission does not review commitments. We have noted that the DPW Commissioner began signing the Accounts Receivable Journal Entries report, as stated in section A-2 of this Technical Memorandum, in lieu of a commitment report. This process began in February 2011. We are unaware of procedures to identify unusual or extraordinary commitments beyond the $5,000/100,000 cf report currently in use, or other verification activities prior to obtaining the DPW Commissioner's approval for committing the bills to the Collector. E. Comment on whether the current MUNIS software system is properly calculating the water and sewer use billings based upon the set block water rate and sewer rates. This was performed by recalculating the bills based upon reported usage. To understand whether the current MUNIS software system is properly calculating the water and sewer use billings based upon the set block water rate and sewer rates, we replicated the February 2011 bill run and compared our calculated bill values to the values contained in the MUNIS bill run. The file consists of the 22,279 bills generated on 2111/11, a 372 -page report on legal paper. (Note: we have previously noted that the number of bills generated at a point in time is dependent on many variables). We first isolated accounts representing City employees in the Finance, Assessors, Public Works, Billing Office, Treasurer/Collector, Finance, and Mayors Office, who have a utility account with the City, plus the six customer accounts which were part of the Task 2-9 interviews. These accounts total 124. Of the 124 accounts, we found six accounts where our calculation does not match the bill value currently in the MUNIS database. These six instances may reflect accounts that have received abatements/adjustments since the bill run. They are not necessarily indicators that MUNIS has calculated the original bills incorrectly. Refer to Appendix 2-4.6. Additionally, we ran a similar test on the remainder of the City's 22,279 accounts which were part of the February 2011 bill run. Our calculations indicate that the vast majority of bills (22,148) add up correctly. There are 133 accounts where our calculation does not match the bill value currenUy in the MUNIS database. This is noted in the column entitled ·Check $$$,. indicating that our calculated amount (usage * rate) does not equal the usage dollar amount calculated by MUNIS. It looks like these are associated with adjustments because in most of them there is an elevated base charge and no consumption charge. These instances may reflect accounts that have received abatements/adjustments since the bill run. They are not necessarily indicators that MUNIS has calculated the original bills incorrectly. Refer to Appendix 2-4.7 for a listing of these accounts contained in the February 2011 bill run.

In addition, there are 111 ERR, which indicates that the amount in the base charge is not equal to the amount on the charge code. We believe these are either accounts improperly set up with a different charge code or meter records that did not record the proper meter size. Refer to Appendix 2-4.8 for a listing of these accounts. The six City employee accounts referred to previously have both a Check$$$ false and ERR indicators. We requested clarification from the City relative to the six City employee accounts, the 133 Check$$$ false accounts and the 133 ERR accounts. The City's clarification response is presented in Appendix 2-4.9. F. Prepare a Technical Memorandum on the adequacy of training for Water Utilities Division staff operating the MUNIS software utilities billing (U/B) module, Including the following: Generally, there is a glaring absence of formal MUNIS training for the Billing Office clerks. MUNIS was installed in 1999. The Billing Staff did not receive training from MUNIS during the install of the system, nor have they received formal MUNIS training subsequent to the install. The City has set aside training funds in the Information Technology budget on an annual basis. The City has budgeted between $19,500 and $34,000 over the past six-years for MUNIS training, with the last four years budgeted at $19,500. Of this, $116,190 has been expended in that six year period.
FY Paid $ $ $ $ $ $ $

2006 2007 2008 2009 2010 2011 Total

48,815 26,000 6,600 22,275

12,500 116,190

Based on City representations to us, the Billing Department has not accessed these funds for training purposes since the inception of MUNIS. There are several problems. First the City's current billing policies create a significant higher-than-average workload on the billing clerks during critical portions of the billing process. Second, the general absence of effective management reports leave staff dealing with problems on a first-come first-serve basis and does not address more strategically the billing problems in the office. The most Significant finding that is related to MUNIS is the need to use a tool (like Crystal Reports) to address estimated reads outside the billing cycle, enhance QA/QC, and improve internal controls. Generally, the billing office clerks all feel that there are tasks in MUNIS software that they are not aware of and have had no training on at all. Training is now done by other office personnel or by using MUNIS support, or by searching the software. After about 10 years using the MUNIS Utility Billing System, the staff responsible for generating bills is clearly skilled at negotiating the basics of the system. However, there has been no effort made to ensure that the billing system is being fully utilized. The staff has relied on their own experience and is not aware of new programs or tools that could simplify operations. 7

F·1. Applicability and usefulness of the pre-existing "drop down" reports from MUNIS' U/B module and discussion of other custom crystal reports we have created for clients. The drop down reports feature is used minimally and familiarity with it is poor. Familiarity with crystal reports is non-existent from a usable viewpoint. Crystal reports can provide significantly more information, enhance QAJQC, and provide greater controls. The DPW Utilities Division has relied on MUNIS reporting during this period. The City owns another reporting tool, Crystal Reports, that could have produced reports during and outside the billing cycles that would have facilitated a broader approach to address the many problem accounts involved each billing cycle. The MUNIS system provides the following "drop down" reports. Several of these reports are utilized in the completion of the meter reading cycle as described in Technical Memorandum 2·3. • • • • • Bill Run Setup· This program sets the parameters for the bill run • dates, billing cycle, and warning percentages. - No Reports ("No Reports· means it is a step in the process that does not involve a report.) Export Handheld Meter - This produces a flat file with account and meter information used in handheld reading devices. - No Reports. Import Handheld Meter - This process will bring in readings of meters for that specific bill run. o This will produce a warning high·low report based upon the actual usage of the account based on previous bill readings for that account. Generate Charges - This program select accounts that will enter the bill run based upon charge code, book range, and cycle code setup. Charges FIM - This program is where accounts are checked, corrected, and deleted. o Exception Reports 1. Current reading vs. previous reading. 2. Current usage less than or great then. 3. Charge amount less than or greater than a certain amount. 4. Last reading· was it estimated. Charge Proof/Register - This program creates a billing list of all accounts receiving a bill (includes D's and negative bills). o The report lists all billed accounts, has a totals page by charge code and grand total. Generate AIR - This program creates the bills on the MUNIS system and generates a journal entry that is entered in the general ledger. o The report has general ledger impact summary and lists the year, period, and journal number that has been created. Apply Credits and Deposits - This program takes overpayments from previous bills and applies them to this current bill run. o This reports lists the bills that will be affected (those bills with the credits and those bills that will receive the credits) and produces a general ledger impact summary that lists the year, period, and journal number. Bill Print - Creates an export file that can be printed in house or sent to a vendor. - No Reports.

• •

Along with these drop down menu reports from the bill run, MUNIS provides the following reports: • • Consumption Analysis - Allows the user to assign block values for usage and charges to show what the revenue would be with different blocks and block rates. Consumption InquirylReport - Allows the user to enter a speCific account number and get a printout of all the consumption since inception in MUNIS. 8

• • • • • •

Consumption Report - Shows all consumption for a set of values such as cycle, charge code, district, date range, etc. Account History Report - Shows all charges and payments for an account. Budget Balance Report - Shows all accounts that are on budget plans, amounts, period remaining, over or under, etc. Aging Report - Customer AR balances. 30-60-90-120 Bill Maintenance Audit Report - Shows all adjustments entered. Does not show the account associated with the adjustment. Account Event History - Shows an audit of all changes made to an account related to charge codes, location, customer, etc., not bills or payments.

F·2. Perform a walk·through of inputting water user meter read use with the Utilities Division billing staff for both manual and automatic Import or upload of data Into the MUNIS utilities module for bill processing and check for accuracy of processing the data into the MUNIS utilities module for accuracy of processing the data as to volume and billing extension subject to the water block rates and sewer block rates. An in-depth walk-through of how water user meter read data is inputted into MUNIS is included in the Technical Memorandums 2-2 and 2-3. These descriptions include a review of QA/QC procedures associated with data input. The steps for processing the data once it has been uploaded into MUNIS as to volume and billing extension subject to the water block rates and sewer block rates do not receive independent QA/QC procedures. We performed an independent review of the most recent (February 11, 2011) bill run. The results of this task are discussed in this Technical Memorandum. The Teledata System provides readings twice a month with the first one being during the 10th and 14th and the second being during the 24111 and 28th• It is done via modems attached to the meters. If it is unsuccessful, it will attempt an additional five or six times. If a message is received in the billing office that a reading attempt has failed ("no read"), a visit is made by a meter reader to get a reading. If that is unsuccessful, a blue card is left for the occupant of the location to read the meter himself and mail it back to the billing office or to call the office with the reading. Many read failures are due to the modem devices not working properly or due to phone lines not working properly (I.e., a land line being discontinued because of a switch to cellular phone use or a dead battery in the modem). At the end of each reading period, the system creates a list of failed reading attempts which is given to meter readers to go and manually read the meters. These readings are retumed to the billing office to be entered into the system by one of the billing clerks. If a manual read comes back and is lower than a previously estimated read, correction of the records is initiated after a thorough examination of the file for that location. Both read lists are then merged for uploading to the MUNIS billing module where a "run" is created (Appendix 2-4.10). Prior to uploading, both files are merged in the Teledata software and an edit list is created and printed (Appendix 2-4.11). A high and low usage report is created (Appendix 2-4.12). If the measurement column is blank on this report it means a meter reader obtained the reading, not a reading device. Phone reads are listed with the meter number, meter type, and meter reading, followed by the meter serial number, which is engraved on the meter. The next column has the usage in cubic feet. 9

Rate changes for sewer use are entered manually to each account (Appendix 2-4.13). An edit list is printed at this point. Readings are compared with previous usage reports to detect any potential problems. If a reading appears to the clerk to be too high or too low, she creates a service order for the meter to be reread to ensure the original reading was not faulty. Little or no usage can indicate a property is vacant, which will be verified by a meter reader visiting the property. Abatements that are granted are entered. A "bill maintenance audit report" (Appendix 2-4.14) is run on the MUNIS system, which is balanced to each clerk's adjustment report. If an adjustment report cannot be located, the audit report can be used as back-up for the adjustment Bill adjustments are signed by the DPW Commissioner and retained on file. Radio reads are also done by a meter reader riding around the City with a reading device and returns to the shop to download the information collected. If any reading has not come through correctly, the reader must return to the location to make another attempt or manually read the meter. The report of these reads is called a "Radio Report" which is given to the billing office where estimated reads are entered for accounts where no actual read could be obtained. Then the list of estimated reads is checked to see that no other actual reads have come in. Another check of the Teledata System is made to see that no additional actual reads have come in. A listing of "no reads" is then compared with the list of estimated reads to again check for a current reading. At this point, the run proceeds and another checklist is created (Appendix 2-4.15). MUNIS generates an Accounts Receivable listing which is used as a Warrant to the Collector and includes all the detail and is by meter size and is kept on file in the billing office. The City Auditor, at the same time, gets a report with the totals that are being committed for collection. The entire bill file is sent to the third party vendor who prints and mails the bills. Any messages to be printed on the bills are also emailed to the vendor. Mailing of the bills is approved by the DPW Commissioner. RECOMMENDATIONS • A formal commitment document should be prepared for each commitment. The City should consider implementing the MUNIS UtB Charge Proof Register (Detail - Final) Report as the formal commitment form. For example, if the City bills District 3, then it has the billed amount for each person/customer. The last page of the Charge Proof Register Report would provide the totals for all accounts in that section of the City being billed. That would be the commitment, generated by the MUNIS Utility Billing System. The final page of the Charge Proof Register is the final report in the process and is the commitment -- it shows total for Water and total for Sewer. The DPW should forward one copy of the Charge Proof Register (last page) showing total for water and total for sewer to the City Auditor and to the Treasurer/Collector. This report should be forwarded at the time of billing. o The City Auditor should review the commitment and is responsible to post the commitment to the City's general ledger. Then the specific MUNIS report is the Utility Billing AIR Journal Entries report. o The collector would have a copy of the Charge Proof Register as the basis to reconcile the detailed water and sewer receivable ledger to the general ledger. A copy of this report may be found in Appendix 2-4.16. Mandatory training sessions for the Billing Office should be scheduled for all billing clerks using the MUNIS software by MUNIS personnel. Training should also be given to supervisory personnel on what the MUNIS software can do for them. The City should develop a policies and procedures manual for the Billing Office. The City may want to consider running the MUNIS Revenue Year To Date Report (GLYTDBUD) Year to date budget report. This report can include the original estimated revenue, estimated revenue adjustments, revised estimated revenue, actual year to date revenue, remaining revenue and percent collected for each revenue object code such as interest, user charges, liens, lien o

• • •

10

• • •

interest, service charges, meter charges, and other line items. A sample copy of this report appears in Appendix 2-4.5. The City should divide the approximate 22,300 accounts into three groups that would be billed on staggered cycles. This recommendation would reduce the number of problem accounts each cycle to a more manageable number and would provide for a more uniform workload within the Billing Office. The City should reassess the role of the Water Commission. Its original mission to develop City water source of supply has been accomplished. The City should hire an independent MUNIS expert to review the department's use of MUNIS and identify new programs or practices that could improve efficiency. The City should utilize Crystal Reports to provide data in a usable format during and after the billing cycle. The following reports are suggested. High/Low Usage report - This can be run during or outside the billing cycle to identify accounts that received readings or billed usage that falls outside a range defined by the user. This report will isolate the accounts most in need of research, attention or action, in contrast to MUNIS where the high/low flag is available only in the Charge Proof Register. CRS has produced a report that displays a list of all accounts followed by one page for each account with information that can be used by field technicians on site visits. o Estimated reads - This report would show a list of account that have received a user defined number of consecutive estimated reads. It can be run for a specific route, address or account type. o Zero/Credit Bills - Shows a list of accounts that received zero dollar amount or credit bills. o Delinquent & Other Customer Notices - Letters can be generated with Crystal Reports, set up to fit in an envelope with address window. The user can define the criteria for selecting accounts and data to include. o Historical Consumption analysis - A report that compares usage by year, month or cycle and shows accounts that have wide variations on usage. o Top N water and sewer customers. This report shows the City's biggest consumers. The user can define the time period to select. o Adjustments report - Shows all adjustments made in a user defined time period. o Reports contained within this Report - As part of our analysis, we have developed several crystal reports such as Lien Charges on Tax Title, Consumption and Consumption Charges Comparison by Year, Consumption Comparison by Year and Charge Code, Estimated Reads by District and Account Type, Mismatched Meters, and others. The City should develop a plan with specific goals to reduce the number of estimated reads and problem accounts each quarter. o

CITY'S RESPONSE TO OUR DRAFT TECHNICAL MEMORANDUM 2·4 The City's response to our draft Technical Memorandum 2-4 is summarized in this section and is included as Appendix 2-4.13. These changes have been incorporated. Page 2 Section A-1: Devices is misspelled (devises). Page 3 Section A-2 second paragraph: Next to last sentence should have additional wording that states that in the past copies of these reports were automatically sent to the Auditor and Treasurer/Collector without signature.

11

Page 3 Section A-3 first paragraph: remove extra spaces. Second sentence should read The Commissioner reviews this report prior to signing. The last sentence should be deleted as it is misleading. Reviews are performed throughout the billing period. Page 4 second paragraph: The first sentence should be deleted. It is confusing and unnecessary. This paragraph should start "In the February ........ ." Page 5 C. Meter reading division should be meter reading section.

APPENDICES 2-4.1: 2-4.2: 2-4.3: 2-4.4: 2-4.5: 2-4.6: 2-4.7: 2-4.8: 2-4.9: 2-4.10: 2-4.11: 2-4.12: 2-4.13: 2-4.14: 2-4.15: 2-4.16: 2-4.17: Accounts Receivable Journal Entry Report City Wide Revenue Report Enterprise Fund Revenue Report Historical Revenue Report Revenues Year to Date Budget Report (Example) Six City Accounts, February 2011 Bill Run 133 Accounts, February 2011 Bill Run 111 Accounts, February 2011 Bill Run City's Response to February 2011 Bill Run Read List Runs Edit List High Low Usage Report Rate Changes for Sewer User Bill Maintenance Audit Report No Reads to Estimate Reads Sample Charge Proof Register Report City's Response to the Draft Technical Memorandum 2-4

12

APPENDIX 2-4.1: ACCOUNTS RECEIVABLE JOURNAL ENTRY REPORT

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T OB TOTAL DEBIT 3,654,094.93

PG 3 \ubgenrar CREDIT 3,654,094.93

YEAR PER JNL SRC ACCOUNT EFF DATE

REF

REF 2

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ACCOUNT DESC LINE DESC

General Servlces JOURNAL 2011/08/187

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PG 3 ACCOUNT DESC LINE DESC SEWER T OB DEBIT CREDIT

cwaamf

YEAR PER JNL SRC ACCOUNT EFF DATE

UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02111/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 U/B UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11/2011 u/s UBB 60044104-131000 02/11/2011 U/B UBB 60044126-265400 02/11 /2011 U/B UBB 61045104-131001 02/11/2011 U/B UBB 61045126-265400 02/11/2011 U/B UBB 61045104-131001 02/11/2011 U/B UBB 61045126-265400

-----------------------------------------------------------------------------------------------------------------------------------2011 8 187
AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 2SGABL 2SGABL 2SWROl 2SWROl 2SWR02 2SWR02 2SWR03 2SWR03 2SWR04 2SWR04 2SWR15 2SWR15 2SWR34 2SWR34 2SWR58 2SWR58 2SWRFR 2SWRFR 2SWRMT 2SWRMT 1WGABL 1WGABL 1WTROl CHARGES REC 26,257.81 26,257.81 93,544.39 93,544.39 320,300.73 320,300.73 23,064.40 23,064.40 155,322.54 155,322.54 148,265.18 148,265.18 55,945.41 55,945.41 804,787.32 804,787.32 28,118.51 28,118.51 74,254.42 74,254.42 9,339.45 9,339.45 78,879.20 18,879.20 DEF REVENUE SEWER DEPARnlENTAL REC

JNL

DESC

REF

REF 2

REF

CHARGES

DEF REVENUE SEWER DEF CHARGES

DEPARTNENTAL REC

REVENUE

DEPARTMENTAL REC

SEWER DEF

CHARGES

REVENUE

DEPARTHENTAL REC

SEWER

CHARGES

DEF REVENUE SEWER

DEPARTMENTAL REC

CHARGES

DEF REVENUE SEWER DEF

DEPARTMENTAL REC

CHARGES

REVENUE

DEPARTHENTAL REC DEPARTMENTAL REC

SEWER

CHARGES

DEF REVENUE SEWER

CHARGES

DEF REVENUE SEWER

DEPARniENTAL REC

CHARGES

DEF REVENUE WATER

DEPART~IENTAL REC

CHARGES

DEF REVENUE WATER

DEPARTI-IENTAL REC

CHARGES

DEF REVENUE

DEPARTl-lENTAL

·02/04/2011~11:55 cwaamf YEAR PER JNL SRC ACCOUNT EFF DATE USS

ILIVE DB CITY OF BROCKTON Generate AR Journal Entries

\PG 2 ubgenrar

02/11/2011 u/a 61045104-131001 02111/2011 U/S USS 61045126-265400 02/11/2011 U/S USB 61045104-131001 02111/2011 U/B USB 61045126-265400 02/11/2011 U/B USB 61045104-131001 02/11/2011 U/B USB 61045126-265400 02111/2011 U/S UBB 61045104-131001 02/11/2011 U/B UBS 61045126-265400 02/11/2011 U/B UBB 61045104-131001 02/11/2011 U/B UBB 61045126-265400 02/11/2011 U/B UBB 61045104-131001 02/11/2011 U/B UBB 61045126-265400 02/11/2011 U/B UBB 61045104-131001 02/11/2011 U/B UBB 61045126-265400 02/11/2011 u/s UBB 61045104-131001 02/11/2011 U/B UBB 61045126-265400 02111/2011 U/B UBB 61045104-131001 02/11/2011 u/e UBB 61045126-265400 02/11/2011 UIB UBS 61045104-131001 02/11/2011 U/B UBS 61045126-265400 02/11/2011 U/B UBB 61045104-131001 02/11/2011 U/B UBB 61045126-265400 02/11/2011 U/B UBB 62043104-131002 02/11/2011 U/B UBS 62043126-265400 02/11/2011 U/B

-----------------------------------------------------------------------------------------------------------------------------------AR GEN 110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 1WTROl 1WTR02 1WTR02 lWTR03 1WTR03 lWTR04 lWTR04 lWTRlS 1WTRlS lWTR34 1WTR34 1WTR58 1WTRS8 lWTRFO lWTRFO lWTRFl lWTRFl 1WTRF2 1WTRF2 1WTRFJ 1WTRF3 1WTRFR 1WTRFR 3REF 3REF AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN AR GEN 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 110039 WATER CHARGES REC 190,536.48 190,536.48 14,880.67 14,880.67 82,229.33 82,229.33 113,027.57 113,027.57 47,530.82 47,530.82 719,031.70 719,031.70 162.50 DEF REVENUE WATER CHARGES DEPARTl-lENTAL REC

JNL

DESC

REF

REF 2

REF

ACCOUNT DESC LINE DESC

T OS

DESIT

CREDIT

DEF REVENUE WATER

DEPARTMENTAL REC

CHARGES

DEF REVENUE WATER

DEPARTMENTAL REC

CHARGES

-110039

DEF REVENUE WATER

DEPARTMENTAL REC

B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039 B -110039

CHARGES

DEF REVENUE WATER

DEPARTMENTAL REC

CHARGES

DEF REVENUE WATER

DEPARTMENTAL REC

CHARGES

DEF REVENUE WATER

DEPARTMENTAL REC 900.00

CHARGES

..

162.50

DEF REVENUE WATER

DEPARTHENTAL REC 2,125.00

900.00

CHARGES

DEF REVENUE WATER

DEPARTMENTAL REC 1,650.00

2,125.00

CHARGES

DEF REVENUE WATER

DEPARTHENTAL REC 1,881.50

1,650.00

CHARGES

DEF REVENUE REFUSE

DEPARTHENTAL REC 662,060.00

1,881.50

CHARGES

DEF REVENUE

DEPARTHENTAL

662,060.00

cwaamf
FUND

02/04/2011' 11:55

OF BROCKTON Generate AR !LIVE DB CITY Journal Entries YEAR PER 2011 8 JilL EFF DATE ACCOUNT 187 DEBIT 26,257.81 93,544.39 55,945.41 320,300.73 28,118.51 23,064.40 804,787.32 155,322.54 74,254.42 148,265.18

PG 4 \ubgenrar CREDIT

-----------------------------------------------------------------------------------------------------------------------------------6000 Sewer enterprise

60044104-131000 60044104-131000 60044104-131000 60044104-131000 60044104-131000 60044104-131000 60044104-131000 60044104-131000 60044104-131000 60044104-131000 60044126-265400 60044126-265400 60044126-265400 60044126-265400 60044126-265400 60044126-265400 60044126-265400 60044126-265400 60044126-265400 60044126-265400 02/11/2011 SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC SEWER CHARGES REC DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL

ACCOUNT

DESCRIPTION

93,544.39 320,300.73 23,064.40 26,257.81 155,322.54 74,254.42 148,265.18 55,945.41 804,787.32 28,118.51 1,729,860.71

FUND TOTAL 6100 Water enterprise 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045104-131001 61045126-265400 61045126-265400 61045126-265400 61045126-265400 61045126-265400 61045126-265400 61045126-265400 61045126-265400 61045126-265400 61045126-265400 61045126-265400 2011 8 187 02/11/2011 WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC WATER CHARGES REC DEF REVENUE DEPARTHENTAL DEF REVENUE DEPART HEN TAL DEF REVENUE DEPARTHENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTI4ENTAL DEF REVENUE DEPARTI4ENTAL DEF REVENUE DEPARTNENTAL DEF REVENUE DEPARTNENTAL

1,729,860.71 9,339.45 78,879.20 1,-881. 50 190,536.48 14,880.67 82,229.33 113,027.57 47,530.82 719,031.70 162.50 900.00 2,125.00 1,650.00

190,536.48 47,530.82 78,879.20 719,031.70 14,880.67 162.50 1,881.50 900.00 82,229.33 2,125.00 9,339.45

cwaamf
FUND

02/04/2011°11:55

LIVE DB CITY OF BROCKTON Generate AR Journal Entries YEAR PER JNL EF'rDATE ACCOUNT DESCRIPTION DEF REVENUE DEPARTMENTAL DEF REVENUE DEPARTMENTAL FUND TOTAL 1,262,170:.22 662,060.00 662,060.00 Fund 2011 8 187 02/11/2011 REFUSE CHARGES REC DEF REVENUE DEPARTMENTAL FUND TOTAL ** END OF REPORT - Generated by April Troxell DEBIT

PG Iubgenrar5 CREDIT 1,650.00 113,027.57 1,262,174.22 662,060.00 662,060.00

ACCOUNT 61045126-265400 61045126-265400

6200 Refuse Enterprise 62043104-131002 62043126-265400

**

APPENDIX 2-4.2: CITY WIDE REVENUE REPORT

CITY OF BROCKTON

REVENUE REPORT MARCH 31,2011 FY2008

J. GENERAl

FUND A. Propeny Taxes

B.

ACTUAL
92.530.702 150,628,027

FY2oo9

ACTUAL
95,015,503 141,214,297

FY2010

ACTUAL
98,864,990 146,97B,458

BUDGET
103.011.388 149,449,611

FY2011

FY2011 YTO 77.310.250 112,259,017

% FY 2011 Actual To FY 2011 Buds;ot 75% 75%

FY2010 YTO 74,931.248 109,831.218 1,857,561 42.623 1.095,812 195,437 495,485 133,923 12,399 560,000 1,445,198 465,119 160.884 200,270 1.061,106 82B,519 1.154.930 9,712,266 3,292,113 116,348 300,000 119,673 1243810 199,546,676

VARIANCE FY111FY10 2,379,002 2,427,799 951,017 (42.623) (1;4.340) (52.643) 7,693 4,387 (140) 94,177 114,114 58,304 41,sn 33,397 0 (98.228) (908,529) 28,164 (1.165,601) 568,921 0 0 68,789 (26.720) 4211565

State Aid

Cheny Shaet(GrossIexe offsets) C.

Local Receipts

Motor Vehicle & Boat Excise Urban Redevelopment Excise Penalitiesllntenlst on Taxes Payments in Lieu of Taxes

Fees
Cemeteries

Cable lJcense Fee

Cable Frnnchise Fee

Ucenses and Permits MV Fines, Fmes & Forfeits Investment Inco.-ne Miscellaneous MSBA Reimbursements Medicare Part 0 Reimbursement Medicaid ReimbutSement Total Local Re<:eIpts II. INTERFUND TRANSFERS Enterprise Reimbursements Transfers from Spec Revenues Transfer from Stabilization
Tailings

6,592,907 311,533 1,567,170 250,929 539,041 185,SOO 1',nB 0 1.627,104 726,066 2,429,165

289,865

2,698,584 1,043,054 1,492.651 19,765,297 3,210,572 1,588,838 147,441 600,000 78,600 1.380,083 269927.560

5,602.924 229.243 1,415,189 185,816 681,147 166,250 12,029 550,000 1,992,098 668,256 729,437 331,810 2,698.584 1,411,656 1.909.058 18,583,496 3,892,639 443,206 0 0 270,147 1,430,148 260,649438 I I

5,472,287 314.666 1,619,799 263,086 673.268 186,973 12,399 772,861 2,149,941 610,487 308,205 401,705 2,698,584 1.200,508 1.524.015 18,2OB,785 4,313,021 116,348 450,000 0 0 117,789 1,570,620 270,620 011 I I

4,925,000 285,000 1,460,000 235,000 335,000 100,000 0 580,000 1,075,000 550,000 250,000 200,000 2,698,494 1,370,000 1,080,000 15,123,494

2,808.578 0 922An 143,795 504,178 138,310 12,259 654,177 1,559,312 523,423 202,461 233,668 1,081,106 730,291 246.401 9,740,430

57%
0%

63% 61% 151% 138% 0% 0% 145% 95% 81% 117% 39% 53% 23% 64% 46% 101%

4,622,243

675,269 1.500,000

40R Smart Growth Zonining Ineen RefundsJRebateslReimbursement Indirect Costs TOTAL GENERAL FUND I

o.
274,382,005

II

2.126,512 685,269 1,400,000 0 0 188,462 1.217090 204.927,030 I I

75%

III. ENTERPRISE FUNDS Sewer Fund

WafsrFund Refuse Fund

Recreation Fund Renewable Energy

TOTAL ENTERPRISE FUNDS GRAND TOTAL :S01.306.789 303,106,768 312,301,341 312,325,253

14,757,209 11,799,977 5,890,196 950,949 88,859 33,487,191 238,414,220

90% 85% 88% 135% 76% 88%

76%

232,316,249

4.929,182

Revenue Report March 31 2011

APPENDIX 2·4.3: ENTERPRISE FUND REVENUE REPORT

CITY OF BROCKTON ENTERPRISE REVENUE REPORT MARCH 31, 2011 FY2008 ACTUAL III. ENTERPRISE FUNDS Sewer Penalities & Interest Sewer User Charges Sewer Fees Sewer Other State Revenue SewerCHherFmancing Sewer TransfeJS In TolalSewer Water PenaJities & Inters Water User Charges Water Fees Water Other Fmancing WaterTransfe1s In Total Water Refuse Em Fees Refuse Transfers In Total Refuse Renewable Enety other rev Renewable Ener. Trans in Total Ren. Energy Recreation Fees Transfers In Total Recreation FY2009 ACTUAL FY2010 ACTUAL FY2011 YTD FY2010
YTD

VARIANCE FY11IFY10

289.655.38 12231,166.00 244,091.61 33.879.00 499.939.46 37.415.00 13,336,146.45 262.272.31 8,958.795.73 150.582.07 47,410.74 9,419,050.85 7.271.804.45 7,271,804.45 96.557.58 96,557.58 826.975.00 428.684.98 1,255,659.98

378.59424 16.478.847.36 435.277.33 484.226.20 419.202.98 18,196,148.11 298,000.68 14.669,236.11 135,782.53 46.555.05 15,149,574.37 7,360,824.80 7,350,824.80 177,256.19 177,256.19 856,15920 517.370.00 1,373,529.20

477,80824 16.947,924.85 171,501.99 467.874.66 18.065,109.74 441,703.16 14.005,511.34 191,246.48 45,433.25 14.683,894.23 7.476,428.75 7,476,428.75 156,716.80 156,716.80 905,770.00 393.410.00 1.299,180.00

432.801.65 13.846.746.94 26.575.04 451.085.83 14,757,209.46 372,414.81 11,231,455.09 151,702.30 44,404.62 11,799,976.82 5,890,196.43 5,890,196.43 88,858.92 88,858.92 544,523.00 406.426.00 950,949.00

398,996.73 13.335.893.90 170,574.19 467.874.66 14,373,339.48 373,188.65 10.878.161.54 118.096.58 45,43325 11,414.880.02 5,954.692.59 5,954,692.59 118,84222 118,842.22 514,409.00 393,410.00 907,819.00

33,804.92 510.853.04 (143.999.15) (16.766.83) 383,869.98 (773.84) 353.293.55 33.605.72 (1.028.63) 385,096.80 (64.496.16)
(64.496.16)

(29.983.30) (29.983.30) 30.114.00 13.016.00 43,130.00

Revenue Report March 31 2011

APPENDIX 2-4.4: HISTORICAL REVENUE REPORT

04/01/2011 0.9:29:12

LIVE HISTORICAL FOR

DB CITY ACTUALS PERIOD

OF BROCKTON COMPARISON REPORT 09 OF 2011 PRIOR YR2 ACTUALS

LAST YR ACTUALS

PAGE 1 glact::::pt

ACCOUNTS 6000

FOR: Sewer

enterprise

PRIOR YR3 ACTUALS

CY REV BUDGET

60044156 60044156 60044156

Sewer 417101 475001

Penalities

& Interest
-88,622.29 -143,717.77 -232,340.06 -129,248.20 -174,147.12 -303,395.32 -165,175.72 -233,821. 01 -398,996.73 -114,152.49 -318,649.16 -432,801.65 .00 .00

PEN & INT SEWER COMMITTED INTEREST Penalities Charges

TOTAL 60044158 60044158 60044158 60044158

Sewer

& Inter

.00

Sewer 424000 425000 475000

User

SEWER RATES SEWER LIENS SPECIAL ASSESSMENTS User Charges

-8,108,413.93 -1,300,635.36 -1,882.0.9 -9,410,931.38

-10,813,515.48 -1,547,296.87 -1,569.27 -12,362,381.62

-11,262,321.35 -2,072,003.28 -1,569.27 -13,335,893.90

-11,436,952.49 -2,406,736.77 -3,057.68 -13,846,746.94

-16,452,570.00 .00 -16,452,570.00

.00

TOTAL 60044159 60044159

Sewer

Sewer 433700

Fees DEPARTMENTAL Fees Financing FINANCING Financing In IN FROM In - Sewer FUNDS - Sewer Rpt Rpt .00 .00 GENERAL F .00 .00 -419,202.98 -419,202.98 .00 Source SOURCES So -499,939.46 -499,939.46 -484,226.20 -484,226.20 -467,874.66 -467,874.66 -451,085.83 -451,085.83 .00 .00 CHARGES

&

FEE

-240,797.33 -240,797.33

-434,057.83 -434,057.83

-170,574.19 -170,574.19

-26,575.04 -26,575.04

.00 .00

TOTAL 60044167 60044157

Sewer

Sewer 491100

Other OTHER

TOTAL 60044168 60044168

Sewer

Other

sewer 497100

Transfers TRANSFER Transfers Sheet

.00 .00

.00 .00

TOTAL BLSHREVS BLSHREVS

Sewer

.00

Balance 400040

Rev

AVAILABLE

.00 .00

.00

.00 .00

-2,569,144.00 -2,569,144.00

TOTAL

Balance

Sheet Rev

.00

04/01/2011 09:29:12

LIVE D3 CITY OF BROCKTON HISTORICAL ACTUALS COMPA.~!SON REPORT FOR PERIOD

09

glactrpt
LAST YR ACTUALS

PAGE

OF

2011
CURRENT

ACCOUNTS FOR:
6000

Sewer

ente~rise

PRIOR YR3 ACT"UALS

-10,384,008.23 -10,384,008.23 -10,384,008.23

PRIOR YR2
ACTOALS -14,003,263.95 -14,003,263.95 -14,003,263.95

ACTUALS

YR

CY REV

BUDGET -19,021,714.00 -19,021,714.00 -19,021,714.00

TOTAL Sewer enterprise TOTAL REVENUES

GRAND

-14,373,339.48 -14,373,339.48 -14,373,339.48 ./

-14,757,209.46 -14,757,209.46 -14, 7S7,~.46

TOTAL

04/01/2011 09:29:47 ACCOUNTS FOR: 6100 Water enterprise 61045156 Water Penalities & Interest 61045156 417102 PEN & INT WATER 61045156 475001 COMMITTED INTEREST TOTAL Water Penalities & Ineer 61045158 Water User Charges 61045158 421100 WATER RATES 61045158 425001 WATER LIENS TOTAL Water User Charges 61045159 Water Fees 61045159 433700 DEPARTMENTAL CHARGES & FEE TOTAL Water Fees 61045167 Water Other Financing Source 61045167 491100 OTHER FINANCING SOURCES TOTAL Water Other Financing So BLSHREVW Balance Sheet Rev - Water Rpt BLSHREVW 400040 AVAILABLE FUNDS TOTAL Balance Sheet Rev - Water Rpt TOTAL Water enterprise TOTAL REVENUES GRAND TOTAL

LIVE DB CITY OF BROCKTON HISTORICAL ACTUALS COMPARISON REPORT FOR PERIOD 09 OF 2011 PRIOR YR3 ACTUALS PRIOR YR2 ACTUALS ACTUALS
LAST YR

PAGE 1 glactrpt CURRENT YR ACTUALS CY REV BUDGET

-77,124.95 -131,840.99 -208,965.94

-101,857.96 -133,743.84 -235,601.80

-132,401.35 -240,787.30 -373,188.65

-99,974.73 -272,440.08 -372,414.81

.00 .00 .00

-6,090,933.50 -1,119,053.97 -7,209,987.47

-10,043,283.98 -1,077,243.49 -11,120,527.47

-8,934,935.21 -1,943,226.33 -10,878,161.54

-9,165,418.50 -2,066,036.59 -11,231,455.09

-13,883,315.00 .00 -13,883,315.00

-93,236.07 -93,236.07

-93,702.44 -93,702.44

-118,096.58 -118,096.58

-151,702.30 -151,702.30

.00 .00

-47,410.74 -47,410.74

-46,555.05 -46,555.05

-45,433.25 -45,433.25

-44,404.62 -44,404.62

.00 .00

.00 .00 -7,559,600.22 -7,559,600.22 -7,559,600.22

.00 .00 -11,496,386.76 -11,496,386.76 -11,496,386.76

.00 .00 -11,414,880.02 -11,414,880.02 -11,414,880.02

.00 .00 -11,799,976.82 -11,799,976.82 -11,799,976.82

-5,063,034.00 -5,063,034.00 -18,946,349.00 -18,946,349.00 -18,946,349.00

APPENDIX 2·4.5: REVENUES YEAR TO DATE BUDGET REPORT (EXAMPLE)

dryan

04/11/2011

15:06

I
FUND

TOWN TOWN

OF HARWICH OF HARWICH

- LIVE DATA

IIII I
PG 1 glytdbud
REVISED EST REV ACTUAL

FOR 2011 ACCOUNTS 0100

99 ORIGINAL BSTIM REV BSTIM REV ADJSTMTS

FOR: GENERAL

REVENUE

YTD

REMAINING

REVENUE

COLL

PCT

01 GENERAL 497000

FUND - BAL TRANSFER IN

INTERFUND

o o

2,172,930 2,172,930

2,172,930 2,172,930

2,172,930.48 2,172,930.48

.00 .00

100.0% 100.0%

TOTAL GENERAL
010004 432029 436004 458901 481005 484010 484099

FUND - BAL

GENERAL

FUND - MISC REVENUE

PRIOR YEAR RECOVERY BUILDING USE MEDICAID CC REG TECH FEE (RESOURCE WORKERS COMP RECOVERY MISCELLANEOUS REVENUE

OF

100,000 21,013

o o

o o o

100,000 21,013

o o
o

.00 1,650.00 10,313.24 20,000.00 11,481.65 -13,791.09 29,653.80

.00 -1,650.00 89,686.76 1,013.00 -11,481.65 13,791. 09 91,359.20

.0% 100.0% 10.3% 95.2% 100.0% 100.0% 24.5%

TOTAL GENERAL
011224 432003 436005 436008 436009 441000 442001 442003 442004 442005 442006 442008 442009 442010 442012 442013 445001 445005 484099

FUND - MISC REVENUE

121,013

121,013

SELECTMEN

- REV
15 464 63,152 900 4,128 490 1,100 700 145 3,055 900 2,400 23,946 60 40 155 101,650

PHOTOCOPIES FRANCISE FEES OLD REC BLDG/JR THEATRE LEAS FISH SHANTY LEASES LIQUOR LICENSES HOTEL, MOTEL, INN CABLE JUNK COLLECTOR/RUBBISH HAULE USED CAR DEALER AMUSEMENT DEVICE LICENSE TAXI/LIMO LICENSE ENTERTAINMENT LICENSE MOTION PICTURE LICENSE COMMON VICTUALLER LICENSE OTHER FOOD SERVICE LICENSE SHELLFISH PERMITS MISC LICENSES/PERMITS MISCELLANEOUS REVENUE - REV

o o

o o
o o o o o

15 464 63,152 900 4,128 490 1,100 700 145 3,055 900 2,400 23,946 60 40 155 101,650

o o

o o o o o o o o o
o
o o

.00 .00 266.04 5.00 62,584.00 900.00 4,160.64 175.00 2,500.00 1,100.00 .00 2,485.00 900.00 2,150.00 20.00 .00 .00 .00 77,245.68

15.00 464.00 -266.04 -5.00 568.00 .00 -32.64 315.00 -1,400.00 -400.00 145.00 570.00 .00 250.00 23,926.00 60.00 40.00 155.00 24,404.32

.0% .0% 100.0% 100.0% 99.1% 100.0% 100.8% 35.7% 227.3% 157.1% .0% 81. J!I; 100.0% 89.6% .1% .0% .0% .0% 76.0%

TOTAL SELECTMEN

dryan

04/11/2011 15:06

TOWN OF HARWICH - LIVE DATA TOWN OF HARWICH

'1111
I
PG 2 glytdbud REVISED EST REV ACTUAL YTD
REVENUE

FOR 2011 99 ACCOUNTS FOR: 0100 GENERAL FUND ORIGINAL ESTIK REV ESTIK REV ADJSTKTS REMAINING
REVENUE

PCT COLL

011414 432003 432045 461100 461400 461600 462100 463600 467100 467300 469901 469906 484099

ASSESSORS

- REV 2,380 8,134

PHOTOCOPIES ABUTTERS FEES CH SHT LOSS TAX ST OWNED LAN ABATE VETS/BLIND/SURV SPOUSE CH SHT ELDERLY ABATEMENTS CH SHT SCHOOL AID CHAPTER 70 CH SHT ADDITIONAL STATE AID CH SHT LOTTERY, BEANO, CHARI CHARTER SCHOOL REIMBURSEMENT HOTEL TAX MEALS TAX MISCELLANEOUS REVENUE - REV

o
75,896 133,914 1,726,707

o
o o

412,090 250,000 672,604

o o o
o

o
o

2,380 8,134 75,896 133,914 1,726,707

o
o

364,333 40,143

o
o o

364,333 40,143 412,090 250,000 3,013,597

1,041.60 5,438.00 .00 86,115.00 41,214.00 1,295,030.00 273,249.00 .00 57,894.00 438,473.11 189,794.38 .00 2,388,249.09

1,338.40 2,696.00 75,896.00 47,799.00 -41,214.00 431,677.00 -273,249.00 364,333.00 -17,751.00 -26,383.11 60,205.62 .00 625,347.91

43.8% 66.9% .0% 64.3% 100.0% 75.0% 100.0% .0% 144.2% 106.4% 75.9% .0% 79.2%

TOTAL ASSESSORS 011454 432003 432007 480999 482001 482011 484099 TREASURER

2,340,993

- REV 35 2,500 728 150,000

PHOTOCOPIES BOUNCED CHECK FEE MISCELLANEOUS UNIDENTIFIED INVESTMENT REVENUE INTEREST SEPTIC LOANS MISCELLANEOUS REVENUE - REV

o o
o o

35 2,500 728 150,000

o
153,263

o
153,263

.00 888.04 .00 17,074.21 534.73 .66 18,497.64

35.00 1,611.96 728.00 132,925.79 -534.73 -.66 134,765.36

.0% 35.5% .0% 11.4% 100.0% 100.0% 12.1%

TOTAL TREASURER 011464 411004 411007 411008 411009 411010 411011 411999 412008 COLLECTOR

- REV

PERSONAL PROPERTY TAX 2004 PERSONAL PROPERTY TAX FY07 PERSONAL PROPERTY TAX FY08 PERS PROPERTY FY 09 PERSONAL PROPERTY TAX FY10 PERSONAL PROPERTY TAX FY 201 PERSONAL PROP BLANKET ABATES REAL ESTATE TAX FY 08

o o
430,950

o
o o o

o o
o
63,060

o
494,010

o o

o o o o

-700.00 71.03 -779.71 1,365.53 3,517.97 367,399.07 358.47 -10,631.67

700.00 -71.03 779.71 -1,365.53 -3,517.97 126,610.93 -358.47 10,631.67

100.0% 100.0% 100.0% 100.0% 100.0% 74.4% 100.0% 100.0%

04/11/2011 dryan

15:06

ITOWN OF HARWICH TOWN OF HARWICH

- LIVE

DATA

~I'I illl
IPG

glytdbud

FOR 2011 99 ACCOUNTS 0100 412009 412010 412011 412608 412610 414200 414400 414704 415005 415006 415007 415008 415009 415010 415011 415999 416107 416108 416109 416110 416111 417001 417002 417003 417004 417005 417006 417010 417013 418001 432001 432003 432008 432009 484001 484099 FOR: GENERAL
FUND

ORIGINAL ESTIM REV 0 0

ESTIM REV ADJSTMTS 0 0 437,325 0 0 0 0 0 0 0 0 0 0 1,591,763 0 0 0 0 0 0 25,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,117,648

REVISED EST REV 0 0

ACTUAL

REVENUE

YTD

REMAINING
REVENUE

PCT COLL

REAL ESTATE FY 09 REAL ESTATE TAX FY 10 REAL ESTATE TAX FY 2011 CPC TAX FY 08 CPC TAX FY 10 TAX TITLES REDEEMED DEFERRED TAXES REDEEMED SEPTIC BETTERMENT TAX MOTOR VEHICLE TAX REV 2005 MOTOR VEHICLE EXCISE TAX 200 MOTOR VHEICLE TAX FY 07 MOTOR VEHICLE TAX FY08 MOTOR VEHICLE FY 09 MOTOR VEHICLE EXCISE TAX FYI MOTOR VEHICLE EXC TX FY 2011 MOTOR VEHICLE BLANKET ABATES BOAT EX TAX FY 07 BOAT EXCISE FY 08 FY 09 BOAT BOAT EXCISE TAX FY2010 BOAT EXCISE TAX FY 2011 PEN & INT REAL ESTATE TAXES PEN & INT PERS PROP TAXES PEN & INT MV EXCISE TAXES PEN & INT BOAT EXCISE TAXES PEN & INT TAX TITLE PEN & INT DEFERRED TAXES PEN & INT SEPTIC BETTERMENT INTEREST CPC IN LIEU OF TAXES LOCAL COLLECTORS FEES & CHARGES PHOTOCOPIES MARKING FEES MUNICIPAL LIEN CERTIFICATES R E TAX HOLDING ACCT MISCELLANEOUS REVENUE COLLECTOR CLERK - REV

34,887,752

0 0 12,300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,297 3,697 42,276 2,123 40,871 5,561 0 3,150 48,329 450 99 13,658 30,245 0 1,591,763

35,325,077

0 0 12,300 0 0 0 0 0 0 0 1,591,763 0 0 0 0 0 0 25,500 100,297 3,697 42,276 2,123 40,871 5,561 0 3,150 48,329 450 99 13,658 30,245 0 1,591,763

-3,766.50 282,280.32 25,735,682.44 -318.95 -22.27 180,898.03 71,262.07 11,641. 93 1,154.07 885.93 1,127.51 1,415.83 8,605.32 204,835.27 1,018,484.93 1,165.51 25.00 11. 50 109.98 690.66 44,943.06 53,108.82 8,640.10 52,141. 35 2,666.15 39,420.14 28,766.63 78.06 1,289.30 127,247.23 1,510.00 19.48 11,240.00 19,300.00 110.57 48.23 28,267,298.39

3,766.50 100.0% -282,280.32 100.0% 9,589,394.56 72.9% 318.95 100.0% 22.27 100.0% 1470.7% -168,598.03 -71,262.07 100.0% -11,641.93 100.0% -1,154.07 100.0% 100.0% -885.93 100.0% -1,127.51 -1,415.83 100.0% 100.0% -8,605.32 1,386,927.73 12.9% 100.0% -1,018,484.93 100.0% -1,165.51 -25.00 100.0% -11. 50 100.0% -109.98 100.0% 100.0% -690.66 176.2% -19,443.06 53.0% 47,188.18 233.7% -4,943.10 123.3% -9,865.35 -543.15 125.6% 1,450.86 96.5% -23,205.63 517.3% -78.06 100.0% 40.9% 1,860.70 -78,918.23 263.3% 335.6% -1,060.00 79.52 19.7% 2,418.00 82.3% 63.8% 10,945.00 100.0% -110.57 .0% 1,591,714.77 11,063,870.61 71.9%

TOTAL 011614 TOWN 432003

37,213,521

39,331,169

- REV 529 0 529 446.50 82.50 84.4%

PHOTOCOPIES

dryan

04/11/2011 15:06

TOWN OF HARWICH - LIVE DATA TOWN OF HARWICH

I
REVISED EST REV l1,000 300 40 16,595 3,770 120 325 1,290 125 100 75 850 35,119 ACTUAL YTD REVENUE 11,180.00 74.65 40.00 14,050.00 3,530.00 40.00 225.00 1,040.00 .00 575.00 150.00 300.00 31,651.15 REMAINING REVENUE -180.00 225.35 .00 2,545.00 240.00 80.00 100.00 250.00 125.00 -475.00 -75.00 550.00 3,467.85

PG 4 glytdbud

FOR 2011 99 ACCOUNTS FOR: 0100 GENERAL FUND 432011 432012 432039 442017 442018 445002 445007 445015 477000 477001 477002 477007 DOG LICENSES FISH/GAME FEES UTILITY POLES BIRTH, MARRIAGE, DEATH CERT BUSINESS CERTIFICATE RAFFLE PERMIT GASOLINE STORAGE BURIAL PERMITS NON CRIMINAL FINES FIRE NON CRIMINAL FINES POLICE NON CRIMINAL FINES HEALTH NON CRIMINAL FINES CONSERVAT ORIGINAL ESTIM REV 11,000 300 40 16,595 3,770 120 325 1,290 125 100 75 850 35,119 ESTIM REV ADJSTMTS PCT COLL 101.6% 24.9% 100.0% 84.7% 93.6% 33.3% 69.2% 80.6% .0% 575.0% 200.0% 35.3% 90.1%

o o o o o o
o o o o o

TOTAL TOWN CLERK - REV 011714 CONSERVATION 432038 436003 437001 484099 GARDEN PLOTS BOG LEASE HEARINGS MISCELLANEOUS - REV

REVENUE - REV

3,220 8,200 7,975 500 19,895

o
o o o

3,220 8,200 7,975

SOD

2,850.00 4,546.00 4,825.00 4,333.30 16,554.30

370.00 3,654.00 3,150.00 -3,833.30 3,340.70

88.5% 55.4% 60.5% 866.7% 83.2%

TOTAL CONSERVATION 011744 TOWN PLANNER 432003 432040 437001 445005

19,895

- REV 436 15,794 34,825 1,000 52,055

PHOTOCOPIES PLANNING LOCAL FILING FEE HEARINGS MISC LICENSES/PERMITS

°
o o
o

436 15,794 34,825 1,000 52,055

22.50 4,348.81 9,543.82 250.00 14,165.13

413.50 11,445.19 25,281.18 750.00 37,889.87

5.2% 27.5% 27.4% 25.0% 27.2%

TOTAL TOWN PLANNER - REV 011764 BOARD OF APPEALS 437001 HEARINGS TOTAL BOARD OF APPEALS 012104 POLICE - REV - REV - REV

7,600 7,600

o o

7,600 7,600

9,700.00 9,700.00

-2,100.00 -2,100.00

127.6% 127.6%

dryan

04/11/2011

15:06

ITOWN OF HARWICH TOWN OF HARWICH

- LIVE DATA

IPG

I ill

glytdbud

FOR 2011 ACCOUNTS 0100

99 FUND ORIGINAL ESTIM REV ESTIM REV ADJSTMTS REVISED EST REV ACTUAL YTD REVENUE REMAINING
REVENUE

FOR: GENERAL

PCT COLL

432015 432016 432017 432050 442008 445003 468000 469501 477004 477005

POLICE ADMINISTRATION FEES POLICE INSURANCE 00 FEES USE OF CRUISER POLICE POLICE FALSE ALARM FEES TAXI/LIMO LICENSE GUN PERMITS REG OF MV FINES COURT FINES PARKING VIOLATIONS RESTITUTION POLICE - REV - REV

16,342 1,994 2,570 0 1,490 4,688 17,346 10,150 5,845 158 60,583

0 0 0 0 0 0 0 0 0 0 0

16,342 1,994 2,570 0 1,490 4,688 17,346 10,150 5,845 158 60,583

10,848.30 1,573.25 2,220.00 1,700.00 960.00 3,362.50 13,675.00 2,600.00 6,395.00 .00 43,334.05

5,493.70 420.75 350.00 -1,700.00 530.00 1,325.50 3,671.00 7,550.00 -550.00 158.00 17,248.95

66.4% 78.9% 86.4% 100.0% 64.4% 71.7% 78.8% 25.6% 109.4% .0% 71.5%

TOTAL 012204 432003 432018 445005 445006 445007 484099 FIRE

PHOTOCOPIES FIRE INSPECTIONS MISC LICENSES/PERMITS BURNING PERMITS GASOLINE STORAGE MISCELLANEOUS REVENUE FIRE - REV - REV FEES COLLECTOR - REV

204 25,647 0 0 1,850 2,380 30,081

0 0 0 0 0 0 0

204 25,647 0 0 1,850 2,380 30,081

156.00 23,765.00 2,375.00 2,950.00 830.00 1,800.00 31,876.00

48.00 1,882.00 -2,375.00 -2,950.00 1,020.00 580.00 -1,795.00

76.5% 92.7% 100.0% 100.0% 44.9% 75.6% 106.0%

TOTAL

012314 AMBULANCE 437000 437010 AMBULANCE AMBULANCE

1,050,000 1,336 1,051,336

0 0 0

1,050,000 1,336 1,051,336

823,270.85 .00 823,270.85

226,729.15 1,336.00 228,065.15

78.4% .0% 78.3%

TOTAL 012414 432003 432019 432048 445005

AMBULANCE - REV

BUILDING

PHOTOCOPIES BUILDING INSPECTION BUILDING APPLICATION MISC LICENSES/PERMITS

FEES

1,223 3,939 0 15,710

0 0 0 0

1,223 3,939 0 15,710

915.75 3,292.00 11,650.00 .00

307.25 647.00 -11,650.00 15,710.00

74.9% 83.6% 100.0% .0\

04/11/2011 dryan

15:06

ITOWN OP BARWICH TOWN OP BARWICH

- LIVE DATA

~l'III,1
IPG 6 glytdbud REVISED EST REV
130,000 2,250 1,100 BOO 0 650 155,672

POR 2011 99 ACCOUNTS

0100

POR: GENERAL

PUND

ORIGINAL ESTIM REV

130,000 2,250 1,100 BOO 0 650 155,672

ESTIM REV ADJSTMTS

0 0 0 0 0 0 0

ACTUAL YTD REVENUE

130,264.55 2,150.00 BOO.OO B50.00 100.00 100.00 150,122.30

REMAINING REVENUE
-264.55 100.00 300.00 -50.00 -100.00 550.00 5,549.70

PCT COLL
100.2% 95.6% 72.7% 106.3% 100.0% 15.4% 96.4%

45500B 455009 455010 455011 455012 4B4099

BUILDING PERMITS SIGN PERMITS DEMO PERMITS RENTAL DENSITY PERMIT TRENCH EXCAVATING PERMITS MISCELLANEOUS REVENUE - REV - REV

TOTAL BUILDING
012424 432020

GAS INSPECTION GAS INPECTION

20,000

0 0

20,000 20,000

19,230.00 19,230.00

770.00 770.00

96.2% 96.2%

TOTAL GAS INSPECTION

012434 432021

- REV

20,000

PLUMBING PLUMBING INSPECTION

2B,500 2B,500 0 0 2B,500 2B,500 27,495.00 27,495.00 1,005.00 1,005.00 96.5% 96.5%

TOTAL PLUMBING
012454 432023

ELECTRICAL ELECTRICAL

REVENUE INSPECTION REVENUE

23,750 23,750 0 0 23,750 23,750 37,945.00 37,945.00 -14,195.00 -14,195.00 159.B\ 159.B%

TOTAL ELECTRICAL
014224 455012

HOT MIX REVENUE TRENCH EXCAVATING PERMITS

0 0 0 0 0 0 2,025.00 2,025.00 -2,025.00 -2,025.00 100.0% 100.0%

TOTAL HOT MIX REVENUE

014394

WASTE DISPOSAL

REVENUE

dryan

04/11/2011

15:06

ITOWN TOWN

OF HARWICH OF HARWICH

- LIVE DATA

IPG

II
7

glytdbud

FOR 2011 99 ACCOUNTS 0100 424701 424702 424703 427010 427011 427012 427013 FOR: GENERAL
FUND

ORIGINAL ESTIM REV 609,000 388,500 468,300 30,000 5,000 3,546 65,000 1,569,346

ESTIM REV ADJSTMTS 0 0 0 0 0 0 0 0

REVISED EST REV 609,000 388,500 468,300 30,000 5,000 3,546 65,000 1,569,346

ACTUAL YTD REVENUE 315,765.00 280,219.10 278,614.60 30,221.29 8,450.40 3,252.15 54,745.13 971,267.67

REMAINING
REVENUE

PCT COLL 51. 8% 12.n 59.5% 100.7% 169.0% 91.7% 84.2% 61. 9%

DISPOSAL DISPOSAL DISPOSAL RECYCLE RECYCLE RECYCLE RECYCLE

AREA STICKERS REGULAR FEES COMMERCIAL FEES NEWSPAPER BOTTLES OTHER ITEMS METAL DISPOSAL REVENUE REV

293,235.00 108,280.90 189,685.40 -221.29 -3,450.40 293.85 10,254.87 598,078.33

TOTAL 014914 487000

WASTE

CEMETERY GROUND

ADMINISTRATION SERVICE

RADAR

0 REV 0

0 0

0 0

2,573.64 2,573.64

-2,573.64 -2,573.64

100.0% 100.0%

TOTAL 015104 432003 432025 432037 442001 442002 442004 442007 442013 442014 442015 445005 445010 445011 445012 445027 445029 484099

CEMETERY

ADMINISTRATION

BOARD OF HEALTH PHOTOCOPIES TEST HOLES FLU CLINIC !-'EES HOTEL, MOTEL, INN STABLE JUNK COLLECTOR/RUBBISH HAULE MASSAGE LICENSE OTHER FOOD SERVICE LICENSE TOBACCO LICENSE FUNERAL DIRECTOR LICENSE MISC LICENSES/PERMITS SEPTAGE CARRIER SEWERAGE PERMITS WELL PERMITS SWIMMING POOL HEALTH INPECTION FEES MISCELLANEOUS REVENUE BOARD OF HEALTH 18 TELEVISION STATION 1,531 11,400 1,000 375 840 500 1,100 11,025 1,100 150 7,825 3,530 26,144 1,650 2,100 18,900 4.250 93,420 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,531 11,400 1,000 375 840 500 1,100 11,025 1,100 150 7,825 3,530 26,144 1,650 2,100 18,900 4.250 93,420 1,483.00 9,700.00 725.00 375.00 1,030.00 500.00 .00 13,590.00 950.00 50.00 6,375.00 3,850.00 18,605.00 600.00 200.00 18,700.00 4.938.35 81,671.35 48.00 1,700.00 275.00 .00 -190.00 .00 1,100.00 -2,565.00 150.00 100.00 1,450.00 -320.00 7,539.00 1,050.00 1,900.00 200.00 -688.35 11,748.65 96.9% 85.1% 12.5% 100.0% 122.6% 100.0% .0% 123.3% 86.4% 33.3% 81. 5% 109.1% 71.2% 36.4% 9.5% 98.9% 116.2% 87.4%

TOTAL 015394

CHANNEL

04/11/2011 dryan

15:06

I
FUND

TOWN OF HARWICH TOWN OF HARWICH

- LIVE DATA

I
REVISED EST REV 50 50 ACTUAL
YTD REVENUE

PG 8 g1ytdbud

FOR 2011 99 ACCOUNTS 0100 432041

GENERAL

FOR:

ORIGINAL ESTIK REV 50

ESTIK REV ADJSTKTS

REMAINING REVENUE -64.00 -64.00

PCT COLL 228.0% 228.0%

VIDEO TAPE COPIES

18 TELEVISION

o o

114.00 114.00

TOTAL CHANNEL
015404 432003 432044 432049 436004 484098

STATION

50

COMMUNITY

CENTER REVENUE

PHOTOCOPIES PROGRAM FEES PASSPORT FEES BUILDING USE COM CENTER WEIGHT ROOfJJ USE CENTER REVENUE

1,665 2,500 9,110 35,000 48,275

o o o o

1,665 2,500 9,110 35,000 48,275

20.00 1,473.00 3,850.00 12,160.00 33,758.00 51,261.00

-20.00 192.00 -1,350.00 -3,050.00 1,242.00 -2,986.00

100.0% 88.5% 154.0% 133.5% 96.5% 106.2%

TOTAL COMMUNITY
015414 432044

COUNCIL ON AGING REVENUE PROGRAM FEES

8,280 8,280

o
o

8,280 8,280

5,915.00 5,915.00

2,365.00 2,365.00

71.4% 71.4%

TOTAL COUNCIL ON AGING REVENUE

016104 447003 484099

LIBRARY REVENUE LIBRARY FINES MISCELLANEOUS REVENUE

12,000 12,000

o o o

12,000 12,000

7,599.56 815.84 8,415.40

4,400.44 -815.84 3,584.60

63.3% 100.0% 70.1%

TOTAL LIBRARY REVENUE

016304 432030 432044 436004 445013 445014

RECREATION

& YOUTH REVENUE

16,098 2,275 199,555 30,000 247,928

SUMMER PROGRAM FEES PROGRAM FEES BUILDING USE BEACH STICKERS BEACH PARKING & YOUTH REVENUE

o
o

TOTAL RECREATION
016334

o o o o

16,098 2,275 199,555 30,000 247,928

11,970.00 2,600.00 265.00 119,136.00 36,145.00 170,116.00

4,128.00 -325.00 -265.00 80,419.00 -6,145.00 77,812.00

74.4% 114.3% 100.0% 59.7% 120.5% 68.6%

HARBORMASTER

REVENUE

04/11/2011 dryan

15:06

I
FUND

TOWN OF HARWICH
TOWN OF HARWICH

- LIVE DATA

I
REVISED EST REV ACTUAL YTD RBVBNUE REMAINING
REVENUE

PG

g1ytdbud

FOR 2011 99 ACCOUNTS 0100 FOR: GENERAL ORIGINAL ESTIM REV ESTIM REV ADJSTMTS
PCT

COLL

432042 436000 436001 436002 445001

MOORING AGENT FEES WHARFAGE HARBOR FUEL CONCESSION ALLEN HARBOR PARKING RENTAL SHELLFISH PERMITS HARBORMASTER COMM REVENUE

800 750,673 7,200 13,689 7,000 779,362

o
o o o

800 750,673 7,200 13,689 7,000 779,362

400.00 756,068.62 6,339.49 15,092.50 4,177.00 782,077.61

400.00 -5,395.62 860.51 -1,403.50 2,823.00 -2,715.61

50.0% 100.7% 88.0% 110.3% 59.7% 100.3%

TOTAL 016914 437001

HISTORIC HEARINGS

REVENUE

o
COMM REVENUE

o o

50.00 50.00

-50.00 -50.00

100.0% 100.0%

TOTAL 016954 427002 432031 432032 432033 432034 432035 432046 432047

HISTORIC

GOLF OPERATIONS

REVENUE

SNACK BAR CONCESSION GREENS FEES DRIVING RANGE PULL CARTS RESIDENTS FEES CAR RENTAL NON-RESIDENT GOLF MEMBERS GOLF RANGE MEMBERSHIPS REVENUE

735,000 60,500 11,496 600,937 200,000 110,188 13,275 1,731,396 44,236,699

o o o

TOTAL GOLF OPERATIONS TOTAL GENERAL FUND

o o o o o
6,631,571

735,000 60,500 11,496 600,937 200,000 110,188 13,275 1,731,396 50,868,270

8,700.00 511,069.59 35,710.00 5,743.13 89,990.00 129,733.35 21,785.00 1,050.00 803,781.07 37,038,486.60

-8,700.00 223,930.41 24,790.00 5,752.87 510,947.00 70,266.65 88,403.00 12,225.00 927,614.93 13,829,783.88

100.0% 69.5% 59.0% 50.0% 15.0% 64.9% 19.8% 7.9% 46.4% 72.8%

04/11/2011 dryan

15:06

TOWN OF HARWICH - LIVE TOWN OF HARWICH

DATA

I
REVISED EST REV 50,868,270 ACTUAL YTD
REVENUE

PG

glytdbud

10

FOR 2011

99 ORIGINAL ESTIM REV ESTIM REV ADJSTMTS 6,631,571 REMAINING REVENUE 13,829,783.88 PCT COLL 72.8%-

GRAND TOTAL

44,236,699

37,038,486.60

** END OF REPORT - Generated by Dave Ryan **

APPENDIX 2-4.6: 6 SIX CITY ACCOUNTS, FEBRUARY 2011 BILL RUN

City of Brockton CheckSSS False Report

~ Run! Commltl Bill. I kIv Codol RdCdl Usago 1Blode 11 Block 15 IBlode 21 Block 25! Block 3! Blode 35 1Blode 41 Block 451 Block 51 Block 5~I_BIOck 61 Blode 65rlOCk 71 Block 75 I Check SSS I Use ChO_! calc ChoJ.....!!!LI~!~1 DHfcronco 36S73 I D I 11003912149311 IwrRI5 I A 129,960 I 3,7SO -I I.2SO I 564631 5,000 1 5281.001 15,000 1 SUO.SOI 4,960 I 5303.06 -1 -1 False 1 -I 51.s29.181 51,195().1 ERR 11112 51,529.18 382771 D l110039_L2162581 I\YI1l15 lEI 28.863 I 3,7SO I 1,2SO-L 564631 5,OOO! 5281.001 15,000 1 suo.sol l.86J 1 5lJ60JI False 1 -I 5I,:i6iiSl---si6llij ERR! 11121 51,462.15 3Sl86L!LJ 110039 !~_I\YI1lI5 I A I 30.soo I 3,7SO 1 564631 5,000 I 5281.001 15,000 I SUO.sol 5,$00 I 53160SI •I False I -I $1.s62.ISI 5966241 ERR 11 1121 51.S62.18 38661j__!!__1lloo391216613! I\YI1lIS! A 1 30,190 1 3,7SO I.2SO 564.631 5,000 1 5281.001 15,000 I SUO.SOI 5,190 1 5317.111 •I .I.! -I False I -I $1.s43.2J1 5904321 ERR! 11121 51,543.23 ~__!!__J 11003912167661 IwrRIS lEI 1).5091 3,7SO 1 • 1.250 1 564631 5,000 $281.001 3,5091 520S.98I__ -_1__ • -1· 1 ·1 False! $SSI.601 S404.().I1 ERR_L!..!~.L~ 389S31 D 1 11003912167981 IwrRlS 1 A I 10.330! 3,750 1 ·1 1.250 I 564631 5,000 $281.00 I -! -I·' ·1 Folse i -I SJ6Sooi SJ09.ool ERR! IS 536S.oo 1 I TOIaIs 1 I I 22.soo I ·1 7,$00 30,000 51,686.001 63,8391 $3,747.351 19.5I) 1 $I,191.24I-----:-T----'--.-i 1 61 -1 57,OIl.341 S4.641.91~ -57,OIl.34

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Accounts to Investigate.xls

Page 1

APPENDIX 2-4.7: 133 ACCOUNTS, FEBRUARY 2011 BILL RUN

Cil'( of BrocI<1on

ChecI<SSS False Report

Acct. R..nCOITIItlIti i511J.!: ",c:odo ~ 3687J. D :_I_I_0039-121493dIWTRIS' J8~77._D 1l0039j2162S8IWTRI5

.i

RdCd Ungo Block 1 Block 1$1 Block 2 Block 2$ Block 3 Block 3$ Block 4 Block 4$! Block 51Block 51 Block 6 Block 6$ Block 7 Block 7$ Cheek US Use Chg ~Ic Chg Baso ERR2 Mtr A • 29.%0 ·-3.7s6: .' 1.2S0· Slo463: 5.0001·S_2!1~: 15.000' 588050; 4.%0 s30i~:~·· .... 51.S2918: 51.1950rERR 1112 E 28.863 3.750: 1.2~' 56463. 5.000; 52_!IOOj ".000 58~050, 3.863! 5P_603.__ False 51.462151 5863:iiileiRi li2'

_':":=--=-f~s<'
.-Fals.

.'

3,',82,86.D,-1-1,1003,91216267,1, ',I"WT. R_I,5" 38661, D 11~0039 21t;{,ll[ ~WTRIS 38,,9,20) D, IICJ019 216766,' 1,w:r,R, I5 389531 D 110039 216798 IWTRI5 22247] CII.CJO}_s)_202S3J :1\V1'liS8 l_(lssOjA_jIl0035119488I __ 1\VTl!.01 22471' C I 110038: 202744 IWTKOI i'-.74r-C-'110038 :206226' IWTROI 272781 C ll00ls'206319' IWTROI 27279'C'II0038'206320' IWTROI lii74'c~iIOO38 206S10' IWTROI 17~75'C '1100"'3820651-1' IWTROI 27565 C ilOc)J8 '-iii6601 IWTROI 27566 C 110038 206602 IWTROI 27567 C "_o§.~;~06603 IWTROI 27693 C 110038,206723 IWTROI 29i6Fc:_l~!Jl08I_1.3.: IWTROt C j 110038 1208438 IWTROt _3~88!1 110039; 209727 IWTROI 30911, D ! 110039 1209756 IWTROI ~841jli->lC)C)l!':_2I~gQ': IWTROI J7()4J, U lIooJ9 21S090 IWTROt J7O«'-II--1Iii0392iS091 IWTROI 37193 Ii 110039 21S231 IWTROI 37225 D lI0039-''2i5263 IWTROI 37226 D IICJO.3.!_215~. I_WTROI 37317 U 110039 215350 IWIRUI 37413 D 110019. 2JS:42_2. IWTROI 37414 D 110039 215423 IWTROI 37415 u' -110039 215424' -IWTROI 37564 D "IiiOJ9'2ill6sIWTROI .3.38811,.180' 110039; 21610S IWTROI D R i10039 j 2_16107: IWTROI fS174: D 110039 1216159 IWTROI 3817S: D cj_iOO39 : 216160· IWTROI 1D 38235 110039 216216 I\\'TROI '38136i 0-'1-10039 216217 IWTROI 38237 D 110039 216218 1\\'TROI 38278, U 110039216159 1\\'TROI 38281 g- -1100)9-216262I\\'TROI 3903j' o--i 10039-'-ii687J IWTROI 1J075 A. 110035 -196392_ IWTR02

A A

30.500 ,3,'750,: 10.190 ,3.75O_j __ 13.509+ 3.7S~ j 10.llO, 3.7S0 5~081j - 750' 2.510; 1.875 14.816 1.875 - S.858 '--1.875 --li:u1: -1.875 --10.S60'-~ IfJi,O' -1.875 15.376 1.875 10.224' 1.875 17.741' -T.87s~ 10.165~ -I.87S·16.485' -T.S7S'-4.434 i 1.87S! 3.460 JI.8'7s.:u_ 16.556 i _1.875 16.2i5 1.875 9.957:- 1.875 -10.8'.:--_1-.875 '__ 19.682 1.875

1.2~ 1.2~ 1.250 1.2~ 500 625 62~ 62S 625 625 625 61S 625 62S 62S 625

56463 564_63.

,5,.000" 5281.00,: 1,5',000 5.()()()_ _._ 5281:<><>: 5.000 1

'I

588050; $88050: $20S98; 51937' 512925

5.500 5.19O!

1- 5317.11__ 533605
! " 54.55

False Fals.·1

51.562,18! 51.543231

E A E "
A A A

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62S 625 62S 62S 025 625 625 625 625 025 625 625 625

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A
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C A A A A A A Ii A A
A A A

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12~516'1.87S· 24.696 1.815 18.102 1.1I'1s--22.509 1.8" • 5.256 1.815 19.648 1.875' 19.22_!;1.875. ~ 14.085' 1.875 12.827: 1.875 13.565 1'875. 15.570: 1.8'75. 34.844 1.875 16.525 1.875 22.m 1.875 19.266 1.875 16.687 1~5--18.018 1.875 25.000 6.000

m'
62S 62S 625 625 625' 625 625 625 62S 625 4.000

564,M 5'000 J2!,:_001 3.S09. 56463 5.000 5281.001 330 514.95 1.250 t -541-631 2.500 523.81 10: $0:.52;' 52'SI 1.500' 512925 5.000 5ii'SI·-2.SOO·-5129.25858 5:!3-il' 2:500' - --512925 5.000 $liill' 2:500----512925 5.000 $ii8i·2.S()(C:: SI2925: 5.000 52381 2.500 SI291S 5.000 S2381' 2.S<Xi. ·SJ292S· 5.000 S2381 2.S00 512925 5.000 $l3 81 ,2.sOO ; SI2925 S.OOO Slisl: -i.500 1 -- 5129:-25 S.OOO S23Siil.93_.i_!-599.99rS238I. 960 j54963.1 $2381 2.5001-- $129.25: 5.000 sn Sil ,2-:500! ~ --51292'5: 5.000 52381 2.500' 51l925: 4.957 52J 81 2.500 5129.25 5.000 $2381 2.500 _!1_29_2S. -5.000' 52381 :!~SOO' 512925 5.000 S2381 2.500_,__ SI2925' 5.000 $2381 2.500 -512925 5.000' 523 81 -i.~·- 512925'- 5.000 $2381 2.500 -SI29255.000 S2381 2.500:512925 -2S1,' $1381 2.500 I 512925 S.OOO $1381; 2.S001 512925 S.OOO S238112.'_oOT_S129:25; _5'000 523811 2.500, 5129.25 5.000 S2J HI! 512_9_25j 5.000 $2381 2.SOO: 5129.25. 5.000' 5238< i.SilO~:::' 5129,~: 5.000 $23 st 2.~ 512925 5.()(J()· 52381 2.500 SI29,25' 5.000 S2381 2.500 512915 5.000' $2381 i.soc-' $12925 5.000 S2381 2300 ---- SI2925 5.000 S22480- 15.000'- -sSiOso-------

-1'315.

81

528100' 14.816.. $869]0:--54822. $2810011.223'565879. $28100' 560' 53287 $28100' 7,360' 543203 528100' {f7";' 5~ISS7 $281 00' 224 - SUISs2iu 00: 7.741 545440528100 165: 59-(,9' $28100: i.:4-85T 538067.

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(:~~ $28100 6.556 S384.84 5281 00~6.i7S:S36S.3( m85S 528100' 854 5~.13' $281 00' 9.~2: __ $S6!_J3: 528100' 12.582 573856 S28100' 2.516 SI~7-69- 528100' 14.696 $86266--528100' 8.1('2' - 547559 5281 00' 12.509 S7l428--S1439' $lSI 00: 9.648-; - S566J4' . $281009.m~f 5281 00' 4~08fr--S239~i9i $28100' 2.827 $28100 3.565'$20927;$281 00' 5.570 - $32696;$281 00' 15.000 --- $880.50' 9.844 528100' 6.S25-- 5383.02'S28100' 12.m S7~:S3: $28100 9.266 $54391 S28100' 6.687' - '539253' S28100' 8.018 547066

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False False False F....

5SS160 $404041 ERR 11112 536S00 530900' -ERR] 15 5196 38' s6'ij4'ERRT 5/8 524JJ' ERR: 01 51.30376' S979-04, ERR' 01 S2in lS' 01 $2278' SI.09iss· 5673 09 ERR I 546693' SJlSIII'ERR' $s6609' S54868'ERR~ $7496): 547322 ERR 01 544721 S305SsERR' I $88846' SS6.3.!I:ERR-: 01 $443,75 Sl0393 ERR I 581473: S5ISS'i'ERR - 01 512380! SlJ2.65:ERR' sn:±4j!l~_5OjE.RR : $8189Oj _5_50796( ER~. $802,41! 5497.04! ERR 58 $431-6S; S29784: ERR~ 58 548419' $331"68 ERR' 01· 517838' 51.ooi 548952 ERR 01 $14600' 51.17263 5611_'liI--ERR:- 01· S58175 $39504 ERR I $32785 $1.29672' _ $55073EI!R. 511819' 5Q096S- S48965 ERR 01· SJ2039' $1.168 34' $48953 ERR 01· $16745: - $15712ERR' I S3421 $1.000-..0:-- 561199' ERR' oi· S1609O' s97S}Sl 548958:~ERR1_-567385. S6OO~EItR: $600 01 S73428 ERR· $64333 __-_S40S,~:=-ERR 576102 547052; _ERR. 01 $53618 SI.91603._ $734~. ERR I S81708 5S0664 ERR $1.157 89. S72'7,92-ERR$97798 5611,28 ERR $82659 549910 ERR S904 72 $56376 ERR SI.10530- - 574762 ERR $9551;

5%6.':i4TERR· 1112 5904321 ERR 11112

--m-_-SI75-~:-"~:

40:

27786 29502 27977 29451 29452; 294691 29487, 29492] 29521! 29523' 29540' 30909 30910

C ._I_I~~_14 IWTR02 C._Il00~J_6_ 1\\'TR02 C 110038 207003 t WTRI5 C 110038' 208387 I\I,'TRI 5 -C 111100003388;,22°088403885' IWTRI5 C IWTRI5 C 110038j.2.08421. IWTRI5 C 1l003!_:10.8426 IWTRI5 C 11_0038.208452. IWTRI 5 C 110038,208454 IWTRt5 C 110038 208471 IWTRI5 U 110039 209754 IWTRI5 D 110039 209755 IWTRI5

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13.694 9.321 14.050' 27.793 1 27.770 i 147 •• 3448°9

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6.000 6.000 3.7sil3.7~ 3.750 3.7~ 3.750 3.7~ 3.7~ J.7~ 3.750' 3.750

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521684 5281 00 528100 $28100' 4.050' 15.000. 15.000. 4.340 15.000· $237 74 $880 SO' 5880 SO' 525476, S88050.

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2.793 2.770

$17065

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1.645

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10 15.000' 15.000 5059' S8805O' $88050' 18.770 12.900 SI.I4685 -578819-

False False Fal..

544164 540951:1:1t1t: $18664' $27855 ERR $58336' 5422,51 ERR $1.39678. $83112: ERRSI.3~5,37 5830AOiERR' $60038] 5_4s4oslERR: S204.SI'_$2!3:80i ERR' 51.32663' 579656; ERR $25171' 525584 ERR $17703' S20943' ERR' 534621 s299io' ERR Sl.37297 $1.42200: ERR _ $2.01432 $1.19784 ERR

02 I 112 1112 15 1111 1112 1112 IS IS 11/2 IlI2 1112

Olfforonco 51.52918 $1.46215 SI.562.18 SI.54323 5S5U.O $36500 5100 82 $2433 $1.30376 S20128 51.07007 $46693 $86609 $74963 544721 $88846 5443,7S 581473 5123.80 S7344 S818,9O S80241 543165 548419 S824 02 $1.02663 S58175 S968'87 S79146 $84795 SI6745 S966 19 S814,5S S67385 5600,01 S64B] S761 02 $1.37985 S81708 $1.157 8~ $97798 $82659 S904 72 51.10530 544164 $18664 S583 36 $U9678 $1.395,37 $600.38 $20451 $1.32(. b3 S251 77 SI710.1 $34621 $2.372 "'7 52.01432

Accounts to Invesligate.xls

Page 1

City of Brockton Check$S$ False Report

A.eell,Au,nJ C, rnmlt I_!llll # Sorv COcloj~dCd: U_!lIOoj BIOC,k1, Block 1$ :B!ock 2,.1Block2S1 B,~_II:I,LB,I,O.Ck3$ : Block 41 BIO"k4!",l._B'<>o:k_5~,BIOCk Block 6~Block 6$ Block 7 Blocl< _,7!J~hoCk 0 5$1 30912. 0 ~1!.()()39 :_2()9~57 IWTRI5 ;_~. 24.690. 3.750_-~_l.250 j 56463[ _5_._()()()L_528100. 14.690 1 586230;.' 'J' _ :_____ _. __:. -"al",. 368401 0 . 110039 2149001 I\YTRI5 A 9.520 3.7SO 1 1.2SO' 56463) 4.520 I 525402 . I _j _ t • •• • False: 38117: 8'110039'2]6]04' ]WTR]5 '''----29.405' 3.7SO·--].2sO· S6463; 5:000'--$28]00' ]5.000' $88OS01 4.405: S269]5" • Fa]se 38119'- 8' 110039 • 2]6]06 ]WTR]5 A 26.64tI 3.7SO - .-- ].2SO • S64 6j' S.OOO--S:!8] 00' ]5.000 Ss80 SO; ].640 S·]OO 20' Fa]..: J82JS'ii----.-.-ooJci·2]62]9 ]WTR]5 -A-S6,070 3.7SO - ],2SO' S6463' 5,0()()~--------s2s] 0' 15,000 0 -S88OSO- 3imo $1.891138' False: 38280 8 110019'21626] ]WTR]5 A 27,240 3.7SO ],2SO S6463' 5.000 S28100' 15.000 5880 SO' l::!.io' S1)686' F.IK 38612 8' -110039-'-ii6sii IWTRI5 A 61.610 3.7SO 1.2SO S64-63' -S.ooo-- S281 00' 15,000, 5880 sO' - 36.610 $2.23687 False 386591 8 '110039 :2]661]' ]WTR]5 A 30.710 3.7SO 1,2SO ~ .. -66!; 5.000 -$28] 00' 15.000' $880 SO' 5.710 S34888' Fal..:

$$$! Uso ChO

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IWTRI5~.000 IWTRIS A 4],820 IWTltIS' E 22.270 IWTRI5, A 25.820' IWTRI$ A 17.$90 IWTRI5 A 43.060 IWTRI5 A :0.100 IWTRI$ A 13.080 IWTRI5 A 8.140 IWTRI5 A 9.SSO IWTRI5 A 13.060 I\YTR" A 13.600 I\YTRI$ A i7}90' IWTRI5 E 10.830 IWTRI5 E 13.609 IWTRI5 A 25.110 I\YTRlSA -")40 IWTRI$ A 14.130 IWTRI5 A 12.280 IWTRI5 ---1..---'0:000 I\YTRI$ A -- 12.990-IWTRI5 A ''9:74i1-' IWTRI$ ,,- ---9,370' IWTRI5 A F 14.$40' IWTRI5 E' IS.$13· IWTRI5 A 7.000 I\YTRIS A 11.000 I\YTRI5 A '-.-5:22'0' I\VTRIS A - 10:670 IWTRIS A _6.7_90. I\YTRI5 A 10.600 IWTR34 A 6.570 IWTR34 A 11.076 IWTRJ4 E 3.210 IWTR34 E 4.S02 IWTR58 E 2.182 I\YTR58 E 894 IWTR58 A 3.187 IWTR5S A 3.371 1\IITR5S A 1.400 I\YTR5S A 1.000 IWTRS8 P 6.239 IWTRS8 0 35.2i6· IWTRSS E 2.448 IWTR58 A 8.141 IWTR58 A 22.574 IWTRS8 0 -i3.5-06 IWTRSS A 4.029 IWTRSS A 7.742

3.7SO

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....

_,38~2I,_,lIj'_,_I_~216614!' 38729 8 110039 1216679 f8241LBLII0039!~6691; ,38743L _IJ-l-I 10039 [_2I6692. 38744 8; 110039 216693 l81~8'- -0' 110039'21669$' JsSS9'8 110039 216735 38892' 8110039'216738' )8891: 8 110039 216743 3890110 1I00392i6747 j8~7L_Ii_ij_l_OO_39 ~216m: ~~908!_IJ_}__J_I(lO_32:216754. 38911 0 i 1100391216757 311919'- 8 ' 110039 ;21676S J8921 8' 110039 :-i16767 38922 1100.19:'fI6768 38923' 8 ._I1oo39 _216769. 38929 8 110039 216775 38932 8 110039 216778' 38937 0 110039'-'-216783' 389.18 II ·lloo_3.11;_2_It.784 3S954 n 110039 i 216799 389$7 D '-110039 i 216801' 392518'.-10039 :217064 39284' B 1]0039,217092 39285' 0 '110039 '217093' )~.0 110039'217204 39410 D 110039 '2-1720S 3~1 I 8-:_iT0039. ~m06. 396S7 B 110039 217380 HS83 C .110038 ;i03J40 26344' C 110038' 205449 394071 n :-_I_I_0039 217203 396591 8 ._1_t0039.217382 11412; A 11003S 195483 18639' A '-110035 20006S 20919 C 110038 201697 21S02 C 110038 202145 3033S 8 110039 209195 39641 8 110039 21736S 38452 B 110039:216424' 38260, B 110039' 216241 36087: 0 110039 214160 31845' 0 110039 210649 31808 0 110039 210616 31671 8 110039 '210484 31271 B 110039' 210100 31086 0 110039 209921

B:

3.7S0 1-3.7501 3.7$0' 3.7$0 3.7SO 3.7SO 3.7SO 3.7SO 3.7SO 3.7SO 3.7~O; 3.7S0· 3.7$0 3.75O_I.2_50. 3.7SO 3.7SO 3.7SO 3.7SO 3.7SO 3.7SO 3.7S0 3.750 3.7S0 3.7$0 3.750 3.7SO 3,7SO 3.7SO 3.7SO 3.7SO. 7S0 7S0 7$0 7S0 750 7SO 7SO 7SO 750 7S0 7S0 7S0 750 7S0 7<0 7SO 7S0 7S0

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__ I_.2SO 1.2SO 1.2SO 1.2~0

1.2SO· 1.2SO 11•250 1.2SO 1.2SO 1.250

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1.2SO 1.2SO

--------.:250 .
1.250 1.250 1.2SO 1.2SO· 1.2SO1.2SO· "-2~: 1.2SO 1.2SO 1.2SO I.1SO 1.2SO 1.2SO 1.2SO SOO 500 500 500 500 144 500 500 500 250 500 500 500' 500 500 500 SOO 500

' : ;

$S6644- 5'~1' ..66~ ,$28100; 1'-000 'I $880,'SO,j_,_16',82()i 1.02770; 5 , 5.000 5281.001 12.270 5720.25 sM63:5.00(), $28100:15.000' $880SO~820j 5SOIO:'-S64-6J' 5'000_.__ $28100; 7.$90 544S53: I S6463 5'000, $28100 1$.000 5880SO 18,060 $1.10)47. S64 63' $.000'528100' 10.100 5~92 87' S6463' 5.000' -$28100' 3.080 S1roBO S6463' 3.14O--S17U7· S646)' 4:S~:--S25571 S6463;-5.ooo-;-5Z8100· 3.060 St7962:S6463i s,oooTsisloo' 3.6OO$~li_gi _ _:_'___ j S6463' S.OOO -S~81001IS.000 i $880.501 2,290 i $13992" S6463' 5.000 ~ 5281.00' 830 548.72;- - --: S6463 5.000 $281001 3.609 52li.85; S6463 5.000 ---Si8100' 1$.000 Ss80'SO' 110 S672' S64 63 5::.tXiO-:-USloo· 1$.000 5880 SO -30.740 51.878 21 S6463 5.000 528100' 4.130 524243 S6463 S:OOO-'---$28 I 00' 2.280 -S-13384' S6463' 5:OOO-----s2s-ioo· S6463 S.OOO -$281.00' 2.990. 5m:sJ--$6.163. 4.740 $2(6)9; .] S6463 4.370-$24559; ,S64 63 5.000528100: 4.540 5i~s(_ S6463 5_._0iJ0_. 5281.00' 8.513' 549971' S6463 2.000 511240' S6463' 5:000-- 52SI00 1.000' 5S870 ----S6463 5.000 528100 S.220 530641 S6463 5.000 528100' 670 S3933 S64 63 1.790 510060 S6463 S.OO()__ 528100' 600 53S22; SI4 951 _ _2~ ____::-s47 63' 2.500 !i29_25fl.570 58823 51495' 1.2~O._ 54763 2.500 SI_2,9._2_5j .000 5 $28100; 1.076 514'15 1.250 547.63 710 536.71 i 51495 1.250 54763 2.002 5103 SO: $14.95' 932 53S51 54'31' SI4-95' I,2SO $.1763' 687 S3552 51495' 1_2So~_ 54763 871 $4503-514-95' ISO S572' $HS: 51495. 1.250. 54763 2.500 51292S: 1.239 S69b3' 51495 1.2S0 54763' z.soo , 512925; 5.000 $281.00: 15.000 514951 1.198 54564' -I 51495, 1.250 5476]' 2.500. SI29251 3.141 5176$2' $1495' 1.2SO 54763 2.500 Si2925; 5,000 528100' 12.574 51495 1.2SO 54763 2.500' 512925' S.OOO· 528100' 13.506 51495 1.2SO 54763 1.S29 57905' 51495 1.250 54763 2.500 5129252.742 515410

'j _

Cale_Cho. BaBo • ERR2j -, 51.207113: 5738481 EItR; -' $318,65' $284721 ERR .: 5],49527;-$879]2[ERR'I]I2' $]..)2633 - S796 56: ERR .' $3.124 sO--SI.890 24' I,RR]S --$D6299' 581456' ERR' -- S3.463oo -$2.12J28·ERR S].57501' -'$91448' ERR

5:~;-

S28100:

8.000 i

5469_~:

.;

'j

False

'_I

-L S8]5.~;_,$:S62921;
-I

Mtr . Dlffornnco 11/2. SI,20793 1]12 $3]8.65 $].49527 ]]12 $]..)2633 S3;]24 SO 1112 $1.36299 ] 112 S3.463 00 ]]12 SI.57501 S815.23

ERR ;_II~:

----;-

-,
---.

--~j--

56316;

$880 SO;

10.226

$624S]

$73809. S79280

"af.. False False Folse: Folse: Folse: Fot.. Folse: False F.ts" Fatse Fo"e-_ False Folse-~False Fal~ False: Fal.. False False False False Fatse False Fa1~ Fal", Fal~ Fal... False Fal,t False False False False Fal,t False False False Fal.t False False F.I.t F.lse False False False Fal.. F.I...

52,25383 SI.065.87 $75609 ERR: I 112, 5106587 1 -:_51.2i6~! _$77232jERR'1I12 51:27623 • S791 16: $54732) ERR 1112' $79116 - 52.329.59 SI.39464 ERR 11r.! __2.32959 5 --S938's6' S64284 ERR 1$ $938 SO . - 5S2642'519120' ERR 1S S52642 '-5241.09'$24324' ERR 12 $24109 : 532034: $2SS72' ERR; llr.! 532034 ---~-Sj~l4S;ERR-·III2-SS2525 -:SS~(':95i 5406.$6i ERR 1 I If.! 5S56.95 51.36604J 581600' miR' 1112 51.36604 $39435, $32400' ERR 112 5394 3S 540692' ERR'i-1/2' 555747 51.H285'-$7S072' ERR, 1112 51.2128S -- Sl.I0434· SI.87824· ERR I Ir.! 53.10434 ' 5S88 06' 542276 ERR 11r.! 5S88 06 547946- - $36708' ERR 1112 547946 5345-63: 529892 r:RR 1112-$34563 '--S521 14;_$~8868; ERR I 112:__ ~I 14 533-'-01' $29136 ERR 15 533101 fJ-1022' $28032' "KR: 1112' - 5310'22 --------s6Iiii· 5434 88' ERR; -1.5 $61212 $845.34' 55S24S' ERR.TI1I2 $84S34 ,- $177.03 Sl419I'; F.RR'.1I2' 517703 S40433' 532904' ERR 1112 540433 S65204 547HO' ERR 1112 $65204 -.-- 538495' S3190S' ERR 1112 53849S - - 516522' S2031O' ERR' I 112 516522 -- $38085' 534248 "RR IS S38085 $15229. 5280.06' S6729: ERR: 3/4 S12777 S22595 Ss35.9ci:- 5134S9' ERR' 3/4 S31004 $2871' - 599.i8~· S6729' ERR 518 57057 $7353: SI6608: S6729: ERR' 518 59255 ----SSO-46· S6$J2' ERR' 58 55046 5431 52674' ERR 5"8 5431 52802 598'09' S6729' ERR 58 57007 $6309 510761 $4489' ERR S8 54452 52067 $4486 ERR 58 $2067 57.48' $4486. ERR 58 $748 534]2 5261.46' S2243 SiS S22734 S1.8S719: $1.9,7,81,1,1' 52243' 5iS SI2094 S60S9 5224.\: 58 $60S9 S3S92S $368jS' 52243' SI8 $'110 S1.18141 $].21092 $2243 S8 $2'01 556392' 51.26563' $2243. S;S 570171 51J1t2 514162 52243 5'8 51050 $21097 534593' 52243 58 5134%

~i S2.25l:_8l_,j_SI,347,,84,ERR,!. 1112,

Accounts to Investigate.xls

Page 2

C~y 01 Brockton CheckS$S False Report

J377.ij

Acct Run; CommIt I BUIll ; SeN Code RdCd Ulaoe Block 1: Block 1S,Block 2; Block 2$, Block 3! Block 3S; Block 4 Block _4S,Bl(lCkS jBlock Block 6, Block 6$: Block 7, Block 7$ CheckSSS Us~hO; Cal~C_ho) !!ase _ jERR2 305460,11.003911209400: IWTRs8 C 26.748 7SO, ',500, 51495,1.250; $4763: 2.5ooj 512925, 5.ooo $l81oo 15.000,588050,1,748, 5106 SO Folse !'_99-,-82;_5I'~ct,1L ~43: 29388 C .110038 2083271 IWTRS8 A 4.317 ,7SO ,500 514.95 1.150. 54763' 1.817 59394, " ,False SUI 80 SI56.51: S2243 291171 C' 1100381108068: IWTRs8 A 1.957! 750' " 500' 514.95: 1.150' 54763' 457i 52363' ,; -1 -' .' -' -"alse-5192S:SS610; 521431 ~887!r '110<)381207845j IWTRS8 A 4.314] 750' '500' 51-495' 1.150' $4763: 1.8141 5937S: False $12536' fl5636i 51143: 15000iC lloo38j204431'IWTR58 A 4,0461 TSO 500 514951.250 $4763' 1.5461 S7993 _'j' ,I False 5_1J5_30: 5~~--::§ -52243' C 110038 j203490j IWTR58 A 28.174 750 500 51495: 1.150 $4763: 2.500 S12925: 5.000 $l81oo1 15.000 5880SO 3.174 519)93 False $771!93;~I,5~~15~l! 23144C lloo38i203203'IWTR58 A 38.816: 750 500 514.951.150 $4763, 2.500: 512925 s.eeo : 511!1oo) 15.000 5880SO!13.SI6 584416 False $67841,$2.197.4852243 21131~ C • 11003812018581 IWTR58 A 4.075·j 750 500 514?,5: 1.250 $4763 I.m: 58143: 1 FalseSI2f60: 514400: 52243:

j•

551

Mtr j_Dlrforenco ~88! SI'52~4,'-73-11

'

S/si--$6.9S S8

12652. A 110035' 196145: 12529; A 1I0()35 'I9C>09Si 12072 A 1I0015il9SS151 12057 A, -lIoo35'IQS860: 11955-A '110035 '195789: 10316' ,,' 110035' 194752 2~3'c-'-110038 'lomb 15154' 110035 '197715' -18241il\.: -110035 '199724 190401 A ] 110035' 200439 1~33 A 110035 195910

:~~jt:~}~1!H~Iri~i~ :~:~:
I\YTR58 IWTR58 IWTR58 IWTRSR IWTR58 IWTR58 IWTR34 IWTRI5 IWTROI IWTROI IWTR58 IWTR58 IWTR58 IWTRS8 0 A
A A A

I~:~~ 1 15.336: 4.400' 30.369

M,2M2

;~
750: 750' 750: 1S0: 750. TSO TSO 3.7SO' 1.875

~:
500 500 500 SOlI 500 500 500' 186 625

:::::~:::;~:
514.95 SI4.95' 51495' 514 'IS 5i495' S1495' 51495 5962' 52381 1.250 1.150 1.2SO 1.250 1.2SO 1.2SO 1.2SO 1.5OO

Ai

A A
E

A A
C C C

11.543 4.515 27.728 3.936 19.10l

$4763; 5-47631 $47631 541"': $4763' $4763 $4763: 512'1.25:

~;:!1 t~:::~~J~ji J:~!~m~i

2.500' 1.900 2.500 2,500: 2.500: 2,015 2.500 5.000

667 5391;1 512925 5.000 I 528100;-_ 5.336 531322; 598231~-1 5129251 s.OoO 1 5~81 00: 15.oooSI180SO; SI2Q251 3jS2~ SI8445 1 S12925] 5.000 I 528100' 1.543 S9057; 5104.18 S12925: _ 5.000 S281oo, 15.000 j saBO.SO ,., 5281.001 15.000: - 588050: 14.70)' $898)5'

5.369

m805

2.728.

516668

~:::: False False False False False False False' False False True True True True" True 133

519103 5786.05i S2243 5/8 511452' si6O'81; __ Ei43, ,- 518---51.58910' SI:(;81371 52243 58__:_ $34707' -$376-27: 52243 518, S559.5)556340: 512.43--58 SlSS66" SI6675 $l2.43' 1-58 -: $1.49593- 5132001' 52243 58 -S962-S14964" 1112' 52,21289 52.212'12_ s61-1~; !_. -, ERR I" - --,- ERR ~SI8 - ,ERR

:!-!!;:j ~ll[~= --i;i-:;;~-:

-f S3100 58 $720 518 5768.33 58 SI,519.06 518$21.40

Sl~~~: 559502 -$46.29 591.67 529.20 --I387

W09

52408 $962 so 03

155661 A 31191: _iJ: 33%5 0

110035 197192 110039 >10120 ll00l9 212187

-ERR '518

5/8

- ERR

518

'Tolals

Accounts 10 Investigalexls

Page 3

APPENDIX 2-4.8: 111 ACCOUNTS, FEBRUARY 2011 BILL RUN

City Of Brockton ERR Report

Acct Run' Comml1 Bill II . Sctrv Codo 1RdCd Usago Block 1' Block 1S Block 2 Block 2$ 'Block 3 Block 3$ Block 41 Block 4$1 Block 5' Block 5$' Block 6 Block 6$' Block 7 'Block 7$' Check SSS 36813'-8 • 1100)9 '214931' IWTRIS . - A '29.960' ).7$0' . 1.250' -$6.463' 5.000'- -5281 00' 15.000' Ss8OSO' 4.960' --5)oi<i6 . . . -. False . ~-B . 1100)9 '216258' IWTRIS-E' -. 28.863 ).7sO 1.250 - $64.63 - 5.000 -----sisi 00' 15.000 $88050' 3.863' 523603 -- - -- Fal", l8286, B :'100)9 i 216267' IWTRIS A, 30.500' 3:i~'1.250-$6463'- 5.000 -. 528i 00' 15.000 5880.50'- 5.500 S33605,---false

}::~i:'j :::!:J;:~2;::::~~T~~:!: i !:~~

38953 B 22247'- C 10550'-"

OOIC
~

1100)9: 216798, 1100)8 '202533' 110035'194881' 1100)8 202744 1100)8-; 206226

IWTRIS IWTRS8 IWTROI IWTROI IWTROI

A'
E

E E
A

i0,330' 5.081 2.510 24.816 5.858,

).750 750 1.875 1.875 1.875

1.250' $64.631 5.000 500 ; $i4"9sf 1.250 625 -$2381: 10 625 -- $2381' 2.500 625 ----sii8I- 2.500; 625, -.5238i' 625 r 625 1 523.81 625 52J.IU· 1>25 m81 6~5--Sn8-i' 625 S23.81625 S2'JSI'

::;~~ t: Ll:::i i~:~f

I~:: 2.S00' 5.000 858

528100' - $4763'

.no I

l~~~:~il':----.519.37 5129.25;

5.190 I
81

i----1'$4SS

sm~~l=~L

-~·r-~i:::' ~
•

Usc Chg 5 . 5 5 .: --.

Calc Chg Base' ERR2' 5 1.52'118' S i}9S04 . ERR 5 1.46215' 5 86328' ERR S 1.562 III ;5%624 . ERR:

-$OS2'

- 5129:!S' - SI29 25 5129.25 512925; - 5129251 512925' 512925' -$129255129.25 5129.25

s.ii'2l- ----

$28100 -i ••816

586910

--1'01",
-~K '.1 .i

False False Fal",

:=-lrl.~~:~~ 5 . J 5 36500 5 309.00! 5 9556' 5 19638 'T-67.J4: 5--'-5 243) ·-S---· .5 5 1.30376 '-5-979~' 5 20128 i S 175.34'

L:~i~:: ]::~
ERR' ERR' ERR' ERR ERR 15

Mit DHference 1112' 5- 1.5i918 I 1/2 ·S- 1.462 IS I 112' $-- 1.56218 ~!-I:~:~ 5 36500 SIB'S 10082 01 ·S--- 2433 01 ·S--.-.30376 01 5 20128

272.2!j C-; 1100)8; 206)19 272191 C..II00)8 '1206)20: j 214141 C 1100)8 206510 2747S'C; ll00l8 '206511 27565 C'-II00)8 . 206601 27s66:--(' 110038'206602 27567'(' . 1100)8--206603 27693j--C-' 1100)8 .206123

---s
7s

30881' B 1 1100)9 :209727 I\YTROI A 30911 B'II00)9 • 209756- IWTROI A -16.21S· 36S4IB -- 1100)9 . 214901 I.... 'TROI A 9.957' J704) --0'-1100)9' 21~-IWTROI A ·W.8S4· 37044 B 110039 215091 IWTROI A 19.682 j71~ B- 1100)9: 21523.-IWTROI E' 22.582; 37225:-8 1100)9,215263 IWTROI A -112.516] 3'1226'_B! 1100)9 IWTROIA_;~4.696 j 37JJ7 B' 1100)9 . 215350 IWTROI A 18.102' 374iT1!' 1100)9 '2~ IWTROI C __ 22.sO<l' 31414 B 1100)9 215423 IWTROI "_~5.2S6. l7415 B' llool9 215424 I\YTROI A__ 19.648. 37564. Ii' 1100)9 '215568' I\YTROI A 19.223 ~81.1FBj 1l00)91216iOS I\YTROI AT 14.0851 38120_8 I iI'0039]iIE07: IWTROI J\_:~1~.8271 38174 B i uooss : 216159 IWTROI A B.565 38i"--0' 1100)9 . 216160 IWTROI . -E~iS,~70. 3823SB'1I00)9 216216 I w'TROI A 34.844 38216B' 1100)9 216217 IWTROI ". :_I~S25' 38iJ'7~B' 1100)9 - 216218 1\YTROI A 22.331 3ii278-B 110019'216259 IWTROI A ~_l9.266-: 38281"B 1100)9 :216262' IWTROI A ;_I.f>.6871 390lJ B -t 1100)9 t 216873 IWTROI A 18.018 1 13075 A' 1100)5 196392 IWTR02 A -- 25.000; 27786 C 1l00}8' 20681.1- 1\\lR02 E' 13.694' 29502 - C 1100)8 2084)6 1\\'TR02 E' 9,321' 27977 C 1100)8 '207003- I\\'TRIS A ·I.I:OSo 29.m-C 1100)8 jOS3i7- IWTRI5 E' 27,793 29452 C 1 110038: 208388- IWTRI5 A 27:7'70: 29469 C 1 1100)8 ;208405. IWTRI5 A::I_4.340! 29487'-('; 1100)8208421 I\\'TRIS E 7.489' 29492 C ll00l8 '208426' I\\'TRIS E '26.645 29521 C 1100)8 208452 I.... 'TRIS E 8.330 29523 C 1100)8 - 20845-4- IWTRIS A 7.000 29540 C 1100)8 208471 IWTRI5 A 10.010. 30909 B 1100)9 209754 IIVTRIS A 4).770 )0910- B 1100)9' 2097S5 IIVTRI5 A: 37.900;

~fillFfl:::!:-i;~~!!: ~--16.556: :::j~i :::~: ~~Jl

]2IS~:
1.875' 1.875 1.815 1.875 1.875 1.875; I.m 1.875. 1.875 1.875 1.875' 1.875 1.875 1.875] 1.875· 1.875 1.875 1.875 1.875 1.875 1.875 1.875 1.875 6.000 6.000 6.000 3.750 3.750 3.750 3.750
3.150

IWTROI I\YTROI IWTROI IWTROI IWTROI IWTROI I w'TROI I w'TROI

ATlillfi I.m A l•. 110,.'~60-11.815 E , 1.875 A '15.376' 1.875 A - 10.224' 1,81S A 17.741' r.sts E 10.165 1.875 E i6.48S· 1.875

~)~I'

J.15O: 3.750 . 3.750

3.750 _

3.7S0. 3,750

625: -52~!IJl -2:S00; 512925 5.000, 5281001 6.556, $384.84 625 523 81 2.500 512925' 5.000 $28i-00' 6.275 r $36834 625 52381 2.500 SI2925 4.957 $278.SS· ; 625 -- -S23 si' 2.500 512925 5.000 . $281.00' _854. -550 13' 625 523.81' 2.500 - S12925- 5.000 5281.00-- 9.682 SS68.JJ· 625 $23.81, 2.500 SI2925: 5.000, 528100; 12.582 -S738~s6' 625; 523.8.1 2.500 -S'29~25' 5.000 -'5281001 2.516 -$147.69 6251m.8iL 2.500 S12~25~ 5.000 j5281.00I-i4.i.96[ S8f>266 . 625 52381' 2.500 512925 5.000 ~_I!.102: 547559 625 -W81'- -2.500 512925 5.000' $281.00 12.509 $73428-625 "S2i8!" 2.500 512925 256 -$'i439--625 $23 81- 2.500 Si29255.000 528100 --'9:648 5SM j4' 625 523.81 2.500 512925' 5.000 $2810019.223' S54U9: 625· S13Sli 2.500 S129.25 5.000 S281.001_~.()_.85.1; 5239.79' 625: 523.8) 2.500' $1292S' 5.000 528J~L.2.m 516".94'625 • $23.8( 2.500 512925' 5.000 5281.00 ).565! 5209 27'625 S2381 2.500 5129-2~' 5.000 S28100'- U70' 532696' 625 S2381' 2.500 SI2925 5.000 5:!8ioo'-liooo' -$88050' 9.844 6~5 sU8i' 2.500. 512925 S.OOO. S28I00'- 6.525 S)83 02 625Sllsl' 2.500 512925 5.000 52111.00- 12.BI 572383 625 523.81 2.500 51~925' 5.000 528~oO' 9.266, S543.91· 625 $2381, 2,500 5129.25' 5.000. 5281.001 6.687 5392'53' 625 523:81i 2.500 512925 5.000 528100: 8.018 $47066' 4.000 5'224.801 15.000 5880 so 4.000 $22480' 3.694 521684 3.321 Sl8664' 1.250 -$6463' 5.000 528100 4.050 523774' 1.250 56463' 5.000 S281OO' 15.000. 5880.50: 2.793 517065 1.2S0 $64 63 5,000 S28I.00· 15.000 S880~i 2.770 i $169-i5' 1.250 ~~: 5.000 528100: 4.340 S254761 i 1.250' $64.:.63. 2.489 513988 1.250 564b3 5.000 S28100' 15.000 588050 1.645 510051 1.250 564 63 ).HO SI87 15 1.250 $6463 2.000 511240' 1.250. -$6463' 5.000 52810010 SOS9' 1.2S0 S6463' 5.000 528100' 15.000. 5880.50: 18.770 51.14685: I.2S0 S64.63 5.000 528100 15.000 5880501 12.900 1 578819
-0

:;~: {~{~i:j I.::;

2.500 2.500 2.500 2.500 2.~ 2.500 2.500. 2.500

1:::i:

5.000 ~55$2-';·8:_I:... 00:·.·1· II.;:! r ~~S8.79j 5.000: """ $32.871 5.000 7.)60 $43203; 5.000 ·S281.00! 5.376; 5315.57 5.000 S28100' 2245IilS'5.000 S28J00·-7.7~1· -$454.40 5.000 $28100' 165 - - 5969' 5.000 S28i.iio: 6,48S '-SlSO{,7j

':l_:

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U

False: False False False False False Folse False:

SIs 5
5 5 5 5 5

22.78

1;0928.51-5.. 67i09..iERR; I S 1.07007 466.93 5 31~1! ERR I I 5 4669) ,5 866.09 5 548.68! ERR, 5 866 09 . 5 749.63 'Sm22: ERR' 01 5 74963 -oS ~72I'S 30558 --ERR' 44721 ---S88846'-5 S63.31-ERR· 01--5--88846 -'-5 443.7$':$ 303.93- ERR . S44375 5 8147j rSmS7' ERR 01 '-S- --814.13

·s

560147

False -~-FOlse False False False ·1 Fol", False False False False FaI", Fal", False Folse
False

:=iOlse

False False False False False False: False

F.lse Fal", Folse False False F.be False False Folse False False False False False

8!89O_.J_ ~7.96: ERR. 5 80241 5 497.04: ERR S 4l165'S 297 84. ERR S 5 484 19 • S- m 68 .- ERR S 17838 S 1.00240; 5 4S952' ERR 5 14600; 5 1.172.63 $6'i.-9o· ERR' S .::: lS58175 j5_39504 ;J;:R_R; 5 327~1_S_1.29672. 5 ,s5013 '_ERR S 11819 5 909 65 S 489.65 ERR 5 32039 $ 1.16834' $ 489.53-:-ERR 5 _--:_ S _If>745: 5 - 15~12.: ERR 5)421 5 1.00040, 5 611 99 ERR S 160.90 97545 i5489.58· ERR S • __ l_s_ 6iJ8s'T6OO:72~Il!lR S • 5 60001 S 73428, ERR s-~~f'_64) H : S40548 l,!'RR .S 5 76102 S 47052 ERR . S 5)618 -51.91603' 5 73462 ERR S ·-S- -81708 S 50664 ERR .S 5 1.15789·S -'72792 ERR S 5 97798'-S 611.28 ERR :5 5 82659' S 499.10 ERR '5 '-$ 904 72 : S 56).76 ERR • S 1.10530 S 74762 IlRR 5 44164' $- 40953' ERR 5 18664 'S--~7iS-5 IlRR 58336' 5- 42251' IlRR 1.39678' 5 r:RR 1.39537: 5 830.40 J;Rk' 600.38 ; S 454.05 ERR ~0451:S 233.S0 ERR 1.32(6)' 5 79656 ERR 25177' 5 25584 ERR 1770)' S· 20943' ERR 34621 5 29930 ERR 2.)7297' 51.42200 ERR 2.01432' 51.197-84 ERR

5 S 5

58 58' 0101 01-

S
5 5 5

5 5

-S .S

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Page 2

APPENDIX 2-4.9: CITY'S REPONSE TO FEBRUARY 2011 BILL RUN ISSUES

Subject: Date: From:

RE: Task 2-4 4/2112011 5:33:061}.M. Eastern Daylight Time jcondon@ci.brockton.ma.us BCllcrgov2'@aol.com. mthoreson@cobma.us. mbrooh>@cobma.us.

To: BETTERGOV@aol.com. hchuckran@cobma.us CC:dandrewI8@comcast.net. TFedder@woodilrdcurran.com. cczaja@cobma.us Sent from tile Internet (Details)

Hello MarkAs you and I discussed on the phone this afternoon, of your attachment the city has met to develop a first pass examination

for the subject task. We have looked at all 6 accounts in Tab 4, and a sampling of

the 133 accounts which provided the universe for Tabs 1-3. At first glance, there do not appear to be discrepancies in Munis calculations. Rather, there appear to be 3 contributing factors:

1.

Adjustments

to the bills subsequent to bill date, which as you properly indicated, create a difference to

your spreadsheet calculations. 2. Calculations for Condominiums, metered consumption unit consumption whereby a city ordinance separate from the block rate system requires

to be divided by the number of units attached to the meter to create an average

applied to the rate blocks to result in lower block rates; the resulting average bill is

then multiplied by the number of units on the meter to get the revised bill for that meter, which is necessarily lower. This kind of calculation would not have been performed by your analysis, which used the block rate ordinance. By the way, each of the 6 accounts in Tab 4 are condominium accounts, so I won't deal with them in this memo; instead see my paragraph below. 3. An issue of data interpretation embedded in your spreadsheet regarding what your spreadsheet

columns call "use charge", "calc. charge", and "base charge" . I'll deal with these by example. On the first line, page one of your tabs is account 36873. This account appears on line one, Tab 1, for the "133 accounts to investigate", and on line one of Tab2, beginning on page 4 of the attachment, the "Check the "ERR report" Tab, and on line one of Tab 3, beginning on page 7 of the attachment, Tab. So this account, which happens to be a condominium is from the separate test of accounts of city employees and interviewed customers. calculation of this account will illuminate the discrepancies from condo calculations.

$ false"

account, appears in each Tab except 4, which Examining the

Account 36873 has 29,960 cubic feet of usage. However, this condominium has 8 condo units on that account, so the average consumption is 29,960 c.ft. divided by 8, or 3745 cubic feet. As you know, the block rate system is based on block charges per 100 c. ft. of consumption, so there can be pennies of difference in calculations depending on when the conversion is made to 100 c.ft.billing units, and when rounding of partial penny calculations occurs, but here is my calculation:

First, 3745 c.ft.= 1,250 c. ft. of consumption in the first two rate blocks, all at $2.99 per 100 c. ft.,( this includes the consumption in the minimum charge block, in which all consumption up to 750 c. ft is charged at $2.99/100 x 750 c.ft. = $2,242.5, rounded to $22.43 after division by 100. However, this minimum use calculation can be ignored if more than the minimum consumption exists, and then all of the consumption up to 2500 cubic feet can be calculated at the $2.99 rate. Thus, for the first 1250 c.ft in consumption, the calculation is 1250 x $2.99 = $3737.50, divided by 100 = $37.38, rounded up to the nearest penny. Next, of the 3745 of total consumption, another 1250 is billed at $3.81 per 100 c. ft. in the third rate block, for consumption 1251 up to and including 2500 cubic feet, resulting in a calculation of 1250 x $3.81 per 100 c.ft., or $4,762.50 divided by 100 = $47.63 rounded up to the nearest penny. Then, of the 3745 in consumption, 1245 remains unbilled. This occurs in the fourth rate block (for

consumption of 2501 to 5000 c. ft., inclusive, at $5.17 per 100 cubic feet. Thus, 1245c.ft. x$5.17/100c.ft. = $6436.65, divided by 100 = $64.37, rounded up to the nearest penny. Fourth, derived number account the total of all the consumption block calculations above is $149.38. This bill amount, which is from the average amount of consumption per individual condo unit, when multiplied by the of units, 8, = $1,195.04. This amount, which is what is billed to the condo association for 36783, agrees with your spreadsheet calculation as displayed in the "Base" column. with an adjustment subsequent to

This second calculation will be for an account, not a condominium,

the bill run, which will also seek to illuminate the interpretive issue I raised above. Account 31,271 appears on line 1, page 3 of your attachment (Tab 1, for all 133 accounts). It also appears on Tab 3, line one page 9, the "check false $" Tab. This account had 4029 c.ft in consumption. My calculation is as follows: 1250 c.ft. at $2.99/100 c.ft., plus 1250 c.ft. at $3.81/100c.ft = $85.01. (See calculations above: $37.38 +$47.63 =$85.01.). In addition, this customer had remaining 1529 c. ft.( 4029 minus 1250 minus 1250 in consumption) at $5.17/100c.ft. = $7,904.93, or $79.05 per 100c.ft, rounded up to the nearest penny. The total bill = $164.06. adjustment ($85.01 + $79.05 =$164.06.) After billing, the account had an of $10.50. This reduced the bill to $153.56.

This account also allows for discussion of what I called above "interpretive issues". We initially had a hard time figuring out what was included in your column headings. For example, for account 31,271, your spreadsheet displays $141.62 in something called "calculated charge" on your spreadsheet, but this doesn't include the amount of $22.43, which your spreadsheet labels "base charge", which represents the minimum charge for 750 c.ft. at $2.99/100 c.ft, and which is included in my calculation above. When you add the two ($141.62 +$22.43), the result is $164.05, where the difference from my calculation of $164.06 is from the effect of rounding, as I discussed earlier. We are in agreement, save the abatement of $10.50, which your spreadsheet displays in the "difference' column. This difference on your spreadsheet is calculated between your "Use charge" column and your "calc. charge" column. Neither of these column totals includes what your spreadsheet calls "base charge", but in our work, this base charge is always included. Thus, your use charge of $131.12, when increased by our minimum consumption, or your base charge, of $22.43, equals $153.55. This corresponds to our bill after adjustment of $153.06, except for rounding. The conclusion of all of this is that the city believes that the bill calculation is correct and that the issues surfaced in your attachment can be attributed the effects of separate calculations for condominiums and bill adjustments subsequent to the bill run. The city is in the process of conducting a new bill run,

but when we are finished next week, we will identify which of the 133 accounts were condominiums, and which had bill adjustments. The other 6 accounts have already been demonstrated to be condo accounts. If all 133 can be classified as either, condos, or otherwise adjusted accounts, I would expect that we have answered the questions which you have raised. Best wishes, Jay

APPENDIX 2·4.10: READ LIST RUNS

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ALL SERVICE

J\ccomrr NUMBER
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CURRENT 132,328 67,701

PREVIOUS

0031 0031 0031 0031 2000181430 0031 0031 0031 0031 0031 0031 0031 0031 0530 0264 0530 0530 0530 0530

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APPENDIX 2-4.12: HIGH LOW USAGE REPORT

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MeaauelDen Cubic Feet I Mealwement 218480.001 Neme 0.00 lK?lSm 2 000181430 Neme • _.- -o.oifK?lS7172i;0010r430 None None'.. iuio IK7197312000181 do . None .. .. None' O.UO ri'iiS12?2i:llio1'in 430 Neme _ ... ... _. INane ----~--. ~~01 0 10:57:!9 ~ . i~ormal _ N~_. __ !....... .. 0.08 IK?19n?2000181430 __ . 0.00:K?194??2000181430 " None ---.--1211&1201010:58:39 AM Normal None . .. - .-i211'512010" 0:58:1 &AM ;Nonnai' .- . '''0.00 tn94n201io181430' INoM , -_()'0Ii~K1f94??2000101430 1211412010 10:58:15 AM INonaal 'tione None'12/13/201010:58:13AM INorma('0.00 K'I1943?2000181430 Neme None 0.00 K??94??2000181430 None !f'F010 10:57:31 AN INonnal Siatul None None

Time.tamp J T_'lle 1nn011 3:51:32 PM jNonnaJ 1/3/201110:58:22 AM INormal 1;21261110:58:;8'\M Narmal t/1i201 i "0:58:1'; AM - :Normal 121311201010:58:14 AM 'Normal
I

J
I

None

+-

...

0-

-_._----- .-.--_._-- _._.None

None-

_ ...I

-_.-

--_

--

~r
I

..

Top

Fier.1 r lou r

Peak t: Current:

Bottom

1 15:03:03 (L5) Normal call termination [20015]

APPENDIX 2-4.13: RATE CHANGES FOR SEWER USE

AMENDMENT On an molioD by Councillor Brophy and seconded by Councillor Balzotii, the following Ordioance was amended as follows: ORDINANCE: An Ordinance. D.~DdiD& Cil. 23 ARTICLE III sewer and Sewerage disposal by approving new block rate for aU bUIsmailed 00 or afler Jan. I. 2009 as recommeuded by the DPW Conunissioner.
1. Schedule B. "Annual Charges for Use of Public Sewer" (Reference Section 23·56), amend the cumnt schedule of" Annual Charges for Use of Public Sewer" as indicated 00 !he effective dates noted below; (per 100 cubic feel of

Rate Block Quanerly Usage Rale Effeclive on aU bills mailed on or after water usage) after Jan. I. 2009 S2.93 U72 $4.96 $6.58 $8.78 SI1.65 $15.48

Rate Effeclive 00 aU bills mailed on or after Ian, 1.2010 52.93 S3.91 $5.20 $6.91
$9.22

0·1250 1251·2500 2501·5000 5001·10000 1000 1·25000 25001·875000 greater Ihan 875001 2.

$12.23 $16.26

Schedule B, "Charges (or Disposal ofPriv81ely Collected Domestic Wastes (Reference Section 23-51). C(Cectiveon January 1. 2009:

-on sectiOD a, ·line I. delete !he phrase "eight cents ($0.08)" and replace it with the. phrase "ICD cents (SO. 10)" -on section b, line 2, delete the phrase "II doBus ($11.00)" and replace it with me phrase "S13 dollars ($13.00). 3.
23·58); effective 00 January I, 2009:

Schedule B, Charges for Connecucn

10 Sewer

Systems" Reference Seclion

-00

-on secdcn a, line 2, delete the charge ''$275.00'' and replace it with $300.00 section b, line 2. delete the charge ''$550.00'' and replace it with $660.00 '00 section e, line 2, delete the charge "$825.00" and replace it with $900.00
4.

Schedule B, '10dusuial Discbarge Pennil Application Fee" ( Reference Section 23-85), effective January I, 2009

·OD liDe 2, delete the phrase "two hundred twenty doUars" ($220.00) md replace it with the phrase "two hundred sixty doBars" ($260.00)

(These recommendations would raise the various sewer chargcs to previde necessary fmanciog to pay for the cost of refurbishing and upgrading the sewer system, especially the trcauneDt plallt, as required by the consent decree. and 10 recover the revenue shonfall from FY2008.)

~ ••

'C',

~.~-,

••

APPENDIX 2-4.14: BILL MAINTENANCE AUDIT REPORT

...

01/10/2011 15:40 cwahmm

US Bill Maintenance

LIVE DB CITY OF BROCKTON GL Audit Report Detail

I
TO:63

PG 1 ubglaudt

Date Range: 01/10/2011 Clerk cwaamf Cat 60 Date 01/10/2011 01/10/2011 01/10/2011 01/10/2011 01/10/2011 01/10/2011

To: 01/11/2011 Org 60044104 60044126 61045104 61045104 61045126 61045126 Obj 131000 265400 131001 131001 265400 265400 Total 60044104 60044126 61045104 61045126 131000 265400 131001 265400

Category Range: 60 Proj Debit 4,438.76 129.60 1,810.81

Credit 4,438.76 1,810.81

.*

Clerk

cwaamf 01/10/2011 01/10/2011 01/10/2011 01/10/2011 Category 60

-------------

6,379.17

-------------

129.60

6,379.17

cwaamh

24,198.81

24,198.81 5,973.00

•
** *** Clerk

Total Total

-------------

5,973.00

36,550.98

-------------

36,550.98

cwaamh

-------------------------

30,171.81 36,550.98

-------------

30,171.81 36,550.98

Final Total

-------------

APPENDIX 2·4.15: NO READS TO ESTIMATE READS

20002 20009. 20012

1

12/20/2010
--_

170714,8 81242 _.- --j'

_____

..

-. l' N WlNNIFRED RD ... ---. --15ATHENS DR

~.

2000633443 _6810222152 814107712 2000329837

1/3/2011, 1/5/2011 ; .._1/5/2011; _1/~[~011.j 12/20/2010--'1 i -12/20/2010-_ .... ---_

_ ..
1

- - --.-.-••

801 08 ~82BOYLSTON ST
•. t .... _--._

rI

20014: 200151 2001_7i 20018

187608!179ASHST 239912 171 -- .__ !....ASHST .. --.1

.---'-'
~ ~

--

-- 8142077899 2000321815

418770

I~ N.ARLlti~O~_ TJ:iRU.~

99f?_?611~_ ~U!"GTO~ ST 158861

12/16/2010 : 20024. --_ 200~~! -- 12/16/2010 - _..

! 30 ARLINGTON ST -- I' -.-j'''-''

2000830882 2000510102
1

188055 -..

i33 ARLINGTON ST
--_.

._--

200281 _._~OO~11 20036:. ._ 20040 _.! 20041 20042 20043 20044, 20046 20047, 20048 20051' 20053 20057
-.1

1211712010...i -, t~29~20~Q! 1~!16!~01t!i12116/2010: 12116/2010 !

-~.-

4004111161 2030~~!

W ELM ST EXT
___ .

6421046894
... -

119_ YO~NGA,!_~ W
!

2000643054 2000239869

J6~a.~2
'--25~71

i.~~.ASH.!!.

-_.
I

28705;32ASHST

!:~~. ~~ -..
_-

2000150277 8810305208 2000252386 2000284212 ._ t

I

12116/2010: -- -- ---_ 12116/2010, -_.. -_. -:-12116/2010: _.__ .. - _--J 12/16/201.0.; 1211612010 12/16/2010
._---+ •••

_.

-10419:d~~H-ST
-----. -T--

165044140

ASHST

..123_?_~0 I~~~H .~_

_9~ 7.96147 ~H
165471....
ST.

2000251534 - _., ,-_ 2000283451 2000374782 2000723413 2000237015

I
1
_.

!50ASHST ,_. -,

50123:51 •.. __ASHST -*.--..136~54!~ 202000

:

12/16/2010: 1 ~l~01 Q i ~1~ 12116/20101 12/16/2010

__ •• • ••• __

AS~~ IS1ASHST
_. ----+. + --

_209541_.
I ,

157Z191~ASH_~
1
L

2000253225 2000284070 2000252282 2000250407

159119'135ASHST
I

20058 200601

12/16/2010;

12/16/2010 :

93392

1·····-

~208 ASHST

840771237 ASHST

- _.-._f--- -

20002

12/20/2010 -- -._--

170714 -- --.- .. --._

8 N WlNNIFRED RD 2000833443 -.---. -- ..--- .. .----._--. -

20009 .. . .-.-.----.--.. .... .----. --.. 1/3/2011 .._.- - 8124215ATHENSDR --. .. 6810222152 .... --- .__-_.1---------. 20012 -.- _-- .- __ ._ 1/5/2011 80108 62 BOYLSTON ST 814107712 --_._._ _--._- -._-----_._-20014 1/5/2011 ---.--.-~ 187608179ASHST 2000329637 ------+_._- .... _._..

._

_-_._

._----:

20015 .~------- -----_._ 239912171 ASHST 1/5/2011 20017 12/20/2010 4187705THRU7NARLINGTONST .._--- .--- ..._-- ..._----. __ ....• - ..------_. __ .20018 .._._-----.-

12120/2010 ... ._

__

__

8142077899 2000321615 -_._---

99676.11
I

N ARUNGTON .-. ... ST --- ._--,

-~--.---~---.----._ 2000510102 6421046~ ~OOO~054

20024 1--._----_._-._. 12116/2010 20026 12116/2010 ~~-I--------·--- --.--.

._~002~.

158861

ST 2000830882 '--- 30 ARLINGTON .... -- --.---~----.----

18805533ARLINGTONST

.j~1_!~~~19.1_.._._49.911 ~_!iELMST§_~_._ ...

12/2.9l~9_t~. _. .?q~9~51119~O~!NG~~ _

.-

.L____

-- :::-=:.-~;~:;;~-~=:~:~-~~~~~ ~l ;-::-... L. ...... _=~.-~~_._J .-~-~

.------ I _._- --·--·----·-1··-··· ·

~Q93~1__

..--.. _.1- ...... -- .

:;:!:~l~_, ·~~:j;:~il. --~: ._-::: ... .---:.;:~~~:::'---:~-~L~ .... '

-I .. ' --

..:L23_7~91:'!.ASJ:I_Sf .... ----- . 1 __ .~~~2 .~09_4!L_. J2I.1~2~J9........ .._~47.9~l4!~HST .._.. .: ._..... __20002515~ 200471 12/16/2010 . -.. 165471 i50 I 2000263451 .._.-_.-. ,.-.----.. ._ -... t-_ASH ST _-... .-- . .. •• ---.

::;:i- ~~~::~-:I- :-:~= ;:~;C:~. .~~O~I

._ ..
2000~S0217
'--"--'--j."--'---" -.- -~ --. . -.--.--

~!C!411__ J2/16j~O_!~

.__2!i_~71Q 3SA:S!,_Sf

1211~~101 ---

__ ~.09~'~I"'· 1~/1~~·~~~_QI_·_.. _ . ~Q~Q9~i~ ASH.~_._

20954; .

-_-

I
,

... _~!~~!~1_5
2000253225

1~/j6/2010!

15771.~I98~H~
159~t~h~_~~!!._
I

..~~.05!_ .. J2I1~!~~1~.1

:~~::!~~:;:;:I -:!~~;l:-:: t-·· -- ----:;:: ----_.

,

+ -.._

_!~~~2~!.~

APPENDIX 2-4.16: SAMPLE MUNIS CHARGE PROOF REGISTER REPORT

14/12/2011

IIIlarsh

ITOWN OF HARWICH - LIVE DATA IUB Charge Proof/Register Run: 2 Commitment: 1104 Summary Charge Code: To: ZZZZZZ Group Code : To: ZZZZ Sequence by ACCOUNT/CHARGE CODE

09:41

IPG
Il.Ibbprcof
Begin: 10/15/20!0 End: 04/15/2011
Due: 0'5/23/2011 Bill: 04/15/20'11 Int/Penalty: OS/23/2011

Cat

Base/Flat

UsageS/ Usage

Demand/

Usage

KVAR/ Usage

Ra:e Adj

Subject To

Net Total

Count

;ummary by CHARGE CODE IFSPRK FIRE SPRINKLER lWATER WATER USAGE

60 60

2750.00 2086BO.00 1080.00 12600.00 258~.00

.00

.00 .000'0' .00 .0000 .0'0 .00'0'0' .00 .00'00 .. 00 .0000 .00' .0000

.00 .0000 .0'0 .0000 .00 .00'00 .00 .0000 .00 .0000 .00 .0000'

.00 .00 .00 .00 .00

2750'.00 34766S.5~ 10SO.CO 12600.00 258';.0'0

25

o
138988.55 64,792,000 .00

348~ 16 290 39

2RESFR RESIDENTIAL FIRE S 60

3SEASN SEASONAL

o
.00

60

o
3STIP SERVICE TIGHT RENEW 60
.00

o
Su~~ry Totals

------->

227694.00

'138983.55 64,79:l,000

.00'

.oc

366652.55

3845

3um.~ry

by

DISTRICT
2

2 CYCLE

60

227694.00

138988.55 64,792,000

.00 .0000 .00 .0000'

.00 .0000 .00' .0000'

..cO'

366682.55

3845

Summary

Totals

------->

227694.00

138988.55 M."192,000

.00

.00

366682.55

3845

Suremaryby GROUP
10 100 105 115 120 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 60 16321.00 16719.00 9735.00 894B.00 14303.00 11768.00 13508.00 13981. 00 7126.00 16Bl0.00 6151.00 11461.00 8814.00 22412.00 10936.00 10969.00 20500.35 "1.13'1,000 8700.70 4,368,000 5'190.35 2,687.000 6732.40 2,79B,000 S115.50 2.704,000 6013.65 2.75'4.000 135 140 145 150 152 155 157 160 187 190 11061.85 ~,777,OOO 4995.50 2.711,000 2082.80 1,395.000 9175.50 4,902,000 1850.30 1.193,000 593"1.30 3,050,000 4507.25 2,489,000 1138"1,40 S,U8,OOO 5137.00 2,857,000 16055.90 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000' .0'0 .0000' .00 .0000 .00 .0000 .00 .0000 .00 .00'0'0 .00 .0000 .00 .00'00' .00 .0000' .0'0 .000'0 .00 .000'0 .00 .0000' .00 .0000 .00 .00'0'0 .00 .0'00'0 .00' .00'00' .00' .00' 26924.90 183 .00 160'73.00
185 .00'

.00

36821.35 25419.70 15225.35 15690.40 19418.50' 17781.65 2~S69.S5 lS!l76.S0 9208.80 25985.50 8001.30 17398.30 13321.25 33799.40

281 283 163 150 245 205

230

.00' .0'0 .00' .00 .00 .00 .00 .00 .00 .00 .00 .00'

130

.00
.00'00 .00 .0000 .00 .0000' .00 .0000 .00 .0000' .00' .0000 .00 .00'00 .00 .0000 .00 .0000 .0'0 .00'00 .00

2·n
121 284 104
193

HS 380

/2011

09:41 Run: 2

ITOWN OF HARWICH Commitment:

- L!VE DATA S:,mmary Sequence by ACCOUNT/C~~GE CODE

ICVA.">,./

iro
Begin: 10/15/2010 End: {I.t/15/2011 Due: OS/23/2011 OS/23/2011
To

:sh

IUB Charge Proof/Regist.er

1104

fubbproof

Charge Code: Group Code :

To: ZZZZZZ TO: ZZZZ Cat

Bill: 04/15/2011

Int/?enalty:

Base/Flat

UsageS/ usage

Demand/

Ra:e Jldj

Subject

~et Total

Count

usage

Usage

um:nary by GROUP 5,849,000 206 210 2110 aOO2 60 60 60 60 3825.00 15879.00 5378.00 2750.00 5601.15 2,073,000 6771.80 4,014,000 1871.85 1,136,000 .00 0 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .0000 .00 .0000 .00 .0000
.Oii

.00 .00 .00 .00

9426.15 22650.80
7201!t.BS

64 268 92 25

.0000 .00 .0000 2750.00

__________________________________________________________________
Summary

••.• _._ •• _. ______ ~___________ . _____ . ____ . _______ .• ~_a._. _______ .

.00 .0000 .00 .0000 .00 .00 366662.55 31145

Totals

------->

227694.00

138988.55 6'l,792,OOO

ummar/ by CHARGE Service Service Service Service Service

TYPE/CODE 60 60 60 60 2750.00 209680.00 1080.00· 12600.00 2584.00 .00 0 138988.55 64,792,.000 .00
0

lFSPR!< FIRE SPRIN lWATER 2RESFR 3SEASN W~TER USAG RESIOENTIA SEASONAL

.00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000

.00 .001l0 .00 .0000 .00 .0000 .00 .0000 .00 .0000

.00 .00 .00 .00 .00

2750.00 347668.55 10aO.00 12600.00 258·L 00

25
3484

18

.00 0 .00 0

2S0 38

3STIP SERVICE

TIG 60

------------------------------_ ... _.---.----------------------------------------------------------_ .00 .00 138988.55 227694.00 Summary Totals ------->
64,792,000 .0000 .0000

... -------.------------------..00 .00 366682.55

3845

Total Active

AccounC6:

3521

~. END OF REPORT

- Generated by Wellesley

Marsh

••

·', .ro .•

;/12/2011

09,47

narsh

jTOWN OF HARWICH - LIVE DATA IGenerate AR Journal Entries

lro

lubgenra:::

UNO ACCOUNT
320 WATER

YEAR PER

.JNL

EFF DATE

DEBIT

CREDIT

ACCOUNT D~SCRIPTION ENTERPRISE FUND

2011 10 50 04/15/2011

1320-134000 1320-134000 1320-134000 1320-134000 1320-134000 1320-265400 1320-265400 1320-265400 1320-265400 1320-265400

.ACCOUNT ACCOUNT ACCOUNT ACCOL~T ACCOUNT DE~ERRED DEFERRED DEFERRED DEFERRED DEFERRED

RECEIVABLE- WATER RECEIVABLE- WATER RECEIVABLE- WATER RECEIVABLE- WATER RECEIVABLE- WATER REVENUE WATER REVENUE WATER REVENUE WATER REVENUE WATER REVENUE WATER FUND TOTAL

2,584.00 347,669.55 12,600.00 2,750.00 1,080.00

3·:1,668.55

2.750.00 12,600.00 2,58';.00 1,080.00 366,682.55 366,682.55

.* END OF REPORT - Generated by Wellesley

Marsh ••

4/12/2011

0~:4'1

ITO'IINOF
IGenerate

Hr'''UlICH

- LIVE

OAT"

IflO
!ubgenrar

'I1'.arsh

k~ Journal

Entries

'EAR PER

JNL ACeOl,iNT DESe T 09

:RC ACCOUNT EFF DATE JNL DESC REF 1 REF 2 REF 3

DEalT

CR!>D!'!'

:011 10

.- ....-- .....~--.--------.--~----.--.-.---.----------------------------------------------------.---.-~------._---_._---_._--_.--.-50 ACCOUh"T RECEIVABLEU/9 AR GEN 1104 1104

1104

LINE DESC

IBB 1320-134000 04/15/2011 laB 1320-265400 04/15/2011 IS9 1320-1301000 04/15/2011

1!l3 1320-265400

WATER

2.750.00 2,;50.00 34'/, 66a. S5 347,S58.55 1,080.00 1.080.00 12,600.00 12,600,00 2,534.00 2.SS~.OO

2 -H04 2 -1104
2 -llO~

lFSPRK DEFERRED REVENUE WATER WATER 1FSPRK ACCOUNT RECEIVABLEREVENUE 1WATER DEFERRED WATER nlkTER ACCOUNT RECEIVABLEREVENUE

uta
u/E

AR GEM AI! GEN

04/15/2011
ISB 1320-134000

uta M GEN

110·1

2 -1104 2 -1101 2 -1104 2 -1104 2 -llO,~ :2 -1104

2 -1104

WATER

04/15/2011
IBB 1320-265400

u/a AR GSH 1104

2RESFR DEFERRED WATER WM'ER 2RESFR ACCOUNT RECEIVABLEREVENUE 3SEASN DEFERRED WATER WATER 3SEASN ACCOUNT RECEIVABLER~VENUE 3STIP DEFERRED WATER :lSTI..

04/15/2011 IB9 1320-134000 04/15/2011

!BB 1320-265400

u/s AR GEM 1104

U/B,
A.'!,

GEN

1104

04/15/2011 IBB 1320-13-1000 04/15/2011 lSB 1320-265-100 04/15/2011

U/B 1IR GEN 1104

u/e AR GEN u/e

AR GEN

110·1 1104

--------JOURNAL 2011/10/50 TOTAL

.. -_ .. _366,682.55

...

_--_

.. ----_

.......

General Services

356.682.55

Page 1 of 1

Subj: Date: From: To:

Re: Local Acceptance dandrew18@comcast.net BETTERGOV@aol.com

Laws

4/24/2011 11:48:21 A.M. Eastern Daylight Time

Sorry, this time I took notes. Go to Brockton's Home Page and click on "government" Then click on "City Ordinances" Then click on "Ordinances, Charter & Related Laws, the second option under "Ordinances, Table of Contents" Click "Download" You'll get a large 75 page series of documents (starting with Charter and Related Laws" Scroll to page 53 which at the top says "table of General Laws accepted by the City of Brockton" they are all listed there. I'm leaving in 5 minutes to be in Haverhill at 1 pm. I'll call when I get home tonight. Don ----- Original Message ----From: BETTERGOV@aol.com To: dandrew18@comcast.net Sent: Sunday, April 24, 2011 8:28:35 AM Subject: Re: Local Acceptance Laws

In a message dated 4/23/2011 5:22:35 P.M. Eastern Daylight Time, dandrew18@comcast.net

writes:

Go to the City of Brockton website and under Government, from the home page, click on "Charter and Related Laws" It begins on page 63 of 75. In it is the Charter, something called Code, and other stuff that means nothing to us.
Don, page 63 begins the definitions. It that what you are referencing? Mark

Sunday, April 24, 2011 AOL: BETTERGOV

APPENDIX 2·4.17: CITY'S RESPONSE TO THE DRAFT TECHNICAL MEMORANDUM 2·4

Page 1 of 1

Subj: Date: From: To:

FW: 2-4

5/6/2011 3:05:03 P.M. Eastern Daylight Time

jcondon@cj.brockton.ma.us bettergov@aol.com hchuckran@cobma.us

CC:

Sent: Friday, May 06, 201110:25 AM

To: Condon John; Chuckran Heidi Cc: Czaja Elaine Subject: FW: 2-4 Jay Here are comments on TM 2-4 from me, Elaine, Brian. April and larry have not responded yet. Page 2 Section A-l: Devices is misspelled (devises). Page 3 Section A-2 second paragraph: Next to last sentence should have additional wording that states that in the past copies of these reports were automatically sent to the Auditor and Treasurer/Collector without signature. Page 3 Section A-3 first paragraph: remove extra spaces. Second sentence should read The Commissioner reviews this report prior to signing. The last sentence should be deleted as it is misleading. Reviews are performed throughout the billing period. Page 4 second paragraph: The first sentence should be deleted. It is confusing and unnecessary. This paragraph should start "In the February " Page 5 C. Meter reading division should be meter reading section. Mike
Michael L. Thoreson Commissioner DPW 45 School Street Brockton, MA 02301 (508) 580-7135

From: Thoreson Michael

Sent: Monday, May 02,2011 5:12 PM

To: Brophy Martin; Thoreson Michael; Santos William; Sullivan Paul; Rowley Larry; Creedon Brian; Czaja Elaine Subject: FW: 2-4

From: Condon John

From: BETTERGOV@aol.com [mailto:BETTERGOV@aol.com] AM To: Condon John; Chuckran Heidi Cc: TFedder@woodardcurran.com; dandrew18@comcast.net; edbryan@crystalreportingsolutions.com Subject: 2-4

Sent: Sunday, May 01,201111:40

Bettergov2@aol.com;

Bettergov@aol.comi

Attached.

Tuesday, May 31,2011 AOL: BETIERGOV

Page 1 of 1
FW: Task 2-4 5/9/2011 11:21 :04 A.M. Eastern Daylight Time jcondon@cj.brockton.ma.us bettergov@aol.com

Subj: Date: From: To:

---Original Message---From: Czaja Elaine Sent: Monday, May 09, 2011 11:02 AM To: Condon John Cc: Chuckran Heidi; Thoreson Michael; Rowley Larry; Creedon Brian Subject: FW: Task 2-4 Jay: Comment to Technical Memorandum 2-4, A-5 Management Reports on QAlQC Steps to Review "Exceptions" Such as Abnormally High Reading, Low Reading, Negative Readings, or Zero Reading on Accounts on page 5. After the sentence, "The City also runs an estimated Read Report", there should be added an additional sentence that states the following. Prior to the utility bills being issued each quarter, the Utility Department performs a manual QAlQC step procedure for monitoring the number of reading types by each billing district by reviewing the number of Actual (A); Estimated (E); Minimum Read (T); Manual Estimate (C); Other/Called In (0); and Stopped Meter (P) read types by comparing the aggregate read type category type billings count to the total active accounts on the Charge Proof Register (Appendix 2-4.16). This QA/QC step procedure is documented quarterly on the manual read type category proof and reconciliation analysis to the charge proof register. I have attached a sample of the reports ... Elaine ---Original Message--From: mthoreson@cobma.us [mailto:mthoreson@cobma.us] Sent: Monday, May 09, 201110:50 AM To: Czaja Elaine Subject: This E-mail was sent from "RNPA30762" (LD160). Scan Date: 05.09.2011 10:49:46 (-0400) Queries to: mthoreson@cobma.us

Tuesday, May 31, 2011 AOL: BETTERGOV

'V

\.
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Codes: peST ON SPREADSHEET L: HELEN/RENE A E T C 0 P QUARTERLY WATER ACCOUNT PERCENTAGES

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cwaamf

04/22/2011

13:12

Run: A Charge Code: Group Code Account:

LIVE DB CITY OF BROCKTON IUB Charge proof/Register Commitment: 110051 To: ZZZZZZ To: ZZZZ

• Detail ..

Sequence By ACCOUNT/CHARGE CODE To: ZZZZZZZZZZZZZZZZZZZZ

Begin: 02/01/2011 End Bill: 05/06/2011 Due Int/Penalty

04130/2011

ubbproof IPG 1039

06/06/2011 06/07/2011 Type

Account Charge Gr~ Unlts

Name ..Read Dt • ..Reading .... USA Current Seq Previous Previous TR Current Current Replaced

Street Address G E ••*. ***'O.'O* .... * CH Total Sub~-l Sub~-3 Billed Sub)-2 Sub)-4

ARGES

'******"***

Apt # Dist

Sub~-5 Sub)-6

Base/Flat Usage

* Total *
R

Rate Adj

19832 SILVA JOHN L 1WTR58 001 0380 000000 01/31/11 M E 04/30/11 2SWR58 001 0380 000000 01/31/11 o E 04/30/11 3REF 001 0380 000000 01/31/11 04/30/11 F 1WTR58 001 0202 000000 MA 2SWR58 001 0202 000000 oA 3REF 001 0202 000000
F

751 1501

750 750

94 PINE ST 750 .00 .00 750 750 .00 .00 750 .00 .00

.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00

----------------------------------------------------------------------------------------------------------------------------------19833 20 FREDERICK ST BR R BESSTTE PETER

02/22/11 03/15/11 02/22111 03/15/11 02/22/11 04/30/11 1 10 1 1 9 9 9 9 9 9 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 Account Total .00 .00 .00 .00 .00 .00 Account Total .00 .00 .00 .00 .00 .00 Account Total 22.43 .00 .00 .26 70.00 .00 .00 22.43 .00 .26 • .00 70.00

.00 .00 .00 .00 .00 .00 Account Total

--------------->

BR 22.43 .00 .00 21.98 70.00 .00

.00 22.43 • .00 21.98 * .00 70.00 •

114.41 * ..

..

--------------->
BR 22.43 •00 .00 .03 70.00 .00 R

..

92.69 ....

19837 lWTR58 001 490 2SWR58 001 490 3REF 001 490

GINA M WRIGHT 000000 04/19/11 M C 04/30/11 000000 04/19/11 o C 04/30/11 000000 04/19/11 04/30/11 F

1 1

225 SUMMER ST .00 1 .00 1 1 .00 .00 1 .00 .00 30 HAROLD ST 3920 .00 .00 3920 .00 3920 .00 3920 .00 .00 Final

.00 .00 .00 .00 .00 .00

--------------->
BR 22.43 135.99 .00 159.34 70.00 .00 R

.00 22.43 .. .00 .03 * .00 70.00 *

92.46

*.

19927 CHAN MONNY lWTR58 001 0542 000000 12120/10 M0 03/29/11 2SWR58 001 0542 000000 12120/10 o 0 03/29/11 3REF 001 0542 000000 01/31/11 F 04/30/11

40878 44798

3920 3920

----------------------------------------------------------------------------------------------------------------------------------Final Final Total Total

---------------> Total ------------------~---------> Active Charges -------------------> Inactive Charges -----------------> Actual Reads ---------------------> Estimated Reads ------------------>

.00 .00 .00 •00 .00 .00

.00 158.42 * .00 159.34 .. .00 70.00 *

387.76 ...

2925196.25 .. " " 17570 10017 *** 1939 ..* "

o * ..

04/22/2011 13:12 LIVE DB CITY OF BROCKTON cwaamf UB Charge Proof/Register Run: A Commitment: 110051 Summary Charge Code: To: ZZZZZZ Group Code : To: ZZZZ Sequence by ACCOUNT/CHARGE CODE Cat summary by CHARGE CODE lWTROl WATER MIN. CHARGE Base/Flat UsageS/ Usage Demand/ Usage

Be9in: 02/01/2011 End 8111: 05/06/2011 Due Int/Penalty KVAR/ Usage Rate Adj

04/30/2011 06/06/2011 06/07/2011

PG 1040 Iubbproof

Subject To

Net Total

Count

----------------------------------------------------------------------------------------------------------------------------------60 60 8811.36 22198.68 8577.24 807l.1Z 14814.36 260l.88 125181-83 162.50 600.00 2125.00 1200.00 797.43 .55 .00 .00 .00 .00 .00 .00 .00 lWTR02 WATER MIN. CHG 2" 61960.78 1,314,967 9623l. 81 2,066,935 38101.14 767,777 116320.71 2,076,560 51754.18 1,214,698 24096.50 560,922 455625.94 14,373,809 .00 .00 .00 .00 .00 .00 90867.59 1,188,907 182305.97 1,977,678 81928.57 767,777 232483.90 1,982,960 95201.00 1,214,698 31993.23 552,866 623373.58 14,169,413 .00 26640.06 239,153 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .00 .0000 .0000 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 -120.11 -30.76 -665.16 -48.89 70772 .14 118430.49 46678.38 12439l.83 66568.54 26698.38 580807.77 162.50 600.00 2125.00 1200.00 797.43 .55 90818.70 182305.97 81263.41 232483.90 95201.00 31993.23 623222.71 144 77 14 8 99 116 5579 1 6 17 8 8
1

lWTR03 WATER MIN.CHG 3" M 60 lWTR04 WATER MIN CHG. 4" 60

lWTR15 WATER MIN.CHG 1.5" 60 1WTR34 3/4" METER 60

1WTR58 WATER MIN. CHG 5/8 60 1WTRFO 10" FIRE SERVICE 60

1WTRFI WATER FIRE SERVICE 60 1WTRF2 6~ FIRE SERVICE lWTRF3 8" FIRE SERVICE lWTRFR WATER FLAT RATE 1WTRMR METER RENT 60 60 60 60

o o

o o o

2SWROI SEWER FOR I" METER 60 10% DISC 2SWR02 SEWER FOR 2" METER 60 2SWR03 SEWER FOR 3" METER 60 10\ DISC 2SWR04 SEWER FOR 4" METER 60 2SWR15 SEWER FOR II/Zoo M 60 2SWR34 3/4" SEWER 60

139 75 14 7 99 ll3 5468

ZSWR58 SEWER FOR 5/8" MET 60 10\ DISC 50% DISC 2SWRFR SEWER FLAT RATE 2SWRMT METERED SEWER 10\ DISC 3REF REFUSE FEE

60 60 60

22260.09 .00 502040.00

.00 .00 .00

22260.09 24374.23

200 4 5373 17570

.00

-2265.83

----------------------------------------------------------------------------------------------------------------------------------2925196.25 -3130.75 .00 .00 Summary Totals -------> 719442.04 2208884.96 .00
44,469,120 .0000

502040.00

cwaamf

04/22/2011

13:12

Run: A Charge Code: Group Code :

LIVE DB CITY OF BROCKTON IUB Charge Proof/Register Commitment: To: ZZZZZZ To: ZZZZ Cat
1100S1

Summary UsageS/ Usage Demand/ Usage

Sequence by ACCOUNT/CHARGE CODE

se9in: B~ll: KVAR/ usage

02/01/2011 OS/06/2011

End Due Int/Penalty

04/30/2011 06/06/2011 06/07/2011

ubbproof IPG
1041

Base/Flat

Rate Adj

Subject To

Net Total

Count

Summary by CHARGE CODE Total Active Accounts:

6291

W* END OF REPORT - Generated by April Troxell **