2012 VOLUNTEER POSITIONS update April12, 2012

GENERAL MEETING *?-means we will be updating after next meeting* Stage Desk
POSITION PRESIDENT CHAIR Volunteer Patricia C. Barbara R. Volunteer Terry T. 2002 to present day MEETINGS Book PoMo Legion Hall meetings Prepare agenda for meeting Email at least 1 week prior to the meeting Host meetings Read out contents of Suggestion Box Record and type meeting minutes Email to Chair within 2 WEEKS of meeting for distribution to club members Record and type email Volunteers' Meeting minutes Email within 2 WEEKS of Meeting for distribution to Committee Members Receive, deposit and distribute monies Record 50/50 funds separate from Annual Dues Reconcile bank account & Prepare monthly reports for Monthly Meeting Prepare financial statements and annual budget DUTIES

rotates monthly Marion H.

SECRETARY

Dianne Win. Rose L. Rose-Mary K

rotates monthly Elena K.

SECRETARYVolunteers? meeting TREASURER

Rose L.

Bea F.

Back/Front Desk
50-50 DRAW Mary L. Rose L. Bruna S. Robin NAME TAGS Dianne Wis. Shelley S. Anna W. Jackie H. Fund raising for charitable giving at Christmas Welcome members/prospective members/guests. Have them fill in the & Application form Distribute Agendas, Calendars, Club Rules, to prospective members Help new members integrate into the Club Distribute Name Tags to Club Members as they sign-in Collect Name Tags back from Club Members at the end of the Meeting & file in alphabetic order. Make the Name Tags available at a specified Event, such as the Club Anniversary Picnic, the Club Christmas Dinner. Attendance Sheet Collect dues & give to Treasurer Issue New Member Welcome Package

rotates monthly
GREETER

rotates monthly Claudette S.

rotates monthly Eva D.

REGISTRATION

Cheryl B.

rotates monthly Lois F.

2012 VOLUNTEER POSITIONS update April12, 2012 ALL YEAR CALENDAR EMAIL DISTRIBUTION Darline W. ? Terry Adrian Create and update Calendars(current & next month's) with new events & changes. Create and email Website Update Notices of changes made to calendars Maintain email distribution list of members-in-good-standing on Member List When Monthly Meeting Minutes are available, email them to Club Members Create Marketplace Flyers and distribute to Club Members Email Club Members' Expressions of Interest Inquiries for Event activities Storage for: BBQ, camping gear, volleyball, bocce ball set, horse set

EQUIPMENT GREETING CARDS MEMBER LIST

Shelley S Sunette J. ?

Receive notification of a Club Member's event (other than birthdays) along with a mailing address and Dispatch a card for illness, injury or bereavement Add New Members. Update List with phone numbers, email addresses and Activity Interests Distribute Member List to Club Members monthly Annually: Prepare 'Membership Dues Received' Sheet and a List of Deleted Members for the Chair Respond to inquiries from prospective new members via email contact by checking tricityclub@gmail.com for persons responding by email Respond to inquiries from prospective members via telephone contact to the Club's newspaper notices.

NEW MEMBER Contact-Email NEW MEMBER Contact-Phone NEWSPAPER Contact

Phyllis L. Darline W. Vicki N. Darline W. Lousie S.

Monitor the Community and Bulletins Columns for 'CLUB' advertisements; update as needed. Email the text of the notice we wish to submit to local newspapers 10 days prior to the Meeting. ACTIVE: The NOW Newspaper TriCity News INACTIVE: Burnaby NOW New Westminster RECORD Maple Ridge LEDGER Collect & store any photos submitted by members on CDs for future slideshows Provide Club Monthly Meetings with copies of: Agendas (30), Attendance List (1), Calendars (Current & Next) (30), Event Sign-Up Sheets (5), Membership Lists (10), Minutes of previous meeting (1), New Member Packages (keep 10 up-to-date copies), Volunteer Positions List (5). Estimate attendance based on emails, phone calls or last week's attendance. Make a Reservation. Attend the Breakfast. Assemble enough tables & chairs, 'Troubleshoot' any problems members may be having. Welcome New Members or guests. Take a current Membership List to discern who are Members and Membership Applications. Notify the Chair if you receive any Applications. Develop and maintain club's website. Update the webs Calendars, Events Page, Meeting Agenda, Member Application Form, Photos, Information & Procedures, Travel Page, Volunteer Positions List

PHOTOGRAPH Co-Ordnator PHOTOCOPYING / PRINTING

? ?

SUNDAY BRUNCH HOST rotates

Louise S. Phyllis L. Dianne Wis.

WEBMASTER

Dorothy M.

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