Construction Personnel Management Reg. No.

ASSIGNMENT ON

CONSTRUCTION PERSONNEL MANAGEMENT NCP 22

Construction Personnel Management Reg. No.

ASSIGNMENT NICMAR / CODE OFFICE

1.

Course No. 2.

PGPM 13 Course Title. Management In Organisation -

3. 4. 5.

Assignment No. Date of Dispatch Last date of receipt.

3rd

of Assignment at CODE

Construction Personnel Management Reg. No.

ASSIGNMENT You are a Project Manager on site where work for 3K.m. long. Tunnel has been undertaken. The site is remote and takes about 2 days travel to nearest town. Supervisors, Technicians & Skilled due to sickness, quarrels, drinking are adding to less output of work and chances of accidents on site are increasing. Management has urged to do something so that time targets can be achieved. Discuss how will you tackle the problem and increase the output of the work.

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The working conditions of the site.

The site a remote place and which takes the 2 days travels to the nearest town. The work at the site is for constructing the tunnel of the 3 K.M. long which is in a very dangerous and hazardous with the unpredictable weather. It does have any necessary amenities for living at the site also due to very far from town it doesnt have any communication at the site.

Main Problem at the Site.

The main problems at the site are as following:
i. ii.

Less output is at the site.

The delay in the work is occurring and work progress not meeting the work schedule.
iii. Working condition of the site is dangerous and

hazardous due to that sickness and chances of the accidents are increasing. iv. Absenteeism.

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v.

Decreasing of the interpersonal relation between the workers.

vi.

Morale of the workers is decreasing due to cut from the society

Reasons of Various Problems:

Lack of Manpower Management (or) Planning. The site is remote due to that it doesnt have any connection with rest of the world. Theres communication & traveling facility is very poor due to that they are not able to take care of their family. Un-Hygienic surroundings & Temporary Accommodation.

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Lack of Basic facilities at site like Medication, recreation etc.

The site condition is dangerous and hazardous adding of bad weather conditions increasing the chances for the accident are more.

The sickness in the workers increasing due to unavailability of the good medical facility.

The interpersonal relations between the workers are decreasing and due to that cases of the quarrel are increasing.

The persons are getting tired and not refreshed because of very tight schedule due to that they are getting frustrated.

There is a lack of control on the workers due to that they are not doing the work properly like dinking of the

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workers increases the absenteeism, quarrel and chances of the accidents.

Needs and their fulfillment on the site:The site is a remote place and which takes the 2 days travels to the nearest town. The work at the site is for constructing the tunnel of the 3 K.M. long which is in a very dangerous and hazardous with the unpredictable weather. It does have any necessary amenities for living at the site also due to very far from town it doesnt have any communication at the site. So it is necessary to provide the basic need able things and facility. The solutions to each problem at site are stated as

1. Lack of Manpower Management (or) Planning Prepare a proper schedule of the Project and Assign Resources to each task i.e. each activity, assigning resources means Identify manpower required for each Task and what is the availability of

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manpower and how much work has been done till date and how much work is to be done. Identify Type of manpower required i.e. Skilled

(or) unskilled .If manpower is in adequate try to get more manpower or Try to use the available manpower Fully so that maximum amount of work to complete and try to complete the Urgent woks such that it dose not effect our project duration, reschedule the project and updated schedule to head office and inform them weekly work progress so that they can help you to overcome the manpower problem (or) try to motivate the available manpower by giving extra benefits if they complete the project in time.

Manpower planning involved some of steps if the management and project manager follow these steps there will be no problem due to the manpower in the project, because is involved in the project and they are at different levels and management has monitor all are working properly

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are not, if not they have to have do some other arrangement are try to motivate the manpower so that the project progress smoothly.

(or)manpower is very less than required then immediately inform head office so that they can send some more manpower so that the project can run smoothly

Understand the project in all respects and get all details of the projects i.e. site condition, contract conditions, technical specifications, construction techniques, and time frame.

Working out the labour component in various parameters of the project .by using constants to workout labour requirement.

Classifying and categorizing labour requirement and various jobs by level of skill, responsibility, nature of work etc.

Determine the duration of each job or task at every stage of project.

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Estimate the number of manpower required in view of the anticipated of absenteeism and labour turnover and the stability factor.

Manpower management has some principles to follow that should be known by the project manager and also the management of the company. The principles are as follows: Care and skill should be exercised in the selection of employees. Introduction to the job should be friendly skillful and adequate. Each employee should be made to feel that his efforts are really appreciated. Consideration should be given to the effect that each rule and instruction may have on the feelings of employees. Employees should have apart in planning those things that affect their working conditions. Management should be absolutely fair in every policy and every practice. Each employee should have a feeling of pride in the worth whileness of his work and his company.

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Based on the construction programme and various other norms, the administrative set up is worked out for completion of project. It is

proposed to have two Chief Engineers (Level-1), one for head works and other for canal & canal structures headed by the Project Manager. Under the Chief Engineer (Head work) four circle offices will be proposed and under the Chief Engineer (Canal & Canal Structures) three Circle officers will be proposed. There will also be one Director (Administration), one Director (Finance), one Director (Quality Control) and one Director (Technical) under the Project Manager. There will also be attached Superintending Engineer (Mechanical) under the each Chief Engineer. All these offices will be suitably located for effective monitoring and control over the execution of project.

2. Un-Hygienic surroundings & Temporary Accommodation

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Before Starting of the project Management has to well plan because this project is long duration so manpower involved will be more it is the one of the preliminary need for the employees & workers.

Suggestion Methods for Hygiene Factors: - Management has to well plan for the temporary shelters in such a way that number of workers will be involved in the project and how many shelters are required and for different category of employees will be working at site and different types of shelters should be constructed with different facility what all materials required for construction any how much time required to construct it so that all those thing should be completed before starting of project, Management should built temporary shelters for the workers who will be working at site because the site is at remote area workers cannot be able to say at there home and come for work it is the preliminary requirement for the workers so management has to take extra precautions, A site office also be built with all necessary requirements, dinking water should be good because most

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of diseases are spread by water so it is important step to taken care by management.

3. Lack of Basic facilities like medication.

Management should send a medical team to site and they should stay there till completion of project. They should be supplied necessary equipments and medical kits so that they can manage any hazardous situation i.e. any sudden accidents they can handle the situation, any epidemic occurred they can over come that situation. By this work

will be smoothly progressed and number of workers absenteeism will be reduced. Worker who is sick will be taken care by medical team he will be recovered quickly and he can start doing the work so that manpower problem is solved.

4. Storage of Material

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This is also a major problem for such a big project and at remote place materials will be at site well before start of project so store rooms should be properly built well in advance so that it will not create a problem while execution of work for that what all employees required and how

many number required should be planned before so that materials are properly handled by this only the cost of project depends.

5. Technical Problems like Roof Spalling & water seepage

Roof Sappling:The management should have complete knowledge of what all technical problem may occurs while execution of project and it has to take proper precautions and it should be well planned before so that it would not effect the project duration, what are causes of the problems and how to over come the problems. The cause of roof spalling is type of formation of rock, rock with excess of foliations, joint & poor rock mass leads to the rock spalling.
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Suggestion & Methods to over come Roof Spalling:Tunnel should be properly scaling to remove loose rock mass & cement grouting should be done so that the rock will get some extra strength so that it can hold properly it cannot be fallen down easily. Tunnel should be

proper provision of steel ribs immediately so that it will be support on the steel grids and work can be progress smoothly and project manager should have all this materials well in advance because these materials are required suddenly.

Ware Seepage:The cause of water seepage is manly due to the discontinuous rock formation, Ground water table height etc. Suggestion & Methods to over come Water Seepage:While designing the tunnel they should provide proper drainage system so that if the water is accumulating in the tunnel it will affect the progress of work, so drainage system should be such that water

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accumulated should be quickly drained any from working space so that it dose not affect the work progress. Or proper grouting should be done so that the rock will get more strength so that it can stop the water seepage into the tunnel. This is the easy method to over come the seepage problem, the other method to overcome the seepage problem covering

the tunnel section with water proofing membranes it will also not allow the water to seepage into the tunnel so that work can be progress smoothly.

Recommendation to Management: -

Top Management:Should be more responsible and it should have to properly monitor the progress of work and if any urgent needs at site should be fulfilled as quickly as possible and it should see that the lower and middle management is working properly are not. If any accidents are hazardous situation then top management has to urge to do some help to lower and middle management so that they can over
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come the situation they must send some team so that will help them and work will be progress smoothly. Tunnel project is a very large project it will take lot of time to complete the whole project so management has to be well prepared of all the

fore coming situations i.e. labors problems, absenteeism etc. Management has to determine the functions of each level of management it should be clear for all.

FUNCTIONS OF TOP MANAGEMENT: Determining the objectives.

Framing policies & making plans to carryout the objectives & policies.

Setting up the organizational framework to conduct the operation as per plans.

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Gathering the resources needed to put the plans into effect.

Controlling the operations through the organization.

Middle Management:Middle management is concerned with the task of implementing the policies & plans chalked out by the top management. Middle management consists of departmental heads exercise the usual functions of management in respect of their own departments. They have top plan the operations, issue instructions to their assistants; collect the resources required & control the work of the men under them.

FUNCTIONS OF MIDDLE MANAGEMENT:

Understanding the policies framed by top management.

Preparing the organizational set-up in their department.

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Finding out the suitable operative & supervisory personnel & fixing duties & responsibilities to them.

Arranging & issuing instructions to the assistants & operatives.

Motivating the personnel for higher productivity.

Co-operating with other departments for smooth functioning of organizations.

Collecting reports, statistical information & other records about the work turned out in the respective departments & forwarding the same to the top management.

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Recommending the top management new or revised policies for their departments to obtain better performance.

Lower Management:It is the lowest level in the administrative framework & actual operations are performed here. Foremen supervisors assisted by a no of workers & clerks carryout the actual operations as per schedule. Their authority & responsibility is limited & they have to follow the lines drawn by the higher levels of management. The foremen or supervisors are responsible for carrying out work orders allotted to their respective departments. They pass on the instructions of middle management to the workers. The quality of the workmanship & quality of output will depend upon the hard labor, discipline & loyalty of the operating personnel.

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Motivation of Employees in Construction Project: Motivation is the driving force within individuals that drive them physiologically and psychologically to pursue one or more goals to fulfill their needs or expectations. Motivators may be intrinsic or extrinsic.

An example of an intrinsic motivator is the self-fulfillment of a worker as a result of performing a task well.

Suggested method for hygiene factors and the motivational factors:-

The following method can be use for motivating the workers at the site. 1. Stimulate the working site The work site should be properly stimulated and the hygiene conditions should be developed at the site so that the persons at the site could get a better environment for the work. The work place should be safe so that during the work workers should not get injured. The housing arrangement and good food facilities
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and availability of basic amenities could improve the work in efficiency of the workers. Also providing a good medical facility can reduce the cases of the sickness of the workers helping in the reducing the absenteeism and the required team members for the work will be available.

2. Fulfilling Social needs The persons are not able to take their family to site, due to that they are not in contact with them. He always thinks about them and the concentration on the work will not be continued. To fulfill these requirements of his attachment with the family and for social responsibility they should get work off of leave to meet the family and for completing his social responsibilities.

3. Developing interpersonal relationship By training and organizing other events and competition, the interpersonal relationship can develop between the workers. This can help in improving team work, by that the output will
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increase than the output by the individual. This can also help in developing a helpful environment for the workers. By creating open communication between the workers can help in strengthening the interpersonal relationship between the workers.

4. Providing Opportunity for the Professional Growth

By making then feel that after completing this project, the professional growth for them will be much higher than the other who are engaged at another work place of its less difficult. They may get a job security on the job and they can be promoted & transferred on the basis of their performance. By providing chance for the interesting and challenging work the opportunity for the growth can be provided to them. Also technical training and on the job training can increases the level of the knowledge, this could help in increasing the working efficiency of the workers.

5. Appraisal & Rewards

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The management should adopt positive attitude towards the supervisors, technicians and workers to complete the work on the time. The management shouldnt criticize the works for their less output at the work place due to some unfavorable conditions

at the work place. The management should always motivate them for the better work performance. The management Shouldnt make promises that cannot be kept. The management should give each person the attention which he requires.

CONCLUSION Although some unique motivational programs were found, the vast majority can be grouped into five primary categories: Goal setting. Incentives.

Positive reinforcement. (i.e., recognition for a job

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well done).
Worker participation. Work facilitation.

The following presents a dissertation on each of the five categories discussing first their use in other industries and then their application to construction. Absenteeism and turnover are a relatively minor concern to workmen. Still, they can have a major impact on total project productivity. High rates of absenteeism are a concern, however, to individuals who had to carry extra workloads to compensate for missing crewmembers.

The low job satisfaction resulted in high absence from work and high turnover. Thus absenteeism and turnover can be viewed as effects of motivational Activities or denominational concerns. The cost of

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motivational programs is often justified by the reduced absenteeism and turnover.

BIBLIOGRAPHY Management in organization by Koontz and Odoneal, McGraw Hill publication. NICMAR lesson Book on Construction Personnel mabnagement.

The international journal of construction IT, July Construct IT report. (1995) Occasional Paper No. 1: A Process-Based Study of an IT Research Work Plan, University of Salford. Hughes, W. (1991) Modelling the Construction Process Using Plans of Work,
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Construction Project Modelling and Productivity - Proceedings of the International Conference CIB W65, Dubrovnik.Glaser, E.M. & Backer, T.E. (1973). A Look at Participant Observation, Evaluation, 1: 3: 46-49. Banwell, H. (1964) Report of the Committee on the Placing and Management of Contracts for Building and Civil Engineering Works, HMSO. Love, P.E.D., Smith, J., Treloar, G. and Li, H. (2000a). Some empirical observations of service quality in construction. Engineering Construction and Architectural Management

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