Description: Tags: 0707FISAPTechRef0405att

Technical Reference for
FISAP
2004-2005
U.S. Department of Education
July 2003
Overview
Preface
The 2004-2005 FISAP Technical Reference provides programmer
specifications and record layouts for schools or other organizations that
need to design software systems to interface with the U.S. Department of
Education’s (ED) FISAP processor. The technical system information
within this document allows you to build your own system, in order to
submit FISAP data directly to ED
This technical reference provides you with a current snapshot of the

system modifications for the upcoming processing year and contains the
following sections:
• Overview
• Implementation Guide
• Record Layouts
• Process Edits
Keep in mind that further changes to the technical reference may occur as
we proceed with implementation.
If you have any questions regarding the information contained in this

document, please contact FISAP Technical Support at 877/801-7168.
July 2003 (2004-2005) FISAP Technical Reference Overview

1-1
Important Telephone Numbers
The U.S. Department of Education (ED) is available to answer FISAP
procedure and policy questions from 8:00 a.m. - 5:00 p.m. (ET), Monday
through Friday. They can be reached at:
800/433-7327
Direct your questions regarding this technical reference to FISAP

Technical Support from 8 a.m. and 8 p.m. (ET) Monday-Friday at:
877/801-7168
July 2003 (2004-2005) FISAP Technical Reference Overview

1-2
Implementation Guide
Introduction
This section assists FISAP custom schools, third party servicers, and
software providers with implementing system changes for the 2004-2005
FISAP cycle. These changes will enable you to create FISAP data files
for submission directly to the FISAP processing mailbox. This guide
provides:
• 2004-2005 Modifications at a Glance
• 2004-2005 FISAP Message Classes
• FISAP Data Processing Flow
• Processing Error Messages
• Batch Edit/Reject Codes
• Field Edit Error Messages
• What Each Message Means
• How to Fix Each Error
• Uploading in the File Management Section
We provide FISAP record layouts, validation edits, and error messages at

the end of this section.
Keep in mind that further changes to the technical reference may occur as
we proceed with implementation.
If you have questions regarding the material in this document, please call
FISAP Technical Support between the hours of 8 a.m. and 8 p.m. (ET) at
877/801-7168.
July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

2-1
2004-2005 Modifications at a Glance
The record length of the FISAP data file has increased to 3883 for the
2004-2005 FISAP.
The FISAP cycle year has been changed from 04 to 05 in all message classes.
Current Year Record changes:
The following fields and field names were added to the current year record layout and correspond to
additional lines on the FISAP form.:
Field 5 new FISAP line Street Address of school continued
Field 11 new FISAP line Mailing Address 2
Field 227 FISAP line III/C/2B (data no longer obtained from III/A/6B)
Field 229 FISAP line III/C/2D (data no longer obtained from III/A/6D)
Field 230 new FISAP line III/C/2.1B
Field 231 new FISAP line III/C/2.1C
Field 232 new FISAP line III/C/2.1D
Field 233 new FISAP line III/C/2.2B
Field 234 new FISAP line III/C/2.2C
Field 235 new FISAP line III/C/2.2D
Field 293 new FISAP line V/C/11c
Field 298 new FISAP line V/D/13b
Field 299 new FISAP line V/D/13c
Prior Year Record changes:

A new field was added at the end of the record layout for edit 08240. The field number is 89 and it is
the prior year FISAP value for Part IV, Section B, Field 5.
Edit changes:
New edits are 01010, 01020, 03330, 05120, 05130, 05140, 08240, 08250, 08260, 09330 and 09340.
Modified edits are 09112, 09179, 09220, 09230, and 09320.

2-2
2004-2005 FISAP Message Classes
Message Class Description

FPYD05OP Import Prior Year Data
FIDT05OP Import Edit Data
FYTD05OP Import Year to Date Replacement Data
FEXT05OP Import External Data
FCUR05IN Export Current/Edit FISAP Data
FCUA05OP Current/Edit FISAP Data Acknowledgement
FREL05IN Reallocation Data
FREA05OP Reallocation Acknowledgement
FREQ05IN FISAP Report Request
FRQA05OP Report Request Acknowledgement File
FTEN04OP 2003-2004 Tentative worksheets
FTEN05OP 2004-2005Tentative worksheets.
FFIN04OP 2003-2004 Final worksheet
FFIN05OP 2004-2005 Final worksheet. Not available until April 2004.
FTCP04OP 2001-2002 Teacher Cancellations – award letter and worksheets.
2002-2003 Teacher Cancellations – award letter and worksheets. Not available until May
FTCP05OP
2004.
FAWD04OP 1999-2000 Statement of Account
FAWD05OP 2004-2005 Statement of Account Not available until April 2004.

2-3
File Creation Requirements – FISAP Data Processing Flow
Requirements
Each file transmitted from a school or a third party to ED and each file
received and imported into the school’s local system from ED must have a
header record as the first record of the file. The last record of each file
will be the trailer record. The appropriate data records will appear
between the header and trailer records.
Servicers and schools reporting FISAP data for multiple schools may send
and receive multiple sets of data in a single file; for example:
School A Header Record
School A Data Records
School A Trailer Record
School B Header Record
School B Data Records
School B Trailer Record
The record layouts for the export and import of data are the same but are
identified by separate message classes.
Five data record types may or may not be included in the export/import
file. The five data record types are:
Record Type Description
01 Current/Edit FISAP Data
02 Branch Campuses
03 Additional Information Text
04 FISAP Prior Year Data
05 Edit Error Codes and Suppressions
Note: Data records must be created in the order shown above.
Detailed record layout descriptions of each of the data types can be found
at the end of this document.

2-4
Export Message Classes
FCUR05IN - Current/Edit FISAP File
Data Type Min/Max Records Description
Header Record Required Header Record
Record Type 01 Required – Max 1 Current/Edit FISAP Data
Record Type 02 Optional – Max 100 Branch Campuses
Record Type 03 Optional – Unlimited Additional Information Text
Record Type 04 Not Applicable FISAP Prior Year Data
Record Type 05 Not Applicable Edit Error Codes and
Suppressions
Trailer Record Required Trailer Record
Import Message Classes

FPYD05OP – FISAP Prior Year File
Record Type 01 Not Applicable Current/Edit FISAP Data
Record Type 03 Not Applicable Additional Information Text
Record Type 04 Required – Max 1 FISAP Prior Year Data
Record Type 05 Not Applicable Edit Error Codes and
Suppressions
FIDT05OP – FISAP Edit File

Record Type 03 Not Applicable Additional Information Text
Record Type 05 Optional – Unlimited Edit Error Codes and
Suppressions

2-5
FYTD04OP – FISAP Year-to-Date File
Record Type 03 Optional – Unlimited Additional Information Text
Record Type 05 Optional – Unlimited Edit Error Codes and
Suppressions
An acknowledgement file (FCUA05OP) is sent back within 24 hours for

each FISAP data record received (FCUR05IN). The acknowledgement
file is a free-form 80-byte text file that indicates whether a school’s FISAP
submission has been accepted or rejected.
If accepted, the following message is sent in the acknowledgement file

(FCUA05OP):
THE FISAP RECEIVED FROM:

SCHOOL NAME
SCHOOL ADDRESS
SCHOOL CITY, STATE & ZIP
SERIAL NO #: NNNNNN
BATCH ID #: PE5NNNNNNCCYYMMDDHHMMSS
MM/DD/YY HH:MM:SS
WAS ACCEPTED AND HAS BEEN SUCCESSFULLY PROCESSED.
An edit report file (message class FIDT05OP)
corresponding to your FISAP or edit data
submission will be sent to your SAIG mailbox
within 5 workdays.
Note: If no response is received within 24 hours, please call FISAP

Technical Support at 877/801-7168.

2-6
If rejected, the following message is sent in the acknowledgement file
(FCUA05OP) followed by a list of reasons why the school’s FISAP is
rejected. See the section, Batch Edit/Reject Codes, for a listing of valid
reject codes.
THE FISAP RECEIVED FROM:

SCHOOL NAME
SCHOOL ADDRESS
SERIAL NO #: NNNNNN
MM/DD/YY HH:MM:SS
WAS REJECTED
Errors Found:
Error Code Error Text Message
.
.
.
.

An edit file is generated and sent back to the school’s or servicer’s

mailbox within five (5) days of receipt of the FISAP data file for all
accepted Current/Edit FISAP Data (FCUR05IN) files. The edit file is
returned in the message class FIDT05OP and contains data record types
01, 02, and 04. Additionally, the file may contain record type 05. Record
type 05 indicates to the school that an error exists. The three possible
error code types are:
• If the code is “blank,” the school has an existing error.
• If the code is “Y,” the error has been suppressed.
• If the code is “E,” the school has submitted an explanation for the
specific edit.

2-7
Reallocation/Supplemental FWS Record Processing
Flow/Requirements
FREL05IN - Reallocation/Supplemental FWS Export File
Data Type Min/Max Description
Data Record Required – Max 1 Data Record
An acknowledgement file (FREA05OP) is sent back within 24 hours for

each Reallocation/Supplemental FWS Record (FREL05IN). The
acknowledgement file is a free-form 80-byte text file that contains a
message indicating whether a school’s reallocation file submission has
been accepted or rejected.
If accepted, the following message appears:
THE REALLOCATION FILE RECEIVED FROM:

SCHOOL NAME
SCHOOL ADDRESS
SERIAL NO #: NNNNNN
MM/DD/YY HH:MM:SS
WAS ACCEPTED AND HAS BEEN SUCCESSFULLY PROCESSED.


2-8
If rejected, the following message appears:
THE REALLOCATION FILE RECEIVED FROM:
SCHOOL NAME
SCHOOL ADDRESS
SERIAL NO #: NNNNNN
MM/DD/YY HH:MM:SS
WAS REJECTED
If rejected, the preceding message is followed by a list of reasons the

school’s reallocation file was rejected. See the section, Batch Edit/Reject
Codes, for a listing of valid reject codes.
Errors Found:
.
.
.

Uploading to the File Management Section

The file management function allows schools to upload a file to the eCB web site. This
process will greatly reduce keying errors for those schools that are able to extract data from
their data systems. The file used for the upload must follow the format described in the
FCUR05IN data file. Each school's file should be created separately.
To access the file management function, select/change to the school you wish to upload,
select Setup from the top menu, Select File Management, Enter complete file name with
drive and directory path. Select upload file. The system will inform the user if the process
was successful. If it was, continue with the next school. Data errors will cause the upload
to fail, if you should encounter please recheck the contents of each field and ensure that it
follows that criteria outlined in the FISAP Technical Reference. If you continue having
problems, please contact the Campus-Based Call Center at 1877-801-7168 for assistance.

2-9
Report Request File Processing Flow/Requirements
FREQ05IN - FISAP Report Request File
Data Type Min/Max Description

Data Record Required – Max 1 Data Record
The corresponding report file and an acknowledgement file are sent back
for each FISAP Report Request File (FREQ05IN) received. The report
and acknowledgement files (FRQA05OP) are both free-form 80-byte text
files.
The report file contains the report requested and may include any of the
following message classes:
Message Class Description

FTEN05OP Tentative Allocation Worksheets for 2004-
2005(Available February 2004)
FTEN04OP Tentative Allocation Worksheets for 2003-2004
FFIN05OP Final Allocation Worksheets for 2004-2005
(Available April 2004)
FFIN04OP Final Allocation Worksheets for 2003-2004
FTCP05OP Teacher Cancellation Payments Worksheets for
2002-2003 (Available May 2004)
FTCP04OP Teacher Cancellation Payments Worksheets for
2001-2002
FAWD04OP Statement of Account for an Award Year
FAWD05OP Statement of Account for an Award Year
(Available April 2004)

2-10
The acknowledgement file (FRQA05OP) contains a message indicating
whether a school’s report request has been completed or cannot be
processed.
See the section, Batch Edit/Reject Codes, for a listing of valid reject
codes.
All report files created are free form 80 byte files. A header and trailer
record is added to the beginning and end of the text file to identify the
school.
The format of the header record is:
Field Start End Field Name Field Valid Contents Just
# Pos. Pos. Length
1 1 1 Header/ 1 Must be “H” Right
Trailer Type
2 2 7 Serial Number 6 School’s serial Right
number
3 8 16 Award year of 9 Valid award Right
requested year in the
report format NNNN-
YYYY
The format of the trailer record is:

Field Start End Field Name Field Valid Contents Just
# Pos. Pos. Length
1 1 1 Header/ 1 Must be “T” Right
Trailer Type
2 2 7 Serial Number 6 School’s serial Right
number
3 8 16 Award year of 9 Valid award Right
requested year in the
report format NNNN-
YYYY

2-11
Batch Edit/Reject Codes
Edit
Code Message What It Means How to Fix it
101 Missing Header The data record received Recreate batch to include a
has no valid Header valid Header Record.
Record.
102 Missing Trailer The data record received Recreate batch to include a
has no valid Trailer valid Trailer Record.
Record.
103 Missing 01 Record The data record received Recreate batch to include a
has no valid Record Type valid 01 record.
01 – Current/Edit FISAP
File.
104 Duplicate 01 Record Two Record Type 01s Recreate batch to remove the
were included between a additional 01 record. Each 01
single Header & Trailer record must have its own
Record. Header and Trailer Record.
105 Duplicate Batch Header The batch identifier has Resubmit batch with a unique
been used in a previous batch identifier.
FISAP submission.
106 Invalid Message Class The message class in the Resubmit batch with a valid
Header Record does not message class. Valid message
correspond to any of the classes are FCUR05IN,
valid message classes. FREL05IN, and FREQ05IN.
107 Missing Serial Number in Campus-Based Serial Resubmit batch with valid
Header Record Number in Header Record Campus-Based Serial Number.
is missing or non-numeric. Campus-Based Serial Numbers
are 6 digits with the first 2
digits as 00.
108 Missing Serial Number in Campus-Based Serial Resubmit batch with valid
Current/Edit FISAP File Number in Record Type 01 Campus-Based Serial Number.
record (Record Type 01) is missing or non-numeric. Campus-Based Serial Numbers
are 6 digits with the first 2
digits as 00.

2-12
Batch Edit/Reject Codes (Continued)
Edit
109 Invalid Serial Number in Campus-Based Serial Resubmit batch with valid
Header Record Number in Header Record Campus-Based Serial
is not valid. Number. Campus-Based
Serial Numbers are 6 digits
with the first 2 digits as 00.
110 Invalid Serial Number in Campus-Based Serial Resubmit batch with valid
Current FISAP Data record Number in Record Type 01 Campus-Based Serial
(Record Type 01) is not valid. Number. Campus-Based
Serial Numbers are 6 digits
111 Serial Number in Header The Serial Number in Verify the correct Serial
must match the 01 Record Header Record batch Number and resubmit
Serial Number identifier does not match batch.
the Serial Number in the
Record Type 01.
112 Serial Number and OPEID The Serial Number and Verify the correct Serial
do not match in 01 Record OPEID in the 01 record do Number or OPEID. Call
not match (based on FISAP Technical Support
Campus-Based records). at 877/801-7168 to verify
OPEID if unable to correct
problem.
113 Creation Date must be Creation Date in Header Resubmit batch with a
numeric Record is missing, non- valid Creation Date.
numeric, or invalid format. Creation Date must be
CCYYMMDD format.
114 Creation Time must be Creation Time in Header Resubmit batch with a
numeric Record is missing, non- valid Creation Time.
numeric, or invalid format. Creation Time must be
HHMMSS format.
115 Invalid Record Type Batch contains a record Resubmit batch with all
with an invalid or missing records assigned a valid
record type. record type.

2-13
Edit
Fnnn Invalid Field Entry – The value provided for Review programmer notes
FIELD NUMBER field number NNN, (where column in the Current/Edit
NNN is the field number FISAP Data layout section
assigned to the FISAP field to ensure that all edits and
as listed in the field calculations have been
number column of the complied with for the field
Current/Edit FISAP Data in question.
Layout) is not consistent
with the edits and/or
calculations defined in the
programmer notes column
of the same layout.
201 Invalid Unexpended The Unexpended FSEOG Resubmit batch with zero
FSEOG 2002-2003 amount amount is non-numeric or filled fields or verify
exceeds the amount of the amount being reported as
school’s 2002-2003 unexpended.
FSEOG allocation in the
Reallocation Record.
202 Invalid Unexpended FWS The Unexpended FWS Resubmit batch with zero
2002-2003 amount amount is non-numeric or filled fields or verify
exceeds the amount of the amount being reported as
school’s 2002-2003 FWS unexpended.
allocation in the
203 Invalid Unexpended The Unexpended Perkins Resubmit batch with zero
Perkins FCC 2002-2003 FCC amount is non- filled fields or verify
amount numeric or exceeds the amount being reported as
amount of the school’s unexpended.
2002-2003 Perkins FCC
allocation in the
204 Serial Number in Header The Serial Number in Verify the correct Serial
must match the Serial Header Record batch Number and resubmit the
Number in the Reallocation identifier does not match batch.
Record the Serial Number in the

2-14
Edit
205 Invalid response to The response to question 4 Resubmit batch with valid
Question 4, 10% FWS is not a Y or N in the response.
matching Reallocation Record.
206 Invalid Supplemental FWS The Supplemental FWS Resubmit batch with valid
request amount request amount is non- supplemental request
numeric or a request amount or zero filled field.
amount is entered and
response to question 4 is
“N” in the Reallocation
Record.
207 Reallocation file submitted The reallocation file was None.
past deadline received past the 8/22/2003
deadline.
do not match in OPEID do not match Number or OPEID. Call
Reallocation Record (based on Campus-Based FISAP Technical Support
Records) in the at 877/801-7168 to verify
Reallocation Record. OPEID if unable to correct
problem.
301 Invalid or Missing Serial Campus-Based Serial Resubmit batch with valid
Number Number in Header Record Campus-Based Serial
is not a valid number in the Number. Campus-Based
Report Request Record. Serial Numbers are 6 digits
302 Serial Number does not The Serial Number in Verify the correct Serial
match in Report Request Header Record batch Number and resubmit
Record and Header Record identifier does not match batch.
the Serial Number in the
Report Request Record.
303 Report requested not The report you are Verify and resubmit report
available requesting is not available request year or check
in the Report Request availability of report with
Record. FISAP Technical Support.

2-15
Edit
304 Invalid or Missing Report The report type you have Correct report type and
Request Type specified is not 01 or 02 or resubmit.
03 or 04 in the Report
Request Record.
305 Invalid or Missing Request The request year is missing Correct and resubmit
year supplied or invalid (refer to record request.
layout for complete list of
valid years and year/report
type combination) in the
Report Request Record.
do not match in Report OPEID do not match Number or OPEID. Call
Request Record (based on Campus-Based FISAP Technical Support
Records) in the Report at 877/801-7168 to verify
Request Record. OPEID if unable to correct
problem.

2-16
Record Layouts
Overview
The following record layouts and supporting information are provided in
this section:
• FISAP Header and Trailer Records
• Current/Edit FISAP Data
• Branch Campus Record Type
• Additional Information Record Type
• Prior Year Data Record Type
• Edit Error Codes and Suppressions Record Type
• Reallocation/Supplemental FWS Export
• FISAP Report Request Record Layout Description
• FISAP State/Country/Jurisdiction Codes
July 2003 (2004-2005) FISAP Technical Reference Record Layouts

3-1
FISAP Header and Trailer Record Layouts Description
Each file transmitted from the school to ED and each file received and
imported into the school’s local system from ED will have a Header
Record as the first record of the file.
The last record of each file will be the Trailer Record. The appropriate
data records will appear between the Header and Trailer Records.
Servicers and schools reporting FISAP data for multiple schools may send
and receive multiple sets of data in a single file: for example,
School A Header Record
School A Data Records
School A Trailer Record
School B Header Record
School B Data Records
School B Trailer Record
FISAP Header Record Layout
Each file transmitted from the School to ED and each file received and imported into the School’s local
system from ED will have a Header record as the first record of the file. The last record of each file will
be the Trailer record. The appropriate data records will appear between the header and trailer records.
Servicers and institutions reporting FISAP data for multiple institutions may send and receive multiple
sets of data in a single file (School A Header record, School A data records, School A Trailer record,
School B Header record, School B data records, School B Trailer record, etc.).

3-2
Fld # StartPos EndPos Field Name Length Valid Contents Database Justification/
Table/Field Date Format
Name
1 1 10 Header Record Identifier 10 Must be ‘FI HEADER “ Left
Uppercase and left justified
with one blank position after
FI and one blank position
after HEADER.
2 11 14 Data Record Length 4 Length of longest data Right

records included in the batch
3 15 22 Message Class 8 Export Data File Message Left

Classes are:
FREL05IN – FISAP
Reallocation Data
FCUR05IN – Current/Edit
FISAP Data
FREQ05IN - FISAP Report

Request Data
Import Data Message

Classes are:
FPYD05OP – FISAP Prior
Year Data
FIDT05OP – FISAP Edit
Report Data
FYTD05OP – FISAP
Replacement YTD Data
FEXT05OP – External Data
4 23 45 Batch Identifier 23 23 char. unique ID for each Left

Batch Sent to/Received from
ED
PI = Import, PE - Export, or
PR = Replacement YTD
5 - Cycle
X99999 - 6 digit ED assigned
CCYYMMDD - Date batch
created
HHMMSS - Time batch
created on 24 hr clock
5 46 53 Created Date 8 Format is CCYYMMDD CCYYMMDD
6 54 59 Created Time 6 Format is HHMMSS Right

HH = 00-23
MM = 00-59
SS = 00-59

3-3
Name
7 60 69 Batch Reject Codes 10 Up to five 2-digit batch reject Right
codes. For “OP” batches
only. All 0’s means batch
accepted.
01 = Duplicate Batch ID
02 = Serial # not on file
03 = File contains
unreadable characters
04 = Invalid TG ID
05 = Batch can’t be
processed. Contact FISAP
Technical Support (877) 801-
7168
8 70 N Filler N This filler space is appended Left
to make the Header record
the same length as the
longest data records that
follow.

3-4
FISAP Trailer Record Layout
Name
1 1 10 Trailer Record ID 10 Must be “FI TRAILER” Left
Uppercase with one blank
position after FI.
2 11 14 Data Record Length 4 Length of longest data Right

records included in the batch
3 15 21 Number of Records 7 Number of data records in Right

the batch

to make the Trailer record
the same length as the
longest data records that
follow.

3-5
FISAP Export and Import Record Layout
The record layouts for Export and Import of data are the same (except the Report Request and the
Reallocation Export Files) but will be identified by separate message classes:
Export Message Classes
FCUR05IN; valid record types = 01, 02, 03
Import Message Classes

FPYD05OP; valid record types = 02, 04
FIDT05OP; valid record types = 01, 02, 03, 04, 05
FYTD05OP; valid record types = 01, 02, 03, 04, 05
FEXT05OP; valid record type = 01
There are a total of 5 record types that may or may not be included in the export/import file. The 5
record types are:
01 = Current/Edit FISAP Data
02 = Branch Campuses
03 = Add’l Information Text
04 = FISAP Prior Year Data
05 = Edit Error Codes and Suppressions

3-6
Current Year Record Type
Fld # Start End Length Field Name Valid Contents Programmers Notes Justificati
Pos Pos on/
Date
Format
1 1 2 2 FISAP Record Type Must be 01 Must be 01 Left
01 = Current Year FISAP

Data
02 = Branch Campuses
03 = Add’l Information Text
05 = Edit Error Codes and
Suppressions
2 3 3 1 FISAP Year Identifier Must be P for 2004-2005 Must be P for 2004-2005 Left
FISAP Software
3 4 58 55 Name of school 0-9 School must enter complete Left

Uppercase A to Z Name and Address
Lowercase a to z Information
Space Cannot be blank
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
4 59 88 30 Street Address of school 0-9 School must enter complete Left
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
5 89 118 30 Street Address of school 0-9 School must enter complete Left
continued Uppercase A to Z Name and Address
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)

3-7
Pos Pos on/
Date
Format
6 119 141 23 City where school is located 0-9 School must enter complete Left
Space Cannot be blank
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
7 142 143 2 State where school is located See Table 6. School must enter complete Left
State/Country/Jurisdiction Name and Address
Codes in Global - 32 Bit Information
Functional Standards Cannot be blank
8 144 148 5 Zip code of school 00000-99999 School must enter complete Right
Name and Address
Information
Cannot be blank
9 149 203 55 Mailing Address - Name 0-9 Can be blank Left
Uppercase A to Z If this field is nonblank, the
Lowercase a to z following fields are required:
Space
. (Period) Mailing Address – City
‘ (Apostrophe) Mailing Address – State
- (Dash) Mailing Address – Zip Code
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Can be Blank
10 204 233 30 Mailing Address - Street 0-9 Can be blank Left
Uppercase A to Z If this field is nonblank, the
Lowercase a to z following fields are required:
Space
. (Period) Mailing Address – Name
‘ (Apostrophe) Mailing Address – City
- (Dash) Mailing Address – State
# (Number)
@ (At) Mailing Address – Zip Code
& (Ampersand)
/ (Slash)
Can be blank if Mailing

Address - Name is blank.

3-8
Pos Pos on/
Date
Format
11 234 263 30 Mailing Address 2 0-9 Can be blank if Mailing Left
Uppercase A to Z Address – Name is blank
Lowercase a to z If this field is nonblank, the
Space following fields are required:
. (Period)
‘ (Apostrophe) Mailing Address – Name
- (Dash) Mailing Address – State
# (Number) Mailing Address – Zip Code
@ (At)
% (Percent or care of) Mailing Address-- City
& (Ampersand)
/ (Slash)
Can be blank.
12 264 286 23 Mailing Address - City Uppercase A to Z Can be blank if Mailing Left
Lowercase a to z Address – Name is blank
Space If this field is nonblank, the
. (Period) following fields are required:
‘ (Apostrophe)
- (Dash) Mailing Address – Name
# (Number) Mailing Address – State
@ (At) Mailing Address – Zip Code
& (Ampersand)
/ (Slash)
Can be blank if Mailing

Address - Name is blank.
13 287 288 2 Mailing Address - State See Table 6. Can be blank if Mailing Left
State/Country/Jurisdiction Address – Name is blank
Codes in Global - 32 Bit If this field is nonblank, the
Functional Standards following fields are required:
Can be blank if Mailing Mailing Address – Name
Address - Name is blank. Mailing Address – City
Mailing Address – Zip Code
14 289 293 5 Mailing Address - Zip Code 00000-99999 Can be blank if Mailing Left
Address – Name is blank
Can be blank if Mailing If this field is nonblank, the
Address - Name is blank. following fields are required:
Mailing Address – Name
Mailing Address – City
Mailing Address – State
15 294 299 6 Campus-Based serial 000000-009999 First 2 positions must be 00 Left
number of FISAP school First 2 positions must be 00 Cannot be blank
16 300 307 8 OPE ID Number 00000000-99999900 Last 2 positions must be 0 Right

Last 2 positions must be Cannot be blank
“00”

3-9
Pos Pos on/
Date
Format
17 308 309 2 Type of School 1 = Public This is a 2-byte field Right
2 = Private/Non-Profit comprised of both the type of
3 = Proprietary school and the type of
proprietary valid codes
A = Art Cannot be blank
B = Business
C = Cosmetology
D = Trade & Technical
E = Other Proprietary
Initially blank, but cannot
remain blank.
18 310 310 1 Length/Type of Program 1 = Less than 1 year Cannot be blank Right
2 = 1 Year but less than 2
years
3 = 2 years but less than 3
years
4 = 3 years but less than 4
years
5 = 4 years (no higher than
a baccalaureate degree)
6 = 5 years or more
7 = Post-baccalaureate only
19 311 340 30 Part I, Section A, Field 6: 0-9 Cannot be blank Left
Financial Aid Administrator's Uppercase A to Z
Name Lowercase a to z
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
20 341 348 8 Filler For ED use Only Left
21 349 358 10 Part I, Section A, Field 6: 0000000000-9999999999 Cannot be blank Left
Financial Aid Administrator's
Phone Number
22 359 368 10 Part I, Section A, Field 6: 0000000000-9999999999 Can be blank Left
Financial Aid Administrator's Can be blank.
Fax Number
Financial Aid Administrator's Uppercase A to Z
Email Address Lowercase a to z
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)

3-10
Pos Pos on/
Date
Format
Financial Aid Consultant's Uppercase A to Z
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
25 459 488 30 Part I, Section A, Field 7: 0-9 Can be blank if Financial Aid Left
Financial Aid Consultant's Uppercase A to Z Consultant’s Name is blank
Address Field #1 Lowercase a to z
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Can be blank if Financial
Aid Consultant’s Name is
blank
26 489 518 30 Part I, Section A, Field 7: 0-9 Must be blank if Financial Left
Financial Aid Consultant's Uppercase A to Z Aid Consultant’s Address
Address Field #2 Lowercase a to z Field #1 is blank
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Must be blank if Financial
Aid Consultant’s Address
Field #1 is blank
27 519 538 20 Part I, Section A, Field 7: Uppercase A to Z Can be blank if Financial Aid Left
Financial Aid Consultant's Lowercase a to z Consultant’s Name is blank
City Space
blank
28 539 540 2 Part I, Section A, Field 7: See Table 6. Can be blank if Financial Aid Left
Financial Aid Consultant's State/Country/Jurisdiction Consultant’s Name is blank
State Codes in Global - 32 Bit
Functional Standards
blank
29 541 545 5 Part I, Section A, Field 7: 00000-99999 Can be blank if Financial Aid Left
Financial Aid Consultant's Can be blank if Financial Consultant’s Name is blank
Zip Code Aid Consultant’s Name is
blank

3-11
Pos Pos on/
Date
Format
30 546 575 30 Part I, Section B, Field 8: 0-9 Cannot be blank Left
Chief Executive Officer’s Uppercase A to Z
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
31 576 595 20 Part I, Section B, Field 8: Must be “CHIEF EXEC Cannot be blank Left
Chief Executive Officer’s Title OFFICER”
32 596 603 8 Part I, Section B, Field 8: Entry Format is Format is CCYYMMDD CCYYMM
Date of Chief Executive MMDDCCYY Cannot be blank DD
Officer’s Signature 01012003 – 12312004
33 604 613 10 Part I, Section B, Field 8: 0000000000-9999999999 Cannot be blank Left
Chief Executive Officer’s
Phone Number
34 614 623 10 Part I, Section B, Field 8: 0000000000-9999999999 Can be blank Left
Chief Executive Officer’s Fax Can be blank
Number
35 624 673 50 Part I, Section B, Field 8: 0-9 Can be blank Left
Chief Executive Officer’s Uppercase A to Z
Email Address Lowercase a to z
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
36 674 682 9 Part II, Section A, Field 1 000000000-999999999 Can be blank Right
Federal Perkins Loan Level
of Expenditures
37 683 691 9 Part II, Section A, Field 2 000000000-999999999 When Part II, Section A, field Right
Federal Perkins Loan 2 has an entry, Part II,
Federal Capital Contributions Section B, field 5 must be
“No.”
If Part II, Section B, field 5 is
checked “Yes,” Part II,
Section A, field 2 must be
blank or zero
Can be blank
FSEOG Federal Funds
FWS Federal Funds
40 710 710 1 Part II, Section B, Field 5 Yes Box = Y Default to N on entry Left
Federal Perkins Loan No Box = N When Part II, Section A, field
Liquidation Request 2 has an entry, field 5 must
Default to N on entry be “No”

3-12
Pos Pos on/
Date
Format
41 711 711 1 Part II, Section C, Field 6 Yes Box = Y Default to N on entry Left
Waiver Request for the No Box = N
Underuse of Funds
Default to N on entry
42 712 718 7 Part II, Section D, Field 7, 0000000-9999999 To be used by traditional Right
Column A calendar schools
Information on Enrollment Can be blank
Total number of students
2002-2003
Undergraduate:
Column B calendar schools
Total number of students
2002-2003
Graduate/Professional:
Column A calendar schools
Estimated number of
students
2003-2004
Undergraduate
Column B calendar schools
Estimated number of
students
2003-2004
Graduate/Professional
46 740 746 7 Part II, Section D, Field 9, 0000000-9999999 To be used by non-traditional Right
Column A: calendar schools
Enrollment July1, 2002 Can be blank.
47 747 753 7 Part II, Section D, 0000000-9999999 Can be blank Right
Field 10, Column A: To be used by non-traditional
Enrollment calendar schools
August 1, 2002 –
Continuing Students If 10 (a) > 9 (a) + 9 (b),
display the following
message:
The number of continuing
students in field 10 (a) cannot
be greater than the sum of
columns a and b in the
previous row
September 1, 2002 –
message:
previous row

3-13
Pos Pos on/
Date
Format
October 1, 2002 –
message:
previous row
Field 13, Column A: If 13 (a) > 12 (a) + 12 (b),
Enrollment display the following
November 1, 2002 – message:
Continuing Students
previous row
December 1, 2002 – message:
Continuing Students
previous row
January 1, 2003 – message:
Continuing Students
previous row
February 1, 2003 – message:
Continuing Students
previous row

3-14
Pos Pos on/
Date
Format
March 1, 2003 – message:
Continuing Students
previous row
April 1, 2003 – message:
Continuing Students
previous row
May 1, 2003 – message:
Continuing Students
previous row
June 1, 2003 – message:
Continuing Students
previous row
Field 9, Column B: To be used by non-traditional
July 1, 2002 –
New Starts
August 1, 2002 –
New Starts
September 1, 2002 –
New Starts
October 1, 2002 –
New Starts

3-15
Pos Pos on/
Date
Format
November 1, 2002 –
New Starts
December 1, 2002 –
New Starts
January 1, 2003 –
New Starts
February 1, 2003 –
New Starts
March 1, 2003 –
New Starts
April 1, 2003 –
New Starts
May 1, 2003 –
New Starts
June 1, 2003 –
New Starts
70 908 914 7 Part II, Section D, 0000000-9999999 To be used by non-traditional Right
Field 21, Column A: Calculated Total of Part II, calendar schools
Enrollment Total – Section D, Grid, (a) Calculated Total of Part II -
Continuing Students Section D, Field 9 (a) through
field 20 (a)
71 915 921 7 Part II, Section D, 0000000-9999999 To be used by non-traditional Right
Field 21, Column B: Calculated Total of Part II, calendar schools
Enrollment Total – Section D, Grid, (b) Calculated Total of Part II -
New Starts Section D, Field 9 (b) through
field 20 (b)
72 922 930 9 Part II, Section E, 000000000-999999999 Can be blank Right
Field 22, Column A:
Total tuition and fees for the
Award Year
July 1, 2002 to
June 30, 2003 –
Undergraduate

3-16
Pos Pos on/
Date
Format
Field 22, Column B:
Total tuition and fees for the
July 1, 2002 to
June 30, 2003 –
Graduate/Professional
Field 23, Column A:
Total Federal Pell Grant
expenditures for the
2002-2003 Award Year
Field 24, Column A:
Total expended for state
grants and scholarships
made to undergraduates for
the Award Year
July 1, 2002 to
June 30, 2003 –
Undergraduate
76 958 964 7 Part II, Section F, 0000000-9999999 Can be blank Right
Field 25, Column A:
Students with an “Automatic”
Zero EFC – Dependent
Undergraduate without 1st
Professional
Field 26, Column A:
Taxable & Untaxed Income
$0 to $2,999 – Dependent
Undergraduate without 1st
Professional
Field 27, Column A:
$3,000 to $5,999 –
Dependent Undergraduate
without 1st Professional
Field 28, Column A:
$6,000 to $8,999 –
Field 29, Column A:
$9,000 to $11,999 –
Field 30, Column A:
$12,000 to $14,999 –

3-17
Pos Pos on/
Date
Format
Field 31, Column A:
$15,000 to $17,999 –
Field 32, Column A:
$18,000 to $23,999 –
Field 33, Column A:
$24,000 to $29,999 –
Field 34, Column A:
$30,000 to $35,999 –
Field 35, Column A:
$36,000 to $41,999 –
Field 36, Column A:
$42,000 to $47,999 –
Field 37, Column A:
$48,000 to $53,999 –
Field 38, Column A:
$54,000 to $59,999 –
Field 39, Column A:
$60,000 and over
91 1063 1069 7 Part II, Section F, 0000000-9999999 Calculated Total of Part II – Right
Field 40, Column A: Calculated Total of Part II, Section F, Fields 25 through
Total – Section F, Fields 25 through 39 (a) Dependent
Dependent Undergraduate 39 (a) Dependent

3-18
Pos Pos on/
Date
Format
Field 25, Column B:
Zero EFC –
with Degree
Field 26, Column B:
$0 to $2,999 –
with Degree
Field 27, Column B:
$3,000 to $5,999 –
with Degree
Field 28, Column B:
$6,000 to $8,999 –
with Degree
Field 29, Column B:
$9,000 to $11,999 –
with Degree
Field 30, Column B:
$12,000 to $14,999 –
with Degree
Field 31, Column B:
$15,000 to $17,999 –
with Degree
Field 32, Column B:
$18,000 to $23,999 –
with Degree
Field 33, Column B:
$24,000 to $29,999 –
with Degree
Field 34, Column B:
$30,000 to $35,999 –
with Degree

3-19
Pos Pos on/
Date
Format
Field 35, Column B:
$36,000 to $41,999 –
with Degree
Field 36, Column B:
$42,000 to $47,999 –
with Degree
Field 37, Column B:
$48,000 to $53,999 –
with Degree
Field 38, Column B:
$54,000 to $59,999 –
with Degree
Field 39, Column B:
$60,000 and over –
with Degree
Field 40, Column B: Calculated Total of Part II, Section F, Fields 25 through
Total – Section F, Fields 25 through 39 (b) Dependent
Dependent Undergraduate 39 (b) Dependent
with Degree
Field 25, Column C:
Students with an
“Automatic” Zero EFC –
Independent Undergraduate
Field 26, Column C:
$0 to $999 –
Field 27, Column C:
$1,000 to $1,999 –
Field 28, Column C:
$2,000 to $2,999 –

3-20
Pos Pos on/
Date
Format
Field 29, Column C:
$3,000 to $3,999 –
Field 30, Column C:
$4,000 to $4999 –
Field 31, Column C:
$5,000 to $5,999 –
Field 32, Column C:
$6,000 to $7,999 –
Field 33, Column C:
$8,000 to $9,999 –
Field 34, Column C:
$10,000 to $11,999 –
Field 35, Column C:
$12,000 to $13,999 –
Field 36, Column C:
$14,000 to $15,999 –
Field 37, Column C:
$16,000 to $17,999 –
Field 38, Column C:
$18,000 to $19,999 –

3-21
Pos Pos on/
Date
Format
Field 39, Column C:
$20,000 & over –
Field 40, Column C: Calculated Total of Part II, Section F, Fields 25 through
Total – Section F, Fields 25 through 39 (c) Independent
Independent Undergraduate 39 (c) Independent
Field 25, Column D:
Zero
EFC –
with Degree
Field 26, Column D:
$0 to $999 –
with Degree
Field 27, Column D:
$1,000 to $1,999 –
with Degree
Field 28, Column D:
$2,000 to $2,999 –
with Degree
Field 29, Column D:
$3,000 to $3,999 –
with Degree
Field 30, Column D:
$4,000 to $4999 –
with Degree
Field 31, Column D:
$5,000 to $5,999 –
with Degree
Field 32, Column D:
$6,000 to $7,999 –
with Degree

3-22
Pos Pos on/
Date
Format
Field 33, Column D:
$8,000 to $9,999 –
with Degree
Field 34, Column D:
$10,000 to $11,999 –
with Degree
Field 35, Column D:
$12,000 to $13,999 –
with Degree
Field 36, Column D:
$14,000 to $15,999 –
with Degree
Field 37, Column D:
$16,000 to $17,999 –
with Degree
Field 38, Column D:
$18,000 to $19,999 –
with Degree
Field 39, Column D:
$20,000 & over –
with Degree
Field 40, Column D: Total – Calculated Total of Part II, Section F, Fields 25 through
Independent Undergraduate Section F, Fields 25 through 39 (d) Independent
with Degree 39 (d) Independent
Field 25, Column E:
Zero
EFC –
Graduate & Professional
Field 26, Column E:
$0 to $999 –

3-23
Pos Pos on/
Date
Format
Field 27, Column E:
$1,000 to $1,999 –
Field 28, Column E:
$2,000 to $2,999 –
Field 29, Column E:
$3,000 to $3,999 –
Field 30, Column E:
$4,000 to $4999 –
Field 31, Column E:
$5,000 to $5,999 –
Field 32, Column E:
$6,000 to $7,999 –
Field 33, Column E:
$8,000 to $9,999 –
Field 34, Column E:
$10,000 to $11,999 –
Field 35, Column E:
$12,000 to $13,999 –
Field 36, Column E:
$14,000 to $15,999 –
152 1490 1496 7 Part II, Section F, 0000000 - 9999999 Can be blank Right
Field 37, Column E:
$16,000 to $17,999 –
Field 38, Column E:
$18,000 to $19,999 –

3-24
Pos Pos on/
Date
Format
Field 39, Column E:
$20,000 & over –
155 1511 1517 7 Part II, Section F, 0000000 - 9999999 Calculated Total of Part II – Right
Field 40, Column E: Calculated Total of Part II, Section F, Fields 25 through
Total – Section F, Fields 25 through 39 (e) Graduate &
Graduate & Professional 39 (e) Independent Professional
156 1518 1526 9 Part III, Section A, 000000000-999999999 Can be blank Right
Field 1.1, Column C:
Cash on hand and in
depository as of 6/30/2003
157 1527 1535 9 Part III, Section A, 000000000-999999999 This field is active after Left
Field 1.2, Column A: This field is active after 10/31/2003 only Per Rich
Cash on hand and in 10/31/2003 only. Can be blank if system date Bennett
depository as of 10/31/2003 Can be blank if system date is before 10/31/2003. ‘This
is before 10/31/2003. numeric
If blank, send as spaces If blank, send as spaces field is left
justified
for a
certain
reason.
Do not
change it
to right
justified.’
Field 2, Column C:
Funds receivable from
Federal government –
Debit Balances
Field 3, Column C:
Funds receivable from school
–
Debit Balances
Field 4, Column B:
Funds advanced to students
–
No. of Borrowers
Field 4, Column C:
Funds advanced to students
–
Debit Balances
Field 5, Column B: Loan
principal collected –
No. of Borrowers
Field 5, Column D: Loan
principal collected –
Credit Balances

3-25
Pos Pos on/
Date
Format
Field 6, Column B: Loan
principal assigned to and
accepted by the United
States –
No. of Borrowers
Field 6, Column D: Loan
principal assigned to and
accepted by the United
States –
Credit Balances
Field 7, Column B: Total
loan principal canceled on
loans made prior to
07/01/1972 for teaching/
military service –
No. of Borrowers
Field 7, Column D: Total
loan principal canceled on
loans made prior to
07/01/1972 for teaching/
military service –
Credit Balances
Field 8, Column B:
Loan principal
canceled –
for certain subject
matter teaching service
(math, science, foreign
languages, bilingual
education) –
No. of Borrowers
Field 8, Column D:
Loan principal
canceled –
for certain subject
(math, science, foreign
languages, bilingual
education) –
Credit Balances
Field 9, Column B:
Loan principal
canceled –
For all other authorized
teaching service –
No. of Borrowers
Field 9, Column D:
Loan principal
canceled – for all other
authorized teaching service –
Credit Balances

3-26
Pos Pos on/
Date
Format
Field 10, Column B:
Loan principal
canceled –
for military service on
loans made 07/01/1972
and after –
No. of Borrowers
Field 10, Column D:
Loan principal
canceled –
for military service on
loans made 07/01/1972
and after –
Credit Balances
Field 11, Column B:
Loan principal
canceled –
for volunteer service –
No. of Borrowers
Field 11, Column D:
Loan principal
canceled –
for volunteer service –
Credit Balances
Field 12, Column B:
Loan principal
canceled –
for law enforcement
and corrections officer
service –
No. of Borrowers
Field 12, Column D:
Loan principal
canceled –
for law enforcement
and corrections officer
service –
Credit Balances
Field 13, Column B:
Loan principal
canceled –
for child/family/early
intervention service –
No. of Borrowers
Field 13, Column D:
Loan principal
canceled –
Credit Balances

3-27
Pos Pos on/
Date
Format
Field 14, Column B:
Loan principal
canceled –
for nurse/medical
technician service –
No. of Borrowers
Field 14, Column D:
Loan principal
canceled –
for nurse/medical
Credit Balances
Field 15, Column B:
Loan principal
canceled –
for death/disability –
No. of Borrowers
Field 15, Column D:
Loan principal
canceled –
for death/disability –
Credit Balances
Field 16, Column B:
Loan principal
canceled –
for bankruptcy –
No. of Borrowers
Field 16, Column D:
Loan principal
canceled –
for bankruptcy –
Credit Balances
Field 17, Column B:
Loan principal
canceled –
for loans discharged
due to closed schools –
No. of Borrowers
Field 17, Column D:
Loan principal
canceled –
due to closed schools –
Credit Balances
Field 18, Column B:
Loan principal
adjustments –
other – No. of Borrowers

3-28
Pos Pos on/
Date
Format
Field 18, Column D:
Loan principal
adjustments –
other – Amounts –
Credit Balances
Field 19, Column D:
Federal Capital
Contributions –
Credit Balances
Field 20, Column C:
Repayments of fund
capital to Federal
government –
Debit Balances
Field 21, Column D:
Institutional Capital
Contributions –
Credit Balances
Field 22, Column C:
Repayments of fund
capital to school –
Debit Balances
Field 23, Column D:
Interest income
on loans –
Credit Balances
Field 24, Column D:
Other income –
Credit Balances
Field 25, Column D:
Reimbursements to
the fund of
amounts canceled on
loans made
07/01/1972 and after –
Credit Balances
Field 26.1, Column A:
Administrative cost
allowance
Collection costs
199 1875 1883 9 Part III, Section A, 000000000-999999999 Calculated total of Fields 26.1 Right
Field 26.3, Column C: Calculated total of Fields (a) and 26.2 (a)
Administrative cost 26.1 (a) and 26.2 (a)
allowance and collection
costs (control) –
Debit Balances

3-29
Pos Pos on/
Date
Format
Field 27, Column C:
Cost of Loan Principal
and Interest Canceled
for Teaching/Military
Service on Loans Made
Prior to 07/01/1972 –
Debit Balances
Field 28, Column C:
for certain subject
(math, science,
foreign languages,
bilingual education) –
Debit Balances
Field 29, Column C:
for all other authorized
teaching service on
loans made
07/01/1972 and after –
Debit Balances
Field 30, Column C:
for military service
on loans
made 07/01/1972
and after –
Debit Balances
Field 31, Column C:
for volunteer service
in the Peace Corps or
under the Domestic
Volunteer Service Act
of 1973 –
Debit Balances
Field 32, Column C:
for law enforcement
and corrections
officer service –
Debit Balances
Field 33, Column C:
Debit Balances

3-30
Pos Pos on/
Date
Format
Field 34, Column C:
for nurse/medical
Debit Balances
Field 35, Column C:
because of
death/disability –
Debit Balances
Field 36, Column C:
because of
bankruptcy –
Debit Balances
Field 37, Column C:
Cost of loan principal
and interest assigned
to and accepted by the
United States –
Debit Balances
Field 38, Column C:
Cost of loan principal
and interest canceled
due to closed
schools –
Debit Balances
Field 39, Column C: Other
costs
or losses –
Debit Balances
213 2001 2009 9 Part III, Section A, 000000000-999999999 Calculated Total of Part III, Right
Field 40, Column C: Section A, Active Fields 1.1
Total debits Calculated Total of Part III, (c) through 39 (c)
(sum of Fields 1.1 Section A, Active Fields
through 39) 1.1cthrough 39c
214 2010 2018 9 Part III, Section A, 000000000-999999999 Calculated Total of Part III, Right
Field 40, Column D: Section A, Active Fields 1.1
Total credits Calculated Total of Part III, (d) through 39 (d)
(sum of Fields 1.1 Section A, Active Fields
through 39) 1.1d through 39d
215 2019 2027 9 Part III, Section B, 000000000-999999999 Can be blank Right
Field 1: Final adjusted
Federal Capital
Contribution (FCC)
authorization
Field 2a: FCC Amount entered here also Amount entered here also
transferred to FSEOG appears in Part IV , Section appears in Part IV, Section B,
B, Field 3 Field 3

3-31
Pos Pos on/
Date
Format
Field 2b: FCC Amount entered here also Amount entered here also
transferred to FWS appears in Part V, Section appears in Part V, Section B,
B, Field 2 Field 2
Field 3: The unexpended
amount of
final adjusted
authorized Federal
Capital Contribution
for Award Year
2001–2002 that was not
requested from GAPS by
June 30, 2002.
Field 4: Institutional
Capital Contribution
(ICC) deposited into
the loan Fund between
July 1, 2001 and
June 30, 2002
Field 5: Loans
advanced to students
from the loan Fund
during the 2001–2002
Award Year
Field 6: Administrative Error Conditions
Cost allowance
claimed for the When Part III, Section B, field
2001–2002 award 6, has an entry, there must
year be an entry in field 5
Field 7, Column A: Error Conditions
Total principal and
interest repaid by If there is an entry (>0) in
borrowers from all field 7a,there must be an
sources during the entry in 7b, or vice versa
2001–2002 Award Message:
Year – No. of Borrowers If there is an entry in field
7a,there must be an entry7b,
or vice versa
Field 7, Column B: Error Conditions
Total principal and
interest repaid by If there is an entry (>0) in
borrowers from all field 7a,there must be an
sources during the entry7b, or vice versa
2001–2002 Award Message:
Year – Amount If there is an entry in field
7a,there must be an entry7b,
or vice versa

3-32
Pos Pos on/
Date
Format
224 2098 2104 7 Part III, Section C, 0000000-9999999 Can be blank Right
Field 1.1, Column B: Error Conditions
Borrowers whose loans
are fully retired – If there is an entry (>0) in
No. of Borrowers field 1.1b,there must be an
entry1.1c, or vice versa
Message:
If there is an entry in field
1.1b,there must an entry1.1c,
or vice versa
Field 1.1, Column C: Error Conditions
Borrowers whose loans
are fully retired – If there is an entry (>0) in
Amount Lent field 1.1b,there must be an
entry1.1c, or vice versa
Loans that have been
purchased
227 2123 2129 7 Part III, Section C, Field 2, 0000000-9999999 Can be blank
Column B Error Conditions
Borrowers whose loans were Calculated Field
assigned to & officially Sum of 2.1b + 2.2 b If there is an entry (>0) in
accepted by the Department columns 2b, 2c, or 2d there
of Education as of June must be an entry in all three
30,2003- columns
Number of Borrowers Message:
If there is an entry (>0) in
columns 2b, 2c, or 2d there
must be an entry in all three
columns
Field 2, Column C: Calculated Field Error Conditions
Borrowers whose loans Sum of 2.1c + 2.2 c
were assigned to and If there is an entry (>0) in
officially accepted by columns 2b, 2c, or 2d there
the Department of must be an entry in all three
Education as of columns
June 30, 2003 – Message:
Amount Lent If there is an entry (>0) in
columns 2b, 2c, or 2d there
columns
229 2139 2147 9 Part III, Section C, Field 2, 000000000-999999999 Can be blank Right
Column D Calculated Field Error Conditions
Sum of 2.1d + 2.2 d
Borrowers whose loans were If there is an entry (>0) in
assigned to & officially columns 2b, 2c, or 2d there
accepted by the Department must be an entry in all three
of Education as of June columns
30,2003- Message:
Principal Amount If there is an entry (>0) in
Outstanding columns 2b, 2c, or 2d there
columns

3-33
Pos Pos on/
Date
Format
230 2148 2154 7 Part III, Section C, Field 2.1, 0000000-9999999 Column B Right
Column B
Assignments due to default
or liquidation:
Number of Borrowers
231 2155 2163 9 Part III, Section C, Field 2.1, 000000000-999999999 Column C Right
Column C
or liquidation:
Amount Lent
232 2164 2172 9 Part III, Section C, Field 2.1, 000000000-999999999 Column D Right
Column D
or liquidation:
Principal Amount
Outstanding
233 2173 2179 7 Part III, Section C, Field 2.2, 0000000-9999999 Column B Right
Column B
Assignments due to total and
permanent disability-
Number of Borrowers
234 2180 2188 9 Part III, Section C, Field 2.2, 000000000-999999999 Column C Right
Column C
permanent disability
Amount Lent
235 2189 2197 9 Part III, Section C, Field 2.2, 000000000-999999999 Column D Right
Column D
permanent disability
Principal Amount
Outstanding
236 2198 2204 7 Part III, Section C, 0000000-9999999 Column B Right
Field 3, Column B:
Total borrowers not in Error Condition:
repayment status – If there is an entry (>0) in
No. of Borrowers column 3b, there must also
be an entry in 3d, and vice
versa.
Message:
If there is an entry in column
3b, there must also be an
entry in 3d.

3-34
Pos Pos on/
Date
Format
237 2205 2213 9 Part III, Section C, 000000000-999999999 Column D Right
Field 3, Column D:
Total borrowers not in Error Condition:
repayment status – If there is an entry (>0) in
Principal Amount column 3b, there must also
Outstanding be an entry in 3d, and vice
versa.
Message:
entry in 3d.

Field 4, Column B:
Borrowers on schedule Error Condition:
in repayment status – If there is an entry (>0) in
No. of Borrowers column 4b, there must also
be an entry in 4d
Message:
entry in 4d.

Field 4, Column D:
Borrowers on schedule Error Condition:
in repayment status – If there is an entry (>0) in
Principal Amount column 4b, there must also
Outstanding be an entry in 4d
Message:
entry in 4d.

Field 5.1, Column B: Error Condition:
In default less than 240 If there is an entry (>0) in
days (monthly columns 5.1b, 5.1c, or 5.1d,
installments) or less there must also be an entry in
than 270 days (other all three columns
installments) –
No. of Borrowers Message:
If there is an entry in columns
5.1b, 5.1c, or 5.1d, there
must also be an entry in all
three columns.

3-35
Pos Pos on/
Date
Format
241 2237 2245 9 Part III, Section C, 000000000-999999999 Column C Right
In default less than 240 Error Condition:
days (monthly If there is an entry (>0) in
installments) or less columns 5.1b, 5.1c, or 5.1d,
than 270 days (other there must also be an entry in
installments) – all three columns
Amount Lent
Message:
5.1b, 5.1c, or 5.1d, there
three columns.
IF III/A/4c is non-blank AND

(III/B/7b is blank OR III/C/1.1c
is blank OR III/C/2c is blank
OR III/C/5.1c is blank OR
III/C/5.2c is blank OR
III/C/5.4c is blank), THEN
give WARNING message.
"WARNING: You reported

cumulative funds advanced to
students on Part III, Section
A, field 4, column c; but you
may not have fully completed
all pages of the Federal
Perkins Loan report. Verify
Section B, field 7, column b,
and Section C, field 1.1
through 5.4, column c. If the
amounts you reported are
correct, you may ignore this
warning."

Field 5.1, Column D:
In default less than Error Condition:
240 days (monthly If there is an entry (>0) in
installments) or less columns 5.1b, 5.1c, or 5.1d,
than 270 days (other there must also be an entry in
installments) – all three columns
Principal Amount
Outstanding Message:
5.1b, 5.1c, or 5.1d, there
three columns.

3-36
Pos Pos on/
Date
Format
Field 5.2, Column B:
In default 240 days or Error Condition:
more (monthly If there is an entry (>0) in
installments) or columns 5.2b, 5.2c, or 5.2d,
270 days or more there must also be an entry in
(other installments), all three columns
up to 2 years –
No. of Borrowers Message:
5.2b, 5.2c, or 5.2d, there
three columns.

more (monthly If there is an entry (>0) in
installments) or columns 5.2b, 5.2c, or 5.2d,
up to 2 years –
Amount Lent Message:
5.2b, 5.2c, or 5.2d, there
three columns.


warning."

3-37
Pos Pos on/
Date
Format
more (monthly installments) If there is an entry (>0) in
or columns 5.2b, 5.2c, or 5.2d,
up to 2 years –
Principal Amount Message:
Outstanding If there is an entry in columns
5.2b, 5.2c, or 5.2d, there
three columns.

In default more than Error Condition:
2 years, up to 5 years – If there is an entry (>0) in
No. of Borrowers columns 5.3b, 5.3c, or 5.3d,
there must also be an entry in
all three columns
Message:
5.3b, 5.3c, or 5.3d, there
three columns.

3-38
Pos Pos on/
Date
Format
2 years, up to 5 years – If there is an entry (>0) in
Amount Lent columns 5.3b, 5.3c, or 5.3d,
all three columns
Message:
5.3b, 5.3c, or 5.3d, there
three columns.


warning."

In default more than 2 Error Condition:
years, up to 5 years – If there is an entry (>0) in
Principal Amount columns 5.3b, 5.3c, or 5.3d,
Outstanding there must also be an entry in
all three columns
Message:
5.3b, 5.3c, or 5.3d, there
three columns.

3-39
Pos Pos on/
Date
Format
5 years – If there is an entry (>0) in
No. of Borrowers columns 5.4b, 5.4c, or 5.4d,
all three columns
Message:
5.4b, 5.4c, or 5.4d, there
three columns
Amount Lent columns 5.3b, 5.3c, or 5.3d,
all three columns
Message:
5.3b, 5.3c, or 5.3d, there
three columns.


warning."

3-40
Pos Pos on/
Date
Format
Principal Amount columns 5.3b, 5.3c, or 5.3d,
Outstanding there must also be an entry in
all three columns
Message:
5.3b, 5.3c, or 5.3d, there
three columns.
252 2330 2336 7 Part III, Section D, 0000000-9999999 Part III, Section D, field 1.1 Right
Field 1.1: Number of must be 30 or more
borrowers who entered borrowers. If Part III, Section
repayment in D, Field 1.1 < 30, display
2001–2002 error message 06040 with
option to leave screen without
saying. When there are
entries in Section D, there
should be no entries in
Section E, and visa versa.
253 2337 2343 7 Part III, Section D, 0000000-9999999 If Part III - Section D, field 1.2 Right
Field 1.2: Enter the > Part III, field 1.1, display
number of borrowers error message with Ok
in Field 1.1 above command button. When user
with loans in default selects OK, return focus to
by June 30, 2003 field 1.1.
“Entry Error – 06040

Part III - Section D, field 1.2
must be less than or equal to
Part III - Section D, field 1.1.”
254 2344 2348 5 Part III, Section D, 00000-10000 Display Only Right
Field 1.3: Cohort Calculated percentage of
default rate Calculated percentage of Field 1.2/Field 1.1 X 100
(Field 1.2 / Field 1.1 Field 1.2/Field 1.1 X 100
* 100)
255 2349 2355 7 Part III, Section E, 0000000-9999999 When there are entries in Right
Field 2.1a: Number of Section D, there should be no
borrowers who entered entries in Section E, and visa
repayment in: versa.
1999–2000
(07/01/1999 to
06/30/2000)
Field 2.1b: Number of Section D, there should be no
2000–2001
(07/01/2000 to
06/30/2001)

3-41
Pos Pos on/
Date
Format
Field 2.1c: Number of Section D, there should be no
2001–2002
(07/01/2001 to Part III, Section E, field 2.1c >
06/30/2002) 29, display error message
with option to leave screen
without saying:
Part III, Section E, field 2.1c

must be less than 30
borrowers.
258 2370 2376 7 Part III, Section E, 0000000-9999999 If Part III - Section E, field Right
Field 2.2a: Number of 2.2a > 2.1a, display error
borrowers with loans in message with option to leave
default by: screen without saying:
June 30, 2001
(those in 2.1(a) only) “Entry Error – 06050
Part III - Section E, field 2.2a
Part III - Section E, field
2.1a.”
Field 2.2b: Number of 2.2b > 2.1b, display error
borrowers with loans in message with with option to
default by: leave screen without saying:
June 30, 2002
(those in 2.1(b) only) “Entry Error – 06060
Part III - Section E, field 2.2b
2.1b.”
Field 2.2c: Number of 2.2c > 2.1c, display error
borrowers with loans in message with with option to
default by: leave screen without saying:
June 30, 2003 “Entry Error – 06070
(those in 2.1(c) only) Part III - Section E, field 2.2c
2.1c.”
261 2391 2399 9 Part III, Section E, 000000000-999999999 Display Only Right
Field 2.3: Total number Calculated sum of Fields 2.1a
of borrowers who Calculated sum of Fields through 2.1c
entered repayment 2.1a through 2.1c
during the three years
262 2400 2408 9 000000000-999999999 Display Only Right
Part III, Section E, Calculated sum of Fields
Field 2.4: Total number Calculated sum of Fields 2.2a through 2.2c
of borrowers with 2.2a through 2.2c
loans in default
263 2409 2413 5 Part III, Section E, 00000-10000 Display Only Right
Field 2.5: Cohort Calculated percentage of
default rate Calculated percentage of Field 2.4/Field 2.3 x100
Field 2.4/Field 2.3 x 100

3-42
Pos Pos on/
Date
Format
264 2414 2422 9 Part IV, Section A, 000000000-999999999 Can be blank Right
Field 1: Final adjusted Amount entered here will
FSEOG authorization affect Part V, Section B, Field
3
265 2423 2431 9 Part IV, Section B, 000000000-999999999 Can be blank Right
Field 2: FWS funds
transferred to and spent
in FSEOG
Field 4: 2003–2004
funds carried back and
spent in 2002–2003
Field 5: Additional
2003–2004 funds
carried back and spent
for 2003 summer
enrollment
Field 6: 2001–2002
funds carried forward
and spent in 2002–2003
Field 7: 2002–2003
funds carried forward
to be spent in
2003–2004
Field 8: 2002–2003
spent in 2001–2002
Field 9: Additional
2002–2003 funds carried
back and spent for 2002
summer enrollment
272 2486 2494 9 Part IV, Section B, 000000000-999999999 Calculated sum of (Fields 1+ Right
Field 10: Total Federal Calculated sum of (Field 1, 2 + 3 + 4 + 5 + 6 – 7 – 8 – 9)
funds available for Field 2, Field 3, Field 4,
2002–2003 FSEOG Field 5, Field 6) minus
(Field 7, Field 8, Field 9)
273 2495 2503 9 Part IV, Section C, 000000000-999999999 Can be Blank Right
Field 11: Total funds to
FSEOG recipients
274 2504 2512 9 Part IV, Section C, 000000000-999999999 Calculated sum of Field 12a Right
Field 12: Non–Federal + 12b.
share of funds to Calculated sum of Fields 12
FSEOG recipients a + Field 12 b
275 2513 2521 9 Part IV, Section C, 000000000-999999999 Can be blank Right
Field 12A: Cash outlay
contributed
276 2522 2530 9 Part IV, Section C, 000000000-999999999 If school does not have a Right
Field 12B: Other school waiver, check against Edit
resources designated 08095
277 2531 2539 9 Part IV, Section D, 000000000-999999999 Can be blank Right
Field 13: Federal share
of funds to FSEOG
recipients

3-43
Pos Pos on/
Date
Format
278 2540 2548 9 Part IV, Section D, 000000000-999999999 Can be blank Right
Field 14:
Administrative cost
allowance claimed
279 2549 2557 9 Part IV, Section D, 000000000-999999999 Calculated sum of Field 13 Right
Field 15: Federal funds and Field 14
spent for FSEOG Calculated sum of Field 13
and Field 14
280 2558 2566 9 Part IV, Section E, 000000000-999999999 Cannot be negative Right
Field 16: Expended Calculated sum of (Fields 7 +
FSEOG authorization Calculate Field 7 + Field 8 + 8 + 9 + 15) – (Fields 2 + 3 +
Field 9 + Field 15 – Field 2 4 + 5 + 6)
– Field 3 – Field 4 – Field 5
– Field 6 If result = negative, see edit
08130
281 2567 2575 9 Part IV, Section E, 000000000-999999999 Cannot be negative Right
Field 17: Unexpended Calculate Field 1 - Field 16 Calculate Field 1 – Field 16
FSEOG authorization
If result = negative, see edit
08140
282 2576 2584 9 Part V, Section A, 000000000-999999999 Can be blank Right
Field 1: Final adjusted
FWS authorization
283 2585 2593 9 Part V, Section B, 000000000-999999999 Can be blank Right
Field 4: 2003–2004
spent in 2002–2003
284 2594 2602 9 Part V, Section B, 000000000-999999999 Can be blank Right
Field 5: Additional
2003–2004 funds
carried back and spent
for 2003 summer
enrollment
285 2603 2611 9 Part V, Section B, Field 6: 000000000-999999999 Can be blank Right
forward and spent in 2002–
2003
forward to be spent in
2003–2004
back and spent in
2001–2002
Additional 2002–2003 funds
carried back and spent for
2002 summer enrollment
289 2639 2647 9 Part V, Section B, 000000000-999999999 Calculated sum of (Fields 1+ Right
Field 10: Total Federal 2 – 3 + 4 + 5 + 6 – 7 – 8 – 9)
funds available for Calculated sum of Field 1 +
2002–2003 FWS Field 2 - Field 3 + Field 4
+Field 5 + Field 6 - Field 7
- Field 8 - Field 9
290 2648 2656 9 Part V, Section C, 000000000- Calculated sum of (Fields 11a Right
Field 11: Total earned 999999999Calculated sum + 11b + 11c)
Compensation for FWS of Field 11 a + Field 11 b +
Program Field 11 c + Field 11 d

3-44
Pos Pos on/
Date
Format
291 2657 2665 9 Part V, Section C, 000000000-999999999 Can be blank Right
Field 11a: On–campus
Expenditures
Field 11b: Off–campus
earned compensation for
public or private non-profit
agencies, excluding amounts
reported in filed 11c:
Field 11c: Off–campus
Earned compensation for
agencies that were unable to
pay regular non-Federal
share and had a Federal
share up to 90%:
294 2684 2692 9 Part V, Section C, Field 11d: 000000000-999999999 Can be blank Right
Off-campus earned
compensation for private for-
profit organization
295 2693 2701 9 Part V, Section C, 000000000-999999999 Calculated sum of Fields 13 Right
Field 12: Total school (a) + 13 (b)
share of earned
compensation
(see instructions)
296 2702 2710 9 Part V, Section D, 000000000-999999999 Can be blank Right
Field 13: Total Federal
share of FWS earned Calculated sum of Fields 13
compensation a + Field 13 b + Field 13 c +
Field 13 d

Field 13a:
Federal share paid at a rate
up to 75%:
(see instructions)
Field 13b: Federal Share
paid at a rate up to 100% for
waivers of non-Federal
share:
299 2729 2737 9 Part V, Section D, Field 13c 000000000-999999999 Can be blank Right
up to 90% for agencies that
were unable to pay a regular
non-Federal share:
300 2738 2746 9 Part V, Section D, Field 13d: 000000000-999999999 Can be Blank Right
up to 50% for off-campus
private for-profit
organizations:
Field 14: Administrative
cost allowance claimed
Field 15: Federal share
of Job Location and
Development Program
expenditures

3-45
Pos Pos on/
Date
Format
303 2765 2773 9 Part V, Section D, 000000000-999999999 Calculated sum of Fields 13 Right
Field 16: Total Federal through 15
funds spent for FWS Calculated sum of Field 13,
14, and 15
304 2774 2782 9 Part V, Section E, 000000000-999999999 Cannot be negative Right
Field 17: Expended Calculated sum of (Fields 3 +
FWS authorization Calculated sum of Fields (3 7 + 8 + 9 + 16) minus (Fields
+ 7 + 8 + 9 + 16) minus 2 + 4 + 5 +6)
Fields (2 + 4 + 5 +6)
09172
305 2783 2791 9 Part V, Section E, 000000000-999999999 Cannot be negative Right
Field 18: Unexpended Calculated sum of Field 1 –
FWS authorization Calculated sum of Fields 1 - Field 17
Field 17
09175
306 2792 2800 9 Part V, Section F, 000000000-999999999 Can be blank if the other Right
Field 19: Total fields in this section are blank
expenditures for the Error Condition:
JLD Program
If field 20, field 21, and field
22 contain values other than
zero, this field cannot be zero
22 are equal to zero, this field
must be zero
Message:
If any of the above conditions
are not met, display the
following message:
Part V, Section F, fields 19,
20, 21, 22 must all have a
value greater than zero, or
must all be equal to zero
Field 20: School fields in this section are blank
expenditures for the Error Condition:
JLD Program
must be zero
Message:
following message:

3-46
Pos Pos on/
Date
Format
Field 21: Number of fields in this section are blank
students for whom Error Condition:
jobs were located or
developed If field 19, field 20, and field
must be zero
Message:
following message:
Field 22: Total earnings fields in this section are blank
of the students in Error Condition:
Field 21 above
must be zero
Message:
following message:
310 2826 2832 7 Part V, Section G, 0000000-9999999 If field 24 and field 25 contain Right
Field 23: Number of values other than zero, this
students in community field cannot be zero.
service employment If field 24 and field 25 are
equal to zero, this field must
be zero.

following message:
Part V, Section G, fields 23,

24, 25 must all have a value
greater than zero, or must all
be equal to zero.

3-47
Pos Pos on/
Date
Format
Field 24: Federal share values other than zero, this
of community service field cannot be zero.
earned compensation If field 23 and field 25 are
equal to zero, this field must
be zero.

following message:

be equal to zero.
Field 25: Non–Federal values other than zero, this
share of community field cannot be zero.
service earned If field 23 and field 24 are
compensation equal to zero, this field must
be zero.

following message:

be equal to zero.
313 2851 2857 7 Part V, Section H, 0000000-9999999 Right

Field 26: Number of If field 27 and field 28 contain
FWS students values other than zero, this
employed as reading field cannot be zero.
tutors of children or If field 27 and field 28 are
employed in family equal to zero, this field must
literacy activities be zero.

following message:
Part V, Section H, fields 26,

be equal to zero.

3-48
Pos Pos on/
Date
Format
Field 27: Federal share If field 26 and field 28 contain
of earned compensation values other than zero, this
for FWS students field cannot be zero.
employed as reading If field 26 and field 28 are
tutors of children or equal to zero, this field must
employed in family be zero.
literacy activities
following message:

be equal to zero.
315 2867 2875 9 Part V, Section H, 000000000-999999999 If 27a is greater than 27, Right
Field 27A: Amount of display the following
the Federal share in message:
Field 27 spent on
community Service Part V, Section H, field 27a
employment must be equal to or less than
27.
Field 28: Total earned If field 26 and field 27 contain
compensation for FWS values other than zero, this
students employed as field cannot be zero.
reading tutors of If field 26 and field 27 are
children or employed equal to zero, this field must
in family literacy be zero.
activities
following message:

be equal to zero.
317 2885 2891 7 Part V, Section I, 0000000-9999999 Right

Field 29: Number of If field 30 and field 31 contain
FWS students values other than zero, this
employed as field cannot be zero.
mathematics tutors of If field 30 and field 31 are
children equal to zero, this field must
be zero.

following message:
Part V, Section I, fields 29,

be equal to zero.

3-49
Pos Pos on/
Date
Format
318 2892 2900 9 Part V, Section I, 000000000-999999999 Right
Field 30: Federal share If field 29 and field 31 contain
of earned compensation values other than zero, this
for FWS students field cannot be zero.
employed as If field 29 and field 31 are
mathematics tutors of equal to zero, this field must
children be zero.

following message:

be equal to zero.
319 2901 2909 9 Part V, Section I, 000000000-999999999 If field 29 and field 30 contain Right
Field 31: Total earned values other than zero, this
compensation for FWS field cannot be zero.
students employed as If field 29 and field 30 are
mathematics tutors of equal to zero, this field must
children be zero.

following message:

be equal to zero.
320 2910 2916 7 Part VI, Section A, 0000000-9999999 Can be blank Right
Field 1, Column A: Error Condition:
Undergraduate
Dependent Income If data exists in field 1a
Category through 18g in each
$0 to $5,999 – subsection,
Perkins Loan Recipients Column b, d, f, or g of the
same line must also have
data
Message:
If there is recipient data, there
must be associated funds
data
Field 1, Column B: Error Condition:
Undergraduate
Perkins Loan Funds Column b, d, f, or g of the
data
Message:
data

3-50
Pos Pos on/
Date
Format
Field 1, Column C: Error Condition:
Undergraduate
FSEOG Recipients Column b, d, f, or g of the
data
Message:
data
Field 1, Column D: Error Condition:
Undergraduate
FSEOG Funds Column b, d, f, or g of the
data
Message:
data
Field 1, Column E: Error Condition:
Undergraduate
FWS Recipients Column b, d, f, or g of the
data
Message:
data
Field 1, Column F: Error Condition:
Undergraduate
FWS Funds Column b, d, f, or g of the
data
Message:
data

3-51
Pos Pos on/
Date
Format
Field 1, Column G: Error Condition:
Undergraduate
Unduplicated Recipients Column b, d, f, or g of the
data
Message:
data
Undergraduate
$6,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$6,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$6,000 to $11,999 – subsection,
data
Message:
data

3-52
Pos Pos on/
Date
Format
Undergraduate
$6,000 to $11,999 – subsection,
data
Message:
data
331 2997 3003 7 0000000-9999999 Can be blank Right
Part VI, Section A, Error Condition:
Field 2, Column E:
Undergraduate If data exists in field 1a
Dependent Income through 18g in each
Category subsection,
$6,000 to $11,999 – Column b, d, f, or g of the
FWS Recipients same line must also have
data
Message:
data
Undergraduate
$6,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$6,000 to $11,999 – subsection,
data
Message:
data

3-53
Pos Pos on/
Date
Format
Undergraduate
$12,000 to $23,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $23,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $23,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $23,999 – subsection,
data
Message:
data

3-54
Pos Pos on/
Date
Format
Undergraduate
$12,000 to $23,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $23,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $23,999 – subsection,
data
Message:
data
Undergraduate
$24,000 to $29,999 – subsection,
data
Message:
data

3-55
Pos Pos on/
Date
Format
Undergraduate
$24,000 to $29,999 – subsection,
data
Message:
data
Undergraduate
$24,000 to $29,999 – subsection,
data
Message:
data
Undergraduate
$24,000 to $29,999 – subsection,
data
Message:
data
Undergraduate
$24,000 to $29,999 – subsection,
data
Message:
data

3-56
Pos Pos on/
Date
Format
Undergraduate
$24,000 to $29,999 – subsection,
data
Message:
data
Undergraduate
$24,000 to $29,999 – subsection,
data
Message:
data
Undergraduate
$30,000 to $41,999 – subsection,
data
Message:
data
Undergraduate
$30,000 to $41,999 – subsection,
data
Message:
data

3-57
Pos Pos on/
Date
Format
Undergraduate
$30,000 to $41,999 – subsection,
data
Message:
data
Undergraduate
$30,000 to $41,999 – subsection,
data
Message:
data
Undergraduate
$30,000 to $41,999 – subsection,
data
Message:
data
Undergraduate
$30,000 to $41,999 – subsection,
data
Message:
data

3-58
Pos Pos on/
Date
Format
Undergraduate
Dependent Income Category If data exists in field 1a
$30,000 to $41,999 – through 18g in each
Unduplicated Recipients subsection,
Column b, d, f, or g of the
data
Message:
data
Undergraduate
$42,000 to $59,999 – subsection,
data
Message:
data
Undergraduate
$42,000 to $59,999 – subsection,
data
Message:
data
Undergraduate
Dependent If data exists in field 1a
Income Category through 18g in each
$42,000 to $59,999 – subsection,
data
Message:
data

3-59
Pos Pos on/
Date
Format
Undergraduate
$42,000 to $59,999 – subsection,
data
Message:
data
Undergraduate
$42,000 to $59,999 – subsection,
data
Message:
data
Undergraduate
$42,000 to $59,999 – subsection,
data
Message:
data
Undergraduate
$42,000 to $59,999 – subsection,
Unduplicated Column b, d, f, or g of the
data
Message:
data

3-60
Pos Pos on/
Date
Format
Undergraduate
$60,000 & Over – subsection,
Perkins Loan Column b, d, f, or g of the
data
Message:
data
Undergraduate
data.
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data

3-61
Pos Pos on/
Date
Format
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
Independent Income If data exists in field 1a
data
Message:
data

3-62
Pos Pos on/
Date
Format
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data

3-63
Pos Pos on/
Date
Format
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
$2,000 to $3,999 – subsection,
data
Message:
data
Undergraduate
data
Message:
data

3-64
Pos Pos on/
Date
Format
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data

3-65
Pos Pos on/
Date
Format
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data

3-66
Pos Pos on/
Date
Format
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data

3-67
Pos Pos on/
Date
Format
Undergraduate
$8,000 to $11,999 – subsection,
data
Error Condition:
data
Undergraduate
$8,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$8,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$8,000 to $11,999 – subsection,
data
Message:
data

3-68
Pos Pos on/
Date
Format
Undergraduate
$8,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$8,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$8,000 to $11,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $15,999 – subsection,
data
Message:
data

3-69
Pos Pos on/
Date
Format
Undergraduate
$12,000 to $15,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $15,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $15,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $15,999 – subsection,
data
Message:
data

3-70
Pos Pos on/
Date
Format
Undergraduate
$12,000 to $15,999 – subsection,
data
Message:
data
Undergraduate
$12,000 to $15,999 – subsection,
data
Message:
data
Undergraduate
$16,000 to $19,999 – subsection,
data
Message:
data
Undergraduate
$16,000 to $19,999 – subsection,
data
Message:
data

3-71
Pos Pos on/
Date
Format
406 3586 3592 7 0000000-9999999 Can be blank Right
Part VI, Section A, Error Condition:
Field 13, Column C:
Undergraduate If data exists in field 1a
Independent Income through 18g in each
Category subsection,
$16,000 to $19,999 – Column b, d, f, or g of the
FSEOG Recipients same line must also have
data
Message:
data
Undergraduate
$16,000 to $19,999 – subsection,
data
Message:
data
Undergraduate
$16,000 to $19,999 – subsection,
data
Message:
data
Undergraduate
$16,000 to $19,999 – subsection,
data
Message:
data

3-72
Pos Pos on/
Date
Format
Undergraduate
$16,000 to $19,999 – subsection,
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data

3-73
Pos Pos on/
Date
Format
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data
Undergraduate
data
Message:
data

3-74
Pos Pos on/
Date
Format
Graduate/Professional –
Perkins Loan Recipients If data exists in field 1a
through 18g in each
subsection,
data
Message:
data
Perkins Loan Funds If data exists in field 1a
through 18g in each
subsection,
data
Message:
data
FWS Recipients If data exists in field 1a
through 18g in each
subsection,
data
Message:
data
FWS Funds If data exists in field 1a
through 18g in each
subsection,
data
Message:
data

3-75
Pos Pos on/
Date
Format
Unduplicated Recipients If data exists in field 1a
through 18g in each
subsection,
data
Message:
data
423 3719 3725 7 Part VI, Section A, 0000000-9999999 Calculated sum of Fields 1 Right
Field 16, Column A: through 15 (a)
Total – Perkins Loan Calculated sum of Fields 1 Error Condition:
Recipients through 15 (a)
If data exists in field 1a
through 18g in each
subsection,
data
Message:
data
Field 16, Column B: through 15 (b)
Total – Perkins Loan Calculated sum of Fields 1 Error Condition:
Funds through 15 (b)
through 18g in each
subsection,
data
Message:
data
Field 16, Column C: through 14(c)
Total – FSEOG Calculated sum of Fields 1 Error Condition:
Recipients through 14 (c)
through 18g in each
subsection,
data
Message:
data

3-76
Pos Pos on/
Date
Format
Field 16, Column D: through 14 (d)
Total – FSEOG Funds Calculated sum of Fields 1 Error Condition:
through 14 (d)
through 18g in each
subsection,
data
Message:
data
Field 16, Column E: through 15 (e)
Total – FWS Recipients Calculated sum of Fields 1 Error Condition:
through 15 (e)
through 18g in each
subsection,
data
Message:
data
Field 16, Column F: through 15 (f)
Total – FWS Funds Calculated sum of Fields 1 Error Condition:
through 15 (f)
through 18g in each
subsection,
data
Message:
data
Field 16, Column G: through 15 (g)
Total – Unduplicated Calculated sum of Fields 1 Error Condition:
Recipients through 15 (g)
through 18g in each
subsection,
data
Message:
data

3-77
Pos Pos on/
Date
Format
Less Than Full Time
Students – Perkins Loan If data exists in field 1a
Recipients through 18g in each
subsection,
data
data
Message:
The data in Lines 17 and/or
18 must not exceed the data
in Line 16
Less Than Full Time
Students – Perkins Loan If data exists in field 1a
Funds through 18g in each
subsection,
data
Message:
data
in Line 16
Less Than Full Time
Students – FSEOG If data exists in field 1a
Recipients through 18g in each
subsection,
data
Message:
data
in Line 16

3-78
Pos Pos on/
Date
Format
Less Than Full Time
Students – FSEOG If data exists in field 1a
Funds through 18g in each
subsection,
data
Message:
data
in Line 16
Less Than Full Time
Students – If data exists in field 1a
FWS Recipients through 18g in each
subsection,
data
Message:
data
in Line 16
Less Than Full Time
FWS Funds through 18g in each
subsection,
data
Message:
data
in Line 16

3-79
Pos Pos on/
Date
Format
Less Than Full Time
Unduplicated Recipients through 18g in each
subsection,
data
Message:
data
in Line 16
Automatic Zero EFC
Perkins Loan Recipients through 18g in each
subsection,
data
Message:
data
in Line 16
Automatic Zero EFC
Perkins Loan Funds through 18g in each
subsection,
data
Message:
data
in Line 16

3-80
Pos Pos on/
Date
Format
Automatic Zero EFC
FSEOG Recipients through 18g in each
subsection,
data
Message:
data
in Line 16
Automatic Zero EFC
FSEOG Funds through 18g in each
subsection,
data
Message:
data
in Line 16
Automatic Zero EFC
FWS Recipients through 18g in each
subsection,
data
Message:
data
in Line 16

3-81
Pos Pos on/
Date
Format
Automatic Zero EFC
FWS Funds through 18g in each
subsection,
data
Message:
data
in Line 16
443 3877 3883 7 Part VI, Section A, 0000000-9999999 Error Condition: Right
Field 18, Column G: If data exists in field 1a
Automatic Zero EFC through 18g in each
Students – subsection,
Unduplicated Recipients
data
Message:
“If there are Recipients
entered for a program there
must also be Funds entered
for that same program on the
same line, and vice versa.“
in Line 16

3-82
Branch Campus Record Type
When importing this record layout, the additional locations field will be set to Yes
Fld # Start End Field Name Length Valid Contents Programmer Justific
Pos Pos Notes ation/D
ate
Format
1 1 2 Record Type 2 Must be 02 Must be 02 Left
01 = Current Year FISAP Data (Branch
Code indicating type of FISAP 02 = Branch Campuses Campuses)
data record included in a 03 = Add’l Information Text
batch of records 04 = FISAP Prior Year Data
Suppressions
2 3 37 Branch Campus Name 35 0-9 Can be Blank Left

Uppercase A to Z
Lowercase a to z
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Can be Blank
3 38 67 Branch Campus Street 30 0-9 Can be blank if Left
Address Uppercase A to Z Branch Campus
Lowercase a to z Name is blank
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Can be blank if Branch Campus

Name is blank.
4 68 87 Branch Campus City 20 0-9 Can be blank if Left
Uppercase A to Z Branch Campus
Lowercase a to z Name is blank
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)

Name is blank.

3-83
Fld # Start End Field Name Length Valid Contents Programmer Justific
Pos Pos Notes ation/D
ate
Format
5 88 89 Branch Campus State 2 See Table 6. Can be blank if Left
State/Country/Jurisdiction Branch Campus
Codes in Global Functional Name is blank.
Standards

Name is blank.
6 90 94 Branch Campus Zip Code 5 00000-99999 Can be blank if Left
Branch Campus
Can be blank if Branch Campus Name is blank.
Name is blank.
7 95 102 Branch Campus OPEID 8 00000000-99999900 Last 2 positions Left
Number must be “00”
Can be blank if Branch Campus Can be blank if
Name is blank. Branch Campus
Name is blank.
8 103 N Filler N This filler space is appended to This filler space Left
make the data record the same is appended to
length as the longest data make the data
record in the batch. record the same
length as the
For ED Use Only longest data
record in the
batch.

3-84
Add’l Information Record Type
Fld # StartP End Field Name Length Valid Contents Programmer Justific
os Pos Notes ation/D
ate
Format
1 1 2 Record Type 2 Must be 03 Must be 03 Left
01 = Current Year FISAP Data (Additional
Code indicating type of FISAP 02 = Branch Campuses Information Text)
data record included in a 03 = Add’l Information Text
batch of records 04 = FISAP Prior Year Data
Suppressions
2 3 7 Message Code 5 00000- 99999 Right

See Table of Edit Error
Messages in FISAP Process
specifications
3 8 3730 Additional Information 3723 0-9 Can be Blank Right

Uppercase A to Z Additional
Space Length is limited
. (Period) to only 3723
‘ (Apostrophe) bytes: then use
- (Dash) filler space to
# (Number) append this data
@ (At) record to the same
% (Percent or care of) length as Current
& (Ampersand) Year Data (3730
/ (Slash) bytes)
Can be Blank
Add’l Information Length is only
limited to 3723 bytes then use
filler space to append this data
record to the same length as
Current Year Data (3730 bytes)

3-85
Prior Year Data Record Type
Fld Start End Field Name Length Valid Contents Programmer Justifi
# Pos Pos Notes cation
/
Date
Form
at
1 1 2 Record Type 2 Must be 04 Must be 04 (FISAP Left
01 = Current Year FISAP Prior Year Data)
Code indicating type of FISAP Data
data record included in a 02 = Branch Campuses
batch of records 03 = Additional Information
Text
Suppressions
2 3 57 Name of school 55 0-9 Left

Uppercase A to Z
Lowercase a to z
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
3 58 87 Street Address of school 30 0-9 Left

Uppercase A to Z
Lowercase a to z
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
3a 88 117 Street Address of school 2 30 0-9

Uppercase A to Z
Lowercase a to z
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)

3-86
/
Date
Form
at
4 118 140 City where school is located 23 0-9 Left
Uppercase A to Z
Lowercase a to z
Space
. (Period)
‘ (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
5 141 142 State where school is located 2 See Table 6. Left

State/Country/Jurisdiction
Codes in Global - 16 Bit
Functional Standards
6 143 147 Zip code of school 5 00000-99999 Right
7 148 153 Campus-Based Serial Number of 6 000000-009999 First 2 positions Left

FISAP school First 2 positions must be 00 must be 00
8 154 161 OPEID Number 8 00000000-99999900 Last 2 positions Right

must be “00”
9 162 163 Type of School 2 1 = Public This is a 2-byte Right

2 = Private/Non-Profit field comprised of
3 = Proprietary both the type of
school and the type
A = Art of proprietary valid
B = Business codes.
C = Cosmetology
D = Trade & Technical
E = Other Proprietary
10 164 164 Length/Type of Program 1 1 = Less than 1 year Right
2 = 1 Year but less than 2 years
3 = 2 years but less than 3 years
4 = 3 years but less than 4 years
5 = 4 years (no higher than a
baccalaureate degree)
6 = 5 years or more
7 = Post-baccalaureate only
11 165 165 FSEOG Approved Institutional 1 Y = Yes Left
Share Waiver Flag N = No

3-87
/
Date
Form
at
12 166 166 FWS Approved Institutional 1 Y = Yes Left
Share Waiver Flag N = No
13 167 167 CSLP Approved Waiver Flag 1 Y = Yes Edit 9320 Left
N = No
14 168 168 Reading Tutors Approved Waiver 1 Y = Yes Left

Flag N = No
15 169 169 Liquidated Institution Flag 1 1, 2 or Blank Left
16 170 178 2003-2004 Perkins Loan Level of 9 000000000-999999999 Right

Expenditure
17 179 187 2003-2004 Perkins Loan FCC 9 000000000-999999999 Right

Award
18 188 196 2003-2004 FSEOG Award 9 000000000-999999999 Right
19 197 205 2003-2004 FWS Award 9 000000000-999999999 Right
20 206 214 2002-2003 Perkins Loan Level of 9 000000000-999999999 Right

Expenditure

3-88
/
Date
Form
at
21 215 223 2002-2003 Perkins Loan FCC 9 000000000-999999999 This field + 2002– Right
Award (Original) 2003 Perkins Loan
FCC Award
This field + 2002-2003 Perkins (Supplemental)
Loan FCC Award (Supplemental) below populates
below populates Federal Perkins Federal Perkins
Loan FCC (2002-2003). Loan FCC
(2001–2002)
Award (Edited)

Award (Supplemental) This field + 2002–
2003 Perkins Loan
This field + 2002-2003 Perkins FCC Award
Loan FCC Award (Original) (Original) above
above populates Federal Perkins populates Federal
Loan FCC (2002-2003). Perkins Loan FCC
(2002–2003)
(Original) This field + 2002–
2003 FSEOG
This field +2002-2003 FSEOG Award
Award (Supplemental) below (Supplemental)
populates FSEOG Authorization below populates
(2002-2003) See FISAP Setup FSEOG
Authorization
(2001–2002)

(Edited)

(Supplemental) This field + 2002–
2003 FSEOG
This field +2002-2003 FSEOG Award (Original)
Award (Original ) above above populates
populates FSEOG Authorization FSEOG
(2001-2002) See FISAP Setup Authorization
(2002–2003)

3-89
/
Date
Form
at
27 269 277 2002-2003 FWS Award 9 000000000-999999999 This field + 2002– Right
(Original) 2003 FWS Award
(Supplemental)
This field + 2002-2003 FWS below populates
Award (Supplemental) below FWS Authorization
populates FWS Authorization (2002-2003)
(2002-2003). See FISAP Setup
28 278 286 2002-2003 FWS Award (Edited) 9 000000000-999999999 Right
29 287 295 2002-2003 FWS Award 9 000000000-999999999 This field + 2002– Right
(Supplemental) 2003 FWS Award
(Original) above
This field + 2002-2003 FWS populates FWS
Award (Original) above Authorization
populates FWS Authorization (2002–2003)
(2002-2003). See FISAP Setup
30 296 304 Part II, Section D, Field 7, 9 000000000-999999999 Maps to Current II, Right
Column A (FYO) D, 7, A
Maps to Current II, D, 7, A
Column B (FYO) D, 7, B
Maps to Current II, D, 7, B

3-90
/
Date
Form
at
Column B (FYO) D, 21, B
Maps to Current II, D, 21, B
35 341 349 Part II, Section E, Field 22, 9 000000000-999999999 Maps to Current II, Right
Column A (FYO) E, 22, A
Maps to Current II, E, 22, A
Column B (FYO) E, 22, B
Maps to Current II, E, 22, B
39 377 385 Part II, Section F, Field 40, 9 000000000-999999999 Maps to Current II, Right
Column A (FYO) F, 40, A
Maps to Current II, F, 40, A
Column B (FYO) F, 40, B
Maps to Current II, F, 40, B
Column C (FYO) F, 40, C
Maps to Current II, F, 40, C

3-91
/
Date
Form
at
42 404 412 Part II, Section F, Field 40 9 000000000-999999999 Maps to Current II, Right
Column D (FYO) F, 40, D
Maps to Current II, F, 40, D
Column E (FYO) F, 40, E
Maps to Current II, F, 40, E
44 422 430 Sum of Part II, Section F, Fields 9 000000000-999999999 Maps to Current II, Right
25-33, Column A (FYO) F, 33, A
Maps to Current II, F, 25-33, A
45 431 439 Sum of Part II, Section F, Fields 9 000000000-999999999 Maps to Current II, Right
25-33, Column C (FYO) F, 33, C
Maps to Current II, F, 25-33, C
46 440 448 Part III, Section A, Field 1.1 9 000000000-999999999 Right

Column C Can be blank if system date is
before 10/31/2001.
47 449 457 Part III, Section A, Field 1.2 9 000000000-999999999 If blank, send as Right
Column A If blank, send as spaces spaces
48 458 466 Part III, Section A, Field 4, 9 000000000-999999999 Right

Column C (FYO)

Column D (FYO)

Column D (FYO)

Column D (FYO)

3-92
/
Date
Form
at
Column D (FYO)

Column D (FYO)

Column D (FYO)

Column D (FYO)

Column D (FYO)

Column D (FYO)

Column D (FYO)

Column D (FYO)
60 566 574 Part III, Section A, Field 20 9 000000000-999999999 Right

Column C (FYO)

3-93
/
Date
Form
at
Column D (FYO)

Column C (FYO)

Column C (FYO)

Column C (FYO)

Column C (FYO)

Column C (FYO)

Column C (FYO)

Column C (FYO)

Column C (FYO)

3-94
/
Date
Form
at
Column C (FYO)

Column C (FYO)

Column C (FYO)

Column C (FYO)
74 692 700 Part III, Section C, Field 3, 9 000000000-999999999 Right

Column D (FYO)
75 701 709 Part III, Section C, Field 4, 9 000000000-999999999 Right
Column D (FYO)
76 710 718 Part III, Section C, Field 5.1, 9 000000000-999999999 Right
Column D (FYO)
Column D (FYO)
Column D (FYO)
79 737 745 Part III, Section C, Field 5.4 9 000000000-999999999 Right
Column D (FYO)
80 746 754 TC Payments as of June 30, 2003 9 000000000-999999999 Maps to Current Right
III, A, 25
Maps to Current III, A, 25 and
used in edit 4450
81 755 763 Part V, Section B, Field 4 (FYO) 9 000000000-999999999 Right

3-95
/
Date
Form
at
Column D (FYO)

Column C (FYO)
86 800 808 Part IV, Section B, Field 7 9 000000000-999999999 Right

(FYO)
87 809 817 Part IV, Section B, Field 4 (FYO) 9 000000000-999999999 Right
88 818 818 NEWINST FLAG 1 Y or N Left

89 819 827 Part IV, Section B, Field 5 9 000000000-999999999 Right
(FYO)
90 828 828+N Filler N This filler space is appended Left

to make the data record the
same length as the longest
data record in the batch.
For ED Use Only

3-96
Edit Error Codes and Suppressions Record Type
/Date
Form
at
1 1 2 Record Type 2 Must be 05 Must be 05 (Edit Left
01 = Current Year FISAP Error Codes and
Code indicating type of FISAP Data Suppressions)
data record included in a 02 = Branch Campuses
batch of records 03 = Additional Information
Text
Suppressions
2 3 7 Message Code 5 00000- 99999 Right

See Table of Edit Error
Messages in FISAP Process
specifications
3 8 8 Suppressed Edit Indicator 1 Y = Suppressed Edit Can be Blank Left

E = Explanation Received
Can be Blank

to make the data record the
same length as the longest
data record in the batch.
For ED Use Only

3-97
Reallocation/Supplemental FWS Export
FREL05IN
The E40-4P Form will be available for export and print from within FISAP software. See FISAP print
change log for printing details.
Fld # StartPos EndPos Field Name Length Valid Contents Programmer Justification/
Notes Date Format
1 1 6 Serial Number 6 000001-009999 First 2 Right
positions must
be 00
2 7 14 OPE ID 8 00000100-99999900 Last 2 Right
positions must
be “00”
3 15 23 Unexpended FSEOG 2002- 9 000000000-999999999 Right
2003
4 24 32 Unexpended FWS 2002- 9 000000000-999999999 Right
2003
5 33 41 Unexpended Perkins FCC 9 000000000-999999999 Right
2002-2003
6 42 42 10% FWS for CS Jobs 2002- 1 Yes Box = Y Left
2003 No Box = N
7 43 51 Supplemental FWS 2003- 9 000000000-999999999 If field 6 = N, Right
2004 field 7 must = 0
(zero)
8 52 73 Filler 22 For ED Use Only Left

3-98
FISAP Report Request Record Layout
Notes Date Format
1 1 6 Serial number 6 000000-009999 First 2 Right
First 2 positions must be 00 positions must
be 00
2 7 14 OPE ID Number 8 00000100-99999900 Last 2 Right
positions must
be “00”
3 15 16 Report request #1 2 01 = Tentative Worksheets Can be blank Right
as long as
02 = Final Worksheets ‘Request #1
year’ is also
03 = Statement of Account
for an Award Year blank.
04 = TC Award Letter and

Worksheet for an Award
Year
Can be blank (as long as

‘Request #1 year’ is also
blank)
4 17 25 Request #1 year 9 Can be blank Right

1999-2000 as long as
2000-2001 ‘Report
2001-2002
request #1’ is
2002-2003
2003-2004 also blank.
2004-2005

‘Report request #1’ is also
blank)

3-99
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #2’ is
2002-2003
2003-2004 also blank
2004-2005
blank)

as long as
02 = Final Worksheets ‘Report
request #3’ is
for an Award Year also blank

Year

blank)

2000-2001 ‘Report
2001-2002
request #3’ is
2002-2003
2004-2005

blank)

3-100
Notes Date Format
as long as
year’ is also
for an Award Year blank

Year

blank)

2000-2001 ‘Request #4
2001-2002
year’ is also
2002-2003
2003-2004 blank
2004-2005

blank)

as long as
year’ is also
for an Award Year blank

Year

blank)

2000-2001 ‘Report
2001-2002
request #5’ is
2002-2003
2004-2005

blank)

3-101
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #6’ is
2002-2003
2004-2005

blank)

as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #7’ is
2002-2003
2004-2005

blank)

3-102
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #8’ is
2002-2003
2004-2005

blank)

as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #9’ is
2002-2003
2004-2005

blank)

3-103
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #10’ is
2002-2003
2004-2005

blank)
as long as
year’ is also

Year

blank)

1998-1999 ‘Report
1999-2000
request #11’ is
2000-2001
2002-2003
2003-2004
2004-2005

blank)

3-104
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #12’ is
2002-2003
2004-2005

blank)
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #13’ is
2002-2003
2004-2005

blank)

3-105
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #14’ is
2002-2003
2004-2005

blank)
as long as
year’ is also

Year

blank)

1998-1999 ‘Report
1999-2000
request #15’ is
2000-2001
2002-2003
2003-2004
2004-2005

blank)

3-106
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #16’ is
2002-2003
2004-2005

blank)
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #17’ is
2002-2003
2004-2005

blank)

3-107
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #18’ is
2002-2003
2004-2005

blank)
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #19’ is
2002-2003
2004-2005

blank)

3-108
Notes Date Format
as long as
year’ is also

Year

blank)

2000-2001 ‘Report
2001-2002
request #20’ is
2002-2003
2004-2005

blank)

3-109
FISAP State/Country/Jurisdiction Codes
The table below provides the state, country, and jurisdiction codes used by FISAP. The codes are listed
by abbreviation (Abbv), state/country/jurisdiction, and numeric code.
Numeric Numeric
Abb State/Country/Jurisdiction Code Abb State/Country/Jurisdiction Code
v v
AL ALABAMA 01 NJ NEW JERSEY 34
AK ALASKA 02 NM NEW MEXICO 35
AZ ARIZONA 04 NY NEW YORK 36
AR ARKANSAS 05 NC NORTH CAROLINA 37
CA CALIFORNIA 06 ND NORTH DAKOTA 38
CO COLORADO 08 OH OHIO 39
CT CONNECTICUT 09 OK OKLAHOMA 40
DE DELAWARE 10 OR OREGON 41
DC DISTRICT OF COLUMBIA 11 PA PENNSYLVANIA 42
FL FLORIDA 12 PR PUERTO RICO 43
GA GEORGIA 13 RI RHODE ISLAND 44
HI HAWAII 15 SC SOUTH CAROLINA 45
ID IDAHO 16 SD SOUTH DAKOTA 46
IL ILLINOIS 17 TN TENNESSEE 47
IN INDIANA 18 TX TEXAS 48
IA IOWA 19 UT UTAH 49
KS KANSAS 20 VT VERMONT 50
KY KENTUCKY 21 VA VIRGINIA 51
LA LOUISIANA 22 WA WASHINGTON 53
ME MAINE 23 WV WEST VIRGINIA 54
MD MARYLAND 24 WI WISCONSIN 55
MA MASSACHUSETTS 25 WY WYOMING 56
MI MICHIGAN 26 AS AMERICAN SAMOA 60
MN MINNESOTA 27 FM FEDERATED STATES OF 64
MICRONESIA

3-110
MS MISSISSIPPI 28 GU GUAM 66
MO MISSOURI 29 MH MARSHALL ISLANDS 68
MT MONTANA 30 MP NORTHERN MARIANNA 69
ISLANDS
NE NEBRASKA 31 PW PALAU 70
NV NEVADA 32 VI VIRGIN ISLANDS 78
NH NEW HAMPSHIRE 33

3-111
Process Edits
Description
Error Edit Messages Table

The following table provides a list of the edits, containing edit code
number, edit criteria, edit error message text, and the tab on which the data
element can be found.
July 2003 (2004-2005) FISAP Technical Reference Process Edits

4-1
Error Edit Messages
Edit Programmer Notes Displayed Error Message Tester Notes Tab Log?
Code #
01010 If CEO Date Signed is null or You must complete the CEO Date Signed must have an APP N
blank, give error message Set Signatures section on Part 1, Page entry.
Submit Flag to N 2 before you are allowed to
Submit. Please fill this section in
and then re-run the Submit
Process.
01020 If FAA E-mail Address is null or You must complete the FAA FAA E-mail Address must have APP N
blank, give error message. Set section on Part 1, Field 6 before an entry.
Submit Flag to N. you are allowed to Submit. Please
fill this section in and then re-run
the Submit Process.
02010 If II/A/2 = 0 AND II/A/3 = 0 WARNING! School received Schools that received funds for APP Y
AND II/A/4 = 0 AND (2003- funds in the 2003-2004 award the 2003-2004 award year must
2004 Perkins Loan FCC period but there is no entry on designate a request for funds for
Award from PY field #17 > 0 Part II, fields 2,3, and/or 4. If the upcoming award year on
OR 2003-2004 FSEOG Award you plan to participate in 2004- Part II, fields 2,3, and/or 4, if
from PY field #18 > 0 OR 2005, please fill out Part II, fields they wish to participate.
2003-2004 FWS award from 2, 3, and/or 4.
PY field #19 > 0), THEN give
edit message.”
02030 IF II/A/2 is < 60% of 2003-2004 WARNING! Federal Perkins Federal Perkins requested FCC APP Y
Perkins Loan FCC Award from Loan requested FCC on Part II, on Part II, field 2, must not be
PY field #17, THEN give edit field 2, is significantly less than less than 60% of the current year
message. your current year Federal Perkins Federal Perkins FCC.
Loan FCC. Please verify.
02040 IF II/A/3 < 60% of 2003-2004 WARNING! FSEOG requested FSEOG requested funds on Part APP Y
FSEOG Award from PY field funds on Part II, field 3, is II, field 3, must not be less than
#18, THEN give edit message. significantly less than your 60% of the current year FSEOG
current year FSEOG allocation. allocation.
Please verify.
02060 IF II/A/4 < 60% of 2003-2004 WARNING! FWS requested FWS requested funds on Part II, APP Y
FWS Award from PY field #19, funds on Part II, field 4, is field 4, must not be less than
THEN give edit message. significantly less than your 60% of the current year FWS
current year FWS allocation. allocation.
Please verify.
02070 IF II/A/2 > 75% of II/A/1, THEN Part II, field 2, Federal Perkins Part II, field 2, the requested APP N
give edit message. Loan FCC can not exceed 75% of Federal Capital Contribution
field 1, Federal Perkins Loan must not be more than 75% of
Level of Expenditure. the Level of Expenditure, field
1.
03020 IF Traditional Calendar = "Y" When tuition revenue is on Part When tuition revenue is on Part APP Y
AND (II/E/22b is non-blank II, field 22, column b, enrollment II, field 22, column b,
AND II/D/7b is blank) OR data must be entered on Part II, enrollment data must be entered
(II/D/7b is non-blank AND field 7, column b or vice versa. on Part II, field 7, column b and
II/E/22b is blank), THEN give when enrollment data is on Part
edit message. II, field 7, column b tuition
revenue must be entered on Part
II, field 22, column b

4-2
Code #
03110 IF II/E/23 is non-blank AND When Part II, field 23, has an If Pell Grant expenditures were APP N
II/F/40a is blank AND II/F/40c is entry, there must be an entry in reported on Part II, field 23, then
blank, THEN give edit message. field 40, columns a or c. data for dependent without
baccalaureate/1st professional
degree or independent without
baccalaureate/1st professional
degree must be reported on Part
II, field 40, columns a or c.
03120 IF Traditional Calendar = “Y” The sum of Part II, field 40, The sum of dependent and APP N
AND (II/F/40a + II/F/40b + columns a, b, c, and d must be independent undergraduates
II/F/40c + II/F/40d) > II/D/7a, less than or equal to field 7, reported on Part II, field 40,
THEN give edit message. column a. column a, b, c & d must be less
than or equal to the
undergraduate enrollment
reported in Section D , field 7,
column a.
03125 IF Traditional Calendar = “N” The sum of Part II, field 40 The sum of dependent and APP N
AND (II/F/40a + II/F/40b + columns a, b, c, and d must be independent undergraduates
II/F/40c + II/F/40d) > (II/D/9a + less than or equal to field 9, reported on Part II, field 40,
II/D/21b), THEN give edit column a plus field 21, column b. columns a, b, c & d must be less
message. than or equal to the sum of
continuing and new enrollment
reported in field 9, column a,
plus field 21, column b.
03140 IF (Traditional Calendar = “Y” When applicant data is entered When applicant data is on Part APP N
AND II/F/40e = 0 AND (II/D/7b on Part II, field 40, column e, II, field 40, column e ,
> 0 OR II/E/22b > 0)) OR enrollment data must be entered enrollment data must be entered
(Traditional Calendar = “Y” on Part II, field 7, column b and on Part II, field 7, column b, and
AND II/F/40e > 0 AND (II/D/7b tuition revenue must be entered tuition revenue must be entered
= 0 OR II/E/22b = 0)), THEN on Part II, field 22, column b, or on Part II, field 22, column b or
give edit message. vice versa. vice versa.
03150 IF II/E/22a from PY field #35 > 0 WARNING! Part II, field 22, Current year total undergraduate APP Y
AND abs (II/E/22a - II/E/22a column a, undergraduate tuition tuition and fees on Part II, field
from PY field #35) > II/E/22a and fees, shows a significant 22, column a, must not show
from PY field #35 * 0.5, THEN change from last year’s FISAP, significant change (+/- 50%)
give edit message. (Part II, field 22, column a). when compared with last year’s
Correct or explain. FISAP (Part II, field 22, column
a).
03160 IF II/E/22b from PY field #36 > WARNING! Part II, field 22, Current year total graduate APP Y
0 AND abs(II/E/22b - II/E/22b column b, graduate tuition and tuition and fees on Part II, field
from PY field #36) > II/E/22b fees, shows a significant change 22, column b, must not show
from PY field #36 * 0.5, THEN from last year’s FISAP, (Part II, significant change (+/- 50%)
give edit message. field 22, column b). Correct or when compared with last year’s
explain. FISAP (Part II, field 22, column
b).

4-3
Code #
03170 IF II/E/23 from PY field #37 > 0 WARNING! Part II, field 23, Current year Pell Grant APP Y
AND abs(II/E/23 - II/E/23 from Pell Grant Expenditures shows a expenditures on Part II, field 23,
PY field #37) > II/E/23 from PY significant change from last must not show significant
field #37 * 0.6, THEN give edit year’s FISAP, (Part II, field 23). change (+/- 60%) when
message. Correct or explain. compared with last year’s
FISAP (Part II, field 23)
03190 IF (II/F/40a from PY field #39 + WARNING! Part II, field 40, In Part II, field 40, the sum of APP Y
II/F/40b from PY field #40 + sum of columns a, b, c, d and e dependent and independent
II/F/40c from PY field #41 + is significantly different from last undergraduates and graduates
II/F/40d from PY field #42 + year’s data, (Part II, field 40, cols columns a, b, c, d and e from the
II/F/40e from PY field #43) > 0 a, b, c, d and e.). Correct or current year when compared
AND abs((II/F/40a + II/F/40b + explain. with last year’s FISAP (Part II,
II/F/40c + II/F/40d + II/F/40e) - field 40, columns a, b, c, d and
(II/F/40a from PY field #39 + e) must not show significant
II/F/40b from PY field #40 + change (+/- 50%)
II/F/40c from PY field #41 +
II/F/40d from PY field #42 +
II/F/40e from PY field #43)) >
(II/F/40a from PY field #39 +
II/F/40b from PY field #40 +
II/F/40c from PY field #41 +
II/F/40d from PY field #42 +
II/F/40e from PY field #43) * 0.5,
THEN give edit message.
03210 IF II/D/7a from PY field #30 > 0 WARNING! Part II, field 7, Part II, field 7, column a, current APP Y
AND abs(II/D/7a - II/D/7a from column a, is significantly year undergraduate enrollment
PY field #30) > II/D/7a from PY different from last year’s data, when compared with last year’s
field #30 * 0.5, THEN give edit (Part II, field 7, column a). FISAP, (Part II, field 7, column
message. Correct or explain. a) must not show significant
change (+/- 50%).
03220 IF II/D/7b from PY field #31 > 0 WARNING! Part II, field 7, Part II, field 7, column b, APP Y
AND abs(II/D/7b - II/D/7b from column b, is significantly current year
PY field #31) > II/D/7b from PY different from last year’s data, graduate/professional
field #31 * 0.5, THEN give edit (Part II, field 7, column b). enrollment when compared with
message. Correct or explain. last year’s FISAP data, (Part II,
field 7, column b) must not
show significant change (+/-
50%)
03230 IF (II/D/21a from PY field #33 + WARNING! Part II, field 21, Part II, field 21, column a and b, APP Y
II/D/21b from PY field #34) > 0 sum of columns a and b, is sum of continuing and new
AND abs((II/D/21a + II/D/21b) - significantly different from last enrollment for the current year
(II/D/21a from PY field #33 + year’s data (Part II, field 21, sum when compared with last year’s
II/D/21b from PY field #34)) > of columns a and b). Correct or FISAP data, (Part II, field 21,
(II/D/21a from PY field #33 + explain. sum of columns a and b), must
II/D/21b from PY field #34) * not show significant change (+/-
0.5, THEN give edit message. 50%).

4-4
Code #
03240 IF II/D/7a from PY field #30 > 0 WARNING! When tuition If total undergraduate tuition APP Y
AND (II/E/22a >= II/E/22a from revenue on Part II, field 22, col a, and fees on Part II, field 22,
PY field #35 * 1.1) AND (II/D/7a increases from last year’s data, column a, increase by 10% or
<= II/D/7a from PY field #30 * (Part II, field 22, column a) more when compared with last
0.9), THEN give edit message. enrollment in field 7, col a, year’s FISAP data, (Part II, field
should not normally decrease 22, column a), undergraduate
from last year’s data (Part II, field enrollment in field 7, column a,
7, column a). Correct or explain. must not decrease by 10% or
more from last year’s FISAP
data (Part II, field 7, column a).
03245 IF (II/D/9a from PY field #32 + WARNING! When tuition If total undergraduate tuition APP Y
II/D/21b from PY field #34) > 0 revenue on Part II, field 22, col a, and fees on Part II, field 22,
AND (II/E/22a >= II/E/22a from increases from last year’s data, column a increase by 10% or
PY field #35 * 1.1) AND (Part II, field 22, col a) more when compared with last
((II/D/9a + II/D/21b) <= (II/D/9a enrollment in field 9, col a, plus year’s FISAP data, (Part II, field
from PY field #32 + II/D/21b field 21, col b, should not 22, column a) the sum of
from PY field #34) * 0.9), THEN normally decrease from last continuing and new enrollment
give edit message. year’s data (Part II, field 9, col a in non-traditional schools, (Part
plus field 21 column b). Correct II, field 9 column a plus field
or explain. 21, column b) must not decrease
by 10% or more from last year’s
FISAP data, (Part II, field 9,
column a plus field 21 column
b).
03250 IF (II/E/22b from PY field #36 > WARNING! When tuition If total graduate tuition and fees APP Y
0) AND (II/E/22b >= II/E/22b revenue, Part II, field 22, col b, on Part II, field 22, column b,
from PY field #36 * 1.1) AND increases from last year’s data, increase by 10% or more when
(II/D/7b <= II/D/7b from PY field (Part II, field 22, col b), then compared with last year’s
#31 * 0.9), THEN give edit enrollment in Part II, field 7, col FISAP data (Part II, field 22,
message. b, should not normally decrease column b), graduate enrollment
from last year’s data, (Part II, on Part II, field 7, column b,
field 7, col b). Correct or explain. must not decrease by 10% or
more from last year’s FISAP
data, (Part II, field 7, column b).
03260 IF (II/E/23 from PY field #37 > WARNING! When Pell If Part II, field 23, Pell Grant APP Y
0) AND (II/E/23 <= 0.9 * II/E/23 expenditures, Part II, field 23, Expenditures decrease by 10%
from PY field #37) AND decrease from last year’s data, or more when compared with
((II/F/25a + II/F/26a + … + (Part II, field 23), then the sum of last year’s data, (Part II, field
II/F/33a + II/F/25c + II/F/26c + undergraduate students in Section 23), the sum of dependent
… + II/F/33c) >= 1.1 * (II/F/25a F, cols a and c for income cat. applicants with incomes below
+ II/F/26a + … + lI/F/33a from below $30,000 and $10,000, $30,000 in Section F, column a
PY field #44+ II/F/25c + II/F/26c respectively should not normally and independent applicants with
+ … + II/F/33c from PY field increase. Correct or explain. incomes below $10,000 in
#45)), THEN give edit message. Section F, column c must not
increase by 10% or more.

4-5
Code #
03280 IF Traditional Calendar = “Y” When enrollment data is entered When enrollment data is on Part APP N
AND ((II/D/7a > 0 AND II/E/22a on Part II, field 7, column a, II, field 7, column a, tuition
= 0) OR (II/E/22a > 0 AND tuition revenue must be entered revenue must be entered on field
II/D/7a = 0)), THEN give edit on field 22, column a, or vice 22, column a, or vice versa.
message. versa.
03285 IF (Traditional Calendar = “N” When enrollment data is entered When enrollment data is on Part APP N
AND (II/D/21a + II/D/21b) > 0 on Part II, field 21, columns a and II, field 21, columns a and b,
AND II/E/22a = 0) OR b, tuition revenue must be entered tuition revenue must be entered
(Traditional Calendar = “N” on field 22, column a, or vice on field 22, column a, or vice
AND II/E/22a > 0 AND (II/D/21a versa. versa.
+ II/D/21b) = 0) THEN give edit
message.
03320 IF (II/A/2 > 0 OR II/A/3 > 0 OR WARNING! You have requested When request for funds Part II, Y
II/A/4 > 0) AND (II/D/7a + funds but have not entered Section A, fields 2, 3 or 4 has an APP
II/D/7b + II/D/8a + II/D/8b + enrollment, tuition and fees, or entry, there should be
II/D/21a + II/D/21b + II/E/22a + eligible aid applicant data on this enrollment, tuition, and eligible
II/E/22b + II/F/40a + II/F/40b + application. Your award amounts aid applicant data in Part II,
II/F/40c + II/F/40d + II/F/40e) = will be calculated using this data. Sections D, E and F.
0, THEN give edit message By not entering this data, you
may receive significantly lower
award amounts than what you
could receive if the enrollment,
tuition and fees and eligible aid
applicant data in Part II were
entered. Please verify or correct.
03330 If traditional calendar = “Y” Part II, field 40, column e must The graduate/professional APP Y
AND II/F/40e > II/D/7b, THEN be less than or equal to field 7, students reported on Part II,
give edit message. column b. field 40, column e must be less
than or equal to the
graduate/professional
enrollment reported in Section
D, field 7, column b.
04005 IF III/A/1.2a = 0 or blank AND WARNING! Part III, Section A, Part III, Section A, field 1.2 PERK Y
system date > 10/31/2003 AND field 1.2 should normally have an cash on hand and in depository
III/A/1.1c > 0, THEN give entry greater than zero after 10- as of 10-31-2003 should
warning message. 31-2003. Do not leave blank, normally have an entry greater
enter zero if the amount is zero. than zero after 10-31-2003.
Correct or explain. This message will appear ONLY
if there is an entry >0 in field
1.1.
04010 IF 100 * (III/A/1.2a – III/A/1.1c) WARNING! Part III, Section A, If (Part III, Section A, Field 1.2 PERK Y
/ (III/A/1.1c) >= 750, THEN give field 1.2 is significantly different minus Field 1.1 divided by Field
warning message. from the cash on hand amount 1.1 multiplied by 100) = 750
reported on field 1.1. Correct or
explain.
04030 IF III/A/4c < III/B/5, THEN give Part III, Section A, field 4, The funds advanced to students PERK N
edit message. column c, must be equal to or on Part III, Section A, field 4,
greater than Part III, Section B, column c, must be greater than
field 5. or equal to the loans advanced to
students on Part III, Section B,
field 5.

4-6
Code #
04080 IF (III/A/21d – III/A/22c) < 1/9 * Part III, Section A, field 21, Institutional capital PERK N
(III/A/19d – III/A/20c), THEN column d minus field 22, column contributions on Part III, Section
give edit message. c is less than the minimum A, field 21, column d minus
institutional share requirement. field 22, column c, must be
greater than or equal to 1/9 of
the Federal capital contributions
on field 19, column d minus
field 20, column c.
04090 IF III/A/26.1a < III/B/6, THEN Part III, Section A, field 26.1, Administrative cost allowances PERK N
give edit message. column a, must be greater than or on Part III, Section A, field 26.1,
equal to Part III, Section B, field column a, must be greater than
6. or equal to the administrative
cost allowance shown on Part
III, Section B, field 6.
04110 (If Part III, Section A, Field 7d = Part III, Section A, field 27, When Part III, Section A, field PERK N
0 and 27c > 0) or column c and field 7, column d 7, column d and field 27,
(27c = 0 and 7d > 0) or must both be equal to zero or column c are greater than zero,
(27c < 7d), THEN give edit both be greater than zero. If field 27c must be greater than or
message. greater than zero, field 27c must equal to field 7d.
be greater than or equal to field
7d.
9d.
04140 (If Part III, Section A, Field 10d Part III, Section A, field 30, When Part III, Section A, field PERK N
= 0 and 30c > 0) or column c and field 10, column d 10, column d and field 30,
10d.
15d.
11d.

4-7
Code #
04170 (If Part III, Section A, Field 16d Part III, Section A, field 36 , When Part III, Section A, field PERK N
16d.
6d.
04200 If Part III, Section A, field 40c is Part III, Section A, field 40, Total debits on Part III, Section PERK N
not equal to Part III, field 40d, column c, must equal field 40, A, field 40, column c, must
THEN give edit message. column d. equal the total credits on Part
III, Section A, field 40, column
d.
04220 If the sum of prior year field #48 WARNING! Part III, Section A, The sum of funds advanced PERK Y
(Part III, Section A, field 4c + field 4, column c, is not equal to amount on Part III, Section A,
current Part III, Section B, field the sum of Part III, Section B, field 4, column c, of last year’s
5) is not equal to Part III, Section field 5 of this year’s report and form and this year’s loans
A, field 4c, THEN give edit Part III, Section A, field 4, advanced to students as reported
message. column c, of last year’s report. on Part III, Section B, field 5,
Correct or explain. must equal this year’s funds
advanced amount on Part III,
Section A, field 4, column c.
04230 If sum of (Part III, Section C The sum of Part III, Section C, Total borrowers on Part III, PERK N
Field 1.1b + 2b + 3b + 4b + 5.1b fields 1.1, 2, 3, 4, 5.1, 5.2, 5.3 and Section C, fields 1.1, 2, 3, 4, 5.1,
+ 5.2b + 5.3b + 5.4b) is not equal 5.4, column b, must equal Part 5.2, 5.3 and 5.4, column b, must
to Part III, Section A, field 4b, III, Section A, field 4, column b. equal field 4, column b of Part
THEN give edit message. III, Section A.
04305 If Part III, Section A, field 31c < Part III, Section A, field 31, Cost of loan canceled on Part PERK Y
prior year Part III, Section A, column c, is not equal to or III, Section A, field 31, column
field 31c, THEN give edit greater than Part III, Section A, c, must be greater than or equal
message. field 31, column c of last year’s to Part III, Section A, field 31,
report. column c of last year’s report.

4-8
Code #
04320 If Part III, Section A, field 19d < Part III, Section A, field 19, Federal capital contributions on PERK Y
prior year Part III, Section A, column d, is not equal to or Part III, Section A, field 19,
field 19d, THEN give edit greater than Part III, Section A, column d, must be greater than
message. field 19, column d of last year’s or equal to Part III, Section A,
report. field 19, column d of last year’s
report.
04330 If Part III, Section A, field 20c < Part III, Section A, field 20, Repayments of fund capital on PERK Y
prior year Part III, Section A, column c, is not equal to or Part III, Section A, field 20,
field 20c, THEN give edit greater than Part III, Section A, column c, must be greater than
message. field 20, column c of last year’s or equal to Part III, Section A,
report. field 20, column c of last year’s
report.
04340 If Part III, Section A, field 21d < Part III, Section A, field 21, Institutional capital PERK Y
prior year Part III, Section A, column d, is not equal to or contributions on Part III, Section
field 21d, THEN give edit greater than Part III, Section A, A, field 21, column d, must be
message. field 21, column d of last year’s greater than or equal to Part III,
report. Section A, field 21, column d of
last year’s report.
04350 If Part III, Section A, field 22c < Part III, Section A, field 22, Repayments of fund capital on PERK Y
prior year Part III, Section A, column c, is not equal to or Part III, Section A, field 22,
field 22c, THEN give edit greater than Part III, Section A, column c, must be greater than
message. field 22, column c of last year’s or equal to Part III, Section A,
report. field 22, column c of last year’s
report.

4-9
Code #
04390 (If Part III, Section A, field 7b > When Part III, Section A, field 7, When there is a loan principal PERK N
0 and Part III, Section A, field 7d column b, has an entry, there canceled entry greater than zero
= 0) or must be an entry on field 7, on Part III, Section A, field 7,
(If Part III, Section A, field 7d > column d, and vice versa. column b, there must be an entry
0 and Part III, Section A, field 7b greater than zero on field 7,
= 0), THEN give edit message. column d and vice versa.
04410 If Part III, Section A, field 7d < Part III, Section A, field 7, Loan principal canceled on Part PERK Y
Part III, Section A, field 7d from column d, is not equal to or III, Section A, field 7, column d,
PY field #49, THEN give edit greater than Part III, Section A, must be greater than or equal to
message. field 7, column d, of last year’s Part III, Section A, field 7,
report. column d of last year’s report.
04420 (If Part III, Section A, field 4c = When Part III, Section A, field 4, When Part III, Section A, field PERK N
0 and column c, has an entry, field 19, 4, column c has an entry, there
Part III, Section A, field 19d is > column d, must also have an must also be an entry in field 19,
0) or entry or vice versa. column d or vice versa.
(If Part III, Section A, field 19d
= 0 and Part III, Section A, Field
4c > 0), THEN give edit
message.
Part III, Section A, field 10d from column d, is not equal to or III, Section A, field 10, column
PY field #52, THEN give edit greater than Part III, Section A, d, must be greater than or equal
message. field 10, column d of last year’s to Part III, Section A, field 10,
04450 If Part III, Section A, field 25 is Part III, Section A, field 25 does Cumulative reimbursements to PERK N
not = to prior year field #80, not equal the cumulative the fund of amounts canceled on
THEN give edit message. reimbursements to the fund of loans, Part III, Section A, field
amounts canceled on loans made 25, must equal the latest amount
07/01/1972 and after based on the derived from the ATH file for
Department’s records as of the award year.
06/30/2003. Please correct.
Refer to Dear Colleague Letter
CB-00-05 if you are liquidating
your Perkins portfolio.
= 0 and 32c > 0) or column c and field 12, column d 12, column d or field 32, column
(32c = 0 and 12d > 0) or must both be equal to zero or c are greater than zero, field 32c
(32c < 12d), THEN give edit both be greater than zero. If must be greater than or equal to
message. greater than zero, field 32c must field 12d.
12d.

4-10
Code #
8d.
13d.
= 0 and 34 c > 0) or column c and field 14, column d 14, column d and field 34,
14d.
Part III, Section A, field 34c of column c, is not equal to or III, Section A, field 34, column
PY field #70, THEN give edit greater than Part III, Section A, c, must be greater than or equal
message. field 34, column c, of last year’s to Part III, Section A, field 34,
Part III, Section A, field 35c from column c, is not equal to or III, Section A, field 35, column

4-11
Code #
message. field 11, column d, of last year’s to Part III, Section A, field 11,
04560 If Part III, Section A, field 12 d < Part III, Section A, field 12, Loan principal canceled on Part PERK Y
PY field # 55, THEN give edit greater than Part III, Section A, d, must be greater than or equal
report column d of last year’s report.
Part III, Section A, field 15 d column d, is not equal to or III, Section A, field 15, column
from PY field # 57, THEN give greater than Part III, Section A, d, must be greater than or equal
edit message. field 15, column d, of last year’s to Part III, Section A, field 15,
04590 If Part III, Section A, Part III, Section A, field 38, When Part III, Section A, field PERK N
(17d = 0 and 38c > 0) or column c and field 17, column d 17, column d, and field 38,
(38c = 0 and 17d > 0) or must both be equal to zero or column c, are greater than zero,
(38c < 17d), THEN give edit both be greater than zero. If field 38 must be greater than or
message. greater than zero, field 38c must equal to field 17.
17d.
Part III, Section A, field 17d column d , is not equal to or III, Section A, field 17, column
from PY field #84, THEN give greater than Part III, Section A, d , must be greater than or equal
edit message. field 17, column d of last year's to Part III, Section A, field 17,
04620 If Part III, Section A, field 38c < Part III, Section A, field 38, Loan principal canceled on Part PERK Y
message. field 38, column c of last year's to Part III, Section A, field 38,

4-12
Code #
05010 If Part III, Section B, Field 1 <> Part III, Section B, field 1, does Final adjusted FCC allocation PERK N
revised funding amount (Perkins) not equal your final adjusted for the fiscal operations report
, THEN give edit message. allocation for award period 2002- year on Part III, Section B, field
2003. (This must reflect all 1, must equal the amount carried
adjustments made prior to forward on the CBS Master File
09/30/2003). from that award year.
05040 If Part III, Section B, field 7b > Part III, Section B, field 7, Total principal and interest PERK N
sum of Part III, Section A, field column b, must be equal to or repaid on Part III, Section B,
5d + field 23d, THEN give edit less than Part III, Section A, field field 7, column b, must be less
message. 5, column d, plus field 23, than or equal to the sum of the
column d. loan principal collected on Part
III, Section A, field 5, column d,
and interest income on loans on
Part III, Section A, field 23,
column d.
05060 If Part III, Section B, Field 3 > 0, WARNING! If the entry on Part III, Section PERK N
THEN give edit message. When there is an entry in Part III, B, field 3 is greater than zero,
Section B, field 3, your award funds will be deobligated during
will be reduced by this amount the closeout process.
next spring.
05070 If Part III, Section B, field 3 > Part III, Section B, field 3 cannot Amount of Adjusted Authorized PERK N
Part III, Section B, field 1, THEN be greater than field 1. FCC not requested reported on
give edit message. Part III, Section B, field 3
cannot be greater than the Final
Adjusted Authorized FCC on
Part III, Section B, field 1.
05100 If Part III, Section B, field 2a + Part III, Section B, field 2a plus Total Federal Perkins funds PERK N
Part III, Section B, field 2b > 25 2b exceeds 25% of your 2002- transferred to FSEOG on Part
% of (Original + Supplemental 2003 Federal Perkins Loan III, Section B, field 2a plus FWS
Perkins Allocation) , THEN give original plus supplemental on Part III, Section B, field 2b
edit message. allocations. must not exceed 25% of the
original and supplemental
Federal Perkins allocations for
the report year as found on the
CBS Master File
05105 If Part III, Section B, Field 4 < Part III, Section B, field 4, must Part III, Section B, field 4 must PERK N
(Field 1 minus (Sum of Fields 2a be greater than or equal to Net be greater than or equal to 1/3 of
+ 2b + 3))/3, THEN give edit Draw down divided by 3. Net the net drawn down. Net drawn
message. draw down equals the final down equals the final adjusted
adjusted FCC, field 1, minus FCC allocation minus transfers
transfer to FSEOG and FWS, to FSEOG and FWS and minus
fields 2a and 2b, and minus amounts not requested from
amount not requested from GAPS by 6/30/2003, Part III,
GAPS by 6/30/2003, Part III, Section B, field 3.
Section B, field 3.

4-13
Code #
05110 If Part III, Section B, Field 3 = WARNING! The entry on Part If the entry on Part III, Section PERK Y
Field 3 on Reallocation III, Section B, field 3 is B, field 3, is identical to field 3
Form, THEN give edit message. identical to field 3 on the on the reallocation form, these
Do not perform check if both Reallocation Form. This may funds will be further reduced
fields are zero. be a duplicated amount. Your during the closeout process.
award will be further reduced by
this amount next spring. Please
verify or correct.
05120 If Part III, Section A, field 6, Part III, Section A, field 6, Borrowers whose loans were PERK N
(new) column b is not equal to Part III, column b is not equal to Part III, assigned to and accepted by the
Section C, field 2, column b, then Section C, field 2, column b. Department in Part III, Section
give edit message. A, field 6, column b must equal
the borrowers reported in Part
III, Section C, field 2, column b.
05130 If Part III, Section A, field 6, Part III, Section A, field 6, Borrowers whose loans were PERK N
(new) column d is not equal to Part III, column d is not equal to Part III, assigned to and accepted by the
Section C, field 2, column d, then Section C, field 2, column d. Department in Part III, Section
give edit message. A, field 6, column d must equal
the borrowers reported in Part
III, Section C, field 2, column d.
05140 If (PY field 21+PY field 23)>0 WARNING! Your Federal Schools that had unexpended PERK N
(new) If (PY field 21 + PY field 23 – Perkins Loan unexpended amount 2002-2003 Federal Perkins Loan
(Part III Section B field 1 – Part (highest Federal Perkins Loan funds greater than 10% of their
III Section B field3))/(PY field 21 allocation for 2002-2003 minus highest 2002-2003 Federal
+ PY field 23) > 0.10 then give (Part III Section B line 1 minus Perkins Loan allocation will be
edit message. Part III Section B line 3) ) is penalized on their 2004-2005
greater than 10% of your highest Federal Perkins Loan award by
2002-2003 Federal Perkins Loan the 2002-2003 Federal Perkins
allocation. Your 2004-2005 Loan unexpended amount.
Federal Perkins Loan award will
be penalized by this unexpended
amount.
06030 If sum of Prior year Part IIIC, WARNING! If prior year information in Part PERK Y
field Your school showed cash on III, Section C, fields 3, 4, 5.1,
3d+4d+5.1d+5.2d+5.3d+5.4d+ hand or outstanding loans on the 5.2, 5.3, or 5.4 or in prior year
Part IIIA, field 1.1 + 1.2 > 0 prior year FISAP. You must information in Part III, Section
AND Part IIIA, field 40c and complete Part III until your A, fields 1.1 or 1.2 reflected
field 40d = 0, THEN give edit school has fully liquidated its data >0, there must be an entry
message. Perkins Loan Portfolio. Correct >0 in Part III, Section A, field
or explain. 40 col c and field 40 col d of the
current year’s FISAP.
06100 If Part III, Section C, field 5.2b > WARNING! Part III, Section D, When there is an entry in Part PERK Y
0 and Part III, Section D, field field 1.2 or Part III, Section E, III, Section C, field 5.2b, there
1.2 is = 0 and field 2.2 should normally have an should normally be an entry in
Part III, Section E, field 2.2 is = entry if there is an entry in Part either Part III, Section D, field
0, THEN give edit message. III, Section C, field 5.2b. Correct 1.2 or Part III, Section E, field
or explain. 2.2.

4-14
Code #
08010 If Part IV, Section A, Field 1 <> Part IV, field 1, does not equal Final adjusted FSEOG FSEOG N
revised funding amount the final adjusted allocation for allocation for the fiscal
(FSEOG), THEN give edit award period 2002-2003. (This operations report year on Part
message. must reflect all adjustments made IV, field 1, must equal the
prior to 09-30-2003.) Correcting amount derived from the ATH
this figure will affect other field file for the award year.
entries.
08020 If Part IV, Section B, field 4 > Part IV, Section B, field 4, Current year funds carried back FSEOG N
Current Year FSEOG (from PY exceeds 10% of your 2003-2004 and spent in the fiscal operations
field #18) * .10, THEN give edit FSEOG allocation. report year on Part IV, Section
message. B, field 4 must not exceed 10%
of the FSEOG allocations for
the current report year.
08030 If Part IV, Section B, field 7 > Part IV, Section B, field 7, Funds carried forward from the FSEOG N
Report Year FSEOG * .10, exceeds 10% of the sum of your fiscal operation report year to
THEN give edit message. 2002-2003 original plus the current year on Part IV,
supplemental FSEOG allocation. Section B, field 7 must not
exceed 10% of the original plus
supplemental FSEOG
allocations for the fiscal
operations report year.
08040 If Part IV, Section B, Field 4 < Part IV, Section B, field 4, must When the amount reported on FSEOG N
10% of the FSEOG from PY field equal 10% of your 2003-2004 Part IV, field 4 is less than 10%
#18 and Part IV, Section B, Field FSEOG allocation before an of the FSEOG allocation, then
5 not equal to 0, THEN give edit amount can be reported on field the amount reported on Part IV,
message. 5. field 5 must be zero.
08085 If Part IV, Section C, field 11 <> Part IV, Section C, field 11 does Total funds to FSEOG recipients FSEOG N
sum of fields 12 and 13, THEN not equal field 12 plus 13. on Part IV, Section C, field 11
give edit message. must equal field 12 plus field
13.
08090 If Part IV, Section C, field 12 <> Part IV, Section C, field 12 must Amount reported on Part IV, FSEOG N
25% of Part IV, field 11 and equal 25% of total funds to Section C, field 12 must equal
Waiver (from PY field #11) = students in field 11. 25% of total funds to students
No, THEN give edit message. reported in field 11, unless the
school has an approved waiver
for 2002-2003.
08095 If Part IV, Section D, field 13 <> Part IV, Section D, field 13 must Amount reported on Part IV, FSEOG N
75% of Part IV, Section C, field equal 75% of total funds to Section D, field 13 must equal
11 and Waiver (from PY field students in field 11. 75% of total funds to students
#11) = No, THEN give edit reported in field 11, unless the
message. school has an approved waiver
for 2002-2003.
08130 If Part IV, Section E, Field 16 < Part IV, Section E, field 16 Expended FSEOG allocation FSEOG N
0, THEN give edit message. cannot be negative. You will amount reported on Part IV,
NOT be able to Submit your data Section E, field 16 must not be
less than zero.
Set Export Flag to N. until this is corrected.

4-15
Code #
08140 If Part IV, Section E, Field 17 < Part IV, Section E, field 17 Unexpended FSEOG allocation FSEOG N
0, THEN give edit message. cannot be negative. You will amount reported on Part IV,
NOT be able to Submit your data Section E, field 17 must not be
less than zero.
Set Export Flag to N. until this is corrected.
08160 If Part IV, Section D, field 14 >0 When FSEOG administrative cost When there is an entry on Part FSEOG N
AND Part IV, Section C, field 11 allowance claimed is reported on IV, Section D, field 14, there
= 0, THEN give edit message. Part IV, field 14 FSEOG funds to must be an entry on Part IV,
students on field 11 must have an Section C, field 11.
entry.
08170 If Part IV, Section B, field 2 > 0 When there is an entry on Part When FWS funds are FSEOG Y
and Part IV Section E, field 17 > IV, Section B, field 2 and an transferred to and spent in
0, THEN give edit message. entry on field 17, the amount on FSEOG, Part IV, field 2 and an
field 2 may need to be reduced by Unexpended allocation is report
the amount of funds transferred on field 17, the entry on field 2
and not spent in FSEOG. may need to be reduced by the
school.
08190 If Part IV, Section B, field 3 > 0 When there is an entry on Part When Federal Perkins loan FSEOG Y
and field 17 >0, THEN give edit IV, field 3 and an entry on field funds are transferred to and
message. 17, the amount on field 3 may spent in FSEOG, Part IV, field 3
need to be reduced by the and an unexpended allocation is
amount of funds transferred reported on field 17, the entry
and not spent in FSEOG. on field 3 may have to be
reduced.
08200 If Part IV, Section E, Field 17 = WARNING! The entry on Part If the entry on Part IV, Section FSEOG Y
Field 1 on the Reallocation Form, IV, Section E, field 17 is identical E, field 17, is identical to field 1
THEN give edit message. to field 1 on the Reallocation on the Reallocation Form, these
Form. This may be a duplicated funds will be further reduced
Do not perform check if both amount. Your award will be during the closeout process.
fields are zero. further reduced by this amount
next spring. Please verify or
correct.
08210 If Part IV, Section B, field 6 is <> Part IV, Section B, field 6, does Funds from the prior year FSEOG N
Part IV, Section B, field 7 from not equal the entry you reported carried forward and spent in the
PY field #86, THEN give edit on your 2001-2002 report (last fiscal operations report year on
message. year), Part IV, field 7. Correct Part IV, field 6 must equal Part
appropriate report. IV, field 7 as reported on last
year’s fiscal operations.
08220 If Part IV, Section B, field 8 is <> Part IV, Section B, field 8, does Funds from the fiscal operations FSEOG N
Part IV, Section B, field 4 from not equal the entry you reported report year carried back and
PY field #87, THEN give edit on your 2001-2002 report (last spent in the prior year on Part
message. year) Part IV, field 4. Correct IV, field 8 must equal Part IV,
appropriate report. field 4 as reported on last year’s
fiscal operations report.

4-16
Code #
08230 If Part IV, Section B, field 8 < Part IV, Section B, field 8, must When the amount reported on FSEOG N
10% of the sum of original from equal 10% of the sum of your Part IV, Section B, field 8 is less
PY field #24 plus supplemental 2002-2003 original plus than 10% of the original plus
FSEOG from PY field #26 and supplemental FSEOG allocation supplemental FSEOG
Part IV, Section B, field 9 not before an amount can be reported allocation, then the amount
equal to 0, THEN give edit on field 9. reported on Part IV, Section B,
message. field 9 must be zero.
08240 If Part IV, Section B, field 9 is Part IV, Section B, field 9 does Funds from the fiscal FSEOG N
(new) not = prior year Part IV, not equal the entry you operations report year, Part
Section B, field 5 from PY reported on your 2001-2002 IV, field 9, carried back and
Field #89, THEN give edit report (last year), Part IV, field spent in the prior year, must
message. 5. Correct appropriate report. equal Part IV, field 5, as
reported on last year’s fiscal
operations report.
08250 If Part IV, Section B, field 9 > Part IV, Section B, field 9, Amount reported on Part IV, FSEOG N
(new) Report FSEOG Original from PY exceeds your 2002-2003 Report field 9, must not exceed the
field #24 Plus supplemental Year FSEOG original plus schools 2002-2003 allocation.
allocation from PY field #26, supplemental allocations.
08260 If (PY field 24+PY field 26)>0 WARNING! Your FSEOG Schools that had unexpended FSEOG N
(new) If (PY field 24 + PY field 26 – unexpended amount (highest 2002-2003 FSEOG funds
Part IV field 16)/(PY field 24 + FSEOG allocation for 2002-2003 greater than 10% of their highest
PY field 26) > 0.10 minus Part IV line 16 expended 2002-2003 FSEOG allocation
THEN give edit message. amount) is greater than 10% of will be penalized on their 2004-
your highest 2002-2003 FSEOG 2005 FSEOG award by the
allocation. Your 2004-2005 2002-2003 FSEOG unexpended
FSEOG award will be penalized amount.
by this unexpended amount.
09010 If Part V, Section A, Field 1 <> Part V, Section A, field 1, does Final adjusted FWS allocation FWS N
revised funding amount (FWS), not equal the final adjusted for the fiscal operations report
THEN give edit message. allocation for award period 2002- year on Part V, field 1, must
2003. (This must reflect all equal the amount derived from
adjustments made prior to the ATH file for the award year.
09-30-2003). Correcting this
figure will affect other field
entries.
09040 If Part V, Section B, field 4 > Part V, Section B, field 4, Current year funds carried back FWS N
Current Year FWS allocation exceeds 10% of your 2003-2004 and spent in the fiscal operations
from PY field #19 * .10, THEN FWS allocation. report year on Part V, field 4,
give edit message. must not exceed 10% of the
FWS allocations for the current
year found on the ATH file.
09050 If Part V, Section B, field 6 is <> Part V, Section B, field 6, does Funds from the prior year FWS N
Part V, Section B, field 7 from not equal the entry you reported carried forward and spent in
PY field #83, THEN give edit on your 2001-2002 report (last Part V, field 6 must equal Part
message. year), Part V, field 7. Correct V, field 7 as reported on last
appropriate report. year’s fiscal operations report.

4-17
Code #
09060 If Part V, Section B, Field 7 > Part V, Section B, field 7, Funds carried forward from the FWS N
Report Year FWS Original from exceeds 10% of the sum of your fiscal operation report year on
PY field #27 Plus FWS 2002-2003 original plus Part V, field 7, must not exceed
supplemental allocation from PY supplemental FWS allocation. 10% of the original plus
field #29 * .10, THEN give edit supplemental FWS allocations
message. for 2002-2003.
09070 If Part V, Section B, field 8 is not Part V, Section B, field 8, does Funds from the fiscal FWS N
= Part V, Section B, field 4 from not equal the entry you reported operations report year, Part V,
PY field #81, THEN give edit on your 2001-2002 report (last field 8 carried back and spent in
message. year), Part V, field 4. Correct the prior year must equal Part V,
appropriate report. field 4 as reported on last year’s
09080 If Part V, Section B, field 9 > Part V, Section B, field 9, Amount reported on Part V, FWS N
Report Year FWS Original from exceeds your 2002-2003 Report field 9, must not exceed the
PY field #27 Plus supplemental Year FWS original plus schools 2002-2003 allocation
allocation from PY field #29, supplemental allocations. from the ATH file.
09090 If Part V, Section B, field 9 is not Part V, Section B, field 9, does Funds from the fiscal operations FWS N
= prior year Part V, Section B, not equal the entry you reported report year, Part V, field 9,
field 5 from PY field #82, THEN on your 2001-2002 report (last carried back and spent in the
give edit message. year), Part V, field 5. Correct prior year, must equal Part V,
appropriate report. field 5, as reported on last year’s
09100 If Part V, Section B, field 8 < Part V, Section B, field 8 must When the amount reported on N
(NOT >) Report Year FWS equal 10% of your 2002-2003 Part V, Section B, field 8 is less FWS
Original from PY field #27 Plus original plus supplemental FWS than 10% of the original plus
Supplemental allocation from PY allocations before an amount can supplemental FWS allocations,
field #29 * .10 and field 9 > 0, be reported on field 9. then the amount reported on Part
THEN give edit message. V, Section B, field 9 must be
zero.
09110 If Part V, Section E, Field 18 = WARNING! The entry on Part V, If the entry on Part V, Section E, FWS Y
Field 2 on the Reallocation Form, Section E, field 18 is identical to field 18 is identical to field 2 on
THEN give edit message. field 2 on the Reallocation Form. the Reallocation Form, these
This may be a duplicated amount. funds will be further reduced
Do not perform check if both Your award will be further during the closeout process.
fields are zero. reduced by this amount next
spring. Please verify or correct.
09112 If Part V, Section D, Field 13d > Part V, Section D, field 13d, Federal share of compensation FWS N
25% of Report Year FWS exceeds 25% of your 2002-2003 earned off-campus in private
original from PY field #27 plus original plus supplemental FWS (for profit) sector employment
supplemental from PY field #29, allocations. on Part V, field 13d may not
THEN give edit message. exceed 25% of fiscal operations
report year original plus
supplemental allocations.

4-18
Code #
09120 If Part V, Section D, field 13 is Part V, Section D, field 13, does Federal share of FWS FWS N
not = ( Part V, field 11 minus Part not equal field 11 minus field 12. compensation on Part V, field
V, field 12), THEN give edit 13, must equal the difference
message. between the total earned FWS
compensation on Part V, field
11, minus the institutional share
of the FWS compensation on
Part V, field 12.
09172 If Part V, Section E, field 17 < 0, Part V, Section E, field 17 cannot Expended FWS allocation FWS N
THEN give edit message. be negative. You will not be able amount on Part V, Section E,
to Export your data until this is field 17 must not be less than
Set Export Flag to N corrected. zero.
09175 If Part V, Section E, field 18 < 0, Part V, Section E, field 18 cannot Unexpended FWS allocation FWS N
THEN give edit message. be negative. You will not be able amount on Part V, Section E,
to Export your data until this is field 18 must not be less than
Set Export Flag to N corrected. zero.
09179 IF (Waiver from PY Field 13 = Part V, Section G, field 24, is Federal share of compensation FWS N
"No" AND 0.07*(Part V, Field 1) less than either 7% of your earned in FWS community
> PY Field 29 AND Part V Field 2002-2003 adjusted FWS service jobs, Part V, Section G,
24 < 0.07*(Part V, Field 1)) then allocation or 100% of your field 24, must equal at least 7%
give edit message FWS supplemental allocation, of the adjusted allocations or
Else if Part V Field 24 < PY Field whichever is greater. 100% of the FWS supplemental
29 then allocation, whichever is greater,
Give edit message for the report year as found on
Part V, Field 1, unless the
school has an approved waiver
for 2002-2003.
09180 If Part V, Section D, Field 14 is When there is an entry on Part V, When FWS administrative cost FWS N
non-blank and Part V, Section C, Section D, field 14, there must allowance is reported on Part V,
Field 11 is blank, THEN give edit be an entry on Part V, Section C, field 14, Total Earned
message. field 11. Compensation for FWS, on field
11 of Part V must have an entry.
09190 If Part V, Section B, Field 3 > Part V, Section B, field 3, Total FWS funds transferred to FWS N
25% of Report Year FWS exceeds 25% of your 2002-2003 FSEOG on Part V, field 3, must
original from PY field #27 plus original plus supplemental FWS not exceed 25% of the original
reported supplemental from PY allocation. plus supplemental allocations
field #29, THEN give edit for the report year as found on
message. the CBS Master File.
09220 If Part V, Section D, Field 13a Amount entered in Part V, Part V, field 13a plus field 13b FWS N
plus 13b minus Part V, field 27 Section D, field 13a plus field minus field 27 and field 30 must
and field 30 > 75% of (sum Field 13b minus amount entered on not exceed 75% of the sum of
11a plus field 11b minus Field 28 field 27 and field 30 exceeds 75% fields 11a and 11b minus field
and field 31) of field 11a plus 11b minus field 28 and field 31, unless the
AND (non-matching waiver) 28 and field 31. school has an approved non-
from PY field #13 = N, THEN matching waiver for 2002-2003.
give edit message.

4-19
Code #
09230 If Part V, Section D, Field 13d > Amount entered in Part V, Part V, field 13d must not FWS N
50% of Part V, Section C, Field Section D, field 13d exceeds 50% exceed 50% of field 11d.
11d, THEN give edit message. of field 11d.
09250 If Part V, Section B, Field 5 > Part V, Section B, field 5, Amount reported on Part V, FWS N
Current FWS allocation from PY exceeds your 2003-2004 FWS field 5, must not exceed the
field #19, THEN give edit allocation. school’s 2003-2004 allocation
message. found on the CBS Master File.
09270 If Part V, Section D, Field 15 > Part V, Section D, field 15 Federal share of JLD FWS N
Report Year FWS Original from exceeds 10% of your 2002-2003 expenditures on Part V, field 15,
PY field #27 Plus Supplemental original plus supplemental FWS must not exceed 10% of the
allocation from PY field #29 * allocations or $50,000 whichever 2002-2003 original plus
.10 or is less. supplemental FWS allocations
Part V, field 15 > 50000, THEN or $50,000 whichever is less
give edit message.
09290 If Part V, Section B, Field 4 < Part V, Section B, field 4 must When the amount reported on FWS N
10% of the FWS allocation from equal 10% of your 2003-2004 Part V, field 4 is less than 10%
PY field #19 and Part V, Section FWS allocation before an amount of the FWS allocation, then the
B, Field 5 not equal to 0, THEN can be reported on field 5. amount reported on Part V, field
give edit message. 5 must be zero.
09300 If Part V, Section H, field 27 plus Amounts entered in Section H, Amount entered in Part V,
Section I, field 30 > Part V, field 27, plus Section I, field 30, Section H, field 27, plus amount
Section D, field 13, THEN give can not exceed the amount entered in Part V, Section I,
edit message. reported in Section D, field 13. field 30 cannot exceed the
amount reported in Part V,
Section D, field 13.
09310 If Part V, Section H, field 28 Amounts entered in Section H, Amount entered in Part V,
plus Section I, field 31 > Part V, field 28, plus Section I, field 31, Section H, field 28, plus amount
Section C, field 11, THEN give can not exceed the amount entered in Part V, Section I,
edit message. reported in Section C, field 11. field 31 cannot exceed the
amount reported in Part V,
Section C, field 11.
09320 IF Reading Tutors Approved The amount entered in Part V, Amount entered in field 27a
Waiver Flag (from PY Field #14) Section H, field 27a must be must be less than or equal to the
= N AND (Field 27a > Field 27 equal to or less than the amount amount entered in field 27.
or Field 27 = 0 or Field 27a=0) entered in field 27. Further, field Further, field 27 and 27a must
AND Part V, Field 17 > 0 THEN 27 and 27a must always be always be greater than zero.
give edit message. greater than zero.
09330 If Part V, Section B Field 13c > Part V, Section B, Field 13c, Part V, Field 13c must not FWS N
90% of Field 11c, THEN give exceeds 90% of your Total exceed 90% of 11c.
edit message. Earned Compensation reported in
Field 11c

4-20
Code #
09340 If (PY field 27+PY field 29)>0 WARNING! Your FWS Schools that had unexpended FWS N
(new) If (PY field 27 + PY field 29 – unexpended amount (highest 2002-2003 FWS funds greater
Part V field 17)/(PY field 27 + FWS allocation for 2002-2003 than 10% of their highest 2002-
PY field 29) > 0.10 minus Part V line 17 expended 2003 FWS allocation will be
THEN give edit message. amount) is greater than 10% of penalized on their 2004-2005
your highest 2002-2003 FWS FWS award by the 2002-2003
allocation. Your 2004-2005 FWS FWS unexpended amount.
award will be penalized by this
unexpended amount.
11210 If Part VI, Section A, Field 16b Part VI, Section A, field 16, The Federal Perkins Loan Funds MULTI N
not equal to Part III, Section B, column b, is not equal to Part III, on Part VI, Section A, field 16,
Field 5, THEN give edit message. Section B, field 5. column b, must be equal to the
loans advanced to students on
Part III, Section B, field 5.
11220 If Part VI, Section A, Field 16d Part VI, Section A, field 16, The FSEOG Funds on Part VI, MULTI N
not equal to Part IV, Field 11, column d, does not equal Part IV, Section A, field 16, column d,
THEN give edit message. field 11. must equal the FSEOG
disbursements to students on
Part IV, field 11.
11240 If Part VI, Section A, Field 16f is Part VI, Section A, field 16, The total FWS amount earned MULTI N
not equal to Part V, Field 11, column f, does not equal Part V, on Part VI, Section A, field 16,
THEN give edit message. field 11. column f, must equal the total
earned compensation for FWS
program reported on Part V,
field 11.

4-21
Code #
12010 Get the sum of Sum of administrative cost (1) Get the sum of Part III, MULTI N
Part III Section B Field 6 + Part allowance claimed in Parts III, IV Section B, field 6, plus Part
IV Section D Field 14 + Part V and V exceeds maximum IV, field 14, plus Part V,
Section D Field 14 = Value one. allowable percentage of funds to field 14;
students as reported on ACA (2) Get the sum of Part III,
Get the sum of Worksheet. . Section B, field 5, plus Part
Part III Section B Field 5 + Part IV, field 11, plus Part V,
IV Section C Field 11 + Part V field 11
Section C Field 11 = Value two. • If step 2 is $2,750,000
or less, multiply by
If Value two < 2750000 then .05.
Value three = Value two * 0.05. • If step 2 is more than
else if Value two >= 2750000 or $2,750,000, but
Value two < 5500000 then less than
Value two = Value two - $5,500,000,
2750000 multiply by .04.
Value three = Value two * 0.04 • If step 2 is $5,500,000
Value three = Value three + or more, multiply
137500. by .03
else if Value two >= 5500000 (3) The total administrative
Value two = Value two - expense claimed from step 2
5500000 should not exceed the
Value three = Value two * 0.03 appropriate category as defined
Value three = Value three + above.
247500.
if Value one > Value three then

fire the edit message.
If Reallocation, Field 1 or 2 or 3 WARNING! The unexpended The unexpended amount REAL N

00100 > or = 30% of 2002-2003 Final amount reported in field # 1, 2, or reported in fields 1, 2, or 3 must
Adjusted Allocation, THEN give 3 will be deobligated from your be less than 30% of the school’s
edit message. school’s 2002-2003 Final 2002-2003 Final Adjusted
Adjusted Allocation. Please Allocation.
verify this amount with your
Chief Fiscal Officer and correct if
necessary.
00200 If Reallocation, Field 1 > 2002- The unexpended amount reported The unexpended amount Real N
2003 FSEOG Award Original in field 1 is greater than your reported in field 1 must be less
from PY field #24 plus 2002-2003 FSEOG original plus than the school’s 2002-2003
Supplemental allocation from PY supplemental allocation. . You FSEOG original plus
field #26, THEN give edit can not return more funds than supplemental allocation.
message. you received! Please verify this
amount with your Chief Fiscal
Officer and correct.

4-22
Code #
00210 If Reallocation, field 2 > 2002- The unexpended amount reported The unexpended amount Real N
2003 FWS Award Original from in field 2 is greater than your reported in field 2 must be less
PY field #27 plus Supplemental 2002-2003 FWS original plus than the school’s 2002-2003
allocation from PY field #29, supplemental allocation. You can FWS original plus supplemental
THEN give edit message. not return more funds than you allocation.
received! Please verify this
amount with your Chief Fiscal
Officer and correct.
00220 If Reallocation, field 3 > 2002- The unexpended amount reported The unexpended amount Real N
2003 Perkins Loan FCC Award in field 3 is greater than your reported in field 3 must be less
Original from 2002-2003 Perkins Loan FCC than the school’s 2002-2003
PY field #21 plus Supplemental original plus supplemental Perkins Loan FCC original plus
allocation from PY field #23, allocation. You can not return supplemental allocation.
THEN give edit message. more funds than you received!
Please verify this amount with
your Chief Fiscal Officer and
correct.

4-23
Index
2004-2005 FISAP Message Classes, 2–3

2004-2005 Modifications at a Glance, 2–2
Acknowledgement file 2-3, 2–7, 2-9, 2–11,2-12

Additional Information Record Layout, 3–90
Batch Edit/Reject Codes, 2-13

Branch Campus Record Layout, 3–88
Current/Edit FISAP Data Record Layout, 3–7
E40-4P Form, 3-87

Edit Error Codes and Suppressions Record Type, 3–86
Edit Error Messages, 4–2
Export Message Classes, 2–5
File Creation Requirements--FISAP Data Processing Flow Requirements, 2–4

Export Message Classes, 2–5
Import Message Classes, 2–6
FISAP Data Processing Flow Requirements, 2–4
FISAP Header and Trailer Record Layouts Description, 3–2
FISAP Header Record Layout, 3–3
FISAP Report Request Record Layout, 3-104
FISAP State/Country/Jurisdiction Codes, 3-115
FISAP Trailer Record Layout, 3–5
July 2003 (2004-2005) FISAP Technical Reference Index

i
Header and Trailer Record Layouts Description, 3–2
Header Records
Description of, 3–2
Layout, 3–3
Implementation Guide, 2–1

Introduction to, 2–1
Import Message Classes, 2–6
Important Telephone Numbers, 1–2
Message Classes
Export, 2–5
FAWD04OP, 2–3, 2–11
FAWD05OP, 2–3, 2–11
FCUA05OP, 2–3, 2–7, 2–8
FCUR05IN, 2–3, 2–5, 2–7, 2–8
FEDA05OP, 2–2
FEDT05IN, 2–2
FEXT05OP, 2–3
FFIN04OP, 2–3, 2–11
FFIN05OP, 2–3, 2–11
FIDT05OP, 2–3, 2–6, 2-7, 2–8
FPYD05OP, 2–3, 2–6
FREA05OP, 2–3, 2–9
FREL05IN, 2–3, 2–9
FREQ05IN, 2–3, 2–11
FRQA05OP, 2-2, 2–3, 2–11, 2–12
FTCP04OP, 2–3, 2–11
FTCP05OP, 2–3, 2–11
FTEN04OP, 2–3, 2–11
FTEN05OP, 2–3, 2–11
FYTD05OP, 2–3, 2–7
Import, 2–6
Overview, 1–1
Preface, 1–1
Prior Year Data Record Layout, 3-91
Process Edits, 4–1
Error Edit Messages Table, 4–2
Error Edit Messages, 4–2

ii
Reallocation/Supplemental FWS Export, 3-103
Reallocation/Supplemental FWS Record Processing Flow/Requirements, 2–9
Record Layouts, 3–2
Additional Information, 3–90 Branch Campus, 3-88
Current/Edit FISAP Data, 3–7
Edit Error Codes and Suppressions, 3–102
FISAP Report Request, 3–104
Header, 3–2
Overview of, 3–2
Prior Year Data, 3–91
Trailer, 3–5
Report Request File Processing Flow/Requirements, 2–11
Report Request Record Layout, 3–104
Requirements
File Creation, 2–4
Reallocation/Supplemental FWS Record Processing Flow, 2–9
Report Request File Processing Flow, 2–11
State/Country/Jurisdiction Codes, 3–115
Trailer Record Layout, 3–5

Trailer Records
Layout, 3–5

iii

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Technical Reference for

U.S. Department of Education

This technical reference provides you with a current snapshot of the

If you have any questions regarding the information contained in this

July 2003 (2004-2005) FISAP Technical Reference Overview

Direct your questions regarding this technical reference to FISAP

July 2003 (2004-2005) FISAP Technical Reference Overview

We provide FISAP record layouts, validation edits, and error messages at

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

Prior Year Record changes:

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

Message Class Description

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

Import Message Classes

FIDT05OP – FISAP Edit File

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

An acknowledgement file (FCUA05OP) is sent back within 24 hours for

If accepted, the following message is sent in the acknowledgement file

THE FISAP RECEIVED FROM:

Note: If no response is received within 24 hours, please call FISAP

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

THE FISAP RECEIVED FROM:

Note: If no response is received within 24 hours, please call FISAP

An edit file is generated and sent back to the school’s or servicer’s

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

An acknowledgement file (FREA05OP) is sent back within 24 hours for

THE REALLOCATION FILE RECEIVED FROM:

Note: If no response is received within 24 hours, please call FISAP

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

If rejected, the preceding message is followed by a list of reasons the

Note: If no response is received within 24 hours, please call FISAP

Uploading to the File Management Section

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

Data Type Min/Max Description

Message Class Description

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

The format of the trailer record is:

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

July 2003 (2004-2005) FISAP Technical Reference Implementation Guide

July 2003 (2004-2005) FISAP Technical Reference Record Layouts

FISAP Header Record Layout

July 2003 (2004-2005) FISAP Technical Reference Record Layouts

2 11 14 Data Record Length 4 Length of longest data Right

3 15 22 Message Class 8 Export Data File Message Left

FREQ05IN - FISAP Report

Import Data Message

4 23 45 Batch Identifier 23 23 char. unique ID for each Left

6 54 59 Created Time 6 Format is HHMMSS Right

July 2003 (2004-2005) FISAP Technical Reference Record Layouts

July 2003 (2004-2005) FISAP Technical Reference Record Layouts

2 11 14 Data Record Length 4 Length of longest data Right

3 15 21 Number of Records 7 Number of data records in Right

4 22 N Filler N This filler space is appended Left

July 2003 (2004-2005) FISAP Technical Reference Record Layouts

Import Message Classes

July 2003 (2004-2005) FISAP Technical Reference Record Layouts

01 = Current Year FISAP