KISII UNIVERSITY COLLEGE MAIN CAMPUS

FACULTY: INFORMATION SCIENCE AND TECHNOLOGY DEPARTMENT: BACHELOR OF LIBRARY AND INFORMATION SCIENCE AND TECHNOLOGY COURSE: ARCHIVES ADMINSTRATION COURSE CODE:LINS 210 LECTURER: MR CHWEYA PRESENTER: KELVIN OMEGA REGISTRATION NUMBER: IN11/20026/10 SUBMISSION DATE: 13/12/2011

DISTINCTION BETWEEN ARCHIVE AND RECORDS In the modern world the word archives is commonly used in three different sense, first archives are documents that are created or accumulated in the normal course of business, second archives are the independent agencies or programs within institutions that are responsible for selecting, preserving and providing access to archival documents. Finally archives are buildings or repositories that house collections of archival documents. To understand the nature of archival documents in the first sense of the word, it is helpful to make a decision between records and archives. Records are all information regardless of format, that is produced or accumulated in the normal course of affairs by an individual or an organization and is maintained in order to provide evidence of specific transactions. Archives are those records that are deemed to have