VOLUNTEER ASSIGNMENTS

Pre-Race Support: Help with pick-up and deliveries to sponsors and vendors prior to race-day Race Day set-up: assemble tables and chairs, set up booth areas, hang signs and banners, and course set-up Race Support: Registration tent: line managing and coordinating, race day volunteer checkin, provide race participants with t-shirts, and participant registration Parking: provide directions/help with parking Foundation Tent: Selling Sams Sprint bracelets, sharing mission, and selling extra t-shirts Kids 50 Yard Dash: coordinate participants, set up course, assist with finish line and prizes Kids Fun Run: coordinate participants, set up course, distribute water and snacks, course monitors, and assist with finish line and prizes Finish Line: ensure that only race participants enter food/water area, pass out food/water, direct runners to finish line food/water areas. Course monitors: Assist with race course set-up & monitoring (may be physically demanding), pull signs, collect trash along course, etc. Awards Ceremony: Assist with coordination of awards Clean up/tear down: clean up trash along race course, in park, and on premises. Tear down tables, tents, etc. Kids Activities: Monitor inflatables, face-painting, coloring table, and donations for activities, etc. Squirrel Mascot: Be available for photo
opportunities, be at kids races. EMT/Nurse: Be at first aid tent/stand-by for accidents that may occur.

HOW TO VOLUNTEER
1. Print clearly or type all requested

information 2. Use only one name per form. This form may be photocopied. 3. Refer to volunteer assignments to select a volunteer position. Checks in times are noted on volunteer registration form. 4. You may sign up for more than one volunteer assignment. If volunteering for more than one assignment on race day, read the duties carefully to be sure that you can complete one assignment before beginning another. 5. If you wish to work with a group of volunteers, identify your partner(s) on the registration form and mail the registration forms together. Every effort will be made to keep you together. REMINDER: each individual volunteer MUST complete a volunteer registration form. 6. Sign and date your volunteer registration form, and mail/scan ASAP to ensure your first assignment choice. Volunteer registration forms MUST BE received by September 21, 2012. 7. Report to the volunteer table on race day for your assignment responsibilities.

Sams Sprint Charlie Daniels Park 5k Run/Walk Mt. Juliet, TN September 29, 2012 8:00 am
WE NEED YOUR HELP
VOLUNTEERS ARE NEEDED FOR PRERACE SET UP AND RACE EVENTS.

INSTRUCTIONS ARE INCLUDED IN THIS FLYER AS WELL AS A BRIEF DESCRIPTION OF EACH VOLUNTEER ASSIGNMENT. PLEASE SCAN/MAIL YOUR VOLUNTEER FORM. DEADLINE TO VOLUNTEER IS SEPTEMBER 29. VOLUNTEER ASSIGNMENTS WILL BE FILLED AS FORMS ARE RECEIVED. IF YOU HAVE QUESTIONS REGARDING VOLUNTEERING, PLEASE CONTACT

HOW TO VOLUNTEER.

TATUM AT SAMSSPRINT@GMAIL.COM . ALL

FORMS RECEIVED MUST HAVE A SIGNED VOLUNTEER WAVIER.
WE APPRECIATE YOUR INTEREST IN VOLUNTEERING!

SAMS SPRINT 5K/1 MILE RUN/WALK VOLUNTEER REGISTRATION FORM DEADLINE: SEPTEMBER 21, 2012 MAIL TO: THE SAMUEL DUSTIN CLARK FOUNDATION 9114 BROOKS CROSSING, MOUNT JULIET, TN 37122 or Scan: samssprint@gmail.com
NAME: ________________________________________________ E-MAIL (required) _______________________________________ Address: ______________________________________________
CITY:________________________STATE:___________ZIP: __________________ PHONE: (HOME) ______________________ (CELL)__________________________ Indicate here if volunteering with a partner/group: __________________________ When is the best time to contact you? ( Are you participating in the 5K? ( ) yes ) Day ( ) no ( ) Evening

PLEASE INDICATE YOUR TOP (3) VOLUNTEER AREAS OF PREFERENCES BY PLACING A 1, 2, OR 3 NEXT TO THE AREAS
Refer to volunteer assignments for a description of each assignment. E-mail will be used for correspondences regarding volunteer placements and reporting times.

Pre-Race Support
_____ Assist with pick-ups and deliveries prior to race in Mt. Juliet area * please indicate what days and times of the week work best for you _______________________________________________________ _____ Race Day set up (5:30am-7 am)

Race Support
_____ Registration Tent (6am-8am) _____ Registration Runners (7am-9am) _____ Parking (6am-7:30am) _____ Foundation Tent (circle one) (7:30am-9am) (7am-9am) (9:30-11am) (8am-9:30am)

Volunteer Race Day Attire: Please wear a NAVY BLUE shirt to Volunteer on Race Day. We want participants and other volunteers to be able to recognize all volunteers that day. Dress comfortably! You will receive an e-mail the week of event day detailing your specific duties as a volunteer. Please check in at the registration pavilion at Volunteer Check-In upon arriving on September 29!! VOLUNTEER WAVIER: I understand that my consent to these provisions is given in consideration for being permitted to participate as a volunteer in this event. I am a voluntary participant in this event, and in good physical condition. I have acquainted myself with that is required to perform any given task(s), and I have the training, skills and ability to perform those task(s). I assume full responsibility for my safety and that of others, and hereby for myself, heirs, executors, and administrators release and hold harmless, and covenant not to file against the The Samuel Dustin Clark Foundation, Inc. including its local affiliates and any affiliated individuals or the City of Mt. Juliet, including its local affiliates and any affiliated individuals, and any race day sponsor and their employees, from any claims I may have arising out of my participation in this event including personal injury. If I do not follow all the rules of this event, I understand that I may be removed from volunteering. I give my permission to the The Samuel Dustin Clark Foundation, Inc. and Sams Sprint committee, and its local affiliates and race sponsors to use any photographs, videotapes, or other media in the promotion of Sams Sprint. _________________________________________________ Participants Signature _________________________ Date

_____ Kids 50 Yard Dash (8:30am-10am) _____ Kids Fun Run (8:45am-10am) _____ Finish Line (7:30am-9:15am) _____ Course Monitor (7:30am-9:30am) _____ Awards Ceremony (9:45am-11am) _____ Kids Activities (circle one) (7:00-9:00) (9:00-11am)

_____Squirrel Mascot (circle one timeframe below)

(6:30am-7:30am) (7:30-8:30) (8:30-9:30) (9:30-10:30) ______EMT/Nurse for First Aid Tent (7:30am-10am)

_____ Assign me anywhere I can work from ______ am to _____pm

Other race day assignments:

_____ Clean-up/tear down after race festivities end (10am-noon)
FOR QUESTIONS CONCERNING VOLUNTEER OPPORTUNITIES OR VOLUNTEER REGISTRATION, PLEASE CONTACT TATUM AT samssprint@gmail.com