KHODAY INDIA LIMITED

MARKETING & SALES DIVISION INTER OFFICE MEMO

---------------------------------------------------------------------------------------------------------FROM : P. Balaji Asstt. Vice President (N&E) Gurgaon Ref. No. KIL/RO-N/2011-12/356 CIRCULAR This is in regard to your travel schedule for official duties that are being carried out from time to time. I find the system is not robust and I am unconvinced while sanctioning your TER claims as such. Inspite of our several methods to ensure the genuinety of the travel, I still find misuse of the facility provided to you. Hence I have decided to implement the following procedure which may strictly be adhered to. ASO/ASEs working under you should take prior permission before commencing the tour either through hard copy / soft copy (SMS/E-MAIL) from you. Similarly, you would forward your tour programme to the undersigned in the same manner. It has to be ensured that for the authenticity of the tour conducted, the following procedure should be adopted. 1. 2. 3. A call from mobile/landline would be initiated by the ASO/ASEs to you after reaching the destination. Similarly a call would be initiated to you by them before proceeding back from the point of destination to ensure the authenticity. The Travelling Expense should bear the callwise detail so as to enable us to verify the authenticity of the tours. Likewise, the same procedure should be adopted by you and you should call the undersigned accordingly while you are proceeding on tour. This instruction should be followed from 10.12.2011 onwards. With regards, P. Balaji CC : Mr. Sat Pal Chaudhry, COO, Bangalore TO : ALL State Heads North

---------------------------------------------------------------------------------------------------------Dt. 06.12.2011