ClaRk IntErNati0naL c0LLegE 0f SciENcE &

TeChn0l0gY

K.A.L.M.
Management

Nicholas Santos
Thesis Adviser
Gr0up II
Ashly Jane g0mEz
KrisheL Kay AlegRE
Liza L0mibA0
Mark Alexander mAmangUN

October 17, 2007

Due date:
Forms

Form name: emp (emp.frm)

Codes:

Private Sub Form_Load()

DG.Refresh

End Sub
Form name: emp_add (entry_add.frm)
Codes:

Private Sub Calendar1_Click()

txtdoj = Calendar1.Value
End Sub

Private Sub Command1_Click()

Validate_inputs

If VALID_FLAG Then

TXT1 = ""
TXT1 = "insert into employee values('" & txtempcode & "','" _
& txtempname & "','" _
& Combo1.Text & "'," _
& txtphone & ",'" _
& txtaddress & "'," _
& txtpincode & ",'" _
& txtemail & "','" _
& txtdoj & "'," _
& txtmonthlysal & ")"

TXT2 = ""
TXT2 = "select * from employee where EMP_CODE = '" & Trim(txtempcode) & "'"
If RS.State = 1 Then
RS.Close
End If
RS.Open TXT2, CONN, adOpenKeyset, adLockOptimistic
'MsgBox RS.RecordCount
If RS.RecordCount > 0 Then
MsgBox "Duplicate Entry : The employee code exists in employee table", vbCritical
RS.Close
Else
If RS.State = 1 Then
RS.Close
End If
RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic
MsgBox "Successfully added"
Clear_all
End If ' end of -> If RS.RecordCount > 0 Then

End If 'end of VALID_FLAG

emp.DG.Refresh
End Sub
Private Sub Command2_Click()
TXT1 = ""
TXT1 = "select * from employee where EMP_CODE = '" & txtempcode & "'"

If RS.State = 1 Then
RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

If RS.RecordCount > 0 Then

txtempcode = RS.Fields(0)
txtempname = RS.Fields(1)
Combo1.Text = RS.Fields(2)
txtphone = RS.Fields(3)
txtaddress = RS.Fields(4)
txtpincode = RS.Fields(5)
txtemail = RS.Fields(6)
txtdoj = RS.Fields(7)
txtmonthlysal = RS.Fields(8)
Else
MsgBox "No matching record found for EMP CODE =" & txtempcode, vbCritical
End If

RS.Close
End Sub

Private Sub Command6_Click()

End Sub

Private Sub Form_Load()

Calendar1.Today
If CONN.State = 1 Then
CONN.Close
End If

CONN.ConnectionString = "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" &

App.Path & "\db1.mdb"
CONN.Open

TXT1 = ""
TXT1 = "select distinct dept_cd from employee"

If RS.State = 1 Then
 RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

Combo1.Clear
Combo1.Text = ""
While RS.EOF <> True
Combo1.AddItem (RS.Fields(0))
RS.MoveNext
Wend
RS.Close
Clear_all

End Sub

Public Function Clear_all()

txtempcode = ""
txtempname = ""
'txtdept = ""
txtphone = 0
txtaddress = ""
txtpincode = 0
txtemail = ""
txtdoj = ""
txtmonthlysal = 0
Combo1.Text = ""
End Function

Public Function Validate_inputs()

VALID_FLAG = False
If Trim(txtempcode) = "" Then
MsgBox "Please enter Employee code"
txtempcode.SetFocus
ElseIf Trim(txtdoj) = "" Then
MsgBox "Date of joining cannot be empty"
Combo1.SetFocus
ElseIf Trim(txtmonthlysal) = 0 Or Trim(txtmonthlysal) = "" Then
MsgBox "Salary : must have some value"
txtmonthlysal.SetFocus
ElseIf Trim(txtempname) = "" Then
MsgBox "Please enter Employee name"
txtempname.SetFocus
ElseIf Trim(Combo1.Text) = "" Then
MsgBox "Please select a Department"
 Combo1.SetFocus
Else
VALID_FLAG = True
End If
If Trim(txtphone) = "" Then
txtphone = 0
End If
If Trim(txtpincode) = "" Then
txtpincode = 0
End If
If Trim(txtmonthlysal) = "" Then
txtmonthlysal = 0
End If
End Function

Private Sub txtmonthlysal_Change()

If IsNumeric(txtmonthlysal) = False And Trim(txtmonthlysal) <> "" Then
MsgBox "Salary should be only numerics"
txtmonthlysal = ""
txtmonthlysal.SetFocus
End If
End Sub

Private Sub txtphone_Change()

If (IsNumeric(txtphone) = False And Trim(txtphone) <> "") Or InStr(txtphone, ".") Then

MsgBox "Phone number should be only numerics"

txtphone = ""
txtphone.SetFocus
End If
End Sub

Private Sub txtpincode_Change()

If (IsNumeric(txtpincode) = False And Trim(txtpincode) <> "") Or InStr(txtphone, ".")
Then
MsgBox "Pin code should be only numerics"
txtpincode = ""
txtpincode.SetFocus
End If
End Sub
Form name: emp_del (empl_del.frm)

Codes:

Private Sub Calendar1_Click()

txtdoj = Calendar1.Value
End Sub

Private Sub Command1_Click()

End Sub

Private Sub Command2_Click()

TXT1 = ""
TXT1 = "select * from employee where EMP_CODE = '" & txtempcode & "'"

If RS.State = 1 Then
 RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

MsgBox TXT1

If RS.RecordCount > 0 Then

txtempcode = RS.Fields(0)
txtempname = RS.Fields(1)
Combo1.Text = RS.Fields(2)
txtphone = RS.Fields(3)
txtaddress = RS.Fields(4)
txtpincode = RS.Fields(5)
txtemail = RS.Fields(6)
txtdoj = RS.Fields(7)

' TXT1 = "select salary from salary where emp_code ='" & txtempcode & "' and
sal_paid = 0 and sal_due = 0"
' If RS.State = 1 Then
' RS.Close
' End If
' RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic
txtmonthlysal = RS.Fields(8)
Delete.Enabled = True
Else
MsgBox "No matching record found for EMP CODE =" & txtempcode, vbCritical
Delete.Enabled = False
End If

RS.Close
End Sub

Private Sub Command6_Click()

End Sub

Private Sub Delete_Click()

If MsgBox("Are you sure to delete?", vbYesNo) = vbYes Then
TXT1 = ""
TXT1 = "delete from employee where EMP_CODE = '" & txtempcode & "'"

If RS.State = 1 Then
RS.Close
End If
RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic
 TXT1 = "delete from salary where EMP_CODE = '" & txtempcode & "'"
If RS.State = 1 Then
RS.Close
End If
RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

MsgBox "Record deleted Successfully"

Clear_all

Delete.Enabled = False
End If
emp.DG.Refresh
End Sub

Private Sub Form_Load()

If CONN.State = 1 Then
CONN.Close
End If
CONN.ConnectionString = "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" &
App.Path & "\db1.mdb"
CONN.Open
Clear_all
Delete.Enabled = False

End Sub

Public Function Clear_all()

txtempcode = ""
txtempname = ""
'txtdept = ""
txtphone = 0
txtaddress = ""
txtpincode = 0
txtemail = ""
txtdoj = ""
txtmonthlysal = 0
Combo1.Text = ""
End Function
Form name: emp_upd (empl_upd)

Codes:

Private Sub Calendar1_Click()

txtdoj = Calendar1.Value
End Sub

Private Sub Command1_Click()

Form_Load
Clear_all
txtempcode.Enabled = True
Update.Enabled = False
End Sub

Private Sub Command2_Click()

TXT1 = ""
TXT1 = "select * from employee where EMP_CODE = '" & txtempcode & "'"

If RS.State = 1 Then
RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

'MsgBox TXT1

If RS.RecordCount > 0 Then

txtempcode = RS.Fields(0)
txtempname = RS.Fields(1)
Combo1.Text = RS.Fields(2)
txtphone = RS.Fields(3)
txtaddress = RS.Fields(4)
txtpincode = RS.Fields(5)
txtemail = RS.Fields(6)
txtdoj = RS.Fields(7)
txtmonthlysal = RS.Fields(8)

txtempcode.Enabled = False
Update.Enabled = True
Else
MsgBox "No matching record found for EMP CODE =" & txtempcode, vbCritical
End If

RS.Close
End Sub

Private Sub Command6_Click()

End Sub

Private Sub Form_Load()

Calendar1.Today
If CONN.State = 1 Then
CONN.Close
End If
CONN.ConnectionString = "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" &
App.Path & "\db1.mdb"
CONN.Open

TXT1 = ""
TXT1 = "select distinct dept_cd from employee"

If RS.State = 1 Then
RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

Combo1.Text = ""
Combo1.Clear
While RS.EOF <> True
Combo1.AddItem (RS.Fields(0))
RS.MoveNext
Wend
RS.Close
Clear_all

Update.Enabled = False

End Sub

Public Function Clear_all()

txtempcode = ""
txtempname = ""
'txtdept = ""
txtphone = 0
txtaddress = ""
txtpincode = 0
txtemail = ""
txtdoj = ""
txtmonthlysal = 0
Combo1.Text = ""
End Function

Public Function Validate_inputs()

VALID_FLAG = False
If Trim(txtempcode) = "" Then
MsgBox "Please enter Employee code"
txtempcode.SetFocus
ElseIf Trim(txtdoj) = "" Then
MsgBox "Date of joining cannot be empty"
 Combo1.SetFocus
ElseIf Trim(txtmonthlysal) = 0 Or Trim(txtmonthlysal) = "" Then
MsgBox "Salary : must have some value"
txtmonthlysal.SetFocus
ElseIf Trim(txtempname) = "" Then
MsgBox "Please enter Employee name"
txtempname.SetFocus
ElseIf Trim(Combo1.Text) = "" Then
MsgBox "Please select a Department"
Combo1.SetFocus
Else
VALID_FLAG = True
End If
If Trim(txtphone) = "" Then
txtphone = 0
End If
If Trim(txtpincode) = "" Then
txtpincode = 0
End If
If Trim(txtmonthlysal) = "" Then
txtmonthlysal = 0
End If
End Function

Private Sub txtmonthlysal_Change()

If IsNumeric(txtmonthlysal) = False And Trim(txtmonthlysal) <> "" Then
MsgBox "Salary should be only numerics"
txtmonthlysal = ""
txtmonthlysal.SetFocus
End If
End Sub

Private Sub txtphone_Change()

If (IsNumeric(txtphone) = False And Trim(txtphone) <> "") Or InStr(txtphone, ".") Then

MsgBox "Phone number should be only numerics"

txtphone = ""
txtphone.SetFocus
End If
End Sub

Private Sub txtpincode_Change()

If (IsNumeric(txtpincode) = False And Trim(txtpincode) <> "") Or InStr(txtphone, ".")
Then
MsgBox "Pin code should be only numerics"
txtpincode = ""
 txtpincode.SetFocus
End If
End Sub

Private Sub Update_Click()

Validate_inputs

If VALID_FLAG Then
If MsgBox("Are you sure to update?", vbYesNo) = vbYes Then
TXT1 = ""
TXT1 = "Update employee set EMP_NAME = '" _
& txtempname & "', DEPT_CD = '" _
& Combo1.Text & "', PHONE = " _
& txtphone & ", ADDRESS = '" _
& txtaddress & "', PIN_CODE = " _
& txtpincode & ", EMAIL = '" _
& txtemail & "', DOJ = '" _
& txtdoj & "' , SALARY = " & txtmonthlysal & " where EMP_CODE = '" &
txtempcode & "'"
MsgBox TXT1
If RS.State = 1 Then
RS.Close
End If
RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic
MsgBox "Successfully updated"

Clear_all
txtempcode.Enabled = True
Update.Enabled = False

End If

End If 'end of VALID_FLAG

End Sub
Form name : Frm1 (Frm1.frm)

Codes:

Private Sub Timer1_Timer()

ProgressBar1.Value = ProgressBar1.Value + 2
Label2.Caption = ProgressBar1.Value & "%"
If ProgressBar1.Value = 100 Then
login.Show
Unload Me
End If
End Sub
Form name: login(login.frm)

Codes:
Private Sub Command1_Click()
If (LCase(Text1.Text)) = "admin" And (LCase(Text2.Text)) = "payroll" Then
Unload Me
MDIForm1.Show
Else
MsgBox "Please Enter Correct Username and Password"
End If
End Sub

Private Sub Command2_Click()

End
End Sub

Private Sub Text2_KeyPress(KeyAscii As Integer)

If KeyAscii = 13 Then
If Text2.Text = "payroll" Then
MDIForm1.Show
Unload Me
Else
msg = MsgBox("PLEASE ENTER THE CORRECT PASSWORD", vbOKCancel,
"K.A.L.M. MANAGEMENT")
End If
End If
End Sub
Form name: MDIForm1(MDIForm1.frm)

Codes:
Private Sub about_Click()
MsgBox " this is a payroll system software" & vbNewLine & "" _
&" programmed by:K.A.L.M. MANAGEMENT"

End Sub

Private Sub add_Click()

emp_add.Show
End Sub

Private Sub Delete_Click()

emp_del.Show
End Sub

Private Sub details_Click()

emp.Show
End Sub

Private Sub empentry_Click()

'entry.Show

End Sub

Private Sub mnulogout_Click()

login.Show
Unload Me
End Sub

Private Sub payment_Click()

salary.Show
End Sub

Private Sub quit_Click()

End

End Sub

Private Sub Update_Click()

emp_upd.Show
End Sub
Form name: salary(salary.frm)
Codes:

Dim DOJ As Date

Dim NoOfDays As Integer
Dim SalaryDue As Double

Private Sub Calendar1_Click()

txtdosal = Calendar1.Value
End Sub

Private Sub cmdPAY_Click()

If Trim(txtspaid) = "" Then

MsgBox "Please enter the Amount to be paid"
Exit Sub
End If

If IsNumeric(txtspaid) = False And Trim(txtspaid) <> "" Then

MsgBox "Salary should be only numerics"
txtspaid = ""
txtspaid.SetFocus
End If

If MsgBox("Are to sure to pay?", vbYesNo) = vbYes Then

SalaryDue = Val(Val(txtsdue) - Val(txtspaid))

'MsgBox SalaryDue
TXT1 = ""
TXT1 = "insert into salary values('" & txtempcode & "'," & txtsdue & "," & txtspaid &
"," & SalaryDue & ",'" & txtdosal & "')"

If RS.State = 1 Then
RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

MsgBox "Salary paid"
Show_grid
txtspaid = ""
End If

cmdPAY.Enabled = False
End Sub
Private Sub Command1_Click()
'cmdPAY.Enabled = True
TXT1 = ""
TXT1 = "select * from employee where EMP_CODE = '" & txtempcode & "'"

If RS.State = 1 Then
RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

If RS.RecordCount > 0 Then

Show_grid
If DateDiff("d", RS.Fields(7), txtdosal) < 0 Then
cmdPAY.Enabled = False
MsgBox "DOJ is greater than date of calculation", vbCritical
Else
txtempcode = RS.Fields(0)
txtempname = RS.Fields(1)
txtdept = RS.Fields(2)
txtsalary = RS.Fields(8)
DOJ = RS.Fields(7)

TXT1 = ""
TXT1 = "select * from salary where EMP_CODE = '" & txtempcode & "'"

If RS.State = 1 Then
RS.Close
End If

RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic

If RS.RecordCount = 0 Then ' means No salary paid so far, hence calculate from
DOJ
NoOfDays = DateDiff("d", DOJ, txtdosal) + 1
MsgBox NoOfDays

txtsdue = (Val(txtsalary) / 30) * NoOfDays

Else ' means : Atleast one time salary is paid
TXT1 = ""
TXT1 = "select last_dop,sal_paid,sal_due from salary where EMP_CODE = '" &
txtempcode & "' order by LAST_DOP desc"

If RS.State = 1 Then
RS.Close
End If
 RS.Open TXT1, CONN, adOpenKeyset, adLockOptimistic
txtlastdop = RS.Fields(0)
txtLASTPAID = RS.Fields(1)

NoOfDays = DateDiff("d", txtlastdop, txtdosal)

MsgBox NoOfDays

txtsdue = (Val(txtsalary) / 30) * NoOfDays + Val(RS.Fields(2)) 'RS.Fields(2) =

sal_due

End If

If Val(txtsdue) > 0 Then

cmdPAY.Enabled = True
Else
cmdPAY.Enabled = False
End If

End If
Else
MsgBox "No matching record found for EMP CODE =" & txtempcode, vbCritical
End If

RS.Close

End Sub

Private Sub Form_Load()

Calendar1.Today

If CONN.State = 1 Then
CONN.Close
End If

CONN.ConnectionString = "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" &

App.Path & "\db1.mdb"
CONN.Open

Clear_all
txtdosal = Date
cmdPAY.Enabled = False
End Sub

Public Function Clear_all()

txtempcode = ""
txtempname = ""
txtsalary = ""
txtdosal = ""
txtspaid = ""
txtsdue = ""
txtlastdop = ""
End Function

Public Function Show_grid()

Adodc1.RecordSource = "select * from salary where emp_code='" & txtempcode & "'
order by last_dop desc"
Adodc1.Refresh
DataGrid1.Refresh
End Function

Modules
A module is essentially a collection of declarations, statements, and
procedures stored together as one named unit to organize your Microsoft Visual Basic
(Microsoft Visual Basic is a high-level, visual-programming version of Basic. Visual
Basic was developed by Microsoft for building Windows-based applications.) code.
Microsoft Access has two types of modules: standard modules and class modules (class
module is a module that can contain the definition for a new object. Each instance of a
class creates a new object. Procedures defined in the module become properties and
methods of the object. Class modules can exist alone or with forms and reports.).
Module name: Module1(Payroll.bas)

Codes:

'******
'MODULE
'******
'PUBLIC VARIABLE DECLARATION
Global CONN As New ADODB.Connection
Global RS As New ADODB.Recordset
Global CMD As New ADODB.Command
Global TXT1, TXT2 As Variant
Global VALID_FLAG As Boolean

Designers
DataEnvironment1(DE1.Dsr)