Oracle Projects

by Ravi Mohan

Introduction

What is OPA? It is the Project Accounting Module of Oracle Applications E-Biz Suit. Project Accounting Consists sub modules known as Project Costing and Project Billing. Where it is used? This product is extensively used in Industries where Business is handled in the form of Projects. For example Industries such as Software Services, Construction and Petroleum. Why it is used? It is used for capturing Cost, Generating Revenue and Invoicing. Who uses it? Finance Users, Project Mangers and Key Members of the Project.

Functional Overview
Project Management: Budgeting, Resource Allocation and Billing
Information

Human Resources: Employee Related Information and Assignment

Information

Cost Collection System: Time and Expenses can be Entered directly in

OPA

Status Reporting: Costing, Revenue and Invoicing Details are maintained

period wise at both project and task level

Customer Invoices: Invoices Generated in OPA can be interfaced to

Receivables

Accounting Transactions: Journal Entries are created for every transaction

entered. Accounting is done using Auto Accounting rules.

Functional Assimilation Diagram

Project Management

Projects Budgets Expenditures

Cost Collection Systems

Human Resources

Oracle Projects Engine

Status Reporting

Customer Invoice

Accounting Transactions

The Integration with other Oracle and non-Oracle Modules is the basis behind the flow of data / information in Oracle Projects.

Technical Overview
Oracle Project Costing This module captures all Time Related, Supplier Invoice and Miscellaneous related
Costs w.r.t a Particular Project

Oracle Project Billing

This module helps in Revenue Generation and Billing for individual Projects

Oracle Billing
Oracle Project Billing

Functionalities

Oracle Project Costing Functions

Define Revenue and Invoicing Rules for Projects

Generate Revenue

Create Invoices

Integration with General Ledger and Receivables to Process Revenue and Invoices

Revenue is interfaced to General Ledger and Invoices to Oracle Receivables Revenue is generated using various methods including time and materials, percent complete and cost plus

Integration Overview

Human Resources
Employees, Jobs & Organizations

Customers

Inventory

Project Manufacturing
Costs

Project Management
Plan Using AMG Actual

Customer

Issues

Timecard

Oracle Projects
Post Usage Costs, Labor Costs And Revenue Report Committed Costs Supplier Invoices Exp Reports Invoice Adjustments Capitalized Asset Costs Invoice, Invoice Adjustments Report Balance

Payroll Service
Post Payroll Costs

Purchasing

Payables
Post Actual Expense

Assets
Post Asset Costs

Receivables
Post Receivables Post Cash

General Ledger

Data is Interfaced between applications using Activity Management Gateway (AMG)

Integration with Oracle Purchasing and Oracle Payables

Requisitions

Auto Create

Matching

Purchase Orders

Invoices

Interface Invoices from Payables to Projects

Expenditures

Oracle Purchasing

Oracle Payables

Oracle Projects

Information entered at Requisition level about projects will flow through the document i.e. Requisition Purchase Order Invoice Expenditure in projects

Customer Billing Overview

Create Contract Project

Create approved Revenue Budget

Baseline the Budget

Revenue Generation

Tieback Process

Transfer to Receivables

Approval & Release of Draft Invoice

Prepare a Draft Invoice

Rectify the Errors

Imported Invoices will have information about project in certain flex fields and this is used as a cross reference within Oracle Projects.

Interface of Asset Cost to Oracle Assets

Asset Cost Lines

Interface Asset Costs to Oracle Assets

FA Mass Additions Table

Post Mass Additions

FA Asset Tables

Interface Asset to General Ledger

GL Journal Tables

Oracle Projects

Oracle Assets

Oracle General Ledger

Integration with Oracle Assets helps in managing capital Projects and update fixed assets records when assets are placed in service.

Interface of Costs and Revenue with Oracle General Ledger

Cost & Revenue Distribution Lines

Interface Costs And Revenue to General Ledger

GL Interface Tables

Journal Import

Tieback Costs And Revenue

GL Journal Tables

GL Posting

Oracle Projects

Oracle General Ledger

Oracle Projects lets users to validate costs, revenue, expense, liability and other accounts determined by auto accounting against the chart of accounts.

Transaction Import Process in Oracle projects

External Cost Collection Systems

Load the Transactions Transaction Import

PA Interface Table

Update the appropriate rejected transactions in External System and re-import the data.

PA Transaction Interface audit table

Validate all Uploaded Transactions

Invalid

Update Rejected transactions in the interface table depending on the source.

Valid Create Expenditure Batches in PA

Transactions to be either Purged or to be updated with status accepted in PA Interface

Time card Entry, Payroll, Payables , Manufacturing are some of the external systems.

Conclusion

 There are variety of functionalities available in Oracle Projects, from the project status Inquiry form to the data warehousing facilities illustrate the sharpening focus of the E-Business Suite in drawing the data out of the system.  The Self Service cost collection mechanisms ensures of central Control but allows the distributed entry by the Users with information.