Professional Documents
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Recording Procedures-Barangay Funds
Recording Procedures-Barangay Funds
Recording Procedures-Barangay Funds
Recording in the barangay books shall be based on the registers together with summary reports submitted by the Barangay Record Keeper.
which shall be recorded as deposits are made; Collections and remittances by the DBC recorded in the Summary of Collections and Remittances (SCR) shall also be recorded in the SCD of the BT daily or as transaction occurs; Collections and remittances by the DBT recorded in the SCR shall also be recorded in the SCD of the BT daily or as transaction occurs;
submitted to the BRK supported by the duplicate copies of the Official Receipts (Ors) issued and the original of the VDS;
Receiptsbe totaled, balanced and ruled and and Deposits Weekly, the SCD shall
submitted to the BRK supported by the duplicate copies of the Official Receipts (Ors) issued and the original of the VDS; Receipt of the certified SCD and its supporting documents shall be acknowledged by the BRK; and The SCD shall serve as basis of the BRK in recording the weekly collections and deposits in the Cash Receipts and Deposits Register (CRDReg)
as collection is made; Issued Ors, CTC, RPT Receipts including cancelled ones shall be recorded in correct numerical sequence;
shall be covered by a certified SCR supported by the duplicate copies of the issued Ors; and Remittances shall be done daily, which shall be acknowledged by the City/Municipal Treasurer in the appropriate portion of the SCR. For a barangay where the travel time to the City/Municipality is more than one day, remittance of collections shall be made at least once a week or as soon as collection reaches P5,000.00.
Collections of DBC as deputized by the SB shall be recorded daily in the SCR-DBC as collections are made; showing the inclusive serial numbers (if available), quantity issued and the total amount collected; Remittance of collections to the BT shall be covered by the certified SCR supported by duplicate copies of the Ors issued; and the BT in the appropriate portion of the SCR.
total collections and deposits daily based on the SCD. The CHBReg shall serve as the cashbook of the BT; Weekly, all collections shall be recorded by the BRK in the CRDReg using the SCD as reference. The nature of collections shall be distributed in the special columns provided and those that cannot be matched with existing columns shall be recorded in the Others column;
barangay in the IRA and remittance made by city/municipality for its share in the RPT covered by Credit Memos (CM) issued by the bank shall be recorded in the CHBReg and CRDReg; and
Interest earned on bank deposits as reflected in the
bank statement (BnkS) shall be recorded in gross by the BT in the CRDReg to fully account for the receipts and deposits of the barangay.
CCA/BRK for the five funds of the barangay by class and by object of expenditures:
RAC-General Fund RAC-Calamity fund
be based on the General Appropriations Ordinance (GAO) of the barangay; Postings of commitments in the RAC shall be based on the amount of commitments/charges as certified in the DV, Payroll, Contract/PR; Commitments/Charges for PS, MOOE, FE and Capital Outlay shall be recorded in their respective RAC for the GF;
EDF, SK Fund and Gender Development Fund shall be recorded in their respective RAC with a detailed breakdown of expenditures; The balance of appropriations for PS, MOOE, FE and CF shall be reverted/closed at the end of the year and shall not be made available for commitments/charges after the CY unless otherwise authorized to be retained as continuing appropriations and Balance of appropriations for CO, 20% Development Fund and SK Fund, however, shall be valid until fully spent or until the project is completed. The balance, if any, shall be forwarded to the RAC of the following year.
Disbursements
Disbursements by Checks
All checks issued including cancelled ones shall be
recorded by BT in correct numerical sequence in the Summary of Checks Issued (SCkI); Recordings shall be based on the original paid DVs/Payrolls supported with carbon copy of the checks issued and other supporting documents; All the checks issued shall be recorded daily by the BT in the SCkI;
Disbursements
The SCkI shall be sub-totalled and recorded in the
the Cash Disbursements Register (CDReg) based on the SCkI submitted by the BT; All payments out of cash advances for payroll shall be recorded by the BT/AO in the Summary of Cash Payments (SCP) based on the paid DVs/Payrolls; Submission of the Summary of Cash Payments (SCP) to the BRK shall be supported with original paid DVs/Payrolls;
in the CDReg.
dISBURSEMENTS
Disbursements out of cash advance for travel and
City/Municipal Accountant, thru the BRK to serve as basis in recording the liquidation in the books.
the Summary of Paid Petty Cash Vouchers (SPPCV) which shall be prepared by the PCF Custodian (PCFC) to report all payments made out of the PCF; Replenishment of the PCF shall be supported with the SPPCV and all the paid PCVs supporting the entries in the SPPCV; The submission of SPPCV to the BRK shall be supported with original paid PCVs and their supporting documents;
Fund
The establishment and replenishment of the PCF shall be
recorded in the PCF Register; The PCFReg which shall serve as the petty cash book shall be maintained by the BT/PCFC; Recording of payments in the PCFReg shall be based on the SPPCV; and At year end, any unreplenished expenses recorded in the SPPCV shall be submitted to the BRK for submission to the City/Municipal Accountant for recording in the books.
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