202-885-6453

aucc@american.edu

MGC 260

Fiscal Year 2011 Council Katelyn Hurley Chair: Ki'tay Davidson Vice-Chair: Jen Lotze

Completed applications are due by 5:00pm on the following days to the Student Activities Front Desk (MGC 271): Monthly: September 9th, October 7th, November 4th, February 3rd, and March 2nd Semester: September 9th and February 3rd Please attach this coversheet to your completed application. Background Information Club Name: Club E-Mail Address: Club Contact Information Contact Name Phone # E-Mail Address Position

Budget Application Coversheet

General Information Approximate Number of Club Members Who Regularly Attend Meetings: Approximate Number of Club Members on Listserv or E-Mail List: Years Active at AU: Financial Information Amount currently in OFAS: Please obtain an accurate figure from Student Activities. Last years AUCC Allocation (if applicable): Total allocation requested this cycle:
Please select one of the following options:

Just give us $100. We do not wish to apply for a budget at this time. According to the AUCCs bylaws, clubs are automatically afforded $100 the first time they apply for funding in a given fiscal year. If you choose to do this, you do not to complete the rest of the applicationjust turn in this coversheet. We wish to apply for a monthly budget. Available to new and returning clubs. Please complete the supplemental information on the back of this page and review the information on monthly budgets provided separately from this application. We wish to apply for a budget for the semester. Available only to returning clubs. Please complete the supplemental information on the back of this page and review the information on semester budgets provided separately from this application.

202-885-6453

aucc@american.edu

MGC 260

Please attach your completed coversheet to your typed answers to the following questions: Part 1: Club Overview What is your clubs purpose/goal? What is your membership body like? What kind of events do you hold? What kind of turnout do you get at your events? Who did you co-sponsor events with last year? What were your ideas for fundraising? Give us evidence: flyers, attendance numbers, publicity received, and success stories. Part 2: Future Plans Are there any new opportunities you are exploring or events you are planning this year? Of the successful events you are going to repeat, how are you going to make them better? If you are asking for more funds than last year, why should the AUCC expand your budget; what will you be able to add to the campus community with a bigger budget? Part 3: Fiscal Overview of Last Year (for returning clubs only) Please include the amount carried over from last fiscal year (displays as Opening Balance in OFAS). How did you spend the money you received last year? How much additional revenue did you receive from other sources and fundraising? Please itemize non-event and event purchases (for events, use format listed below). Please be as specific as you can. (For example, instead of listing Fundraising Materials $200 write Fundraising Materials - $200: $150T-Shirts, $50 Buttons.) Part 4: Events List your events providing: Event Names, Event Descriptions (What was the event? Why did you hold the event? How important was this event for your club (was it the main event of the semester/year)? Who and how many people came to the event? Where did you hold the event? When was the event? Was the event free?), and Event Costs)What did you need to buy? How much did it cost? Where did you buy the items/services? Did you make any revenue from the event? Did you have any cosponsors for the event? How much money did co-sponsors contribute?) Part 5: Fiscal Plan for this Year Please itemize how you plan to spend your requested allocation for both non-event and event purchases (for events, use the format listed below). Please be as specific as you can. (Follow the format listed above for the fiscal overview of last year.) Do not guess how much each event will costresearch how much specific vendors will cost. How much additional revenue are you expecting to receive from other sources and fundraising? Budget Hearings Budget Hearings are optional but will provide each club who wishes to present their application for review with the opportunity to do so. Please sign up outside our office for a hearing as soon as possible. Spaces fill up quickly. Thank you, Katelyn Hurley & Jen Lotze Chair: Ki'tay Davidson Chair: Ritanch Vice-Chair:Ki'tay DavidsonHans
Vice-Chair: Ritanch Hans

Supplemental Questions