Professional Documents
Culture Documents
Time Management: To The Workshop
Time Management: To The Workshop
TIME MANAGEMENT
Regulations
Exit
Learning methods
Objectives of the workshop
:
( )
After the workshop, learners will be able to :
Make strategies to reduce the time barriers in your work
Use steps of time management to make work planning
Set up personal management strategies at your office
Make plan for a small project (two-day learning course)
.1
.2
Content
.3
1.
Time Management
2.
Paper management
Phone management
Meeting management
Desk management
3.
Project Management
What is time?
Time is a resource
Time
limited
invisible
unchangeable
invaluable
Learning for Success, Learning for Prosperity
What is time management?
.
Time management is to identify the
time you can control.
.
When you manage time you use
time to think and make plan before
you actually do the work.
Time stealing
Interruption
Papers work
Phone calls
Visitors
Meetings
Time stealing
No clear objectives
Perfection
Can not say No
Strict control
No organisation
Procrastination
10
Goal and objective
:
Goal are the statements:
Give a general tendency
Describe the conditions that continuously happen
Make generalization, do not limit time
Do not relate to the special achievements in a certain
period of time
Related to mission
Goal and objective
Describe specifically:
countable/observable
measurable
final result
11
Goal and objective
SMART
SMART objective
Specific
Measurable
Attainable
Result-oriented
Time-bound
12
Action steps
Describe specific tasks
the list of necessary works to reach the objective
Start with a action verb!!!
Have the date to start and to end
13
Priority
Urgency
requires the
immediate attention
Importance
has a significant effect
or sequence
14
Priority
Low
Importance
High
High
Low
Urgency
15
16
Priority
A need to do
B should do
C nice to do
Quadrant of time management
+
+ urgency
3
Q1
Q3
High priority
-
- importance
Q2
Q4
Waste
+ importance
-
- urgency
Planning
17
Scheduling
Tools
: 9
: 9
9
outlook 9
9Working calendar: use year calendar
to have a general view about the events of the year
9Monthly and weekly: the project executed in a month or a week
9Daily work to-do list
9Microsoft Outlook
18
Scheduling
Principles
9
9
9
9Get clear objectives
9Know the priority
9Differentiate between the long-term and short-term as well as
daily plans
19
Process of time management
Set goal
Divide goal into small objectives
Define manageable action steps
Prioritise the action steps
Group the similar tasks together
Make schedule
Learning for Success, Learning for Prosperity
20
10
Managing your working place
Managing papers
Criteria
( )
Frequent (active)
( )
Non-frequent (inactive)
essential
non essential
21
22
Managing your papers
Managing papers
-
R read
A action
F file
T throw
Learning for Success, Learning for Prosperity
11
Managing your working place
Managing telephone
9
9
9
9 Phone calls - a task
9 Plan for phone calls
9 Screen calls
23
24
Managing your working place
Managing meetings
What is a saving time
meeting?
12
Managing your working place
!!!
Control your desk
Tidiness is crucial
Easy to see and get the tools
Having necessary stationary
Clean up your desk every day!!!
25
26
Planning your project
A project is a work with a
definite starting and ending
points of time.
Project may have small or large
scale.
Learning for Success, Learning for Prosperity
13
Planning project
Factors of planning project
Project objectives
Tasks
Who
How
Time to begin and to end
Location of the project
27
14