Getting Started:

A Guide for New SAT Test Center Supervisors

The College Board is a not-for-profit membership association whose mission is to connect students to college success and opportunity. Founded in 1900, the College Board is composed of more than 5,700 schools, colleges, universities and other educational organizations. Each year, the College Board serves seven million students and their parents, 23,000 high schools, and 3,800 colleges through major programs and services in college readiness, college admission, guidance, assessment, financial aid and enrollment. Among its widely recognized programs are the SAT, the PSAT/NMSQT, the Advanced Placement Program (AP), SpringBoard and ACCUPLACER. The College Board is committed to the principles of excellence and equity, and that commitment is embodied in all of its programs, services, activities and concerns.

Thank you for becoming an SAT test center supervisor! With your help and commitment, the SAT Program will continue to serve millions of students as they take this important step on the road to college. As a test center supervisor you will be responsible for operating the test center so that all students have a fair and standardized testing experience. This guide is intended to be a quick overview of the role of an SAT test center supervisor for those who are giving their first administration. If you see terms that you dont recognize as you read this guide, check Section 4. For a complete description and instructions, please read the supervisory manual youll be receiving from the SAT Program. Here are the sections of this guide: 1. The SAT and the SAT Subject Tests 2. Your Partners in Administering the Exam 3. Your Role in Helping to Administer the Exam Establishing Your Test Center Recruiting and Overseeing Staff Setup and Materials Check-in and Security Reporting and Returning Materials 4. SAT Test Day Terms 5. Getting More Information
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THE SAT AND THE SAT SUBJECT TESTS

The College Board created both the SAT and SAT Subject Tests to democratize access to college for all students. The SAT is the most widely used and rigorously researched college admission test in history. Administered seven times a year and taken by more than 2.5 million students each year in over 170 countries, the SAT is used by virtually every college in the United States to measure what students learn in the classroom and how they apply that knowledge critically. SAT Subject Tests are taken by students to demonstrate their mastery of particular subject areas. Colleges across the country use the tests to evaluate a students learning and for placement decisions. The SAT Subject Tests are offered six times a year.

YOUR PARTNERS IN ADMINISTERING THE EXAM

The SAT Program is part of the College Board. To help us develop and administer the SAT and SAT Subject Tests, we employ the Educational Testing Service (ETS). Test Administration Services (TAS) is the division of ETS that oversees test centers for the SAT Program. Any questions that you have about test day will be answered by TAS. The Office of Testing Integrity (OTI) is also a division of ETS. It oversees testing security. The Services for Students with Disabilities (SSD) office helps you serve students who need accommodations on College Board tests.

YOUR ROLE IN HELPING TO ADMINISTER THE EXAM

As a test center supervisor, you will: Establish the center with TAS Recruit and oversee staff Set up and manage materials Check in students and maintain security Report irregularities and return materials ESTABLISHING YOUR TEST CENTER The first step in becoming an SAT test center supervisor is to fill out and sign the Center Master Form (CMF). Once you agree to become a supervisor, TAS will send you this form, along with contact information for regional TAS representatives and other helpful instructions. On the CMF, youll indicate when you can test and how many students you can serve, along with your contact information and that of a substitute. You can also supply a special message to appear on Admission Tickets to your center. Be sure to supply all contact information requested, especially a valid e-mail address. Your signature on the form signifies your agreement to the terms and conditions of administering the SAT as a test center supervisor. After you submit the CMF, if you need to change anything, such as increasing or decreasing your test center capacity, your TAS representative will help you do that.

RECRUITING AND OVERSEEING STAFF Youll need to recruit, train and oversee two types of staff for your SAT administration: associate supervisors (to administer the test) and proctors (to provide backup and monitoring). Do this at least a month before test day. SETUP AND MATERIALS Youll need to arrange for a secure locked room in which to store test materials, and make sure you have enough seats for students testing in your center. To help you do this, use the online roster at www.ets.org/supervisor and read Section A in your manual. Youll also need to manage the receipt, distribution and returning of sensitive testing materials. Suggested Setup Timeline One month before published test day 1. Review your test center facilities and the online roster, when it becomes available. 2. 3. Notify TAS if you have any questions or concerns about meeting facilities requirements. Recruit staff to help you administer the SAT and remind them that youll be training them soon.

Two weeks before published test day 1. Check the online roster again and adjust your test center plans to match it. 2. 3. Let your staff know how they will help out during test day. Posting a list is a good way to do this. Train your staff.

One week before test day 1. Check the online roster for late changes. 2. 3. Check your test materials shipment (see below) and contact TAS if there are any issues. Be sure to talk to the custodial staff about facility needs.

4. If not already prearranged, make arrangements with UPS (or a designated courier) to pick up answer sheets for timely delivery when testing is over. Receiving Materials Youll receive up to three types of test books a few days before test day: SAT test books with answer sheets for standard administration with blue covers (or tan covers for schoolday testing), 10 per pack. SAT test books with answer sheets for nonstandard administration with pink covers, five per pack. For regular published administration dates except March, SAT Subject Test books for standard and nonstandard administrations, also five per pack. You may also receive a separate shipment of materials such as large-print test books and answer sheets for students with approved accommodations. Youll receive four different forms in your test materials shipment: Associate Supervisors Report Form (ASRF) Supervisors Report Form (SRF) Supervisors Irregularity Report (SIR) SAT Request to Cancel Scores Form
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Youll also receive the following materials, based on how many students you are testing. For published administration dates: The SAT Supervisors Manual The SAT Standard Testing Room Manual The SAT SSD Testing Room Manual For school-day testing initiatives: The SAT School-Day Manual Additional materials for testing during a school day (See Materials Receipt and Security in your manual for more information.) Counting and Distributing Materials You must count testing materials when you receive them, checking them against your shipping notice. In preparation for test day, youll need to allocate them to each room/associate supervisor using the Associate Supervisors Report Form. Count the testing materials again before you give them to your associate supervisors. Your associate supervisors will distribute and collect testing materials to/from students in the testing rooms. When they return the materials to you after testing, count them again.

CHECK-IN AND SECURITY On test day, students will arrive at the test center, check in to your site and go to the proper testing room. Make the check-in process easier by assigning rooms before test day by test type and standard or nonstandard testing. Put up signs around your school so students know where to go. (Check www.ets.org/ supervisor for samples.) Most students will have Admission Tickets that they either printed online or received in the mail. If a student is on your roster but doesnt have an Admission Ticket, you can admit the student as long as he or she has a proper ID. See Test Center Admission and Monitoring in your manual for acceptable forms of identification and for more information about checking in. Monitoring You and your staff play the pivotal role of monitoring activity to maintain a secure, standard and fair testing environment. Your staff will call upon you to address many kinds of situations, most of which you can resolve right on the spot, using your sound judgment. Test day issues could be anything from use of prohibited items such as cell phones in a testing room, to ringing school bells that disrupt students. Such irregularities should be reported on the Supervisor Irregularity Report. For a list of the most common irregularities you might encounter and how to report them, review Reporting Test Administration Irregularities in your manual.

REPORTING AND RETURNING MATERIALS After your students put down their pencils and leave the center, youll still have some work to do. Youll need to finish reporting about which test materials were used in which rooms, any irregularities that happened and what materials you are returning to us for scoring. Returning Materials Students rely on you to return their answer sheets immediately so that they can receive their scores just 19 days after the test. Depending on what you are shipping, there are different instructions for returning materials. Make sure you fill out all the correct forms and send everything to the correct address. You will be provided with labels to make this process go as smoothly as possible. See Test Materials Return Instructions provided with your supervisor materials.

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SAT TEST DAY TERMS

Here is a list of terms youll see in this and other publications that pertain to the test day experience. ASRF The Associate Supervisors Report Form (ASRF) is used to account for testing materials in the testing room (includes the testing room seating chart). Associate supervisor The associate supervisor administers the test in the testing room according to instructions and scripts in the appropriate SAT testing room manual. Center-based testing Standard and nonstandard testing that takes place in a test center (most SAT testing is center based), usually on a Saturday. Extra or extended breaks Students with documented disabilities may be approved by the College Board to have longer or more breaks than allowed for in the standard testing room. The scripts tell you when to give breaks. Extended time Students with documented disabilities can request to be approved by the College Board to test with more time than the standard time allotted to the SAT or SAT Subject Tests. Students can be approved for 50 percent or 100 percent extended time. Makeup test If your center must close on test day, or if other circumstances interfere with testing, you may be asked to conduct a makeup test for students. Nonstandard administration Testing with accommodations, such as 50 percent extended time, is referred to as a nonstandard administration. Some accommodations can be provided in the center, using the pink test books. Others, such as Braille, audio cassettes or 100 percent extended time, require materials or conditions that can only be provided in the school setting. You will not be responsible for this type of testing, which takes place under the supervision of the SSD Coordinator. Proctor Proctors help monitor the testing room and halls during testing.
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Roster The roster is a list of students registered to test at a center, separated by type of test and standard/nonstandard testing. You can find this online at www.ets.org/supervisor. School-based SSD testing Testing with materials specific to each student that takes place at the students school rather than at a test center. School-based SSD testing can take place up to three school days following the published Saturday test date. (See SSD.) School-day testing Testing on designated school days by special arrangement between the College Board and a district, state or other educational authority. SIR The Supervisors Irregularity Report (SIR) form is used to report any incidences or irregularities during an administration. SRF The Supervisors Report Form (SRF) is used to tally used and unused testing materials for processing. SSD The Services for Students with Disabilities (SSD) staff oversees the approval and provision of accommodations for students who need them. SSD Coordinator This educator oversees all aspects of test administration for school-based SSD testing using materials specifically designed to meet the students needs. Standard administration Testing with standard timing and conditions, using the blue (or tan) test books. Sunday testing Testing for students who cannot test on Saturday due to religious observance.

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GETTING MORE INFORMATION

Your first source for information should be your manual. It has all the information youll need for a successful SAT administration, including how to handle test day emergencies. As a supervisor, you can find more information about SAT test administration at www.ets.org/supervisor. Youll need to set up a login to access this site. For more information about the SAT, SAT Subject Tests, and what resources the College Board offers you and your students, go to www.collegeboard.com/crc. KEY CONTACTS For you and other educators: Test Administration Services 800-257-5123 tas@ets.org SSD Office 800-257-5123, ext. 7137 ssd@info.collegeboard.org SAT Educator Help Line 888-SAT-HELP (888-728-4357) sat.info@collegeboard.org For students and parents: SAT Customer Service 866-756-7346 sat@collegeboard.org

 2010 The College Board. College Board, ACCUPLACER, Advanced Placement Program, AP, SAT, SpringBoard and the acorn logo are registered trademarks of the College Board. achieve more and SAT Subject Tests are trademarks owned by the College Board. PSAT/NMSQT is a registered trademark of the College Board and National Merit Scholarship Corporation. All other products and services may be trademarks of their respective owners. Visit the College Board on the Web: www.collegeboard.com. 10b-1430

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