Date BY Registered AD To Mr.

XYZ Address Dear XYZ, Re: Unauthorized absence from duty ( u can write ur specific reason here) You were appointed as a SA / SSA vide appointment letter dated ____ and as per clause no ___ of the said letter you were on probation for a period of six months from the date of joining. You have been absconding from duty since ___ date without any intimation to your superiors. Till date we have not received any information from you about your where abouts. Your unauthorized absence from duty is being viewed very seriously by the Management. In view of the above, and as per clause no ______ ( pls mention the relevant clause in the letter about termination of service in the appointment letter), your services are being terminated with effect from _________ (todays date). We are proceeding with your full and final settlement and your dues if any will be paid to you. For XXXXXXXXXXXXXXX Ltd (Appointing authority has to sign. Ie whoever signed the appointment letter will sign the termination letter)