Orientation? Planning? Information Sharing? Decision Making?

Face to Face Conference Call Internet chat session Video Conferencing

Regular Meeting Date or by Consensus? Central Location or Rotating Venue Notice

Facility Facility Set Up Equipment Set Up Hand Outs Refreshments

Gathering the Items Placing the Items Developing the Timeframe Circulating the Agenda

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Minutes from January 4th Meeting

Jim

2 mins

Information 1. Update to Competition Guidelines 2. Status of Funding Application 3. Report of Membership Committee Discussion 1. Membership Fee Structure 2. Report of Discipline Committee Actions 1. Event Schedule 2003 New Business 1. Request from N.S. for Atlantic Games

Nelly Bob Pat

5 mins 3 min 5 mins

Donna Dean Steve

15 mins 15 mins 15 mins

Lori

15 mins

Information Items

Simply a passage of information. Questions of clarification can be asked.

Discussion Items

When input is wanted prior to a decision being made. Sometimes a decision will follow immediately and sometimes it is deferred.
Where action or decision is required. Some discussion may be required.

Action Items

 Sharing

information & making decisions = results

Establishing meeting rules

Constitution and by-laws Informal groups

Be there Early Circulate Documentation Start on Time Set the Tone Stick to your Agenda

Information

Discussion

Limit discussion, dont get drawn down side streets. Balanced discussion, stay on track (limit story telling), break up controversial/acrimonious, debate into smaller issues, watch your timelines, bring discussion to a conclusion.
Know when its time to make a decision.

Action

What is a motion? Take action Express itself as holding a certain view Presenting a motion

Putting the question Methods Announcing results

Deferring a decision
Empowering a member or committee to act (under certain parameters) Tabling the motion

Review Action Items and Decisions Made Next Meeting? Reminders, etc. Thank everyone for their participation.

Minutes Actions Sidebars

main body of text in a document, often set off by a border or other graphic element.)

(A block of text placed to the side of the

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2. 3. 4. 5. 6.

Run your meeting as you have attended others Ensure that all the participants are prepared Stick to the schedule Stay on topic Dont hold unnecessary meetings Wrap up meetings with clear instructions and assignments