REGULATIONS&PROCEDURESFORSHIPPINGHAZARDOUSMATERIALS Theregulationsandproceduresforshippinghazardousmaterialsapplytoallindividuals involvedwiththetransportation/shippingofhazardousmaterials.Thisincludesallthose individualswhoarrangefortransportand/ormayengageinanyofthefollowingactivities involvinghazardousmaterials: Fillingpackages Markingandlabelingpackages Preparingshippingpapers,handling,loading,securingandsegregatingpackageswithin atransportvehicle,freightcontainerorcargohold,andtransporting. TheU.S.DepartmentofTransportation(DOT)enactsandenforcesallhazardousmaterials (hazmat)transportationlawsintheUnitedStates.CompliancewithDOTregulationsisa requirementforanypersonwhooffersahazardousmaterialfortransportation.

ation. Penaltiesfornoncompliance: o Penaltiesfornoncompliancewiththerulesaresignificantandcouldresultinthe followingfines:Upto$250,000anduptoayearjailsentenceforindividuals;up to$500,000perincidentfororganizations.Themajorcarriersaretrainedand shouldbeavailabletohelpdepartmentsinensuringhazardousmaterials shipmentsareproperlypackaged,marked,labeledandhaveappropriate shippingpapers. GENERALINFORMATION HazardousMaterialsBackgroundInformation: ThehazardousmaterialsshippermustmeettheDOT'shazardousmaterialsregulations(HMR), 49CFRParts171180,andadheretothefollowing: CheckifthechemicalsarebeingshippedorofferedforshipmentlistedintheHazmat table(49CFRSubpartB,172.101) DeterminetoshipHazmatinsmallquantityormaterialsoftrade Packaging(49CFR173) Markings(49CFR172.300)andLabels(49CFR172.400) ShippingPapers(49CFR172.200) ShippingRequirementsforDryIce ShippingRequirementsforLiquidNitrogen HazmatShippingProcedures: o Shippingproceduresmustbeadheredtoifyoudeterminethematerialsyouaregoingto shiparehazardousmaterialsasdefinedbytheDOT.Ahazardousmaterialisdefinedas anysubstanceormaterialcouldadverselyaffectthesafetyofthepublic,handlersor carriersduringtransportation.AllDOThazardousmaterialsarelistedintheDOT's HazardousMaterialTable.

o Therearenineclassesofhazardousmaterials: HazardClass1:Explosives 1.1massexplosionhazard 1.2projectilehazard 1.3minorblast/projectile/fire 1.4minorblast 1.5insensitiveexplosives 1.6veryinsensitiveexplosives 2.1flammablegases 2.2nonflammablecompressed 2.3poisonous Flammable(flashpointbelow141) Combustible(flashpoint141200 4.1flammablesolids 4.2spontaneouslycombustible 4.3dangerouswhenwet 5.1Oxidizer 5.2OrganicPeroxide 6.1Materialthatispoisonous 6.2InfectiousAgents RadioactiveI RadioactiveII RadioactiveIII Destructionofthehumanskin Corrodesteelatarateof0.25inchesperyear Amaterialthatpresentsahazardduring shipmentbutdoesnotmeetthedefinitionof theotherclasses

HazardClass2:CompressedGases

HazardClass3:FlammableLiquids HazardClass4:FlammableSolids

HazardClass5:OxidizersandOrganic Peroxides HazardClass6:ToxicMaterials HazardClass7:RadioactiveMaterial

HazardClass8:CorrosiveMaterial HazardClass9:Miscellaneous

IfyoudeterminetheshipmenttocontainahazardousmaterialyoumustfollowtheHazmat GeneralShippingProcedures. GeneralShippingProcedures: CheckifthechemicalsyouareshippingorofferingforshipmentarelistedintheHazmat Table49CFRSubpartB,172.101. o Hazardousmaterials(49CFR171.8)"AsubstanceormaterialthattheSecretary ofTransportationhasdeterminediscapableofposinganunreasonableriskto health,safety,andpropertywhentransportedincommerce,andhasdesignated ashazardousundersection5103oftheFederalHazardousMaterials Transportationlaw(49U.S.C.5103)". o Informationfoundinthehazardousmaterialstable

Column1:modeoftransportationrestrictions/conditions,usingsymbols (+,A,D,G,I,W) Column2:Hazardousmaterialsdescriptionsandpropershippingnames Column3:Hazardclassordivision Column4:UN/NAIdentificationnumber Column5:Packinggroup[X=PGI,IIandIII;Y=PGIIandIII,Z=PGIIIOnly] Column6:Labels Column7:Specialprovisions Column8:Packagingrequirements Column9:Airtransportation Column10:Vesseltransportation o SmallQuantityExceptions(173.4) 30mlforliquids,30gforsolidsor1gfor6.1,PGImaterialofahazardous material. MaterialsofTradeExceptions(173.6) Meetdefinitionin171.8,0.5kgor0.5LforPGImaterialor30kgor30L forothermaterial o IfthematerialislistedintheHazmattableanditdoesnotfitintoanyavailable exceptionsthenthematerialmustbeshippedincompliancewiththisprocedure. Packaging(49CFR173) o UNstampedhazardousmaterialspackagingsystemsareapprovedbytheUnited NationsTransportationBoardforthetransportofhazardousmaterialsandare obligatoryforhazardousmaterialsshipping.UNpackagingsystemsaredesigned andconstructedtopreventareleaseofhazardousmaterialduring transportation. o ToobtainUNstampedhazardousmaterialpackagingsystemsyoucancontact thefollowingvendors:ULINEwww.uline.com,Labelmaster www.labelmaster.com,orLabSafetySupplywww.labsafety.com o Insomecasestheshippermayprovidethepackagingsystem.Ensurethatitis UNstamped.Packagingsystemrequirementsarespecifictothetypeof hazardousmaterialofferedforshipping. Markings(49CFR172.300)andLabels(49CFR172.400) o Propermarkingsandlabelingonshipmentcontainersaremandatoryfor shippingahazardousmaterial.Notethatpackageswithimproperorincomplete informationwilltypicallynotbedeliveredtotheirdestination.Thiscouldsubject youtofinesorimprisonmentbytheUSDOT.Inaddition,suchhazardous materialpackagesthatareinvolvedinaspillorpersonalinjuryduringtransport canmakeyoupersonallyliablefortheincident. Labelsandmarkingsmustbeattachedtoorprintedonthepackageand durableandprintedinEnglish. Anypackagecontainingahazardousmaterialmusthavethefollowing: Nameandaddressofshipper Nameandaddressofreceiver Propershippingnamecolumn2hazmattable Numerichazardclassanddivisioncolumn3hazmattable

UN/NAIDnumber(obscuredandawayfromothermarkings) column4hazmattable PackingGroupColumn5 Chooseproperlabel(s)fromColumn6inhazmattable(Packages mayhavemorethan1label) Additionalinfoifrequired(limitedquantity,RQ)

ShippingPapers(49CFR172.200) o Theaccuratecompletionofappropriateshippingpapersisrequiredforall hazardousmaterialsshipmentsandMUSTcontainthefollowing: AppropriateDOTshippingdescriptionincludingpropershippingname, hazardclass,UN/NAIDnumberandpackinggrouphazmattable TotalQuantity EmergencyResponseInformation(24hourtelephonenumber) Shippernameandaddress

ShipmentswithDryIce(solidcarbondioxide): o Dryice,UN1845,Hazardclass9,isclassifiedbyDOTandIATAasa "miscellaneous"hazard,whichmeansitisamaterialthatpresentsahazard duringtransportation.Dryiceischaracterizedasexplosionhazard(releaseslarge volumesofcarbondioxidegas),suffocationhazard(carbondioxidecancreatean oxygendeficientatmosphere);andcontacthazard(asacryogen,dryicecauses severefrostbiteifcontactswithskin). HazardousMaterialDeclarationForm o Ahazardousmaterialdeclarationformmustbefilledoutforanydryice shipmentwhetheritcontainsahazardousmaterial(dangerousgood)ornot.This isimportanttoensurealldryiceshipmentsarecategorizedandlabeledproperly. Samplesthatcontainnohazardousmaterialscanbeprocessedthesameday. Samplesthatcontainhazardousmaterialmaytakeuptoaweektoprocess.To determineifamaterialhazardousmaterialaccessthefollowinglink: http://www.myregs.com/dotrspa/. o AhazardousmaterialdeclarationformcanbeobtainedfromtheNYUMail ServicesFormswebpage. Packaging o Packagesfordryicemustallowforthereleaseandventingofgaseouscarbon dioxide.Thematerialbeingshipped,andthedryice,mustbeenclosedina Styrofoamboxwithasturdycardboardoutercover.Shippingcompaniesarenot acceptingStyrofoamboxesasouterlayers. Labeling o Theclass9miscellaneous"dryice"labelisprovidedfreebythecarrier.Thislabel satisfiestheUSDepartmentofTransportation(DOT)andInternationalAirTrade Association(IATA)markingandlabelingrequirementswhenaccurately completed.Thedryicelabelmustbeoutsidetheoutercontainer.Removeor obliterateanyexistinglabelsonanyboxthatisbeingreused.

 o Clearlymarkouterpackagingonthesamesidewith: 1SenderandRecipient From:YourName DepartmentName NewYorkUniversity Yourstreetaddress NewYork,NYyourzipcode 2ADOTshippingclass9, miscellaneouslabel 3Markingonthelabelthe followinginformation: UN1845 DryIce Netweightofdryiceinkilograms. o Thesemarkingsareinadditiontomarkingsthatmayberequiredbythesampleif itisahazardousmaterial. AirBill o Thecarrierairbillmustbefilledoutproperlyandmustbesignedbytheshipper (you).Iftheshipmentcontainsahazardousmaterial,thentheShipper's DeclarationofDangerousGoods(Figure1)mustbesignedandincludedwiththe shipment. o Note:acopyoftheairbillandShipper'sDeclarationofDangerousGoodsmust bekeptonfilefortheappropriateperiodoftimeasrequiredbyDOT.The ShippersDeclarationofDangerousGoodsformmaybeorderedthroughthe followingvendors:ULINEwww.uline.com,Labelmasterwww.labelmaster.com, orLabSafetySupplywww.labsafety.com WhenshippingviaUPS,youmaycreatetheairbillusingyourdepartmentsUPSCampusShip account. To:Recipient'sName Address City,State,Zip

Figure1

UsefulLinks: Belowareusefullinksforobtainingadditionalinformationregardingshippinghazardous materials.Ifyouhavequestionsorrequireadditionalinformation,pleasecontactamanagerat NYUMailServicesat2129981010. EmergencyResponseGuidebook2004 TheHazmatTable49CFRSubpartB,172.101 TheU.S.DepartmentofTransportation UPSGuidetoShippingGroundandAirHazardousMaterials USDOTOfficeofHazardousMaterialSafety