Teacher Shahed Rahman

Minutes
y Known as protocols, are the instant written record of a y y y y y

meeting or hearing Describe the events of the meeting List of attendees Issues considered by the participants Related responses Decisions for the issues

Minutes
y Minutes may be created during at the meeting y By a typist or court recorder, who may use

shorthand notation and then prepare the minutes y Issue them to the participants afterwards. Alternatively, the meeting can be audio recorded or a group's appointed or informally assigned y Secretary may take notes, with minutes prepared later.

Format
y Generally, minutes begin with the name of the y y y y y

body (e.g. a committee) holding the meeting Place, date, list of people present, and the time that the chair called the meeting to order. The minutes then record what was actually said at the meeting Either in the order that it was actually said or in a more coherent order Primary function of minutes is to record the decisions made All official decisions must be included.

Format
y Minutes typically include whether a report was presented y A legal issue was discussed (such as a potential conflict of

interest), if a particular aspect of an issue was considered, or that a person arrived late (or left early) at a particular time. y The minutes may end with a note of the time that the meeting was adjourned. y Minutes are sometimes submitted by the person who is responsible for them (often the Secretary - not the typist) at a subsequent meeting for review. y The traditional closing phrase is "Respectfully submitted Respectfully submitted," (though this is no longer common) followed by the officer's signature, his or her typed (or printed) name, and his or her title.