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Description: Tags: CB0706AttachDraftFISAPInstruct
Description: Tags: CB0706AttachDraftFISAPInstruct
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Fiscal Operations Report for 2006-2007
and
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Application to Participate for 2008-2009
(FISAP)
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Contents
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PART IV Federal Supplemental Educational Opportunity Grant (FSEOG) Program
Fiscal Operations Report
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Instructions........................................................................................................ IV-1
PART VI Program Summary for Award Year July 1, 2006 through June 30, 2007
Instructions......................................................................................................... VI-1
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The Legal Reason You Must Disclosure of Estimated Burden
Complete the Application to Participate
According to the Paperwork Reduction Act of
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The law states that if the U.S. Department of 1995, persons are not required to respond to a
Education (Department) does not receive a collection of information unless it displays a
completed application by October 1 each year, valid OMB control number. The FISAP’s OMB
you cannot be assured your school will be control number is 1845-0030.
allocated funds for any of the campus-based
programs. The regulatory and statutory citations The time required to complete this information
are Federal Perkins Loan (34 CFR 673.3) (20 collection is estimated to average 6.86 hours per
U.S.C. 1087bb), FWS (34 CFR 673.3) (42 response, including the time to review
U.S.C. 2752), and FSEOG (34 CFR 673.3) (20 instructions, search existing data resources,
U.S.C. 1070b-3). gather the needed data, and complete and review
the information collection. If you have any
The Legal Reason You Must Complete the comments concerning the time estimate’s
Fiscal Operations Report accuracy, or suggestions for improving this
form, please write to U.S. Department of
Federal regulations state that if you spent Education, Washington, D.C. 20202-4651. If
campus-based program funds in 2006-2007 or you have comments or concerns regarding
have a Federal Perkins Loan Fund, you must the status of your school’s submission of this
submit a Fiscal Operations Report. The form, contact the Campus-Based Call Center at
regulatory and statutory citations are as follows: 1-877-801-7168. Customer service
Federal Perkins Loan (34 CFR 674.19), FWS representatives are available Monday through
(34 CFR 675.19), and FSEOG (34 CFR 676.19), Friday from 8:00 a.m. until 8:00 p.m. (ET). You
(20 U.S.C. 1094). may also send an e-mail to CBFOB@ed.gov.
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2008-2009 FISAP Instructions
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Work-Study [FWS]) for the award year and certification determination—by
July 1, 2008 through June 30, 2009, and February 8, 2008.
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the Fiscal Operations Report for program
participation during the award year July 1,
2006 through June 30, 2007.
Will I need to complete the entire FISAP?
The Federal Perkins Loan Program provides The FISAP is divided into three main areas:
low-interest loans, the FSEOG Program offers Identifying Information, Certification and
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grants, and the FWS Program provides part-time Warning; the Application to Participate; and the
employment for students. Each program has a Fiscal Operations Report. (See the table of
CFDA number. (“CFDA” is the acronym for the contents for the six FISAP parts.)
Catalog of Federal Domestic Assistance, which
describes all federal programs.) For Perkins, the Use the following table to determine what parts
number is CFDA#84.038; for FSEOG, it is need to be completed.
CFDA#84.007; and for FWS, it is
CFDA#84.033. For this situation Complete these parts
What should new applicants do to participate You are requesting FISAP, Part I:
in the campus-based programs? funds for 2008-2009 Identifying Information,
Certification and
If your school is a first-time participant or does Warning
not possess a current Program Participation
Agreement (PPA) for the Title IV programs, FISAP, Part II:
apply for participation to the U.S. Department of Application to
Education’s School Eligibility Channel (SEC). Participate
Schools must use the online application
available at http://eligcert.ed.gov.
For this situation Complete these parts Therefore, students attending such locations
cannot be included in the FISAP or receive aid
You received funds FISAP, Part I: under these programs.
for 2006-2007 Identifying Information,
Certification and Schools with separate ECARs that are under the
Warning same administrative control or ownership have
the following options:
FISAP, parts III, IV, V:
Fiscal Operations Report OPTION A: Each school may complete a
(as applicable) separate application. (Any data you enter in a
school’s application must not be duplicated in
FISAP, Part VI: Program any other school’s application.)
Summary
OPTION B: These schools may combine to
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In addition, if your school is in the process of complete one application. In this case, you must
liquidating its Federal Perkins Loan Fund, or include in your FISAP the name, address, and
you made loans from the Fund even though your
AF OPEID of each separately eligible school
school did not receive a Federal Capital location the FISAP covers. You must also be
Contribution for the 2006-2007 award year, you able to provide all FISAP data separately for
must complete the Identifying Information, each location if required to do so by an audit or
Certification and Warning section and the Part program review.
III Perkins Loan Program section of the Fiscal
Operations Report. On the bottom of the first page of the
Identifying Information screen, you will be
My school has additional locations. Can I asked if you are listing any other separately
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complete one FISAP to cover funding for all eligible locations that are included in the
locations? application. If you answer yes, you must enter
all locations on that screen.
Yes, you may always submit one application. In
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fact, a school must submit only one application How do I submit my FISAP data?
if the following conditions are true:
You must go online to the Department’s FISAP
The school has one Eligibility Certification on the Web site: http://cbfisap.ed.gov. At that
and Approval Report (ECAR) from the site, you can also receive communications from
Department’s School Eligibility Channel the Department and submit corrections.
(SEC) that covers the school’s locations, and
those locations are not separately eligible, To submit your FISAP on the Web, you must
and have a User ID and password. If you don’t have
these, go to the Web site mentioned above and
Those locations have students eligible for click on the “Login” button. Then click on the
assistance under these programs. registration link in the left navigation bar and
enter the information requested. Once you have
You must include data for all eligible locations registered, you will receive your User ID by e-
and make funds reasonably available to all mail. When you have your ID, return to the site
eligible students. and click “Login.” Enter your User ID and the
password you created when you registered.
The Department considers locations not Click “Submit” to access eCB.
included in the ECAR to be non-eligible sites.
Note: If you are a new destination point What general instructions should I follow
administrator (DPA) at your school, before you when I complete the FISAP?
can register, you must go to http://
fsawebenroll.ed.gov to enroll. Have these instructions handy as you
complete your FISAP to make sure you have
What does the Department of Education do reported information correctly.
with the FISAP information I submit?
Use actual figures, except where estimates are
The Department uses the information you requested.
provide in the Application to Participate and in
the Fiscal Operations Report to determine the When a dollar amount is requested, use whole
amount of funds you will receive for each dollars only. Do not report cents. The
campus-based program. You must provide electronic FISAP system will not accept cents.
accurate data. If you do not, you might not
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receive all the funds to which you are entitled, Round to the nearest dollar. For example, report
or you might be required to return funds you $175 if the actual amount in your records is
were not entitled to receive. You must retain
AF $175.49. Report $176 if the actual amount in
accurate and verifiable records for program your records is $175.50.
review and audit purposes.
Do not enter negative amounts. The FISAP on
The Department uses your Fiscal Operations the Web will accept only positive amounts.
Report data to manage the Perkins Loan Fund (Most calculations are performed for you.)
portfolio and to monitor expenditures in the
campus-based programs. Complete only those items that pertain to your
school.
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When is the FISAP due?
What are the deadline dates for the 2008-
The FISAP data must be submitted before 2009 award year?
midnight EDT on October 1, 2007.
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2007-2008 By August 1,
How do I know the Department of Education FISAP 2007
has received my FISAP? on the Web
available to
After submission, your school will receive a schools
confirmation listing the date and time the
FISAP By August 17,
Department received your FISAP.
Reallocation 2007
submission to
When will I hear from the Department about
my school’s award amounts? ED
FISAP By October 1,
The Department lets you know your tentative submission to 2007
2008-2009 award amount(s) by February 1, ED
2008 and your final award amount(s) by FISAP edit By December 15,
April 1, 2008. corrections due 2007
to ED
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FSA programs
Work-Colleges By March 7,
application and
AF 2008
agreement to ED
Schools receive By March 14,
waiver request 2008
approvals/
denials
Final awards By April 1, 2008
posted on the
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Web
FWS By April 25,
Community 2008
Service Waiver
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Request to ED
Who must complete Part I? The following are the only permissible
characters to use in Field 1a: letters (A-Z),
All schools must complete Part I and must numbers (0-9), periods (.), apostrophes ('),
submit the signed hard copy of the certification dashes (-), number signs (#), at (@),
and signature pages (see page I-3). percent signs (%), ampersands (&), slashes
(/), or blanks (spaces). Use street address
Field-by-field instructions for Part I abbreviations such as APT (apartment) or
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AVE (Avenue) if the address extends
Section A. Identifying Information beyond the space provided.
Field
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1(a) Name and address of school
1(b) Mailing address (if different from 1(a))
process these actions. from the address in Field 1a. You may
enter a P.O. Box or an administrative entity
If your school is a new applicant, you will location. However, if your school uses the
need to enter its name and address, which services of a private firm in administering
must be that of a school of postsecondary these programs and reports that fact in
education. The address must be the Field 7, do not report that firm here.
school’s street address. Do not enter the
P.O. Box, an administrative entity location, The following are the only permissible
or the address of the corporation that characters to use in this field: letters (A-Z),
controls the school. To apply for eligibility, numbers (0-9), periods (.), apostrophes ('),
go to the Web site given in the preceding dashes (-), number signs (#), at (@),
paragraph. percent signs (%), ampersands (&), slashes
(/), or blanks (spaces). Use street address
If the school is a new applicant for 2008- abbreviations such as APT (apartment) or
2009, but its students were included in the AVE (Avenue) if the address extends
2007-2008 application filed last year by beyond the space provided.
another school or location, see the
instructions for Field 5 on the next page.
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If your school is applying for campus-based to verify this data for accuracy and make
funds for the first time, select the type of any corrections necessary.
school that best describes your school.
AF A school that includes students at other,
Valid selections are separately eligible schools must list the
name, address, and OPEID for each school
Public in the space provided.
Private/Non-Profit
Proprietary (with the Note: A school’s eight-digit OPEID must
following sub-types): end in “00” for that location to be
considered separately eligible (for example:
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Art
Business 123456-00). If your school has a location
Cosmetology whose OPEID ends in anything other than
Trade and Technical “00,” you cannot enter that location.
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Other
To enter or delete your school’s separately
Note: Only proprietary schools enter the eligible locations, perform the following
appropriate sub-type. If your school is steps:
“public” or “private non-profit,” do NOT try
to select a proprietary sub-type. Click in the first field to enter the
OPEID of the additional location; then
4 Length/type of longest program press the Tab key to advance to the next
field and enter the name of the
If your school currently participates in the additional location. Follow the same
campus-based programs, the FISAP on the steps for the address, city, state, and ZIP
Web automatically provides the length of code.
your school’s longest program. You will
need to verify this data for accuracy and If you need to enter more than three
make any corrections necessary. locations, click the “Add Location”
button, then repeat the above steps. The
If your school is a new applicant, select the “Add Location” button takes you to the
number from the drop down box that best end of the locations listing where there
describes the length of your school’s longest is a blank line(s) for entering new
program. locations.
The “More Locations” button takes you private CPAs or billing and collection
to the next screen that displays 1-10 agencies.
locations. If you have more than 10
locations, use the links at the bottom of Section B. Certification and Warning
the listings to navigate between
locations. 8 Chief Executive Officer (includes
President, Chancellor, and Director)
To delete an additional location, click
the “Delete Location” button, then select All entries must be completed in this
the location you want to delete from the section. Your school’s CEO, President,
drop down list. Locations are listed by Chancellor, or Director must sign here to
OPEID and name. After highlighting the certify that the school is in compliance with
location to be deleted, click the “Delete” the anti-lobbying requirements and that the
button. Clicking the “Cancel” button FISAP data is “true and accurate.” The
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will return you to the previous screen. certifying official must be aware that the
information in this FISAP is subject to audit
If the school entered in Field 1a is a new
AF and program review. Providing false or
applicant for 2008-2009, but its students misleading information may result in
were included in a 2007-2008 application criminal penalties.
filed last year by another school, identify
that school’s name, address, and OPEID on You are required to send the hard copy of
the FISAP “Additional Information” screen. the combined certification and signature
Then enter a brief explanation of how the pages—containing Section A information
students came to be counted in different and containing, in Section B, the original
places. signature of one of the officials listed
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above—to the address below. Print out these
6 Financial Aid Administrator pages by clicking the Self-Service tab, going
to “Forms and Reports,” selecting
If your school currently participates in the “Signature Pages,” and then selecting “File”
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Who must complete Part II? for that program. The amount you request
should represent the maximum amount your
All schools must complete Part II to request school believes it needs. Do not request more
campus-based funds for the 2008-2009 award federal funds for a program than you expect to
year. use. Unexpended balances from the previous
year indicate requests were over-estimated and
Section summaries are given below. Details should be reduced.
follow in these instructions.
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Field
Section A: Current legislation and regulations 1 Federal Perkins Loan Level of
contain formulas that use the information you Expenditures (LOE)
provide in this section to determine the amount
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of funds your school will receive. Note: The
amount you request in Section A will be the
maximum you can receive.
Enter the amount your school wants to
expend from its loan fund to make loans to
students and to pay administrative and
collection costs.
Section B: Check “yes” here if your school
Schools planning to expend loan fund cash
wants to withdraw from the Federal Perkins
on hand in 2008-2009 must still complete
Loan Program. You must follow the approved
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liquidation procedures outlined in Dear Partner Field 1 even though they will not be
Letter CB-00-5. You can also find more requesting any new Federal Capital
information specific to the assignment process Contribution. (Schools cannot request
in DPL CB-03-12. new Federal Capital Contribution for 2008-
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school wants for awards to students, for circumstances that caused your school’s
expenditures for the Job Location and allocation to be underused. You must include
Development (JLD) Program, and for
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administrative costs. Ask only for what you requesting a waiver and show that the
think you can spend. circumstances were beyond your school’s
control and are not expected to recur.
Valid amounts are
000000000-999999999 All waiver requests must be submitted to the
This field can be blank. Department by midnight February 8, 2008.
Waiver requests received after this deadline will
Section B. Federal Perkins Loan Program not be accepted. A Department review panel
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Liquidation Request will consider each waiver request. Schools
should receive their waiver approval or denial
5 Request to liquidate Perkins decisions by March 14, 2008.
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If your school no longer wishes to 6 Waiver request for the underuse of funds
participate in the Federal Perkins Loan
Program, you must notify the Department Indicate your school wishes to request a
of your intention to liquidate your portfolio waiver of the underuse of funds penalty by
by clicking the “yes” radio button and clicking the “yes” radio button. If you click
following the liquidation procedures “yes,” you must read the notice and follow
outlined in Dear Partner Letter CB-00-5. its instructions.
This letter can be found at
http://ifap.ed.gov in the “Archived Waivers of the FWS/FSEOG
Publications” section. institutional-share requirements for
Title III/V Schools
To liquidate, you must return to the
Department the federal share of cash on Schools designated as Title III/V eligible
hand in the portfolio, and you must either that want a waiver of the institutional-share
assign all outstanding loans to the requirements under the FWS Program
Department or purchase them. and/or the FSEOG Program for the 2008-
2009 award year are considered to have
applied for a waiver simply by submitting a
complete FISAP by October 1, 2007. No
other action is required.
The Department will send notices to those If your school has a traditional calendar,
schools’ financial aid administrators, select the “Traditional” radio button and
indicating waivers have been granted. A report enrollment in Field 7 or 8.
school receiving a waiver still has the option
of providing an institutional share and A non-traditional calendar means your school
determining the amount of that share. admits a new group of students monthly, or
more frequently, into a majority of its eligible
If your 2008-2009 FISAP is on behalf of programs—even if those students enroll on a
two or more separately eligible school quarter, trimester, or semester basis.
locations, but not all these locations are Title
III/V eligible, you must file separate If your school has a non-traditional calendar,
FISAPs for eligible and non-eligible select the “Non-Traditional” radio button and
locations. Otherwise, Title III/V-eligible report enrollment in fields 9 through 21, not
locations will not receive waivers of the in Field 7 or 8.
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institutional-share requirements.
Classify a student as an undergraduate or
If you are unsure of your Title III/V
AF graduate student according to the instructions
eligibility for the 2008-2009 award year, or in Section F (see page II-8). If a student
if you need to apply for Title III/V enrolled as an undergraduate during an
eligibility, contact earlier term in 2006-2007 but enrolled as a
graduate student in a subsequent term in
U.S. Department of Education 2006-2007, report the student as a graduate
Institutional Development and student in Section D.
Undergraduate Education Service
(IDUES) 7 & 8 Information on enrollment for a school
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Title III/V Eligibility Designation with a traditional calendar
1990 K Street, NW
6th Floor Schools that operate on a traditional
Washington, DC 20006-8512 academic calendar, or that have a majority of
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academic terms that are quarters, Field 7 or Field 8 must include all
trimesters, or semesters and postsecondary students enrolled in at least
one undergraduate or graduate/professional
only one admission period during each course that met one of the following criteria:
academic term.
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Otherwise considered by the school to be 9-21 Information on enrollment for a
an undergraduate or graduate/ school with a non-traditional calendar
professional course
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Do not include students who were
exclusively auditing a class or classes.
Complete fields 9-20 if most of your
school’s eligible programs operate on a non-
traditional calendar.
When you report the number of students Include only postsecondary students who
your school enrolled at any time during the were enrolled in campus-based eligible
twelve-month period July 1, 2006 through educational or instructional programs during
June 30, 2007, count each student only any month from July 1, 2006 through
ONCE. See page VI-1 for more on June 30, 2007.
unduplicated students.
In each field in column (a), enter the number
Report the number of students in the of students who were enrolled in the
appropriate boxes (“Undergraduate” or previous month and who were still enrolled
“Graduate/Professional”). on the first day of the month for which you
are entering information. For example, if
Valid entries are you are completing Field 14(a), include any
0000000-9999999 students enrolled in November (Field 13(a))
This field cannot be blank. who were still enrolled on December 1. In
column (b), enter the number of new starts.
New starts are students who begin at any
8 Estimated number of students, 2007-2008
time during the month and include students
If your school has a traditional calendar and who were enrolled in the previous year and
had no enrollment in 2006-2007 but will
are re-enrolling at the school after a break in Section E. Assessments and Expenditures
enrollment.
22 Total tuition and fees for the award year
Once a student is reported in Field 9(a) or in July 1, 2006 through June 30, 2007
fields 9(b) through 19(b), the student must
be reported in fields 10(a) through 20(a) for Note: The tuition and fees revenue you
any succeeding months through enter here must be only for those students
June 30, 2007 during which the student was reported in Section D. Do not include
enrolled at the school. tuition and fees revenue collected from
individuals not meeting Section D’s
Example: Suppose you had 100 continuing description of an enrolled student.
students who were enrolled as of July 1,
2006 (Field 9(a)), and 50 new students who If a student enrolled as an undergraduate
enrolled during July (Field 9(b)). If all those during an earlier term in 2006-2007 but
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students were still enrolled as of August 1, enrolled as a graduate student in a
2006, you would show 150 continuing subsequent term in 2006-2007, divide the
students in Field 10(a). If you also had 75
AF tuition and fees revenue between columns
new students during the month of August— (a) (undergraduate) and (b) (graduate) in
Field 10(b)—you would add those to the proportion to the time spent in each type of
150 continuing students for a total of 225 class.
continuing students for September 1,
2006—Field 11(a). This example assumes To complete Field 22, you will need to
all 225 students continued to be enrolled as determine the amount of tuition and fees
of September 1, 2006. assessed (whether or not you collected
tuition and/or fees), and subtract from it
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In each column, Field 21 is the sum of fields the amount refunded to students.
9 through 20. The FISAP on the Web
automatically calculates the sum of each “Tuition and fees assessed” means
column.
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Note: Every student has a tuition and fee fees only for students who began
value associated with attendance at your enrollment in 2007-2008.
school.
Valid amounts are
What to exclude: Exclude any fees you 000000000-999999999
assess to all students but that all students This field cannot be blank.
are not required to pay (example: life and
medical insurance for students). 23 Title IV, Part A, Subpart I, Grants
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fees assessment for that term in Field 22. If 23(a) Total Federal Pell Grant
the majority of an academic term did not expenditures for the 2006-2007
take place in 2006-2007, do not include
AF award year
that term’s tuition and fees in Field 22;
instead, report that amount on next year’s Report the total amount expended
FISAP. against your Federal Pell Grant
authorization for the period July 1,
If a student paid for a complete program of 2006 through June 30, 2007. This
study and that program occurred in two amount should agree with the final
award years, prorate if possible, the tuition cumulative expenditures through
and fees that apply to award year 2006- June 30, 2007, as entered in the
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2007. If proration is not possible, you may Grants Administration Payment
include in Field 22 the total tuition and fees System (GAPS).
assessed, but you must report that total the
same way for all students and for each Any Pell expenditure adjustments
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This field cannot be blank.
State grants
23(c) Total National SMART Grant
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expenditures for the 2006-2007
award year
State scholarships
state awards, if your school has the is an orphan or ward of the court,
final decision on which students get the
funds (unless the funds are used as a is a veteran of the Armed Forces of the
source of match for the LEAP and United States, or
SLEAP programs).
is a student for whom a financial aid
Valid amounts are administrator makes a documented
000000000-999999999 determination of independence by reason of
This field cannot be blank. unusual circumstances.
Section F. Information on Eligible Aid A student who does not meet at least one of the
Applicants Enrolled in Your criteria above is a dependent student.
School for Award Year 2006-2007
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Undergraduate student without a
Report the number of eligible aid applicants baccalaureate or first professional degree: A
enrolled at your school in award year 2006- regular student who has never earned a
2007 who applied for financial aid for that year.
AF baccalaureate degree or a first professional
(Whether those applicants received aid is degree but is enrolled in an undergraduate
immaterial.) To receive reports only for those course of study that usually does not exceed
students who actually enrolled at your school, four academic years at an institution of higher
see the second “Note” on the next page. education. This category includes students
enrolled in a four- to five-year academic
Use the following definitions—and subsequent program designed to lead to a first degree. A
income cell placement information—when student enrolled in a program of any other
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completing Section F. length is considered an undergraduate student
only for the first four academic years of that
Regular student: A student enrolled at an program.
institution of higher education in 2006-2007 for
the purpose of obtaining a degree, certificate, or Undergraduate student with a baccalaureate
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has legal dependents other than a spouse, has completed the equivalent of at least
three years of full-time study at an
is not receiving Title IV aid as an In fields 25 through 39, columns (a) through (e),
undergraduate student for the same period of report all eligible aid applicants according to
enrollment. each applicant’s correct category. Include
applicants who were eligible but who did not
Eligible aid applicant: A regular student who receive aid.
was enrolled in an academic or training In each column, Field 40 is the sum of fields 25
program that was eligible for the campus- through 39. However, students reported in Field
based programs during award year 25 must not be included in the entries for fields
26 through 39.
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2006-2007,
met citizenship or residency requirements Note: You may use the 2006-2007 EDExpress
for award year 2006-2007, and
AF software to access the FISAP Eligible
Dependent and Eligible Independent student
applied for financial aid for award year reports that list students by income range and
2006-2007 and has an “official” Expected enrollment status. These reports list all students
Family Contribution (EFC) calculated by the who applied for aid, whether enrolled at your
Central Processing System (CPS). school or not. To obtain reports only for those
students enrolled at your school, follow the
Any student meeting the above criteria, steps below:
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regardless of the family’s ability to contribute to
the cost of attendance, is to be included as an Print a List–Unpackaged Records report via
eligible aid applicant. You must include students File | Print | Packaging, then compare this
for whom you had no funds to award and list against your enrollment roster.
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Expected Family Contribution (EFC) figure of You might need to correct or adjust a student’s
“0.” When those criteria are met, the CPS income information and recalculate the EFC. If
assigns a “0” EFC and does not perform a so, you must use that corrected or adjusted
calculation except for Total Income (TI), information when determining the proper
Student’s Total Income (STI), and FISAP Total income cell for a student. In such a case, to
Income (FTI). Only these intermediate values determine the income cell for a dependent
will appear in the FAA information section on student, you must use the student’s and parents’
the Student Aid Report (SAR) or on the base year incomes, as reported on the
Institutional Student Information Record (ISIR). SAR/ISIR.
Not every student with a zero EFC has received Do not report “automatic” zero students here;
an “automatic” zero EFC. To determine which report them in Field 25.
students have received an automatic zero EFC,
check the SAR or ISIR containing the official Valid amounts are
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EFC and the CPS-processed data. The automatic 0000000-9999999
zero flag will be set to “Y” if the student met the This field cannot be blank.
automatic zero EFC criteria. The SAR/ISIR field
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will be blank if the student did not meet those Field 40
criteria.
In each column, Field 40 is the sum of fields 25
In Field 25, report only those students whose through 39. (Field 40 is automatically
output documents show a “Y” for the automatic calculated.)
zero calculation.
Fields 26-39
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Who must complete Part III? General instructions for Part III
You must complete Part III if Section A requests cumulative data. When
reporting data for unduplicated students, count
your school is continuing participation in the each student only ONCE, regardless of the
Federal Perkins Loan Program, or number of transactions the student has in any
field.
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your school is in the process of liquidating
its Federal Perkins Loan Fund (hereafter Section B requests the annual fund activity.
known as the “Fund”), or
AF Section C requests the cumulative repayment
your school made loans from its Fund even information.
though your school did not receive a Federal
Capital Contribution for award year 2006- Sections D and E contain cohort default rate
2007. data.
Note: Your Perkins Loan Fund is not The following information also must be reported
completely liquidated until you have in Part III, as applicable:
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returned to the Department the federal share Amounts received under the Department of
of cash on hand in the portfolio; Defense Educational Loan Repayment
Program (10 U.S.C. 2172)
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What will I need to complete Part III? If your school is liquidating its Fund, or if your
school made loans from its Fund even though
You will need your Federal Perkins Loan your school did not receive a Federal Capital
Program Account ledgers. However, because Contribution for the 2006-2007 award year, you
your ledgers are set up according to the must complete the Identifying Information,
Department’s accounting reference manual, The Certification and Warning, and the Federal
Blue Book, your accounting numbers will not Perkins Loan Program sections of the Fiscal
match the field numbers in Section A. Operations Report.
Therefore, do not simply transfer data from a
ledger number that matches a field number—the FUND REPAYMENTS ARE DUE if there is
data will not correspond. an accumulation of excess liquid capital in
the Fund, or if your school is in the process of Field-by-field instructions for Part III
liquidating the Fund.
Section A. Fiscal Report (Cumulative) as of
A school has excess liquid capital in its Loan June 30, 2007
Fund if projected funds available for the 2007-
2008 award year (June 30, 2007 cash on hand Field
plus projected collections, plus Institutional 1.1 Cash on hand and in depository as of
Capital Contributions, plus other income) 6/30/2007
significantly exceed projected 2007-2008
expenditures from the Loan Fund. Column c. Report the total cash you had on
hand and in depository as of June 30, 2007.
Note: In a year when Federal Capital Include reimbursements the school made
Contributions are authorized, they would also be to the Fund of interest and principal the
included in projected funds available. borrower did not pay because he or she
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received a repayment incentive discount.
The return of the Fund’s excess liquid capital
requires schools to send payments of $100,000
AF Reduce the amount reported as cash on
or more to the National Finance Center (NFC) hand by the full amount of any loan
via Treasury’s Financial Communications payments you returned to borrowers
System (TFCS), Deposit Message Retrieval because of the following circumstances:
System (DMRS) (commonly known as
FEDWIRE). Procedures for using FEDWIRE You received payments from those
are contained in The Blue Book. For amounts borrowers on or after the date they
less than $100,000, a school may either use became totally and permanently
FEDWIRE or send a check to
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disabled but before their loans were
assigned to the Department, and
U.S. Department of Education
P.O. Box 952023 The Department has discharged those
St. Louis, MO 63195-2023 loans during the award year because of
D
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Section A as part of the edit corrections This field cannot be blank.
you submit by December 15, report the
total cash you had on hand and in
AF 4 Funds advanced to students
depository as of October 31, 2007. You
may never report this entry as a negative Column b. Report the unduplicated,
amount. CUMULATIVE number of borrowers who
received their loans on or before June 30,
Expenditures that exceed the amount of 2007.
cash on hand in the Loan Fund are charged
as an Institutional Capital Contribution Valid entries are
(ICC) deposited into the Fund as of
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0000000-9999999
October 31, 2007. The increased ICC must This field cannot be blank.
be reported as of June 30, 2008. If schools
intend to reclaim the additional ICC Column c. Report the CUMULATIVE net
without depleting the Fund, they must amount of the loans paid to borrowers
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repay, within the 2007-2008 award year, through June 30, 2007. This amount would
any “short-term, no-interest” loans made to include any assessed late charges added to
the Fund. If schools do not make the principal.
repayments, any unpaid balance becomes a
permanent part of the Fund. Valid amounts are
000000000-999999999
Valid amounts are This field cannot be blank.
000000000-999999999
This field is blank if the system date is Note: Any penalty or late charges assessed
before 10/31/2007. and added to the principal are thereby
capitalized and CANNOT be subsequently
2 Funds receivable from federal waived, compromised, or negotiated. For
government Part III reporting purposes, once the
charges have been added to the principal,
Column c. For the 2006-2007 reporting they cease to exist as separate charges.
year, you will not have anything to enter,
as Congress did not authorize any FCC
for this year.
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reported here by the amount of principal
you returned to borrowers because of the 7 Loan principal canceled for
following circumstances:
AF teaching/military service (applies to
loans made prior to 07/01/1972)
You received payments from those
borrowers on or after the date they Column b. Report the unduplicated,
became totally and permanently CUMULATIVE number of borrowers
disabled but before their loans were who—because of teaching or military
assigned to the Department, and service those borrowers performed—have
had principal canceled on loans made prior
to July 1, 1972.
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The Department has discharged those
loans during the award year because of
the borrowers’ total and permanent Valid entries are
disability. 0000000-9999999
This field cannot be blank.
D
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Valid entries are Valid amounts are
0000000-9999999
AF 000000000-999999999
This field cannot be blank. This field cannot be blank.
Column d. Report the CUMULATIVE loan 10 Loan principal canceled for military
principal canceled. service (applies to loans made 07/01/
1972 and after)
Valid amounts are
000000000-999999999 Column b. Report the unduplicated,
This field cannot be blank. CUMULATIVE number of borrowers
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who—because of military service those
9 Loan principal canceled for all other borrowers performed—have had principal
authorized teaching service canceled on loans made on July 1, 1972
and after.
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benefit, a borrower must have served in the balances on loans made prior to
designated area for a complete year. November 29, 1990.
11 Loan principal canceled for volunteer Column d. Report the CUMULATIVE loan
service principal canceled for such service.
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Corps Act or under the Domestic Volunteer 13 Loan principal canceled for child/
Service Act of 1973. family/early intervention service
AF
Also report previously ineligible NDSL and
Defense borrowers who received
cancellation for volunteer service
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
who—because of certain service those
performed on or after October 7, 1998. borrowers performed—received
cancellation on loans made on or after
Valid entries are July 23, 1992. Borrowers in this category
0000000-9999999 must have served as (1) full-time
employees of public or private nonprofit
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This field cannot be blank.
child or family service agencies or (2) full-
Column d. Report the CUMULATIVE loan time qualified professional providers of
principal canceled for this volunteer early intervention services in public or
service. other nonprofit programs under public
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supervision.
Valid amounts are
000000000-999999999 Also report previously ineligible borrowers
This field cannot be blank. who—because of child, family, or early
intervention service those borrowers
12 Loan principal canceled for law performed on or after October 7, 1998—
enforcement and corrections officer received cancellation for any outstanding
service balances on loans made prior to July 23,
1992.
Column b. Report the unduplicated,
CUMULATIVE number of borrowers Valid entries are
receiving this cancellation. 0000000-9999999
This field cannot be blank.
Also report previously ineligible borrowers
who—because of law enforcement and Column d. Report the CUMULATIVE loan
corrections officer service those borrowers principal canceled.
performed on or after October 7, 1998—
received cancellation on any outstanding
14 Loan principal canceled for Note: In the case of permanent and total
nurse/medical technician service disability, “cumulative” refers to all loan
principal canceled through June 30, 2002.
Column b. Report the unduplicated, Effective July 1, 2002, loans must be
CUMULATIVE number of borrowers assigned to the Department if borrowers are
who—because of service those borrowers claiming total and permanent disability
performed as full-time nurses or medical discharges. Therefore, you must—
technicians—received cancellation on loans generally—report information for such
made on or after July 23, 1992. assigned loans in Section A, Field 6 and in
Section C, Field 2.2. However, there is an
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Also report previously ineligible borrowers exception. Report here any amount you
who—because of nurse/medical technician returned to borrowers because of the
service those borrowers performed on or
AF following circumstances:
after October 7, 1998—received
cancellation on any outstanding balances You received payments from those
on loans made prior to July 23, 1992. borrowers on or after the date they
became totally and permanently
Valid entries are disabled but before their loans were
0000000-9999999 assigned to the Department, and
This field cannot be blank.
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The Department has discharged those
Column d. Report the CUMULATIVE loan loans during the award year because of
principal canceled. the borrowers’ total and permanent
disability.
Valid amounts are
D
17 Loan principal canceled for loans 18 Loan principal canceled for loans
discharged for surviving spouses of discharged due to closed schools
public service victims of 9-11 terrorist
attacks Column b. Report the CUMULATIVE
unduplicated number of borrowers whose
Effective September 30, 2006 (and NOT loans were canceled because the borrowers
retroactive), loan principal will be canceled were unable to complete programs in which
for a borrower who is the surviving spouse they were enrolled because the school or
of an eligible public servant. An eligible one of its additional locations closed.
public servant is a police officer,
firefighter, member of the Armed Forces, Valid entries are
or other safety or rescue personnel who 0000000-9999999
died or became permanently and totally This field cannot be blank.
disabled as a result of injuries suffered in
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the September 11, 2001 terrorist attacks at Column d. Report the CUMULATIVE loan
the World Trade Center in New York, New principal canceled.
York; at the Pentagon in Virginia; at the
AF
Shanksville, Pennsylvania site; or on board Valid amounts are
American Airlines flights 11 and 77 and 000000000-999999999
United Airlines flights 93 and 175. This field cannot be blank.
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Capital Contributions here; report those
amounts in Field 22. Valid amounts are
AF 000000000-999999999
Valid amounts are This field cannot be blank.
000000000-999999999
This field cannot be blank. 23 Repayments of fund capital to school
amount.
DO NOT reduce Field 20 by this
amount. Do not include
Such interest includes You must include any other Fund asset
earnings, including interest earned on Fund
interest collected, assets deposited in interest-bearing
accounts. (Make sure to subtract bank
interest not collected because the charges before entering such earnings
interest was canceled, here.)
interest not collected because of an Also report deposits of certain late charges
incentive repayment discount, revenue. Enter any penalty or late charges
added to principal that were included in
the total amount of loan interest Field 4.
assigned to and accepted by the
Department, as reported on Assignment If a borrower has overpaid the amount due,
and this amount is in the Fund as of
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Form ED 553 (your school must also
have acceptance notices from the June 30, 2007, include here the amount of
Department dated prior to July 1, the overpayment.
2007), and
AF
interest not collected because the
account was written off, compromised,
Valid amounts are
000000000-999999999
This field cannot be blank.
or negotiated.
26 Reimbursements to the Fund of amounts
Reduce the amount reported as interest canceled on loans made 07/01/1972 and
income by the interest amount you returned after
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to borrowers because of the following
circumstances: Column d. Report the CUMULATIVE
reimbursements of canceled principal and
You received payments from those interest the Department paid your school on
all loans made on or after July 1, 1972.
D
25 Other income
Valid amounts are
Column d. Report the CUMULATIVE 000000000-999999999
income deposited into your Fund from all This field cannot be blank.
sources other than interest income on loans.
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This field cannot be blank.
27.2 Collection costs
AF 29 Cost of loan principal and interest
Column a. Report the CUMULATIVE canceled for certain subject matter
collection costs, allowed by regulation, that teaching service (math, science, foreign
are not included in Field 27.1—e.g., languages, bilingual education)
address searches, credit bureau reporting,
attorneys’ fees, court costs. DO NOT report Column c. For loans made on or after
any costs the borrower paid. July 23, 1992, report the CUMULATIVE
cost of loan principal and interest canceled
Valid amounts are for certain full-time subject matter teaching
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000000000-999999999 service (math, science, foreign languages,
This field cannot be blank. bilingual education, or other fields of
expertise where the state educational
27.3 Administrative cost allowance and agency determines there is a shortage of
D
Column c is the sum of fields 27.1(a) Also report—for borrowers who performed
plus 27.2(a). This amount is such subject matter teaching service on or
automatically calculated for you. after October 7, 1998—the cumulative cost
of loan principal and interest canceled on
Notes About Cancellations any outstanding balances on loans made
prior to July 23, 1992. The principal in this
For loans made on or after July 1, 1993, no field is an offset for Field 8, and the interest
interest accrues during the qualifying period of is a partial offset for Field 24.
deferment. Therefore, there is no interest to
cancel once the borrower completes the Valid amounts are
qualifying service. 000000000-999999999
This field cannot be blank.
Schools are reimbursed for the cost of loan
principal and interest canceled that is
reported in fields 28–35 but are not
reimbursed for amounts reported in fields
36–38.
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education (on or after July 23, 1992). This field cannot be blank.
Field 9, and the interest is a partial offset The principal in this field is an offset for
for Field 24. Field 11, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999 Valid amounts are
This field cannot be blank. 000000000-999999999
This field cannot be blank.
31 Cost of loan principal and interest
canceled for military service (applies to 33 Cost of loan principal and interest
loans made 07/01/1972 and after) canceled for law enforcement and
corrections officer service
Column c. For loans made July 1, 1972 and
after, report the CUMULATIVE loan Column c. For loans made on or after
principal and interest canceled for military November 29, 1990, report the
service. Defense/Direct/Perkins Loan CUMULATIVE loan principal and interest
borrowers are entitled to cancellation of a canceled for law enforcement or
minimum of 12.5 percent of their loans per corrections officer service.
year, up to a maximum of 50 percent of
their loans, for service in the U.S. Armed
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This field cannot be blank. outstanding balances on loans made prior
to July 23, 1992.
34 Cost of loan principal and interest
AF
canceled for child/family/early The principal in this field is an offset for
intervention service Field 14, and the interest is a partial offset
for Field 24.
Column c. For loans made on or after
July 23, 1992, report the CUMULATIVE Valid amounts are
cost of loan principal and interest canceled 000000000-999999999
for child, family, or early intervention This field cannot be blank.
service. (See the instructions for Field 13
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on page III-6 for a description of this 36 Cost of loan principal and interest
service.) canceled for death/disability
borrowers who performed child, family, or principal and interest canceled because of
early intervention service on or after death or permanent and total disability.
October 7, 1998—the cumulative cost of
loan principal and interest canceled on any Note: In the case of permanent and total
outstanding balances on loans made prior disability, “cumulative” refers to all loan
to July 23, 1992. principal canceled through June 30, 2002.
Effective July 1, 2002, loans must be
The principal in this field is an offset for assigned to the Department if borrowers are
Field 13, and the interest is a partial offset claiming discharges because of total and
for Field 24. permanent disability. Therefore, you
must—generally—report information for
Valid amounts are such assigned loans in Field 6, report the
000000000-999999999 principal and interest for those loans in
This field cannot be blank. Field 39, and report the interest on those
loans in Field 24. However, there is an
exception. Report here any principal and
interest amounts you refunded to borrowers
because of the following circumstances:
You received payments from those canceled for borrowers whose loans were
borrowers on or after the date they discharged because the borrowers are
became totally and permanently surviving spouses of eligible public
disabled but before their loans were servants who died or became permanently
assigned to the Department, and disabled as a result of the September 11,
2001 terrorist attacks. (See Field 17, page
The Department has discharged those III-8, for more information.)
loans during the award year because of
the borrowers’ total and permanent The principal in this field is an offset for
disability. Field 17, and interest is a partial offset for
Field 24.
The principal in this field is an offset for
Field 15, and the interest is a partial offset Valid amounts are
for Field 24. 000000000-999999999
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This field cannot be blank.
Valid amounts are
000000000-999999999
AF 39 Cost of loan principal and interest
This field cannot be blank. assigned to and accepted by the United
States
For additional information about disability
discharges, contact the Disability Discharge Column c. Report the CUMULATIVE
Loan Servicing Center, 1-888-869-4169, amount of loan principal and interest
or, send an e-mail to disability outstanding that was assigned to the U.S.
discharge@acs-inc.com. Department of Education, and officially
accepted, not later than June 30, 2007.
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37 Cost of loan principal and interest Include the amount of loan principal and
canceled for bankruptcy interest outstanding on loans assigned
because of total and permanent disability.
Column c. Report the CUMULATIVE loan
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principal and interest canceled because of For schools in liquidation status, report
bankruptcy. If the court has discharged amounts for assigned loans that were not in
only a portion of the debt in bankruptcy, default as well as amounts for loans that
report only that portion here. were in default.
The principal in this field is an offset for The principal in this field is an offset for
Field 16, and the interest is a partial offset Field 6, and the interest is a partial offset
for Field 24. for Field 24.
38 Cost of loan principal and interest 40 Cost of loan principal and interest
canceled for surviving spouses of public canceled for loans discharged due to
service victims of 9-11 terrorist attacks closed schools
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costs or losses of principal and interest not
covered in fields 27.3 through 40—e.g., Column d is the sum of all entries in fields
compromise, write-off, etc.
AF 5d through 26d and 43d.
The principal in this field is an offset for Total debits must equal total credits.
Field 19, and the interest is a partial offset
for Field 24. The sums of columns c and d are
automatically calculated.
Valid amounts are
000000000-999999999 Section B. Fund Activity (Annual) During
This field cannot be blank. the 2006-2007 Award Year
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(July 1, 2006 through June 30,
42 Balancing Adjustments - Debits 2007)
In column c, report CUMULATIVE Note: This section requests information only for
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adjustments to show activity not captured the 2006-2007 award year—do not report
in fields 1.1 through 41. cumulative amounts here.
Note: Using the “Additional Information” You cannot enter any data in this field
screen, you must explain the reasons for because Congress did not authorize any
any adjustments reflected in this field in FCC for the 2006-2007 reporting year.
enough detail for the Department to assess
the entry’s validity. 2 FCC transferred to FSEOG and FWS
43 Balancing Adjustments - Credits You cannot enter any data in 2(a) or 2(b)
because Congress did not authorize any
In column d, report CUMULATIVE FCC for the 2006-2007 reporting year.
adjustments to show activity not captured
in fields 5 through 26.
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Your school is not required to report any 7 Total principal and interest repaid by
ICC because Congress has not authorized
AF borrowers from all sources during the
any FCC. However, if you did deposit any 2006-2007 award year
ICC into the Fund between July 1, 2006
and June 30, 2007, report it here. Column a. Report the unduplicated number
of borrowers who made payments on their
Valid amounts are loans in the 2006-2007 award year.
000000000-999999999
This field cannot be blank. Valid entries are
0000000-9999999
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5 Loans advanced to students from the This field cannot be blank.
Fund during the 2006-2007 award year
(minus 2006-2007 award year refunds) Column b. Report the amount of principal
and interest borrowers repaid during the
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Report the net amount of the loans paid to 2006-2007 award year. Include any portion
borrowers from the Fund. This figure is the of the repayment that any collection firm(s)
total amount of loans paid to borrowers kept.
minus any refunds or adjustments to 2006-
2007 loans (for example, the borrower Include any penalty charges collected or
made a pre-payment or dropped out of late charges deposited into the Fund.
school and received a refund.)
Be sure to include amounts received as
DO NOT report refunds on prior-year notes student repayments from ALL sources.
here; report those in Section A.
Do not include
Valid amounts are
000000000-999999999 collection firm charges over and above
This field cannot be blank. the principal and interest due as
collection cost, or
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loans in the 2006-2007 award year. Include award year on loans that were in default for
borrowers whose defaulted loans were more than 5 years. If rehabilitation removes
taken out of default status during the 2006-
AF a loan from default, report the amount
2007 award year (such as defaulted loans collected up to the point the loan was
that were paid in full) as well as borrowers rehabilitated. Do not report any payments a
whose loans are currently in default. borrower made after rehabilitation.
years. If rehabilitation removes a loan from for all past and current National Defense/Direct
default, report the amount collected up to Student Loan and Federal Perkins Loan
the point the loan was rehabilitated. Do not borrowers as of June 30, 2007 at your school.
report any payments a borrower made after Count the number of borrowers and not the
rehabilitation. number of loans made.
Column c. Report the total amount lent to Column a. Of the loans included in 1.1 as
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the borrowers reported in column b. fully retired, report in column a the
outstanding principal balance, all interest
Column d. Report the principal amount
AF due, and any collection fees due on all
outstanding on all loans as of June 30, loans you submitted for assignment that
2007. This figure is the portion of the were not accepted and for which your
amount lent that was not repaid or canceled school reimbursed the Fund. This entry will
as of June 30, 2007. be used for liquidation purposes.
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Department because of default or
liquidation and which the Department Column b. Report the unduplicated,
officially accepted by June 30, 2007.
AF CUMULATIVE number of borrowers
whose loans were assigned to the
For schools in liquidation status, Department because of total and
report borrowers whose assigned loans permanent disability and which the
were not in default as well as Department officially accepted by
borrowers whose loans were in June 30, 2007.
default.
Valid entries are
Valid entries are 0000000-9999999
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0000000-9999999 This field cannot be blank.
This field cannot be blank.
Column c. Report the total amount
Column c. Report the total amount lent to those borrowers.
D
You must send any payments you periods have expired as well as those who
receive directly to have not used their first grace periods.
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borrower. If you have not received a copy 1980, but before July 1, 1987, a grace
of either letter, and you need to know period is 6 consecutive months, starting
whether the Department has accepted the
AF from the date the borrower ceased to be
assignment, you can contact the Disability at least a half-time student at a
Discharge Loan Servicing Center at 1-800- postsecondary school.
869-4169.
For loans made on or after July 1,
The sum of 2.1(b) and 2.2(b) must agree 1987, a grace period is 9 consecutive
with Field 6(b) of Part III, Section A, Fiscal months, starting from the date the
Operations Report. borrower ceased to be at least a half-
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time student at a postsecondary school.
The sum of 2.1(d) and 2.2(d) must agree
with Field 6(d) of Part III, Section A, Fiscal Review Section 674.32 of the regulations
Operations Report. for terms relevant to less-than-half-time
borrowers.
D
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and
Column d. Report the total principal
amount outstanding on these loans. 270 days or more, up to 2 years, if
AF
Valid amounts are
000000000-999999999
those borrowers are paying less
frequently than monthly.
days, if paying monthly, and less than 270 This field cannot be blank.
days if paying less frequently than monthly.
Column d. Report the principal amount
Valid entries are outstanding on those loans.
0000000-9999999
This field cannot be blank. Valid amounts are
000000000-999999999
Column c. Report the principal amount lent This field cannot be blank.
to those borrowers.
5.3 In default more than 2 years but not
Valid amounts are more than 5 years
000000000-999999999
This field cannot be blank. Column b. Report the unduplicated,
CUMULATIVE number of borrowers
Column d. Report the principal amount whose loans are in default more than 2
outstanding on those loans. years but not more than 5 years.
Column c. Report the principal amount lent Cohort Default Rate (Sections D and E)
to those borrowers.
If your school had fewer than 30 borrowers who
Valid amounts are entered repayment in the 2005-2006 award year,
000000000-999999999 complete Section E. If your school had 30 or
This field cannot be blank. more borrowers who entered repayment in the
2005-2006 award year, complete Section D.
Column d. Report the principal amount
outstanding on those loans. For the purpose of calculating the cohort default
rate
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Valid amounts are
000000000-999999999 a borrower has entered repayment the day
This field cannot be blank.
AF after the borrower’s initial grace period
ended, or the day the borrower waived the
5.4 In default more than 5 years initial grace period. This date does not
change if a deferment or a cancellation is
Column b. Report the unduplicated, granted after the borrower has entered
CUMULATIVE number of borrowers repayment.
whose loans are in default more than 5
years. a loan is in default if the borrower failed to
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make an installment payment when due or to
Valid entries are comply with the other terms of the
0000000-9999999 promissory note, and this situation has
This field cannot be blank. existed for at least 240 days for loans with
monthly payment installments or at least 270
D
Column c. Report the principal amount lent days for loans with less frequent payment
to those borrowers. installments.
--rehabilitated the loan or had it canceled; Section E. Schools with Fewer than 30
Borrowers Who Entered
--received a deferment or forbearance on the Repayment in the 2005-2006
loan based on a condition that began Award Year
before the loan became 240 days past due;
2.1(a) Report the number of borrowers who
--received a discharge because of death, entered repayment any time from July 1,
permanent and total disability, 2003 to June 30, 2004.
bankruptcy, or because of a closed school;
or Valid entries are
0000000-9999999
--repaid the loan in full in accordance with This field cannot be blank.
Section 674.33(a) or Section 674.47(h).
2.1(b) Report the number of borrowers who
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a loan assigned to the Department of entered repayment any time from July 1,
Education is still considered part of the 2004 to June 30, 2005.
cohort default rate calculation, unless the
AF
loan has been assigned because of a total Valid entries are
and permanent disability cancellation. 0000000-9999999
This field cannot be blank.
Section D. Schools with 30 or More
Borrowers Who Entered 2.1(c) Report the number of borrowers who
Repayment in the 2005-2006 entered repayment any time from July 1,
Award Year 2005 to June 30, 2006.
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1.1 Report the number of borrowers who Valid entries are
entered repayment any time from July 1, 0000000-9999999
2005 to June 30, 2006. This field cannot be blank.
D
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June 30, 2007—the sum of fields 2.2(a)
+ 2.2(b) + 2.2(c). The field is
automatically calculated.
AF
2.5 The number of borrowers in Field 2.4 is
divided by the total number of
borrowers in Field 2.3. That amount is
multiplied by 100 to calculate your
cohort default rate. This field is
automatically calculated.
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D
Who must complete Part IV? Section B. Federal Funds Available for
FSEOG Expenditures
You must complete Part IV if your school
received FSEOG federal funds for award year Use this section to calculate the federal funds
2006-2007. you had available for FSEOG expenditures.
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Field-by-field instructions for Part IV Transferring Funds Between
Programs/Carry Forward, Carry Back
Section A. Federal Funds Authorized for
FSEOG
AF
Use this section to report your authorization and
To transfer any funds between programs or to
carry forward or back funds between award
years, your school must actually draw down the
any changes to that authorization. funds from GAPS. Simply reporting such
transfers on the FISAP does not make the funds
Field move from one program to another. Also, the
1 Final adjusted FSEOG authorization funds drawn down from GAPS must be spent
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against the program authorization from which
Figure the correct amount for this field as the funds were taken, not against the program
follows: authorization for the award year in which the
funds are/were used.
D
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revised 2005-2006 Fiscal Operations
Report any amount of your 2007-2008 Report.
FSEOG allocation that you carried back
AF
and spent in award year 2006-2007. The Valid amounts are
maximum amount you could have carried 000000000-999999999
back and spent is 10 percent of the sum of This field cannot be blank.
your 2007-2008 original and supplemental
FSEOG allocations. Note: You need to spend all 2005-2006
funds carried forward before spending any
Valid amounts are funds from the 2006-2007 award year.
000000000-999999999
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This field cannot be blank. 7 2006-2007 funds carried forward to be
spent in 2007-2008
5 Additional 2007-2008 FSEOG funds
carried back and spent for 2007 summer Report any amount of your 2006-2007
D
8 2006-2007 funds carried back and spent 10 Total federal funds available for 2006-
in 2005-2006 2007 FSEOG
Report any amount of your 2006-2007 Field 10 equals Field 1 plus Field 2 plus
FSEOG allocation that you carried back and Field 3 plus Field 4 plus Field 5 plus Field
spent in award year 2005-2006. The 6 minus Field 7 minus Field 8 minus
maximum amount you could have carried Field 9. This field is automatically
back and spent is 10 percent of the sum of calculated.
your 2006-2007 original and supplemental
FSEOG allocations. Section C. Funds to FSEOG Recipients
If the entry here is different from the one in DO NOT include in either Field 11 or 12 any
Part IV, Field 4 of your 2005-2006 Fiscal nonfederal funds in excess of the required 25
Operations Report, you must submit a percent nonfederal share.
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revised 2005-2006 Fiscal Operations
Report. 11 Total funds to FSEOG recipients
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Valid amounts are
000000000-999999999
This field cannot be blank.
The amount reported must consist of the
required 25 percent nonfederal plus 75
percent federal shares, unless your school
has been granted a waiver of the
9 Additional 2006-2007 funds carried back institutional-match requirement for 2006-
and spent for 2006 summer enrollment 2007. In that case, report whatever federal
funds your school expended.
If you report in Field 8 the maximum 10
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percent carry back amount, report here any Field 11 equals Field 12 plus Field 13.
additional amount of your 2006-2007
FSEOG allocation that you carried back Valid amounts are
and spent for awards to students for 000000000-999999999
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Although Field 12 is automatically This field cannot be blank.
calculated, you must know how the total is
derived so you can determine what to enter
AF Field 12 must equal Field 12(a) plus Field
in fields 12(a) and 12(b). Therefore, 12(b).
perform the following steps:
Section D. Federal Funds Spent for FSEOG
Divide the total federal FSEOG funds Program
expended for FSEOG recipients by 75.
Use this section to report how you spent the
Take that result and multiply it by 25. federal funds available.
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You will then have your school’s
FSEOG nonfederal matching 13 Federal share of funds to FSEOG
requirement. recipients
Note: Do NOT simply take 25 percent of Report the amount of FSEOG federal funds
D
the total federal FSEOG funds expended or expended for students, plus any FWS
25 percent of your FSEOG award—neither federal funds transferred into FSEOG and
is an accurate calculation of your spent for FSEOGs.
nonfederal matching requirement.
Field 13 must equal 75 percent of Field 11,
Once you have determined the FSEOG unless your school has an approved waiver
nonfederal matching requirement, you must of the institutional-match requirement for
break down that amount for fields 12(a) 2006-2007. In that case, report whatever
and 12(b). federal funds your school expended.
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allocations. The ACA is not a Note: Unless your school has received an
supplemental amount from the U.S. underuse waiver, a penalty will be assessed
Department of Education.
AF against your school’s 2008-2009 FSEOG
allocation if the amount in Field 17 plus any
For more information on calculating the other amounts you previously returned to
ACA, see the 2006-2007 Federal Student ED are greater than 10 percent of your
Aid Handbook, Volume 6, Chapter 1. combined 2006-2007 initial plus
supplemental allocations. The penalty
Valid amounts are consists of a reduction in your 2008-2009
000000000-999999999 FSEOG allocation by an amount equal to
This field cannot be blank. the total amount you did not spend in
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2006-2007.
15 Federal funds spent for FSEOG
Valid amounts are
Field 15 equals Field 13 plus Field 14. 000000000-999999999
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Therefore, you should not draw down
the available balance created by the
refund. AF
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D
Who must complete Part V? Section B. Federal Funds Available for FWS
Expenditures
You must complete Part V if your school
received FWS funds for award year 2006-2007. Use this section to calculate the federal funds
you had available for FWS expenditures.
Field-by-field instructions for Part V
Transferring Funds Between
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Section A. Federal Funds Authorized for Programs/Carry Forward, Carry Back
FWS
To transfer any funds between programs or to
Use this section to report your authorization and carry forward or back funds between award
Field
AF
any changes to that authorization. years, your school must actually draw down the
funds from GAPS. Simply reporting such
transfers on the FISAP does not make the funds
1 Final adjusted FWS authorization move from one program to another. Also, the
funds drawn down from GAPS must be spent
Figure the correct amount for this field as against the program authorization from which
follows: the funds were taken, not against the program
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authorization for the award year in which the
The amount of your original funds are to be used.
authorization (your first allocation
letter for award year July 1, 2006 2 Federal Perkins Federal Capital
D
Enter the result here. Enter the amount of any FWS funds you
transferred to, and spent in, the FSEOG
Valid amounts are Program. You must return to FWS any
000000000-999999999 transferred amount you did not spend in
This field cannot be blank. FSEOG.
The amount in this field must be the same and spent in award year 2006-2007. The
as the entry in Part IV, Field 2. maximum amount you could have carried
forward and spent is 10 percent of the sum
Valid amounts are of your 2005-2006 original and supple-
000000000-999999999 mental FWS allocations.
This field cannot be blank.
If this entry is different from the one in Part
Note: Any FWS funds transferred to V, Field 7 of your 2005-2006 Fiscal
FSEOG must be entered into GAPS as an Operations Report, you must submit a
expenditure against FWS, not as an revised 2005-2006 Fiscal Operations
expenditure against FSEOG. Report.
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This field cannot be blank.
Report any amount of your 2007-2008
FWS allocation that you carried back and
AF Note: You need to spend all 2005-2006
spent in award year 2006-2007. The funds carried forward before spending any
maximum amount you could have carried funds from the 2006-2007 award year.
back and spent is 10 percent of the sum of
your 2007-2008 original and supplemental 7 2006-2007 funds carried forward to be
FWS allocations. spent in 2007-2008
your 2006-2007 original and supplemental amount reflects gross compensation, including
FWS allocations. tax and other withholdings.
If the entry here is different from the one in Total FWS compensation earned means all
Part V, Field 4 of your 2005-2006 Fiscal types of FWS work, whether or not that work
Operations Report, you must submit a qualifies as community service employment. For
revised 2005-2006 Fiscal Operations more on community service activities and
Report. reporting those earnings, see the instructions for
Section G on page V-8.
Valid amounts are
000000000-999999999 11 Total earned compensation for FWS
This field cannot be blank. Program
9 Additional 2006-2007 funds carried back In Field 11, the FWS total earned
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and spent for 2006 summer employment compensation (federal and nonfederal
shares) is reported for all students for the
If you report in Field 8 the maximum 10
AF 2006-2007 award year. This amount is
percent carry back amount, report here any automatically calculated.
additional amount of your 2006-2007 FWS
allocation that you carried back and spent The amount here includes any
for payments to students for wages earned compensation FWS students might have
on or after May 1, 2006 but before earned while employed as reading or
July 1, 2006. mathematics tutors of children or while
employed in family literacy activities, even
If the entry here is different from the one in if the federal share exceeds the normal 75
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Part V, Field 5 of your 2005-2006 Fiscal percent rate.
Operations Report, you must submit a
revised 2005-2006 Fiscal Operations Any FWS earned compensation paid to
Report. FWS students employed in these tutoring
D
Use this section to report the total FWS 11(b) Report the earned compensation for
compensation earned in award year 2006-2007, off-campus employment at public or
both federal and institutional shares. This private nonprofit agencies,
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Valid amounts are compensation
000000000-999999999
This field cannot be blank.
AF In Field 13, the federal share of the FWS
total earned compensation paid to all
11(d) Report the earned compensation for students for the 2006-2007 award year is
off-campus employment in the reported. This amount is automatically
private for-profit sector. calculated.
Valid amounts are The amount here includes the federal share
000000000-999999999 of any earned compensation paid to FWS
This field cannot be blank. students employed as reading or
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mathematics tutors of children, or
Field 11 equals fields 11(a) plus 11(b) plus employed in family literacy activities,
11(c) plus 11(d). This field is automatically even if the federal share exceeds the 75
calculated. percent rate.
D
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13(c) Report the federal share of percent of the sum of your 2006-
compensation earned at the 2007 original plus supplemental
maximum 90 percent rate: applies to
AF authorizations.
off-campus employment at public or
private nonprofit agencies unable to For example, if the FWS award is
pay the regular nonfederal share. $10,000, the amount you report here
cannot exceed 25 percent of this
The 90 percent federal share is amount, or $2,500. Because this
limited to no more than 10 percent field is a 50 percent category, you
of the students paid under the FWS must report another $2,500 in Field
Program for the 2006-2007 12 if you spend the entire amount
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award year. permitted for employment in the
private for-profit sector.
For example, if you had 10 students
who earned FWS compensation in Valid amounts are
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This field cannot be blank. Field 18 equals Field 1 minus Field 17.
This field is automatically calculated. This
15 Federal share of Job Location and
AF amount will ultimately be deducted from
Development (JLD) Program your GAPS grantee account.
expenditures
ED will not accept a negative figure for this
Report the federal share of the amount field: An excess expenditure must be
spent for the Job Location and charged to the school share of earned
Development Program. This amount must compensation.
be the lesser of $50,000 or 10 percent of
the sum of your 2006-2007 original and Note: Unless your school has received an
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supplemental FWS allocations. See underuse waiver, a penalty will be assessed
Volume 6 of the 2006-2007 Federal against your school’s 2008-2009 FWS
Student Aid Handbook for more allocation if the amount in Field 18 plus
information. any other amounts you previously returned
D
Section E. Use of FWS Authorization Prior year recoveries are the federal shares
of any monies students have returned to the
This section shows how your expended and school for an award year that has already
unexpended authorization amounts were undergone closeout in the Campus-Based
derived. system (that is, awards have already been
reduced to FISAP expenditure levels). You
are not required to report prior year
recoveries or make an adjustment to your
FISAP unless the Department’s School If you used federal funds to operate the
Eligibility Channel requests it. JLD Program, the amount reported in this
field must be at least 20 percent of the
Use existing GAPS procedures to refund to amount reported in Field 19.
the Department any funds recovered on
prior year awards. Refunds must be applied Valid amounts are
to the award corresponding to the funding 000000000-999999999
year in which recovered funds were This field cannot be blank.
awarded. For example, if you made an
award in 2006-2007 and the money was 21 Number of students for whom jobs were
recovered in 2007-2008, you must return located or developed
the recovered funds to the 2006-2007
authorization. Report the number of students for whom
you developed or located jobs through the
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The available balance for this award will JLD Program and who had earnings
increase as a result of the refund. However, through JLD placement in award year
the award authorization amount will be
AF 2006-2007.
reduced by this refund amount when the
award enters the closeout state in GAPS. Valid entries are
Therefore, you should not draw down 0000000-9999999
the available balance created by the This field cannot be blank.
refund.
22 Total earnings of the students in Field 21
Section F. Information About the Job above
Location and Development (JLD)
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Program Report the total amount earned in 2006-
2007 by the students reported in Field 21.
19 Total expenditures for the JLD Program If you do not know their actual wages,
report a reasonable estimate.
D
20 Institutional expenditures for the JLD Your school is required to use at least 7 percent
Program of its FWS allocation to employ students in
community service jobs. The information you
Report the total amount of institutional report in Section G will determine whether your
funds spent. If your expenditures were paid school has met this requirement for the 2006-
in kind (for example, staff salaries, related 2007 award year.
travel, or printing and mailing costs),
convert those contributions to their cash If your school also received reallocated
values. supplemental FWS federal funds, this section
determines whether your school used those
funds only to pay students in community service perform family literacy activities in a family
jobs, as is required. literacy project that provides services to
families with preschool age children or
The minimum amount needed to satisfy the elementary school children.
community service expenditure requirement is
one of two amounts, whichever is greater: You will include in this section information on
any funds spent to compensate students
(1) The result of the following calculation: employed in jobs that satisfy these criteria. As
noted above, these activities must be “open and
7 percent of the sum of your original accessible” to the community.
allocation plus
A school may pay students for a reasonable
any supplemental FWS allocations amount of time spent for training directly related
to FWS employment and for travel directly
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minus
related to employment in community service
any amount returned on the Reallocation activities.
Form
AF OR
Note: Because Section G collects information
on all types of community service, you might
duplicate some of the information you report
(2) 100 percent of your supplemental allocation. here in sections H and I.
the service is publicized to the community and 1965, as amended, Part C, Section 441(c).
the general public uses the service. Also see Volume 6 of the Federal Student
Aid Handbook for a discussion of
A school in and of itself is not considered a community service.
community for the purpose of determining
community service employment. For example, if Valid entries are
a school has an on-campus program to tutor the 0000000-9999999
children of faculty in reading, that program This field cannot be blank.
would not qualify. If, however, the tutoring
program is open to children in the community, it 24 Federal share of community service
would qualify. earned compensation
Note: As part of the 7 percent expenditure Enter the federal share of compensation
requirement for community service, at least one earned in FWS community service jobs
of the FWS students your school employs must during the 2006-2007 award year.
work as a reading tutor for children who are This amount must not exceed 75 percent of
preschool age or are in elementary school or the total earned compensation for
community service (the sum of fields 24
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Valid amounts are with preschool age children or children
000000000-999999999 who are in elementary school.
This field cannot be blank.
AF The FWS student must perform the work
25 Nonfederal share of community service for the school itself; for a federal, state, or
earned compensation local public agency; or for a private
nonprofit organization.
Report the nonfederal (school plus off-
campus employer) share of compensation Valid entries are
students earned while employed in 0000000-9999999
community service jobs. This field cannot be blank.
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Valid amounts are 27 Federal share of earned compensation
000000000-999999999 for FWS students employed as reading
This field cannot be blank. tutors of children or employed in family
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literacy activities
Section H. Information About FWS Students
Employed as Reading Tutors of Enter the federal share of compensation
Children or Employed in Family earned by FWS students employed during
Literacy Activities the 2006-2007 award year as reading tutors
of children or employed in family literacy
For this section, report information about activities.
students employed in these types of activities
whether or not those activities qualify as The federal share can be as high as 100
community service employment. percent; your school is not required to ask
the Department for a waiver of the FWS
The information you report here could, institutional-share requirements. Your
however, also be part of the information you school has the option, however, of
report in Section G, if the reading tutoring for continuing to provide an institutional share
children or the family literacy activities were and determining the amount of that share.
open and accessible to the community. As
mentioned in Section G, a service is considered 27(a) Report the amount of the federal
open and accessible if it is publicized to the share entered in Field 27 that was
community and the general public uses the spent on community service
service. employment. To qualify as
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requirement, employed one or more students employed in this activity whether or not
students (1) in at least one reading that activity qualifies as community service
tutoring project as a reading tutor of
AF employment.
children or (2) in a family literacy
project performing family literacy The information you report here could,
activities. however, also be part of the information you
report in Section G, if the mathematics tutoring
Further, this information will be for children was “open and accessible” to the
used to determine whether your community, as defined in Section G.
school met one of the requirements
for receiving reallocated 29 Number of FWS students employed as
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supplemental FWS funds, if you mathematics tutors of children
requested such funds. That
requirement is that you must, as part Report the number of FWS students
of your community service employed during the 2006-2007 award year
D
Report the total compensation FWS Enter the federal share of compensation
students earned during the 2006-2007 FWS students earned during the 2006-2007
award year while employed as reading award year while employed as mathematics
tutors of children or while employed in tutors of children.
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tutors of children
If you participated in the Federal Perkins Loan, The table below illustrates this concept on a
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FSEOG, or FWS Program in the 2006-2007 very basic level. Each student listed participates
award year, you must complete this section. in a varying number of campus-based programs,
AF indicated by the entries in each program column,
What do I need to complete this section? but each student is counted only once and is
therefore “unduplicated.”
You will need data from parts III, IV, and V of
this FISAP and from your school’s records. FWS Perkins FSEOG Unduplicated
Student A * * 1
General instructions for Section A
Student B * 1
Report the distribution of aid recipients and the Student C * * 1
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amounts spent during the 2006-2007 award Student D * * * 1
year—by taxable and untaxed income levels—
for undergraduate dependent students (fields 1 In this example, a school has four students who
through 7), undergraduate independent students
D
Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007 VI-1
2008-2009 FISAP Instructions
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graduate students. Valid entries are
0000000-9999999
For FSEOG recipients who also received
AF This field cannot be blank.
Perkins/FWS: If FSEOG recipients also
received Perkins and/or FWS funds, report such Column d. In fields 1 through 14, report the
students, only once, in the unduplicated amounts of FSEOG funds provided to the
recipients column (g), according to the students’ recipients you reported in column c,
status in the final term (or month) of the 2006- according to their income levels.
2007 academic year.
Under the “Individual FSEOG Recipient
Field-by-field instructions for Section A Basis” and “Fund-Specific Basis” methods
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of providing the required nonfederal share,
Field you must report, for each FSEOG recipient,
1-14 Undergraduate dependent and the appropriate 25 percent nonfederal and
independent students 75 percent federal shares, unless your
D
Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007 VI-2
2008-2009 FISAP Instructions
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000000000-999999999 Valid amounts are
This field cannot be blank. 000000000-999999999
AF This field cannot be blank.
Column e. Report the number of
undergraduate dependent and independent Column e. Report the number of
FWS recipients for each income level in graduate/professional recipients in the FWS
fields 1 through 14. Program.
levels.
Valid amounts are
Valid amounts are 000000000-999999999
000000000-999999999 This field cannot be blank.
This field cannot be blank.
Column g. Report the unduplicated number
Column g. Report the unduplicated number of recipients in columns a and e. See the
of recipients for columns a, c, and e for discussion of unduplicated recipients on
each field. See page VI-1 for a discussion page VI-1.
of unduplicated recipients.
Valid entries are
Valid entries are 0000000-9999999
0000000-9999999 This field cannot be blank.
This field cannot be blank.
Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007 VI-3
2008-2009 FISAP Instructions
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comprises expenditures made from these This field cannot be blank.
sources:
Column c. Of the students listed in fields 1-
AF
FSEOG federal funds,
sources: 000000000-999999999
This field cannot be blank.
FWS federal funds,
Column e. Of the students listed in fields 1-
Federal Perkins Loan funds transferred 15, report the number of FWS under-
to FWS, and graduate and graduate/professional
recipients who were less-than-full-time
Nonfederal share. students.
Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007 VI-4
2008-2009 FISAP Instructions
Column g. Report the unduplicated number Column e. Of the students listed in fields 1-
of recipients in columns a, c, and e. See the 15, report the number of FWS
discussion of unduplicated recipients on undergraduate and graduate/professional
page VI-1. recipients who were automatic zero EFC
students.
Valid entries are
0000000-9999999 Valid entries are
This field cannot be blank. 0000000-9999999
This field cannot be blank.
18 Total “Automatic” Zero EFC students
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(from fields 1-15) Column f. Report the funds earned by the
recipients you reported in column e,
Column a. Of the students listed in fields 1-
AF according to their income levels.
15, report the number of Federal Perkins
Loan Program undergraduate and Valid amounts are
graduate/professional recipients who were 000000000-999999999
automatic zero EFC students. This field cannot be blank.
Column c. Of the students listed in fields 1- This worksheet is automatically calculated for
14, report the number of FSEOG you, based on other FISAP fields you have
undergraduate recipients who were completed.
automatic zero EFC students.
You may charge the administrative cost
Valid entries are allowance (ACA) against one or all of the
0000000-9999999 campus-based programs from which you
This field cannot be blank. awarded funds to students during the 2006-2007
award year.
Column d. Report the funds awarded to the
recipients you reported in column c, Note: Remember that your ACA comes from
according to their income levels. your campus-based program allocations and
therefore should be budgeted in advance as part
of those allocations. The ACA is not a
Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007 VI-5
2008-2009 FISAP Instructions
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school’s discretion, to available campus-based
program funds, as described above. (For the
Federal Perkins Loan Program, “available
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funds” represents cash on hand in the Loan
Fund.)
Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007 VI-6