Writing the Cover Letter

What is A Cover Letter?

Marketing Tool: Product = YOU Persuasive Writing: Invitation to find out more about you and land you an interview A way to make the readers job easier Targeted Response to A Job Description and/or a Particular organizationnot generic ANSWERS THESE QUESTIONS: Can you do the job? Will you do the job? Will you fit in? Writing Sample

Steps for Cover Letter Writing

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Conduct Research on The Organization Deconstruct the job or internship description Consolidate and prioritize the key requirements you have extracted Plug yourself into the organizational and job requirements

The Job Description

Climate and Energy Program (CEP) Internship, WRI
Position Summary WRI's Climate and Energy Program (CEP) seeks a motivated, well-organized, and detail-oriented intern to support our climate change and energy policy work. The successful candidate will support CEP staff in a wide variety of activities including publications management, event coordination, database management, financial management, and other tasks related to general program administration.

1. Research: World Resources Institute

Climate, Energy and Transport Division Projects:

COP-15: Countdown to Copenhagen U.S. Federal Climate Policy International & U.S. Action Business & Markets Technology & Green Power Energy Security & Climate Change Information & Analysis Tools

1. Research: World Resources Institute

From Dec. 7-18, 2009, the world will convene in Copenhagen, Denmark to create a new global climate agreement to reduce greenhouse gas emissions at the United Nations Climate Change Conference (COP15). WRIs experts have been actively involved in the negotiations leading up to COP-15 and are analyzing various dimensions of a new agreement, among them: Vulnerability and Adaptation; Forestry and Reduced Emissions for Degradation and Deforestation (REDD); Technology and Technology Transfer; Developing Country Actions; and Finance.

1. Research: World Resources Institute

Staff

Jonathan Pershing Director, Climate, Energy and Pollution Program Rob Bradley Director of International Climate Policy Debbie Boger Director of U.S. Climate Policy Pankaj Bhatia Business/Climate Change Associate III GHG Protocol

1. Research: World Resources Institute

News from Website: On January 15, 2009, the US Climate Action Partnership (USCAP) issued the Blueprint for Legislative Actiona detailed framework for legislation to address climate change.

2. Deconstruct the Job Description

Climate and Energy Program (CEP) Internship, WRI
Position Summary WRI's Climate and Energy Program (CEP) seeks a motivated, well-organized, and detail-oriented intern to support our climate change and energy policy work. The successful candidate will support CEP staff in a wide variety of activities including publications management, event coordination, database management, financial management, and other tasks related to general program administration.

2. Deconstruct the Job Description

Qualifications Key qualifications for this position include: An undergraduate degree with an excellent academic record. Administrative support and/or nonprofit work experience a plus. Mastery of Microsoft Office (Word, Excel, Outlook, PowerPoint) and the Internet. Experience with constituent database systems a plus. Excellent written and oral communication skills. Ability to juggle multiple priorities and work under pressure with tight deadlines is a must. Familiarity with and interest in climate and energy issues a plus.

2. Deconstruct the Job Description

Responsibilities

The intern will work in the following key areas: Assisting with production and tracking of CEP publications. Assisting with events coordination and setup. Entering contacts into WRI's Constituent Relationship Management system (Raiser's Edge) and maintaining the accuracy of contacts. Serving as a point of contact for internal requests for CEP information. Processing contracts and payment requests for consultants, grantees, partners, vendors, etc. Assisting with preparation and tracking of project budgets, grant reports, and funding proposals. Organizing and updating the program's internal wiki and network drives. Providing general office and administrative support as needed.

3. Key Requirements

DEGREE: Minimum: Bachelor KNOWLEDGE: Energy policy Climate change

PERSONAL QUALITIES: Motivated, organized FINANCIAL EXPERIENCE: Processing payments TRANSFERABLE SKILLS: Oral and written communication, dealing with public, detail-oriented WORK ENVIRONMENT EXPERIENCE: Juggling, Pressure, Deadlines

TECHNICAL SKILLS: MS Office Suite Database

PRACTICAL EXPERIENCE: Publications Program Administration Support Event Coordination

4. Plug Yourself In

DEGREE: Minimum: Bachelor KNOWLEDGE: Energy policy Climate change

PERSONAL QUALITIES: Motivated, organized FINANCIAL EXPERIENCE: Processing payments TRANSFERABLE SKILLS: Oral and written communication, dealing with public, detail-oriented WORK ENVIRONMENT EXPERIENCE: Juggling, Pressure, Deadlines

TECHNICAL SKILLS: MS Office Suite Database

PRACTICAL EXPERIENCE: Publications Program Administration Support Event Coordination

Cover Letter Structure

Your name Address Phone Email DateFebruary 14, 2009 Contact Person's Name Contact Person's Position Company Name Company Address (Don't forget this.)

Cover Letter Structure

Dear Ms. Jones, (Try to learn the NAME of the person you are applying to) First paragraph I am writing to apply for the position of . advertised in ......... on ........ (date). I am extremely interested in the work of .., particularly....... I feel I can bring.to..(why are you interested in the job and employer, a succinct demonstration of your knowledge of them, and why they should look at you)

Paragraph One SAMPLE

I am writing to apply for the Energy and Climate Change Internship currently posted on World Resources Institutes website. I have been actively following WRIs role in the negotiations leading up to COP-15 and am very interested in supporting this and other programs through this internship. I believe I would bring valuable skills, experience and knowledge to the support of publications, events and other priorities in the Climate, Energy and Transport division.

Second Paragraph
In broad terms and in one or two sentences, list the top experience, knowledge, training, and skills that are relevant to the selection criteria and the job description. Select one or two relevant highlights to explain in more detail

Paragraph Two SAMPLE

At Yale School of Forestry & Environmental Studies I am a candidate for a Master of Environmental Management with a focus on Global Climate Change Science and Policy. I have two years of non-profit work experience; excellent interpersonal, communication, computer and internet research skills; and significant event coordination experience. At _____, I served as administrative support to the Director and excelled at organizing the weekly roundtable program, managing multiple deadlines for grants and publications, and keeping the website up-todate. As co-leader of ________, I initiated and have been responsible for organizing two semester-long lecture series focusing on climate change and energy policy.

Third Paragraph
CONNECT

THE DOTS FOR THE EMPLOYER

them why you are a great fit for the company and how your skills will meet their needs.

Tell

Paragraph Three SAMPLE

I hope to be attending COP-15 as part of the ______ class at FES next winter, and am very enthusiastic about the possibility of supporting WRIs Countdown to COP15 and other projects this summer. I would love to learn more about the planning for COP-15, and believe my combination of climate change science knowledge and administrative experience would make a valuable contribution to the Climate, Energy and Transport division.

Closing
Thank them for considering your application, tell them that you have attached a copy of your resume, and when you would be available for an interview. Provide your contact details (Phone / Fax / Email) Yours sincerely, Your signature Print name

Closing SAMPLE
My resume and a writing sample are enclosed for your review, and I am happy to answer any additional questions you might have. I would welcome the opportunity to visit Washington, DC to interview for the internship, and can be reached at fes.student@yale.edu or (203)333-4444. I look forward to hearing from you.

Thank you for your consideration.

Sincerely, (hand sign here after printing if sending by mail) Fes Student

Writing Tips
Use Keywords from job description Always use a reader or readers to review your materials Develop a standard set of phrases for the basics of the cover letter, but target all content to a particular employer or job SPELL AND GRAMMAR CHECK No more than one page Standard fonts, single-spaced Print on quality paper if sending by mail, white or off-white Make a pdf if emailing to avoid track changes showing up