CHI & Partners Advertising

CHI & Partners Chooses Workstream by YouSendIt to Improve File Sharing and Anywhere Access to Business Content

In the advertising world, collaboration between agencies, clients, vendors and business partners is not just a good idea. It is essential to creating and developing the big ideas that produce significant business results for clients. The scope of collaboration in an agency setting encompasses business and creative strategists, graphic designers, copywriters, video and online professionals, media strategists and buyers, vendors, and clients.
THE PROBLEM

In todays global marketplace, it is critical that these various parties be able to share information, strategies, creative concepts and executions in a variety of large file formats. They must be able to do this efficiently, 24/7, often across multiple geographies and time zones. CHI & Partners, a global, integrated marketing and communications agency with offices in London and New York, and with clients including British Gas, Best Buy, Samsung, The Sunday Times of London and The Princes Trust, provides a perfect example of the importance of collaboration to achieving success. The agency describes its strategic and creative approach saying, todays world is one in which collaboration and partnership are key, where seamlessly integrated, multi-faceted ideas are essential and where campaigns are co-created with consumers and partners. Our process for getting to big ideas involves open and honest collaboration between clients, the agency and partners. Key to achieving this kind of all inclusive collaboration is the ability to share large files such as presentations, advertisements, video and audio files, effortlessly, rapidly and securely on an ad hoc basis. CHI & Partners has found its solution to this business challenge in the deployment of Workstream.

Difficulty sending and sharing content with clients and partners Unable to sync project folders from other devices Support growing mobile workforce Existing file transfer solutions were costly, cumbersome and only sporadically used THE SOLUTION Workstream by YouSendIt Outlook plug-in, Express, and mobile app for iPad RESULTS Enhanced ability to collaborate with colleagues, clients, vendors and partners Increased employee productivity 100 percent adoption Over 4,000 files shared the first month Rapid deployment and seamless integration with existing IT systems Reduced dependence on IT for business content sharing

Previous solutions were costly, inefficient and not being adopted by users
Prior to deploying Workstream by YouSendIt, CHI & Partners was using a file transfer solution from another vendor to share business content with clients. The firm also used an in-house FTP system to transfer large files. Neither solution ever truly provided the ease of use and functionality the agency desired. Additionally, they were both costly and cumbersome to use. When it was time to renew the license on its file transfer solution, the agency took the opportunity to investigate other options. My concern, recalled Andrew Freiberger, CHI & Partners IT Manager, was that the product we were using at the time wasnt being used intensively. I felt we ought to have a look at other products that were on the market that might be more likely used by our employees. The obvious one was Workstream. I think everybody within the agency was aware of it, so it was just a matter of finding out whether or not YouSendIt had a business offering that we could deploy across the agency. Not only did Freiberger find that YouSendIt did indeed have widely deployed and feature-rich enterprise offerings, but he also was delighted to learn that unlike his previous solutions which sat locally on the agencys network, Workstream resides in the cloud and is designed to quickly and easily integrate into existing IT systems. That meant with Workstream we wouldnt have to worry about managing the system on a day-to-day basis, said Freiberger. We also learned that we could custom brand Workstream, which was an added plus from our perspective. Freibergers research led him to download a free trial version of Workstream. He was immediately struck by its simplicity, ease of implementation and seamless integration with Microsoft Outlook.

Workstream by YouSendIt deployed agency wide

CHI & Partners deployed Workstream to 200 employees worldwide. Compared to its previous system, which was used only sporadically, Workstream has been enthusiastically embraced and is being used on a daily basis by virtually every employee of the agency. In just one month, Freiberger reports that nearly 4,000 files were sent via Workstream quite a large number for a 200-person agency.

Andrew Freiberger
IT Manager CHI & Partners

YouSendIt is a very effective method of transferring very large files between companies. Its one of those wonderful tools that make you wonder how you ever got along without it in the first place. Once you start using it, you cant imagine not having it.

Other benefits of Workstream were quickly realized. Little, if any, training or helpdesk support was required. The entire implementation process, from the time the decision was made to deploy Workstream until it was up and running agency wide, took only a couple of weeks, which was another pleasant surprise for Freiberger. One of the things I like most about Workstream by YouSendIt is that, its quite discreet, said Freiberger. For our Windows-based users, it sits as a plug-in on your Outlook application, and if you happen to send an attachment over 10 megabytes in size, it just kicks in and does what it needs to do. Most important, it doesnt require that people change the way they work; rather, it complements the way they work. They dont need to learn a new technology. It makes them more productive in their jobs. And thats really what you want from a solution like this.

Once you start using it, you cant imagine not having it
Every department at CHI & Partners uses Workstream, from creative and account management, to finance, IT and human resources. Use of the Workstream mobile app for iPad is on the rise especially among executives at CHI & Partners. They often work on the road and deliver keynote presentations from their iPads. With the Workstream mobile app, they can quickly sync the latest version of their presentations across mobile devices with their colleagues regardless of where they are in the world. Among creative directors, graphic designers and producers, Workstream optimizes the flow of work and the delivery of media files. Stored content is easily accessed from desktops and tablets. Changes to high-resolution graphics and raw HD videos are instantly synced across all systems and devices. Creative directors access, review and make edits and suggestions for improvement. Workstream has significantly streamlined the agencys workflow and business processes. According to Freiberger, Workstream by YouSendIt is a very effective method for transferring large files between individuals. Its one of those wonderful tools that make you wonder how you ever got along without it in the first place. Once you start using it, you cant imagine not having it.

About YouSendIt
YouSendIt, Inc. is the leading provider of extended enterprise collaboration services, with millions of registered users in 193 countries across 98 percent of the Fortune 500. The companys online services span from simple file sharing to a comprehensive content collaboration suite of services that allow users across an entire organization to securely share content, sign documents, and access files from any mobile device or PC. Workstream by YouSendIt, the companys flagship enterprise content collaboration offering, allows professionals to collaborate on content with users both inside and outside their organization while providing IT with centralized security policy and administrative controls to manage the flow of work across the entire extended enterprise. Headquartered in Campbell, CA, YouSendIt is a privately held company backed by venture capital firms Adams Street Partners, Alloy Ventures, Emergence Capital Partners, Sevin Rosen Funds and Sigma Partners. To learn more, please visit http:/ /workstream.yousendit.com/ or call 877.652.1878.

YouSendIt, Inc.

1919 S. Bascom Avenue, 3rd Floor Campbell, California 95008 408.879.9118 2012 YouSendIt. All rights reserved.

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