Format

For Any Business Letters

 Promote business / product Create goodwill Collect overdues Order material / goods Complaints Credit worthiness of customer Employment

Why ?

Making Messages Effective

Clear Complete Correct Save readers time Build good will

General Hints
Neat layout Ideally typed Not Hand written

Format

 Your Address Date Receivers Address Subject Proper Salutation Introduction / Opening

 Main Text Request / Action Assurance Closing Signature Name Enclosures

 Your Address Correct and Proper Postal Address with PIN Date entire date th Oct. 2007 20 NOT 20/10/07, 20.10.07 Changing / altering the date should not be possible Written below the address

 Receivers Address Correct and Proper Postal Address with PIN Correct Name / Initials and Designation of Person if you know it Subject One liner not more than 8/10 words

 Proper Salutation Sir / Dear Madam Introduction / Opening for the letter Main Text Request / Action Assurance -

Dear Reason

Closing Thanking you. Yours sincerely Yours faithfully Respectfully yours

 Signature No written document is complete without a sign. It has NO value / binding Name & Designation : in capital letters below the signature for identification of signature

 Enclosures : List of enclosures in the same sequence as mentioned in the main letter Cc Carbon Copy of the letter to someone either in your / his Organisation or Third Party P.S. Post Script avoid it