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CCMLIANCL CCMLIANCL
VLkIIICA1ICN SS1LM VLkIIICA1ICN SS1LM
4Ps NationaI Program Management Office
Department of SociaI WeIfare and DeveIopment
What |s Comp||ance
Ver|f|cat|on System?
1hls ls a sysLem LhaL monlLors how
falLhfully Lhe beneflclarles comply wlLh Lhe
condlLlons seL by Lhe 4s program lL
processes compllance daLa unLll lL ls
ulLlmaLely used as basls for paymenL
lgnlflcance of Cv lgnlflcance of Cv
nables Lhe program lmplemenLor Lo ather
performance daLa of Lhe beneflclarles
rovldes an lnslghL on Lhe level of
undersLandlng of fleld lmplemenLors as Lo Lhe
mechanlcs and raLlonale of Lhe Cv and serve
as lnpuL Lo capablllLy bulldlng needs of Lhe
program
Continued...
lgnlflcance of Cv lgnlflcance of Cv
lves a vlew of Lhe effecLlveness of Lhe supporL
group cenLers llke parenL group clusLers ln
encouraglng and complemenLlng compllance
and monlLorlng respecLlvely
rovldes a blmonLhly daLa on compllance aL
Lhe same Llme provldes a solld basls for
subsequenL paymenL of granLs
Continued...
rovldes valuable lnformaLlon on Lhe
readlness of Lhe area ln Lerms of supply slde
rovldes useful lnformaLlon for lmpacL
evaluaLlon
S|n|f|cance of CVS

enerat|on of
CV Iorms
2
D|str|but|on
of CV Iorms
3
8|Month|y
Mon|tor|n of
NonComp||ance
4
Co||ect|on
of CV Iorms
6
CV based
ayments
rocess|n

Lncod|n of
CV Iorms
kecommendat|ons
and Approva|s
-aLlonal ro[ecL ManagemenL
Cfflce (-MC)ManagemenL
lnformaLlon ysLem (Ml)
uJu 8eglonal lleld
Cfflces ClLy/Munlclpal
Llnks Local
overnmenL unlLs
chool 1eachers rlnclpals and
upervlsors (for educaLlon) Peads
of healLh cenLers (for healLh)
ClLy/Munlclpal Llnks (for lamlly
uevelopmenL esslons)
uJu 8eglonal lleld
Cfflces ClLy/Munlclpal
Llnks Local overnmenL
unlLs
-aLlonal ro[ecL
ManagemenL Cfflce Ml
llnance ManagemenL
ervlces
Landbank (Cashcard Cver
LheCounLer)
8eglonal 1echnology
lnformaLlon Cfflcer (8l1C)
8eglonal local erson
8eglonal ulrecLor -MC
Cv local erson -MC
rogram Manager
Comp||ance Ver|f|cat|on System
rocess I|ow
AN1AWID AMILAN ILIINC kCkAM
Summary of ayment Schedu|es 8ased on Comp||ance Ver|f|cat|on for 20
"uarter
1
st
Payment
2011
2
nd
Payment
2011
3
rd
Payment
2011
4
th
Payment
2011
5
th
Payment
2011
6
th
Payment
2011
1
st
Payment
2012
onth JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR
Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Set 1
Set 2
Set 3
Set 4A

st
ay
CVS 2
nd
ay
CVS
3
rd
ay CVS
4
th
ay
CVS
CVS
th
ay
CVS 6
th
ay
CVS
st
ay

st
ay
CVS 2
nd
ay
CVS
3
rd
ay CVS
4
th
ay
CVS
CVS
th
ay
CVS 6
th
ay
CVS
st
ay
CVS 2
nd
ay
CVS
3
rd
ay CVS
4
th
ay
CVS
th
ay
CVS 6
th
ay
CVS
st
ay

st
ay No Ver|f|cat|on
CVS 2
nd
ay
CVS
3
rd
ay CVS
4
th
ay
CVS
th
ay
CVS 6
th
ay
CVS
st
ay

st
ay CVS
4 200
ayment
4 200
ayment
AN1AWID AMILAN ILIINC kCkAM
Summary of ayment Schedu|es 8ased on Comp||ance Ver|f|cat|on for 20
"uarter
1
st
Payment
2011
2
nd
Payment
2011
3
rd
Payment
2011
4
th
Payment
2011
5
th
Payment
2011
6
th
Payment
2011
1
st
Payment
2012
onth JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR
Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Set 4B
Set 4C
Set 4D
CVS 2
nd
ay
CVS
3
rd
ay CVS
4
th
ay
ay lncludes ayroll generaLlon payroll processlng and L8 Cash 8elease
aymenL noL based on Compllance verlflcaLlon
CVS
th
ay
CVS 6
th
ay
CVS 2
nd
ay
CVS 3
rd
ay
CVS 4
th
ay
CVS 2
nd
ay
CVS 3
rd
ay

st
ay No Ver|f|cat|on

st
ay No Ver|f|cat|on

st
ay No Ver|f|cat|on
AC1IVI1
kLAL 1IML WCkkIN
DAS

st
AMLN1
(Ianuary and Iebruary
keport|n er|od)
updaLes 8MC 8ecommendaLlon (8eglonal local erson and 8eglonal
ulrecLor)
36 days
-ovember 18 2010
!anuary 10 2011 (3pm)
updaLes -MC 8u local erson Approval (-MC 8u local erson) 3 days !anuary 1014
updaLes -MC rogram Manager Approval (-MC rogram Manager) 1 day !anuary 17
eneraLlon of Lables for Cv lorms (Ml)
3 days !anuary 1719
eneraLlon of CrysLal 8eporL for Cv lorms (Ml)
8andom lnspecLlon of Cv lorms (Ml) 3 days !anuary 202124
eneraLlon of ul per reglon (Ml)
4 days !anuary 2328
endlng of Cv lorms (Ml)
rlnLlng of Cv lorms (8l1C) 3 days !anuary 31lebruary 4
ulsLrlbuLlon of lorms from lCs Lo MLs
16 days lebruary 728
ulsLrlbuLlon of lorms from MLs Lo chools and PealLh CenLers
AccompllshmenL of Cv lorms (users C/ML) 2 days March 12
CollecLlon of lorms from chools and PealLh CenLers Lo MLs 3 days March 37
ubmlsslon of lorms from MLs Lo lCs 2 days March 89
ncodlng of Cv lorms (8l1C) 2 days March 1011
Cv 8eglonal local erson verlflcaLlon and 8ecommendaLlon Lo 8eglonal
ulrecLor (8MC local erson)
2 days March 1413
Cv 8eglonal ulrecLor 8ecommendaLlon Lo -MC Cv local person (8eglonal
ulrecLor)
1 day March 16
Cv -MC local erson 8ecommendaLlon Lo rogram Manager Approval and
rogram Manager Approval (-MC Cv local and rogram Manager)
1 day March 17
ayroll eneraLlon (Ml) 1 day March 18
ayroll rlnLlng and lgnlng (Ml) 1 day March 21
ayroll rocesslng (lM) 3 days March 2228
L8 Cash 8elease (L8) 3 days March 2931
SL1S 2 3 20 1IMLLINLS ICk CVS]UDA1LS]AMLN1S
8
u

C
v

l
M

uarter|y vs 8|month|y
Comp||ance Mon|tor|n
Chanes uarter|y 8|month|y D|fference |n Number of
Days
lnvolved number of monLhs
on Lhe reporLlng perlod
3 monLhs 2 monLhs 8educed 1 monLh
-umber of days alloLLed for
Lhe accompllshmenL of
forms
3 days 2 days 8educed 3 days
-umber of days alloLLed for
Lhe encodlng of forms
3 days 2 days 8educed 3 days
-umber of days alloLLed for
recommendaLlon and
approval of Cv (from
8eglonal local up Lo Lhe
level of Lhe rogram
Manager)
6 days 4 days 8educed 2 days
-umber of days alloLLed for
payroll processlng
2 days 3 days lncreased 3 days
CV
Iorm
lorm 1 Moster/ist
1h|s form serves as a
reference for the
C|ty]Mun|c|pa| L|nk It
conta|ns the ||st of
househo|d benef|c|ary
member |nc|ud|n and
||m|ted to the househo|d
head w|fe]spouse of the
househo|d head
ch||dren]randch||dren
se|ected for the educat|on
rant 0 yo ch||dren and
prenant member of the
househo|d
Iorm conta|ns the fo||ow|n |nformat|on
%Pousehold lu number asslgned by uJu per household
%Pousehold Member lu number asslgned by uJu per
household member
%-ame of Pousehold Member name of Lhe ellglble
household member
%ex household member physlologlcal dlsLlncLlon
%uaLe of 8lrLh blrLh daLe of Lhe household member
%8elaLlon Lo Lhe Pousehold Pead relaLlonshlp of Lhe
household member Lo Lhe household head
Pregnant- shaded if the household member is
pregnant
Child Age 0-5- shaded if the household member is
within the age range of zero (birth) to five (5) years old
Iorm conta|ns the fo||ow|n |nformat|on
%-ame of PealLh CenLer name of healLh cenLer/unlL where
Lhe household member ls reglsLered Lo and avall healLh
servlces
%Chlld Aged 314 shaded lf Lhe household member ls
wlLhln Lhe age range of Lhree (3) Lo fourLeen (14) years old
%-ame of school name of hlgh school/elemenLary school/
preschool/day care cenLer where Lhe household member ls
enrolled
%PlL ranL shaded lf Lhe concerned pregnanL and/or 03
years old household member ls enLlLled Lo Lhe granL
.ontinuation
Iorm conta|ns the fo||ow|n |nformat|on
Edu. rant- shaded if the .on.erned 3-14 years old
household member is entitled to the grant. Note:
aximum of three (3) .hildren will be .overed by the
edu.ation grant and will be monitored in .omplian.e
for edu.ation
.ontinuation
lorm 2 ducotion
1h|s form serves as a
mon|tor|n too| on the
comp||ance on educat|on
It conta|ns the ||st of
benef|c|ar|es w|th aes 3
4 years o|d by
schoo|]preschoo|]daycare
center
CV
Iorm 2
Form 2 contains the foIIowing information:
rade Level Codes- .ode assigned by 4Ps on ea.h
grade level of the student benefi.iary
Conse.utive number- number assigned .onse.utively
for every entry, used for referen.e
Household D- number assigned by DSWD per
household
Household ember D- number assigned by DSWD
per household member
Name of Student- name of the student benefi.iary
Re.orded rade Level- grade level of the student
benefi.iary as re.orded in the 4Ps database
Form 2 contains the foIIowing information:
Current rade Level- spa.e for the head of the
s.hool/day .are .enter to indi.ate the .urrent grade
level of the student if the information in the re.orded
grade level .olumn is in.orre.t
Non-attendan.e based on the two-months reporting
period- months .overed by the reporting period
wherein non-.omplian.e of the benefi.iary are
refle.ted by month
Remarks- spa.e for the reason on a benefi.iary's
non-.omplian.e whi.h are to be written in .odes. Only
those remarks written on this .olumn should be
indi.ated on the spa.e provided, if not on the .hoi.es,
leave the spa.e blank
.ontinuation
Form 2 contains the foIIowing information:
Non-.omplian.e with Deworming requirement (only
for students enrolled in elementary s.hool)- month
.overed by the reporting period wherein non-
.omplian.e of the benefi.iary should be refle.ted
A question "Was deworming .ondu.ted in this
quarter?, and a .he.k box- question with a .he.k box
that is .he.ked when it signals verifi.ation for
.omplian.e for deworming on the reporting period
Name and Signature of S.hool Prin.ipal/ Day .are
head worker- spa.e for the name and signature of the
authorized signatory of the form
.ontinuation
Form 2 contains the foIIowing information:
Name and Signature of City/uni.ipal Link- spa.e for
the name and signature of the 4Ps City/uni.ipal link
who distributed and retrieved the form
Date Re.eived- date when the City/uni.ipal link
re.eived the form from the head of the s.hools/day
.are .enters
Date En.oded- date when the Regional nformation
Te.hnology Offi.er finished en.oding the form/s of the
s.hool
.ontinuation
lorm l neo/th
1h|s form serves as a
mon|tor|n too| on the
comp||ance on hea|th It
conta|ns the ||st of
ch||dren benef|c|ary w|th
aes 0 years o|d and
prenant women by
hea|th center
CV
Iorm 3
orm 3 .ontains the following information:
Conse.utive number- number assigned .onse.utively
for every entry, used for referen.e
Household D- number assigned by DSWD per
household
Household ember D- number assigned by DSWD
per household member
Name of Pregnant Woman/Children Aged 0-5- name
of the benefi.iary who is either pregnant or aged 0-5
years old
Classifi.ation- type of the benefi.iary: pregnant, .hild
0 to <2, Child 2 to 5
orm 3 .ontains the following information:
Non-.omplian.e to Health Conditions based on the
two-months reporting period- months .overed by the
reporting period wherein non-.omplian.e of the
benefi.iary are refle.ted by month or within the two
month reporting period(Note: non-.omplian.e of .hild
0 to <2 years old is monitored monthly; non-
.omplian.e of .hild 2 to 5 years old is monitored on.e
in two-months; non-.omplian.e of pregnant woman is
monitored on.e in two-months)
Remarks- spa.e for the reason on a benefi.iary's
non-.omplian.e whi.h are to be written in .odes. Only
those remarks written on this .olumn should be
indi.ated on the spa.e provided, if not on the .hoi.es,
leave the spa.e blank
.ontinuation
orm 3 .ontains the following information:
Name and Signature of Health Center/Rural Health
Unit Offi.er- spa.e for the name and signature of the
authorized signatory of the form
Name and Signature of City/uni.ipal Link- spa.e for
the name and signature of the 4Ps City/uni.ipal link
who distributed and retrieved the form
Date Re.eived- date when the City/uni.ipal link
re.eived the form from the Health Center/ Rural Health
Unit Offi.er
Date En.oded- date when the Regional nformation
Te.hnology Offi.er finished en.oding the form/s of the
Health Center/ Rural Health Unit
.ontinuation
CV
Iorm 4
lorm 4 lomi/y
ueve/opment
5ession
1h|s form serves as
a mon|tor|n too| on
the comp||ance on
fam||y deve|opment
sess|ons It conta|ns
the ||st of qua||f|ed
rantees per
baranay
orm 4 .ontains the following information:
Conse.utive number- number assigned .onse.utively
for every entry, used for referen.e
Household D- number assigned by DSWD per
household
Household ember D- number assigned by DSWD
per household member
Name of rantee- name of the grantee in a
household
Non-attendan.e based on the two-months reporting
period- months .overed by the reporting period
wherein non-.omplian.e of the benefi.iary are
refle.ted by month
orm 4 .ontains the following information:
Name and Signature of City/uni.ipal Link- spa.e for
the name and signature of the 4Ps City/uni.ipal link
who a..omplished the form
Date A..omplished- date when the City/uni.ipal link
a..omplished the form
Date En.oded- date when the Regional nformation
Te.hnology Offi.er finished en.oding the form/s of the
barangay
.ontinuation
1he nd 1he nd
1hank ?ou! 1hank ?ou!