Interview Questionnaires (automated enrollment system)

1. What are the requirements needed for new students, old students, and transferees during enrollment? New students - Pictures, Birth Certificate Old students - Pictures, Report Card Transferees Pictures, Birth Certificate, transcript of record, Good moral Character 2. What are current enrollment transaction, flow and step-by-step transactions? Explain the difference on the enrolling transaction for new student, old students, and transferees. Requirements Completion, Filled out the enrollment form, read the rules and regulation, next go to Finance - recording of payments, verifying payments, recording of data of students, retrieving the data of student Principal, adviser 3. What is the student population of the school? Thirty-one(31) 4. How many classrooms do you have in this school? Four (4) classrooms are there in school. 5. How many year levels does the school have? 10 levels - Toddler - Nursery - Kinder 1 and 2 - Grade 1 to Grade6 6. How many sections are there per year level? One (1) 7. How many students are there in each class? Fifteen (1) 8. How do you assign what section each student belongs? 9. How many teachers are there in school? Four (4) 10. Does the enrollment transaction take long? Yes 11. How many forms are needed to be filled out? How many copies? Three (3) forms 12. What are the data to be recorded from new student, old students, and transferees during enrollment? New Students, Old students ,Transferees : - Name (Last Name/First Name/Middle Name), Grade/Year Enrolled, Grade level, Date of Birth, Place of Birth. - Fathers Name, Occupation, Business Address, Cell Phone No., Office Phone No. - Mothers Name, Occupation, Business Address, Cell Phone No., Office Phone No. Parents Address (Street/City/State/Zip) Nationality, ACR No., (If Alien (Finance Copy) New Students, Old students ,Transferees : Date, Grade/Year level Admitted, School Year. Name (Last Name/First Name/Middle Name), Nickname, Sex, Date of Birth, Place of Birth, Present Age, Name of Parent/Guardian, Address, Contact No. (Principals Copy) New Students, Old students ,Transferees :

Date, Grade/Year level Admitted, School Year. Name (Last Name/First Name/Middle Name), Nickname, Sex, Date of Birth, Place of Birth, Present Age, Credentials Submitted, Birth Certification, 2x2 Picture(3 pieces), Form 137-B (Report Card),Certificate of Good Moral Character (If Transferees) Last School Attended, Address of School, Registering Officer, Date, (Advisers Copy) New Students, Old students ,Transferees : Date, Grade/Year level Admitted, School Year. Name (Last Name/First Name/Middle Name), Nickname, Sex, Date of Birth, Place of Birth, Present Age. Mothers name, Occupation, Contact No. Fathers name, Occupation, Contact No. Name of Parent/Guardian, Address, Tel.No. If Transferees) Last School Attended, Address of School, Registering Officer, Date,

13. Explain details about the present payment process? 14. Are there some changes on the payment per levels? Yes 15. Are there any discounts for payment? Yes ( 16. Are there penalties for the late enrollees, payment? State how much? No penalties, Schools doesnt apply that policies 17. After finishing the enrollment transaction, can the enrollees know directly the section where they belong? In what way? 18. What transaction the management do if the student wants to transfer to other schools? 19. Where do you keep students record? In the school (Cabinet) 20. What can you do if there is a loss of students records? 21. Are there backups if the student record had been loss? No backup 22. Is the management encountering troubles situation due to manual enrollment transaction? Can you specify it one by one? enrollees spent too much to fill upping the enrollment form, delayed enrollees record transaction, correctional situation, not organized papers, Enrolled list slight not secured Delayed pictures

Authorized teacher used manual system in recording and retrieving students information. She also has information about the details of the students payment. In fact, she does all the record keeping just by using ballpen and columnar sheet and if there is a correctional situation she use the whiteout or the correctional tape. On the other hand, IT Professors also used manual system as a way of recording and retrieving student information. She also assigns in Finance that administers students payment manually she does all the payment transaction by using also the pen, columnar sheet and giving hand written receipt. Above our observation, human interventions will highly involve in this type of system. As a result, this may involve errors and redundancy of data resulting troubles in organization.