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YouSendIt Case Study WoodsBagot
YouSendIt Case Study WoodsBagot
YouSendIt Case Study WoodsBagot
Woods Bagot selects Workstream by YouSendIt to improve global B2B content sharing and collaboration worldwide
In the architectural design industry, collaboration between strategists, designers and partners is critically important. It enables design studios to share the ideas and inspirations that result in elegant, functional designs for their clients. In todays business environment, where a mobile and globally distributed workforce is fast becoming the norm, business professionals must be able to access and share time-sensitive content on demand across different regions and time zones. This is especially the case for a design studio that has no headquarters, whose core competencies arent in one location, but are literally everywherefrom Sydney and New York, to Dubai and Shanghai. Woods Bagot, a next-generation architecture and design firm with 14 locations around the world, illustrates the challenges of collaborating when an organization is a conglomeration of people with numerous skills and roles. With a team of 750 employees across Australia, Asia, Middle East, Europe and North America, Woods Bagot coordinates some of the worlds top architectural design talent and brings their diverse knowledge and skill sets to bear on their clients projects. Collaboration between thought leaders, academics, strategists, designers, projects leaders and clients is an intrinsic feature of how Woods Bagot operates. That kind of collaboration requires the ability to rapidly and securely share important business content anytime, anywhere in the world. To enable this level of file sharing and content collaboration, Woods Bagot turned to Workstream.
THE PROBLEM Difficult, time-consuming and cumbersome process of sharing and transporting digital files and content on critical time-sensitive projects Current file transfer solution consuming too many IT resources Designers were increasingly demanding access from mobile devices THE SOLUTION Workstream by YouSendIt Outlook plug-in, Express,and mobile app for iPad Integration with Active Directory through Directory Services Connector plugin RESULTS Made sharing files and content between partners, vendors, customers and other designers as instantaneous as sending an email Delivered faster, anytime, anywhere access and synchronization of content Protected intellectual property by creating a safer and more secure solution for file sharing Satisfied the growing demand for mobile device integration
Prior solution was slow, costly and didnt enable immediate collaboration
Before deploying Workstream, Woods Bagot relied heavily on FTP. But it was slow, costly and didnt foster effortless business content collaboration.
As Nectarios Lazaris, the Group Chief Information Officer of Woods Bagot, and his team were evaluating upgrading options for the studios data center, they quickly realized that the firms FTP system was consuming a disproportionate amount of resources. CPU memory and disk space are expensive resources, says Lazaris. When you look at the cost of running an FTP server on-premise compared to Workstream, its an absolute no-brainer, both technically and financially. In addition to consuming datacenter resources, FTP is system that someone has to set up and maintain. A dedicated resource must create an account for external parties to access and download content. There are just so many people involved in managing an FTP server, including operating system and local data backup, that it ends up costing a lot of money, says Lazaris. But the biggest objection to FTP from Woods Bagot offices was that it was slow. Although FTP server traffic is business critical, its not time sensitive. For a global studio whose mode of operation depends on quickly accessing, sharing and syncing content anywhere, FTP will inevitably produce bottlenecks.
When you look at the amount of money required to build our own content delivery system for the benefit of file transfer, no way. It absolutely makes no financial sense to rebuild what is already a core competency for YouSendIt.
Nectarios Lazaris
About YouSendIt
YouSendIt, Inc. is the leading provider of extended enterprise collaboration services, with millions of registered users in 193 countries across 98 percent of the Fortune 500. The companys online services span from simple file sharing to a comprehensive content collaboration suite of services that allow users across an entire organization to securely share content, sign documents, and access files from any mobile device or PC. Workstream by YouSendIt, the companys flagship enterprise content collaboration offering, allows professionals to collaborate on content with users both inside and outside their organization while providing IT with centralized security policy and administrative controls to manage the flow of work across the entire extended enterprise. Headquartered in Campbell, CA, YouSendIt is a privately held company backed by venture capital firms Adams Street Partners, Alloy Ventures, Emergence Capital Partners, Sevin Rosen Funds and Sigma Partners. To learn more, please visit http:/ /workstream.yousendit.com/ or call 877.652.1878
YouSendIt, Inc.
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