Display Purchase Order/Purchase Requisition Information

SAP Screen Shots The University of Mississippi End User Documentation 4.6C 9/2002
SAP Support: 662.915.5556 E-Mail: sap@olemiss.edu SAP Web Site www.olemiss.edu/projects/sap

PO - SAP Menu Path: Logistics > Materials Management > Purchasing > Purchase Order > Display [double-click]

PR SAP Menu Path: Logistics > Materials Management > Purchasing > Purchase Requisition > Display [double-click]

Or use Transaction Code ME23N Display Purchase Order ME53N Display Purchase Requisition

Note: The System will bring up the last Purchase Order that you displayed.

Purchase order Left-click on Purchase Order

Purchase Order number or Purchase Requisition number Enter either the Purchase Order number or Requisition number. Enter PO Press enter or left-click on other document.

Enter PR Press enter or left-click on other document.

Purchase Order number associate with PR To see if a Purchase Order has been created for the Purchase Requisition, left-click on the Status tab. You may go straight to the Purchase Order by double-clicking on PO number.

Document Date Date document was created. Doc. Date:

Select line item by highlighting the line.

Use up and down arrow to select appropriate line item.

Note: When displaying information on Purchase Orders, keep in mind if you are trying to view information that it is related to a line item, you will have to select the appropriate line item. Use the arrow to the right of Item to select appropriate line item and/or highlight line item. Account Assignment To view account assignment data, left-click on the Account assignment tab.

Account Assignment Tab

Purchase Order History Left-click on Purchase order history tab.

GR Good Receipt

IR Invoice Receipt GR - Good Receipt 103 Received, however not released for payment. Departments have 48 hours to notify Central Receiving if item is not acceptable. 105 Received, ready for payment. NOTE: The Good Receipt must match the Invoice Receipt before payment can be made to vendor. If invoice is for more than has been received, it will not pay. IR or IR-L Invoice Receipt Date invoice was received and enter by Accounts Payable. Note: There will not be a PO history tab if there is no history (a good receipt has not been entered or invoice information). Note: If the invoice was paid July 1, 2002 or after, you will see an IR-L number instead of IR number, please see page 5. If IR number, you may skip page 5 of documentation.

Purchase Order History Tab: Double click on the IR-L number.

IR-L number

Follow-on documents: Left-click on the Follow-on documents icon. Follow-on documents icon.

Accounting document: Double-click on Accounting document.

Accounting document

Accounting Documents - To view accounting documents left-click on IR number. Ref. Doc. Vendor invoice number or date.

Ref. Doc. Vendor invoice number. Accounts Payable enters the vendor invoice number in this field. If there is no invoice number, the date is entered. Check information Double-click on Vendor Account number.

Double-click on Vendor Account number.

Environment > Check Information: Left-click on Environment and then left-click on Check information.

Display Check Information

Check number The number of the check Payment date Date of check Amount paid Amount paid on this check will include all payments to the vendor that are due at the time check is cut. Check encashment Date check was cashed by vendor. Note: No check information found means payment was made by direct deposit.

Check recipient Address of where check was mailed. To view address information, left-click on check recipient icon.

Check issuer To view the individual that issued the check, left-click on Check issuer icon.

Payment Method P Operating Check

Accompanying docs To view all documents included in this check. Example: Only includes one document.

Example: Amount paid 4,251.38, by viewing accompanying docs, you can see that several documents were included in check number 677406.

Notice the different document numbers that make up this one check.

Cleared Check has been cut and mailed to vendor. Note: You will only be able to see this data if a check is the method of payment. It will include all payments made on this one check. It may be payment for only one invoice or several.

Status To check the status of a P.R. or P.O. left-click on status icon.

Contact person: To view - Created by, Requisitioner, Purchaing group, etc.

Quantities/dates: To view quantities and dates.

Valuation: To view price information.

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