Professional Documents
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How To Export 2009
How To Export 2009
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TABLE OF CONTENTS
PACKING REQUIREMENTS PACKING PER EXPOR CATON SHIPPING MARKS REQUIREMENT LABELS INFORMATION BARCODE INFORMATION PROFORMA INVOICE INFORMATION SHIPMENT ADVICE & DOCUMENTS REQUIREMENTS PACKING LIST EXAMPLE CONTACT LIST APPENDIX ( CERAMIC PALLETS)
3 4 5 6 8 10 12 15 16
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PACKING REQUIREMENTS
Master Carton
All cartons must be well sealed with transparent adhesive reinforcement. Cartons should be All flaps meet (AFM) style. To protect goods from warehouse and handling conditions and assure optimal
selling appearance, carton should not be the same as the selling unit. If not possible, each carton should be protected separately with a plastic wrapper or gift box. Each Master Carton, Inner Carton or bundle should be marked on two opposite
sides, indicating if goods are dangerous, fragile, flammable, or any other warning sign. No need it if product have gif box, or color box, etc. Buyers will submit all information needed for packaging, marking and labelling
purposes.
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ADVERTENCIA PARA EVITAR PELIGRO DE SOFOCACIN MANTENER FUERA DEL ALCANCE DE LOS NIOS ESTO NO ES UN JUGUETE
For all electronics devices, order must included technical replacement. The replacement must be packed and clearly marked on the master carton and mentioned in the packing list as well. The percentages of technical replacement must be negotiated with the buyer. For all new electronics devices, samples must be sent with their respective electronic mapping. (This for authorities approval)
TECHNICAL REPLACEMENT
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FRONT MARK
SIDE MARK EASY S.A. ITEM Nbr SKU Easy Nbr DESCRIPTION EASY Ref. Nbr ORIGIN BOX Nbr QUANTITY UNITS NET WEIGHT GROSS WEIGHT
EASY S.A. ITEM Nbr SKU EASY Nbr DESCRIPTION EASY Ref. Nbr ORIGIN BOX Nbr QUANTITY UNITS NET WEIGHT GROSS WEIGHT
ISKUDESCRIPTION MUSTBEINSPANISH ACCORDINGBUYERSPO. INADDITION,VENDOR COULDALSOWRITE DESCRIPTIONIN ENGLISH. iiItem#:Refertovendormodel# iiiQty:Referallskucontentintomaster pack. ivCarton#:Nextupnumber vWeightmustbeinkg.
Its desirable to have the stacking pattern printed as a Carton Top Mark for a 1,00m by 1,20m pallet, according to TIER quantity. This will allow us to optimise Distribution Centre throughput and Freight utilisation on the supply chain, and as a consequence will improve the competitiveness of the product in the marketplace.
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It must have the following information (in Spanish) (on 2 opposite sides of the box) Supplier Article Nbr. EASY SA SKU Nbr. Brief description of the goods Quantity of units Origin of the Merchandise
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EXAMPLE
MESA COMEDOR 6 PERSONAS TH-2825 N ORDEN: 1234567890 ARTICULO N: 772551 HECHO EN RPC EASY S.A. Av. Kennedy 9001, Piso 5, Las Condes, Santiago Chile RUT: 96.671.750-5 CTN N: 15 de 125 INNER PER CARTON: 6 Unidades DIMENTIONS: 52 x 28 x 15 cm. NET WEIGHT : 14 Kg. GROSS WEIGHT : 17 Kg.
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Carton #: The number of the export carton, which must be written over the total export carton quantity. (Example: if carton # 5 from total number of 20 cartons, then it should be: carton # 5 / 20).
Origen: Country of Origin Medidas (cms): Carton Measurements in centimeters (Length x Width x Height)
Peso Neto: Net Weight of Master Carton in kilograms. Peso Bruto: Gross Weight of Master Carton in kilograms.
All Inner Carton must have a printing or sticker label with DUN-14 barcode and readable number. If there is no Inner Carton, Master Carton must have a printing or sticker label with DUN-14 barcode and readable number.
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Labels Information
According to Chilean laws, all products must have the origin & composition label, which must include the following information:
1. Material Composition or Parts Composition 2. Country of Origin 3. Name of Importer Company (Plus ID number for textiles) 4. Cares Instructions (For textiles)
All information must be in Spanish language. Labeling position should be done according to buyers/designers instructions. Cares Instructions artwork, color combo of all labels & barcode design will be provided by buyer
Rating Label Warranty Information Products User Manual Composition & Import Label
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Supplier
EAN 13
DUN 14 99999950009819 99999950009802 99999950009796 99999950009789 99999950009772 99999950009765 99999950009758 99999950009963 99999950009956 99999950009949 99999950009932 99999950009925
Spanish description
Size Break
P.I: AAAA
SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME KGW01 KGW18 KGW23 KGW49 KGW50 KGW76 KBW14 KBW21 KBW25 KBW26 KBW39 KGW20 910573 910574 910575 910576 910577 910578 910579 910580 910581 910582 910583 910584 2090000046434 2090000046427 2090000046410 2090000046403 2090000046397 2090000046380 2090000046373 2090000046588 2090000046571 2090000046564 2090000046557 2090000046540 VESTIDO CORAZONES T.4-12 POLERA M/L NIA RAYAS T.4-12 POLERA M/L NIA FLOWERS T.4-12 PANTALON NIA CIERRE T.4-12 PANTALON NIA PRETINA T.4-12 CINTILLO CORAZONES TU POLERON NIO DOBLE T.4-12 POLERA NIO MANGA DOBLE 48 T.4-12 POLERA NIO MANGA DOBLE GUILTY T.4-12 POLERA NIO MANGA DOBLE 09 T.4-12 PANTALON NIO PRETINA T.4-12 POLERA M/L NIA CORAZONES T.4-12 30-dic 30-dic 30-dic 30-dic 30-dic 30-dic 30-dic 30-dic 30-dic 30-dic 30-dic 30-dic 10 10 10 10 10 1 10 10 10 10 10 10 2 3 3 3 3 2 3 3 3 3 3 3 2 2 2 2 2 30 2 2 2 2 2 2 40 60 60 60 60 60 60 60 60 60 60 60 54 50 72 50 50 50 50 50 46 54 54 50 2.160 3.000 4.320 3.000 3.000 3.000 3.000 3.000 2.760 3.240 3.240 3.000 5.990 3.990 2.990 5.990 5.990 990 4.990 3.990 3.990 3.990 5.990 3.990 1,00 1,05 0,83 1,90 2,00 1,00 1,05 1,90 1,50 2,00 2,90 1,00 2.160,00 3.150,00 3.585,60 5.700,00 6.000,00 3.000,00 3.150,00 5.700,00 4.140,00 6.480,00 9.396,00 3.000,00 55.461,60
P.I: BBBBB
SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME SUPPLIER NAME KGW09 KGW24 KGW36 KBW07 KBW08 KBW12 KBW16 KBW30 KBW32 KBW34 910585 910586 910587 910588 910589 910590 910591 910592 910593 910594 2090000046533 2090000046526 2090000046519 2090000046502 2090000046496 2090000046489 2090000046472 2090000046465 2090000046458 2090000046441 99999950009918 99999950009901 99999950009895 99999950009888 99999950009871 99999950009864 99999950009857 99999950009840 99999950009833 99999950009826 POLERON NIA POLAR MODA POLERA M/L NIA PINK POLERA M/L NIA 2 BOTONES POLERON POLAR NIO ADVENTURE POLERON POLAR NIO ARMY POLERON NIO C/CIERRE POLERA M/L NIO DISTRICT POLERA M/L NIO FOOTBALL POLERA M/L NIO CLIMBING POLERA M/L NIO MOTO T.4-12 T.4-12 T.4-12 T.4-12 T.4-12 T.4-12 T.4-12 T.4-12 T.4-12 T.4-12 30-ene 30-ene 30-ene 30-ene 30-ene 30-ene 30-ene 30-ene 30-ene 30-ene 10 10 10 10 10 10 10 10 10 10 3 3 5 3 3 3 3 6 6 6 2 2 1 2 2 2 2 1 1 1 60 60 50 60 60 60 60 60 60 60 62 72 62 62 65 50 46 60 60 60 3.720 4.320 3.100 3.720 3.900 3.000 2.760 3.600 3.600 3.600 4.990 2.990 2.990 4.990 4.990 5.990 3.990 2.990 2.990 2.990 1,00 1,05 0,83 1,90 2,00 1,00 1,05 1,90 1,83 1,83 3.720,00 4.536,00 2.573,00 7.068,00 7.800,00 3.000,00 2.898,00 6.840,00 6.588,00 6.588,00 51.611,00
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B. EAN 13 SKU # The barcode number must contain thirteen (13) characters. The barcode must be printed or placed as a sticker on each selling unit. The EAN 13 must be included as a number in the Packing List. All selling units must have a EAN-13 as barcode and as number, as the example.
C. DUN 14 The barcode number must contain fourteen (14) characters. This barcode is for supply and distribution purposes and is associated with the minimum shipping carton available and the specific units per carton associated to it. If there is an existing Inner Carton, it refers to it. If there is not an Inner Carton, it refers to the existing Master Carton. In the case there is an Inner Carton, only Inner Carton is supposed to be printed with the DUN-14 barcode. Vendors are required to print or place the Dun-14 barcode and number as a sticker on all Cartons, Inner or Master, as applicable, as the following example. Example:
Remarks: All products must have an EAN-13. All Master Cartons must have place the Dun 14 barcode sticker Both codes, as numbers, must be included in the packing list information.
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1) Proforma invoice number & date (clear and in visible position) 2) Consigne: EASY S.A AV. KENNEDY 9.001, PISO 5 LAS CONDES, SANTIAGO CHILE 3) Beneficiarys information: name, address, telephone, fax, e-mail address 4) Beneficiarys bank information: name, address, telephone, fax, account #, swift. 5) Item number: Complete item description Brand Unit quantities per style Unit price per style Total amount & quantities Material composition (complete & clear description) weight Country of origin
6) DELIVERY CARGO DATE If vendor does not comply with the delivery date agreed upon with the buyer, vendor will have to ask for permission to ship the cargo. 7) SHIPMENT DATE (LSD)
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9) L/C terms Payment terms (l/c at sight, 60 days, cash) Sales conditions (Fob, C&F, CIF., Ex work) Specific shipment port (ex: HK, Shanghai, Ningbo, Madras, etc...) Shipment terms (transshipments if allowed) Shipment mode (sea, air, ground)
Remarks: 1) All proforma invoices must be issued by section & shipment date. (items from different departments & different shipment dates are not allowed to be included in 1 proforma invoice).
2) Partial shipments are not allowed, except when specifically approved by buyer
3) L/C Conditions: If any of the information listed in Proforma Invoice Information Requirements, is missing on the proforma invoice, L/C wont be processed until we receive the complete information. If vendors ask for L/C amendments because information is missing from the P/I, then amendment costs will be charged to Vendors.
4) It is the vendors obligation to deliver the Cargo on the scheduled delivery date, otherwise L/C will expire & be cancelled.
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Following you will find the information that vendors must send at Booking date: (Booking advice format file attached below).
Vendors Name L/C Number, P/I # & Commercial Invoice Number PO.# Item Number (For all items included on Invoice ) Sku Number Total Qty. & F.O.B. Amount Volume Of The Cargo & Total # Of Cartons
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BOOKING ADVICE FORMAT FILE DATE: ORIGIN PORT: CONSIGNEE_ NOTIFY PARTY: (FULFILL BY FORWARDER) FEEDER VESSEL / VOY: (FULFILL BY FORWARDER) ETD ORIGIN PORT: CONECTING VESSEL EX HONG KONG: (FULFILL BY FORWARDER) (FULFILL BY FORWARDER) TRANSSHIPMENT PORT: (FULFILL BY FORWARDER) TRANSSHIPMENT DATE: (FULFILL BY FORWARDER) CUT OFF IMPORT EXEC. NAME CARRIERS OBL#: DESTINATION: ETA: MODE: CONTAINER SIZE:
(FULFILL BY FORWARDER) (FULFILL BY FORWARDER) (FULFILL BY FORWARDER) (FULFILL BY FORWARDER)
(FULFILL BY FORWARDER)
VENDOR
SAP PO N
IMPO REF
L/C N SKU N
CARGO VENDORS QTY DELIVERY ITEM N DESCRIPTION CARTONS ORDER QTY BKD G,W (KG) CBM LSD DATE
REMARKS
TOTAL:
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A. The Commercial invoice needs to include the following information: Consignee to: EASY S.A. Date & number L/C & EASY PO # (SAP number) Item number & description as indicated in P/I Qty & FOB price Shipment conditions Total number of cartons
B. B/L needs to include the following info: L/C number Easy Reference Number Proforma invoice number Goods description Freight Value Associated containers number (if applicable) CBM
C. Packing List needs to include the following info: Packing List must be created BY CONTAINER, IN SPANISH language. Header Information: Nombre Proveedor: (Vendors name) N Factura: (Commercial Invoice Number) N C/Crdito: (L/C Number Number) N OC: (SAP Purchase Order Number)
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N Contenedor: (Container Number) Total Cartones: (Total Number of Master Cartons) Volumen Total (M3): (Total Volume in Cubic Meters) Peso Total (Tons): (Total Weight in Tons)
Sku Detail Information: Supplier must send a soft copy of the packing list in a Microsoft Excel spreadsheet format file or any other equivalent format that allow Cencosud to work with it. SKU SAP: (SAP Article Number) Descripcin: (Spanish Item Description) EAN 13: (EAN-13 Number) DUN 14: (DUN-14 Carton Number) Art. Prov: (Vendor Item Number) Talla/Color: (Color/Size, if applicable) Unidades Totales: (Total Units) Unidades / Inner: (Units per Inner Carton, if applicable) Unidades / Master: (Units per Master Carton) N Cartones Master: (Number of Master Cartons) Largo/Ancho/Alto Master (cms): (Master Carton Sizes, Length, Width, Height in centimetres) Peso Master (kg): Master Carton Weight in kilograms.
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D. Certificate of origin: For all china imports vendors must issue a Certificate of origin Form F. To avoid further problems about C.O delivery delays & C.Os with errors we have established the following procedures:
1. At the booking event Geodis will send the C.Os template to the vendors in order to inform them of the correct way to be issued. 2. Geodis will give the information about shipments details to vendor no later that business days after vessel departure. 3. The vendor must get the C.O stamped by the Chinese Customs. 4. The vendor must deliver the original copy of the C.O to the bank along with the shipment documents as soon as they get shipment information from Geodis. 5. For all shipments coming from HK containing merchandise made in China, we will also need a Transshipment Certificate issued by government To avoid wrong emissions follow the rules below: A) If order has a Honk Kong trader/ Agency assigned you must complete: Field 1: Exporter's Information: China's Exporter in Behalf of the Hong Kong Company. Field 2: Producer's Information (complete information required) Field 6: Producer's Information (complete information required same as field 2) Field 13: Must include the invoice number, date & amount of the producers
B) If the exporter is Chinese: Field 1: Exporter's complete information Field 2: Producer's information Field 6: Empty. Field 13: Must include the invoice number, date & amount of the Chinese exporter.
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Certification Service Department / China Inspection Co., Ltd. The China Inspection Company Limited (CIC) will require the following documents in order to give the certification: - 1original and 1 copy of Certificate of Origin FORM F - 1 copy of Bill of Lading or manifest from China continental to Hong Kong - 1 copy of commercial invoice of manufacturer from China continental to Hong Kong - 1 copy of commercial invoice sends it to consignee of the importer country 1 copy of dock receipt or bill of lading, or air waybill.
To meet the requirements of Customs General Administration People's Republic of China , the applicant should follow the procedures below:
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The applicant must guarantee that during stay in Hong Kong , the goods are not processed, unpacked, inspected, repacked or replaced with others. China Inspection Co., Ltd. will check the goods on a random basis and decide whether the certification of non-manipulation should be issued on the basis of the check-up results. China Inspection Co., Ltd. will stamp and cosign in original preferential certificate of origin with the following words as the certification of non-manipulation:
THIS IS TO CERTIFY THAT THE GOODS STATED IN THIS CERTIFICATE HAVE NOT BEEN SUBJECTED TO ANY PROCESSING DURING THEIR
SAP----SKU CHINA----RPC INNER CARTON :::: BY BUYER CONFIRMATION DUN14----EAN13 DETALLES DE FUMIGACIN PARA PRODUCTOS NATURALES.
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From now on Easy S.A. will require vendors to negotiate at bank with only 2 of the 3 original copies of BL. This new condition will be included in the additional conditions of the letter of credit, allowing vendors to present 2 original copies of BL to get their payment.
In Chile, Geodis will be allowed by the vendor to print the 3rd original copy for Cencosud.
To clarify any doubts, there is no payment risk involve in this procedure to the vendor, as BL is consignee to the bank, at the moment that Cencosud S.A. receives the 3rd original copy of BL from the forwarder, Easy S.A will send the documents to the bank to be endorsed, immediately releasing payment to the vendor and allowing us to get the goods out of port. (BL is to the order of the Bank)
This is very convenient to vendors, because you will get your payment faster. On the other hand, Easy S.A. will be able to prepare shipment documents in advance, with the purpose of avoiding a delay in documents.
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Remarks: The vendor must send by email all copies of shipment documents to Geodis BL will be issued by Geodis Close to Shipment date , the vendor must deliver the Loading Advice
Information, including the complete & accurate shipment information to Geodis. The format file will be the same as the booking format file, just mention Loading Advice Information as a title. A Delay in the submission of documents is NOT ALLOWED. All extra charges created by the delay of documents will be charged to vendors. Documents Delivery: For LCL cargo, documents must be delivered to Geodis along with the cargo. For FCL Cargo, documents must be delivered to Geodis no later than 2 working days after vessel departure. All document copies must be sent by email to the assigned Easy Import Executive. Copy of the Certificate of origin must be delivered to forwarder. If Easy is unable to clear customs once containers have arrived to port, due to a delay in the submission of documents , then all extra storage fees will be charged to vendors.
Contact Information: Import Executive (To send documents & L/C Questions): Cristin Herrera N. Shipping Dept. Supervisor Phone: + 56 2 959 0393 Mail:cherreran@cencosud.cl Carolina Reinoso C. Shippind Dept. Director Phone: +56 2 245 8114 Mail:creinoso@cencosud.cl
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Sold to
MARKS & NO. SAP Nbr. Item No : .................... Brand Name : ....... Weight Master : ... Meas Master : ...... Made in ................ Carton # 1 of ....... DUN 14 SAP Nbr. Item No : .................... Brand Name : ....... Weight Master : ... Meas Master : ...... Made in ................ Carton # 1 of ....... DUN 14 SAP Nbr. Item No : .................... Brand Name : ....... Weight Master : ... Meas Master : ...... Made in ................ Carton # 1 of ....... DUN 14
TL.Qty. Pcs.
PCS / CTN
CTN / Master
Master Qty
G.W.
N.W.
Total Packed in (................Letters........................), (......Nbrs......) Carton Only Container No. ....................................... Pallets per Container ........................... Total Approximate Volume ................. Container No. ....................................... Pallets per Container ........................... Total Approximate Volume ................. Seal No. ................................................. Boxes per Container .............................. Total Approximate Weight ..................... Seal No. ................................................. Boxes per Container .............................. Total Approximate Weight .....................
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APPENDIX
CeramicPallets PhitosanitaryRegulations: Everypalletandcomplementsnotfixedtoitself(cornerprotection,rack,lashings,andanyother woodenparts)mustbefulfillwithinternationalnormNIMF15,thatregulateswoodtreatmentsin Chile,toavoidthespreadofpests,thisnormindicatesthattheauthorizedtreatmentsare: The Fumigation with Methyl Bromuro (MB) is accepted by NIMF 15 norm, varying accordingtohoursandtemperature. TermicTreatment(HT),itsmeansthatWoodmustbeheateduntilitcentersreaches56 centigradeforatleast30minutes. Also consider that Chilean Governmental Agricultural and Livestock office, (SAG), prohibits any woodenpackingwithbarksaccording toEX.133resolutionofAgriculturalMinistryofChile,with fumigationornot,noncomplianceofthisnormwillbepunishedwithafine,andrequisitionand destructionofpallets. If any pallet even with the mark, has insects holes or alive insects, authorizes SAG for take the correspondingphitosanitaryactions. TheNIMF15markmustbein2externalfaces(visible)ineachpallet.
NIMF15REGULATIONMARK
followingdrawhavethestandardmeasurementforCeramicsPallets
25Cm.
10 Cm.
10 Cm.
45Cm.