AAP-CA 2012-2013 BUDGET

As approved by AAP-CA Finance Committee 6-14-12

REVENUE: DUES
6/14/12 ACTUAL $163,532 This yr budgeted at $145,914 OVER budget $17,618 End of year expect $4,000 additional dues to come in. Budget same as projected yr-end this year: $167,532

REVENUE: LAS VEGAS

6/14/12 ACTUAL $404,975 This yr budgeted at $443,405 UNDER budget $38,430 $10,000 additional Vegas revenue anticipated by year-end. Budget at projected year-end actual: $414,975

REVENUE: CA PED MAGAZINE

6/14/12 ACTUAL $20,350 This yr budgeted at $12,500 OVER budget $7,850 Under-budgeted revenue and expenses for this yr since we are back to 2 issues per year. Budget at projected yr-end this year (same as yr-end actual): $20,350

REVENUE: INTEREST
6/14/12 ACTUAL $440 This yr budgeted at $560 UNDER budget $120 Less money flowing through accounts due to lower Vegas revenue meant less interest earned. Budgeted at yr end projection for this yr, same as actual: $440

REVENUE: GRANTS
6/14/12 ACTUAL $34,000 This yr budgeted at $34,000 ON budget $0 New grant (Packard) to AAP-CA Foundation. Subcontract with District for $41,825 this FY from start date of grant 7/15/2012 to end of FY 6/30/2013. (It is an 18 month grant so will also see additional funds in 2013-2014.) Minimal new expenses to offset these funds since they are for CEO time and indirect.

RECOMMENDED TOTAL REVENUE FOR 2012-2013 BUDGET

SUM OF ELEMENTS FROM PRIOR SLIDES = RECOMMENDED BUDGET TOTAL REVENUE 20122013 $645,122 Last years 2011-2012 budgeted revenue was $636,379. Increase is due to dues recovery and new grant funds.

EXPENSES: PERSONNEL
6/14/12 ACTUAL $199,015 This yr budgeted at $240,624 UNDER budget $41,609.09 Ran understaffed this year, not sustainable long-term. Making up delayed workload with 8 interns for the summer. Project yr-end personnel cost total at $225,000. Budget for next year includes new grantsupported clerical/policy staff hours at $10,000 plus potential CEO salary adjustment, total personnel line item: $250,318

EXPENSES: PROFESSIONAL FEES

6/14/12 ACTUAL $7,359 This yr budgeted at $7,000 OVER budget $359 ANTICIPATE ADDITIONAL INVOICE FOR WEBSITE WORK OF $1,000. PROJECT YR END ACTUAL AT $8,000.

EXPENSES: GENERAL OFFICE

6/14/12 ACTUAL $20,921 This yr budgeted at $17,720 OVER budget $3,201 OVER BUDGET DUE TO ONE-TIME MOVING EXPENSES ($1500) AND LAPTOP ($2000). COMING YR ADDED WEBINAR FEES OF $1800. BUDGET AT $20,020

EXPENSES: BUSINESS INSURANCE

6/14/12 ACTUAL $1,000 This yr budgeted at $1,645 UNDER budget $645 Found cheaper policy to meet needs, savings are real; budget at $1,000.

EXPENSES: OVERHEAD
6/14/12 ACTUAL $293.77 This yr budgeted at $1,520 UNDER budget $1,226.23 Anticipate invoices of $500 in June. Eliminated janitorial contract altogether. Reduce budget next year to $800.

EXPENSES: SITE
6/14/12 ACTUAL $12,162 This yr budgeted at $11,100 OVER budget $1,062 Larger office; rent increase somewhat offset by free parking at new site. Budget at $12,500

EXPENSES: EXECUTIVE BOARD

6/14/12 ACTUAL $5,405 This yr budgeted at $4,500 OVER budget $904.51
NEXT YEAR PROJECT TW0 IN-PERSON MEETINGS PLUS 2 WEBINARS; EXEC BOARD SUPPORT INCLUDES STAFF TRAVEL TO ALF AND NCE. BUDGET AT $6000

EXPENSES: STRATEGIC PLANNING

6/14/12 ACTUAL $0 Board approved Strategic Planning Retreat approved for Jan 2013. Budget at $6,000

EXPENSES: D&O INSURANCE

6/14/12 ACTUAL This yr budgeted at On budget $2,045 $2,045 $0

Budget next year same = $2,045

EXPENSES: SGA
6/14/12 ACTUAL $9,754.48 This yr budgeted at $12,000 UNDER budget $2,245.52 ANTICIPATE APPROX $1,000 IN EXPENSES IN JUNE. SGA HAS REQUESTED CONTRACT LOBBYIST LINE ITEM OF $5,000 FOR 2012-13. BUDGET AT $15,363

EXPENSES: CMA WORK

6/14/12 ACTUAL This yr budgeted at UNDER budget Budget at $2,000 $1,362.29 $3,000 $1,637.71

EXPENSES: PED COUNCIL

6/14/12 ACTUAL $0 This yr budgeted at $1,000 UNDER budget $1,000 COUNCIL ON HIATUS; FUTURE MEETINGS BY WEBINAR. BUDGET AT $0.

EXPENSES: ANNUAL MEETING

6/14/12 ACTUAL $3,802.64 This yr budgeted at $3,000 OVER budget $802.64 Exceeded budget by $336. 2nd annual meeting this FY in late June has numerous awards costs. Some bills will come in this FY, some following. Recommend budgeting $3,500 but splitting it between the two years, with $1500 coming in last week of June (Natl bills us right away) and $2000 next FY.

EXPENSES: GERSHMAN
6/14/12 ACTUAL $0 This yr budgeted at $250 ON budget $0 ANTICIPATE APPROX $1500 IN EXPENSES IN JUNE FOR 2 AWARDEES AT REDONDO BEACH MEETING . NEXT YR WILL RETURN TO A NO TRAVEL/MEALS & PLAQUE ONLY POLICY FOR THIS AWARD = $250 BUDGET.

EXPENSES: VEGAS MEETING

6/14/12 ACTUAL $270,409 This yr budgeted at $295,868 UNDER budget $25,458 ANTICIPATE ADDITIONAL $10,000 IN JUNE, BUDGET AT SAME EXPENSES AS PROJECTED ACTUAL THIS YR $280,000

EXPENSES: CA PED
6/14/12 ACTUAL $19,598.57 This yr budgeted at $12,500 OVER budget $7,098.57 MAGAZINE REVENUE AND EXPENSES BOTH UNDERBUDGETED THIS YEAR SINCE WE RETURNED TO TWO ISSUES. ANTICIPATE BREAK-EVEN NEXT YEAR BY BUDGETING BOTH AT $20,350.

TOTAL OPERATING EXPENSES

SUM OF EXPENSES FROM PRIOR SLIDES = $576,990 (2 weeks left in FY) THIS YEARS 2011-2012 BUDGET projected operating expenses: $626,646

1% required reserve contribution

$6,266

EXPENSES: GRANT
6/14/12 ACTUAL $8,681 This yr budgeted at $21,000 UNDER budget $12,319 ANTICIPATE SPENDING FULL REQUIRED AMOUNT ON GRANT TO BALANCE OUT TO $0 AT YR END THIS YR. DISTRICT EXPENSES ON NEW GRANT (PACKARD) MINIMAL, SINCE ACCOMPLISHING MOST OF WORK WITH EXISTING STAFF OR ON FOUNDATION BUDGET WITH ADDITIONAL REVENUE. BUDGET FOR DISTRICT GRANT EXPENSES AT $3000.

TOTAL EXPENSES
$626,646 OPERATING EXPENSES $6266 RESERVE CONTRIBUTION $3,000 GRANT EXPENSES TOTAL PROJECTED EXPENSES: $635,912

BOTTOM LINE/NET INCOME

REOMMENDATIONS FOR 2012-2013: -BUDGET REVENUE CONSERVATIVELY AT $645,122. BUDGET EXPENSES GENEROUSLY AT $635,912. PERMITS BUDGETED RESERVE OF $6,266 AND ADDITIONAL CUSHION OF $9,210.

Thats it!