Description: Tags: 0809FISAPTechRef

Technical
Reference
for
FISAP
2008-2009
U.S. Department of Education
July 2007
Table of Contents
Overview........................................................................................................... 1-1
Preface ................................................................................................................................... 1-1
Important Telephone Numbers ............................................................................................... 1-2
Implementation Guide ..................................................................................... 2-1

Introduction............................................................................................................................. 2-1
2008–2009 Modifications at a Glance .................................................................................... 2-2
Uploading to the File Management Section ............................................................................ 2-2
Batch Edit/Reject Codes......................................................................................................... 2-3
Record Layouts................................................................................................ 3-1

Overview................................................................................................................................. 3-1
Current Year Record Type...................................................................................................... 3-2
i
Overview
Preface
The 2008-2009 FISAP Technical Reference provides programmer
specifications and record layouts for your school and for other
organizations that need to design software systems to interface
with the U.S. Department of Education’s (ED’s) FISAP processor.
The technical system information in this document allows you to
build your own system in order to prepare a FISAP data file that
can be uploaded to the FISAP on the Web.
This technical reference provides a current snapshot of the system

modifications for the upcoming processing year and contains the
following sections:
• Overview
• Implementation Guide
• Record Layouts
Keep in mind that further changes to the technical reference may

occur as we proceed with implementation.
If you have any questions regarding the information contained in

this document, please contact FISAP Technical Support at 1-877-
801-7168.
July 2007 (2008-2009) Overview

1-1
Important Telephone Numbers
The U.S. Department of Education is available to answer FISAP
procedure and policy questions from 9:00 a.m. to 5:00 p.m. (ET),
Monday through Friday. The number to call is
1-800-433-7327
For questions about this technical reference, please call FISAP

Technical Support between 8 a.m. and 8 p.m. (ET) Monday-Friday
at
1-877-801-7168
July 2007 (2008-2009) Overview

1-2
Implementation Guide
Introduction
This section assists you as a custom school, third-party servicer, or
software provider with implementing system changes for the 2008-
2009 FISAP cycle. These changes will enable you to create FISAP
data files for upload to the FISAP on the Web. This guide provides
• 2008-2009 Modifications at a Glance
• Uploading to the FISAP Management Section
• Batch Edit/Reject Codes (including what each error message
means and how to fix it)
Keep in mind that further changes to the technical reference may

occur as we proceed with implementation.
If you have questions regarding the material in this document,
please call FISAP Technical Support between the hours of 8 a.m.
and 8 p.m. (ET) at 1-877-801-7168.
2008-2009 Modifications at a Glance

In Part II, Section E, new fields 23b (ACG expenditures) and 23c (National SMART Grant
expenditures) have been added. Also, Field 23 (Pell Grant expenditures) has been
renumbered to 23a.
In Part III, Section A, new fields 17 and 38 (related to surviving spouses of public service
victims of 9-11 terrorist attacks) and 42, Balancing Adjustments (Debits) and 43 (Balancing
Adjustments (Credits) have been added to Part III, Section A. From 17 on, fields have been
renumbered.
April 2007 (2008-2009) Implementation Guide

2-1
Uploading to the FISAP Management Section
The FISAP management function allows you to upload a file to the eCB Web site. This process
will greatly reduce keying errors if you are a school or servicer that can extract data from your
data systems. The file used for the upload must follow the format described in the current year
record type. A single file upload can contain multiple records, and any file name can be used
for that upload file.
To access the FISAP management function,
• (if you are a servicer, select/change to the school you wish to upload.)
• select Setup from the top menu.
• select FISAP Management.
• enter complete file name with drive and directory path.
• select upload file.
The system will inform you if the process was successful. (If it was and you are a servicer,
continue with the next school.) Data errors will cause the upload to fail; if you encounter these
errors, please recheck the contents of each field and ensure that it follows the criteria outlined
in the FISAP Technical Reference. If you continue having problems, please contact the
Campus-Based Call Center at 1-877-801-7168 for assistance.

2-2
Batch Edit/Reject Codes
Edit
Code Message What It Means How to Fix it
101 Missing 01 Record The data record received has Recreate batch to include a valid
no valid Record Type 01 – 01 record.
Current/Edit FISAP File.
102 Missing OPEID Number in Campus-Based OPEID Resubmit batch with valid
Current/Edit FISAP File Number in Record Type 01 is Campus-Based OPEID Number.
record (Record Type 01) missing or non-numeric. Campus-Based OPEID Numbers
are 10 digits with the last 2 digits
as 00.
103 OPEID number does not The OPEID number in the 01 Verify the correct OPEID number.
match in 01 Record record does not match (based Call FISAP Technical Support at
on Campus-Based records). 877/801-7168 to verify OPEID if
unable to correct problem.
104 Invalid Record Type Batch contains a record with Resubmit batch with all records
an invalid or missing record assigned a valid record type.
type.
01 is a valid record type.
115 Invalid Record Type Batch contains a record with Resubmit batch with all records
an invalid or missing record assigned a valid record type.
type Valid record type is 01.
116 Invalid OPEID Batch contains a record with Resubmit batch with valid
OPEID all zeros or no OPEID Campus-Based OPEID number.
match found in campus- Campus-Based OPEID numbers
based records. are 8 digits with the last 2 digits
as 00.
117 Invalid Year Identifier Batch contains a record with Resubmit batch with valid year
a year identifier that is not identifier. Valid year identifier is R.
valid . Valid Year Identifier is
Q.
118 Invalid record length Batch contains a record with Resubmit batch with valid record
invalid record length. Valid length.
record length is 4010.
119 OPEID does not match TG Batch contains a record that Verify the correct OPEID and
number. is not a valid OPEID for the resubmit the batch.
TG number.

2-3
Record Layouts
Overview
The following record layouts and supporting
information are provided in this section:
• Current/Edit FISAP Data
July 2007 (2008-2009) Record Layouts

1-1
Current Year Record Type
Fld # Start End Length Field Name Valid Contents Programmer Notes Justification/
Pos Pos Date Format
1 1 2 2 FISAP Record Type Must be 01 Must be 01 Left
2 3 3 1 FISAP Year Identifier Must be R for 2008-2009 Must be S for 2008-2009 Left
FISAP Software
3 4 73 70 Name of school 0-9 If any field in 1a, except the Left

Uppercase A to Z Address2 field, is blank,
Lowercase a to z display the following message:
Space
. (Period) New schools must enter
‘ (Apostrophe) complete name and address
- (Dash) information.
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
4 74 108 35 Street Address of school 0-9 If any field in 1a, except the Left
Space
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
5 109 143 35 Street Address of school 0-9 School must enter additional Left
continued Uppercase A to Z street address information, if
Lowercase a to z needed
Space If this field is non-blank and
. (Period) any field in 1a is blank, display
‘ (Apostrophe) the following message.
- (Dash)
# (Number) New schools must enter
@ (At) complete name and address
% (Percent or care of) information.
& (Ampersand)
/ (Slash)
6 144 168 25 City where school is located 0-9 If any field in 1a, except the Left
Space
# (Number)
@ (At)
& (Ampersand)
/ (Slash)

1-2
Pos Pos Date Format
7 169 170 2 State where school is located See Table 6. If any field in 1a, except the Left
State/Country/Jurisdiction Address2 field, is blank,
Codes in Global - 32 Bit display the following message:
Functional Standards
New schools must enter
complete name and address
information.
8 171 175 5 Zip code of school 00000-99999 If any field in 1a, except the Right
Address2 field, is blank,
display the following message:
New schools must enter

complete name and address
information.
9 176 245 70 Mailing Address - Name 0-9 If this field is nonblank, the Left
Uppercase A to Z following fields are required:
Lowercase a to z Mailing Address – Street
Space
. (Period) Mailing Address – City
‘ (Apostrophe) Mailing Address – State
- (Dash) Mailing Address – Zip Code
# (Number)
@ (At) If this field is nonblank and
% (Percent or care of) any of “Mailing Address –
& (Ampersand) Street,” “Mailing Address –
/ (Slash) City,” “Mailing Address –
State,” or “Mailing Address –
Can be Blank Zip Code” are blank, display
the following message:
A complete mailing address

must be entered.
10 246 280 35 Mailing Address - Street 0-9 Can be blank Left
Uppercase A to Z If this field is nonblank, the
Lowercase a to z following fields are required:
Space
. (Period) Mailing Address – Name
‘ (Apostrophe) Mailing Address – City
- (Dash) Mailing Address – Street
# (Number)
@ (At) Mailing Address – State
% (Percent or care of) Mailing Address – Zip Code
& (Ampersand) If this field is nonblank and
/ (Slash) any of “Mailing Address –
Street,” “Mailing Address –
Can be blank if Mailing City,” ‘“Mailing Address –
Address - Name is blank. State,” or “Mailing Address –
Zip Code” are blank, display

must be entered.

1-3
Pos Pos Date Format
11 281 315 35 Mailing Address 2 0-9 Can be blank if Mailing Left

Uppercase A to Z Address – Name is blank
Lowercase a to z If this field is nonblank, the
Space following fields are required:
. (Period)
‘ (Apostrophe) Mailing Address – Name
- (Dash) Mailing Address – Street
# (Number) Mailing Address-- City
@ (At)
% (Percent or care of) Mailing Address – State
& (Ampersand) Mailing Address – Zip Code
/ (Slash) If this field is nonblank and
any of “Mailing Address –
Can be blank. Street,” “Mailing Address –
City,” ‘“Mailing Address –

must be entered.
12 316 340 25 Mailing Address - City Uppercase A to Z Can be blank if Mailing Left
Lowercase a to z Address – Name is blank
Space If this field is nonblank, the
. (Period) following fields are required:
‘ (Apostrophe)
- (Dash) Mailing Address – Name
# (Number) Mailing Address – Street
@ (At) Mailing Address – State
& (Ampersand) Mailing Address – Zip Code
/ (Slash) If this field is nonblank and
Can be blank if Mailing Street,” “Mailing Address –
Address - Name is blank. City,” “Mailing Address –

must be entered.
13 341 342 2 Mailing Address - State See Table 6. Can be blank if Mailing Left
State/Country/Jurisdiction Address – Name is blank
Codes in Global - 32 Bit If this field is nonblank, the
Functional Standards following fields are required:
Can be blank if Mailing Mailing Address – Name
Address - Name is blank. Mailing Address – Street
Mailing Address – City
Mailing Address – Zip Code
If this field is nonblank and
City,” “Mailing Address –

must be entered.

1-4
Pos Pos Date Format
14 343 347 5 Mailing Address - Zip Code 00000-99999 Can be blank if Mailing Left
Address – Name is blank
Can be blank if Mailing If this field is nonblank, the
Address - Name is blank. following fields are required:
Mailing Address – Name
Mailing Address – Street
Mailing Address – City
Mailing Address – State
If this field is nonblank and
Name,” ”Mailing Address –
City,” or ”Mailing Address –
State” are blank, display the
following message:

must be entered.
15 348 353 6 Campus-Based serial 00000 Filler Left
number of FISAP school Filler
16 354 361 8 OPEID Number 00000000-99999900 Cannot be blank Right

Last 2 positions must be"00” If the OPEID in this field is
already on file at the
Department of Education, it
will be populated from the
database. Otherwise, for new
schools, pre-populate the
OPEID with 00000000.

1-5
Pos Pos Date Format
17 362 363 2 Type of School (select one) 1 = Public Cannot be blank Right
2 = Private/Non-Profit
3 = Proprietary This is a two-byte field
comprising both the type of
A = Art school and the type of
B = Business proprietary valid codes.
C = Cosmetology
D = Trade and Technical If the data in this field is
E = Other already on file at the Dept of
Initially blank, but cannot ED, it will be pre-populated
remain blank. from the database.
If no Type of School is
selected from combo box,
In Part I, Section A, Field 3,

you must select Type of
School.
If Type of school = Public or

Private/Non-Profit, and
Proprietary Sub-Type is
selected from the drop-down
box, display the following
message:
In Part I, Section A, Field 3

must not have an entry for
Proprietary Sub-Type when
either Public or Private/Non-
Profit is selected.
If Type of school = Proprietary

and no proprietary sub-type is
selected from the drop-down
box, display the following
message:
In Part 1, Section A, Field 3

must have an entry for
Proprietary Sub-Type.
18 364 364 1 Length/Type of Longest 1 = Less than 1 year Cannot be blank Right
Program (select one) 2 = 1 Year but less than 2 If the data in this field is
years already on file at the Dept of
3 = 2 years but less than 3 ED, it will be pre-populated
years from the database.
4 = 3 years but less than 4
years
5 = 4 years (no higher than
a baccalaureate degree)
6 = 5 years or more
7 = Post-baccalaureate only

1-6
Pos Pos Date Format
19 365 394 30 Part I, Section A, Field 6: 0-9 Cannot be blank Left

Financial Aid Administrator's Uppercase A to Z If left blank, display the
Name Lowercase a to z following message:
Space
. (Period) Financial Aid Administrator
' (Apostrophe) Name is required.
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Financial Aid Administrator's If left blank, display the
Telephone Number following message:
Financial Aid Administrator

Telephone Number is
required.
21 405 414 10 Part I, Section A, Field 6: 0000000000-9999999999 Can be blank Left
Financial Aid Administrator's
Fax Number
Financial Aid Administrator's Uppercase A to Z If left blank, display the
E-mail Address Lowercase a to z following message:
Space
. (Period) Financial Aid Administrator E-
' (Apostrophe) mail Address is required.
- (Dash)
# (Number)
@ (At) If @ sign is missing, display
% (Percent or care of) the following message:
& (Ampersand)
/ (Slash) Financial Aid Administrator E-
mail Address is missing “@”
character.
23 465 534 70 Part I, Section A, Field 7: 0-9 Can be blank Left
Financial Aid Consultant's Uppercase A to Z
Name Lowercase a to z
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
24 535 569 35 Part I, Section A, Field 7: 0-9 Can be blank if Financial Aid Left
Financial Aid Consultant's Uppercase A to Z Consultant’s Name is blank
Address Field #1 Lowercase a to z
Space If Financial Aid Consultant is
. (Period) not blank and this field is
' (Apostrophe) blank, then display the
- (Dash) following message:
# (Number)
@ (At) Private Financial Aid
% (Percent or care of) Consultant Firm Name and
& (Ampersand) Address are not complete.
/ (Slash)
Can be blank if Financial Aid
Consultant’s Name is blank

1-7
Pos Pos Date Format
25 570 604 35 Part I, Section A, Field 7: 0-9 Must be blank if Financial Aid Left
Financial Aid Consultant's Uppercase A to Z Consultant’s Address Field #1
Address Field #2 Lowercase a to z is blank
Space
. (Period)
' (Apostrophe)
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
Must be blank if Financial
Aid Consultant’s Address
Field #1 is blank
26 605 629 25 Part I, Section A, Field 7: Uppercase A to Z Can be blank if Financial Aid Left
Financial Aid Consultant's Lowercase a to z Consultant’s Name is blank
City Space If Financial Aid Consultant is
Can be blank if Financial Aid not blank and this field is
Consultant’s Name is blank blank, then display the
following message:
Private Financial Aid

Consultant Firm Name and
Address are not complete.
27 630 631 2 Part I, Section A, Field 7: See Table 6. Can be blank if Financial Aid Left
Financial Aid Consultant's State/Country/Jurisdiction Consultant’s Name is blank
State Codes in Global - 32 Bit If Financial Aid Consultant is
Functional Standards not blank and this field is
Can be blank if Financial Aid blank, then display the
Consultant’s Name is blank following message:

28 632 636 5 Part I, Section A, Field 7: 00000-99999 Can be blank if Financial Aid Left
Financial Aid Consultant's Can be blank if Financial Aid Consultant’s Name is blank
Zip Code Consultant’s Name is blank If Financial Aid Consultant is
not blank and this field is
blank, then display the
following message:

29 637 666 30 Part I, Section B, Field 8: 0-9 Cannot be blank Left
Chief Executive Officer Uppercase A to Z If left blank, the following is
Name Lowercase a to z displayed:
Space
. (Period) Chief Executive Officer Name
' (Apostrophe) is required.
- (Dash)
# (Number)
@ (At)
& (Ampersand)
/ (Slash)
30 667 686 20 Part I, Section B, Field 8: Must be CEO, President, Left
Chief Executive Officer Title Chancellor, or Director

1-8
Pos Pos Date Format
31 687 694 8 Part I, Section B, Field 8: Entry Format is Cannot be blank CCYYMMDD
Chief Executive Officer Date MMDDCCYY Date stored as MM/DD/CCYY
signed Signature 01012007 – 12312008
If date range not valid, display
Chief Executive Officer Date

signed must be after 1/1/2007
and before 12/31/2008.
32 695 704 10 Part I, Section B, Field 8: 0000000000-9999999999 Cannot be blank Left

Chief Executive Officer If left blank, display the
Telephone No. following message:
Chief Executive Officer

Telephone Number is
required.
33 705 714 10 Part I, Section B, Field 8: 0000000000-9999999999 Can be blank Left

Chief Executive Officer Fax Can be blank
No.
34 715 764 50 Part I, Section B, Field 8: 0-9 Can be blank Left
Chief Executive Officer E- Uppercase A to Z
mail address Lowercase a to z
Space If @ sign is missing, display
. (Period) the following message:
' (Apostrophe)
- (Dash) Chief Executive Officer E-mail
# (Number) address is missing “@”
@ (At) character.
& (Ampersand)
/ (Slash)
35 765 773 9 Part II, Section A, Field 1 000000000-999999999 Can be blank Right
Federal Perkins Loan Level
of Expenditures
Federal Perkins Loan
Federal Capital Contribution
In Part II, Section B, if Field 5
is selected "yes," AND in
Section A, if Field 2 is greater
than zero, display the
following message:
In Part II, Section A, if Field 2

has an entry, then Section B,
Field 5 must be “no."
FSEOG federal funds
FWS federal funds
39 801 801 1 Part II, Section B, Field 5 Yes Box = Y In Part II, Section A, if Field 2 Left
Federal Perkins Loan No Box = N is not blank, and in Section B,
Program Liquidation Request if Field 5 = “yes,” display the
Default to N on entry following message:
In Part II, Section A, if Field 2

has an entry, then Section B,
Field 5 must be “no.”

1-9
Pos Pos Date Format
40 802 802 1 Part II, Section C, Field 6 Yes Box = Y If “the notice” is selected, then Left
Waiver Request for the No Box = N display the following message:
Underuse of Funds
Under sections 413D(e)(2),
Default to N on entry
442(e)(2), and 461(j)(4) of the
Higher Education Act of 1965,
as amended, if a school
returns more than 10 percent
of its Federal Perkins Loan,
FWS, or FSEOG allocation for
an award year, the school will
have its allocation for the
second succeeding award
year for that program reduced
by the dollar amount returned.
The Secretary may waive this
requirement for a specific
school if the Secretary finds
that enforcement of the
requirement would be contrary
to the interest of the affected
campus-based program. You
may request a waiver of the
underuse penalty by selecting
"yes" for Field 6. You must
provide a written explanation
on the FISAP "Additional
Information" screen of the
circumstances that caused
your school’s allocation to be
underused. In the written
explanation, you must indicate
the name of each program you
are requesting a waiver for
and show that the
circumstances were beyond
your school’s control and are
not expected to recur. All
waiver requests must be
submitted to the Department
by midnight February 8, 2008.
No waivers received after the
February 8, 2008 deadline will
be accepted. Each waiver
request will be considered by
a review panel. Schools will
receive their waiver approval
or denial decision by March
14, 2008.

1-10
Pos Pos Date Format
41 803 809 7 Part II, Section D, Field 7(a): 0000000-9999999 Can be blank Right
Information on Enrollment To be used by traditional
Total number of students, calendar schools
2006-2007
Undergraduate In Part II, Section D, if Field 7a
is not blank or zero, and Non-
Traditional enrollment is
selected, then display the
following message: Field 7a
must be blank when “Non-
Traditional” is selected.
In Part II, Section D, if Field 7a

or 7b has an entry and Field
8a or 8b has an entry, then
Enter data for question 7 or

question 8, not both.
42 810 816 7 Part II, Section D, Field 7(b): 0000000-9999999 Can be blank Right
Information on Enrollment
Total number of students,
2006-2007 To be used by traditional
Graduate/Professional calendar schools
In Part II, Section D, if Field 7b
is not blank or zero, and Non-
following message:
Field 7b must be blank when

“Non-Traditional” is selected.



1-11
Pos Pos Date Format
43 817 823 7 Part II, Section D, Field 0000000-9999999 Can be blank Right
8(a):Information on
Enrollment
Estimated number of To be used by traditional
students, calendar schools
2007-2008 In Part II, Section D, if Field 8a
Undergraduate is not blank or zero, and Non-
following message:
Field 8a must be blank when



44 824 830 7 Part II, Section D, Field 0000000-9999999 Can be blank Right
8(b):Information on
Enrollment
Estimated number of To be used by traditional
students, calendar schools
2007-2008 In Part II, Section D, if Field 8b
Graduate/Professional is not blank or zero, and Non-
following message:


or 7b has an entry and 8a or
8b has an entry, then display

45 831 837 7 Part II, Section D, Field 9(a): 0000000-9999999 Can be blank Right
Enrollment July 1, 2006
Continuing Students
To be used by non-traditional
calendar schools
In Part II, Section D, if check
box=Traditional, then the
following message appears if
Field 9a is not blank:

“Traditional” is selected.

1-12
Pos Pos Date Format
46 838 844 7 Part II, Section D, 0000000-9999999 Can be blank Right

Field 10(a): To be used by non-traditional
Enrollment calendar schools
August 1, 2006 –
Continuing Students If 10a > 9a + 9b, display the
following message:
In Part II, Section D, the
number of continuing students
in Field 10a cannot be greater
than the sum of fields 9a and
9b.



September 1, 2006 –
following message:
10b.



October 1, 2006 –
following message:
11b.

Part II, Section D, Field 12a is
not blank:


1-13
Pos Pos Date Format

Field 13(a): If 13a > 12a + 12b, display the
Enrollment following message:
November 1, 2006 –
Continuing Students In Part II, Section D, the
12b.



December 1, 2006 –
13b.



January 1, 2007 –
14b.



1-14
Pos Pos Date Format

February 1, 2007 –
15b.



March 1, 2007 –
16b.



Field 18(a): If 18a) > 17a + 17b, display
Enrollment the following message:
April 1, 2007 –
17b.



1-15
Pos Pos Date Format

May 1, 2007 –
18b.



June 1, 2007 –
19b.



Field 9(b): To be used by non-traditional
July 1, 2006 –
New Starts In Part II, Section D, if check
Field 9b is not blank:


August 1, 2006 –


1-16
Pos Pos Date Format

September 1, 2006 –


October 1, 2006 –


November 1, 2006 –


December 1, 2006 –


January 1, 2007 –

“Traditional” is selected.”

1-17
Pos Pos Date Format

February 1, 2007 –


March 1, 2007 –


April 1, 2007 –


May 1, 2007 –


June 1, 2007 –
New Starts In Part II, Section D, check


1-18
Pos Pos Date Format
69 999 1005 7 Part II, Section D, 0000000-9999999 To be used by non-traditional Right

Field 21(a): Calculated Total of Part II, calendar schools
Enrollment Total – Section D, Grid (a) Calculated Total of Part II -
Continuing Students Section D, Field 9a through
Field 20a
70 1006 1012 7 Part II, Section D, 0000000-9999999 To be used by non-traditional Right
Field 21(b),: Calculated Total of Part II, calendar schools
Enrollment Total – Section D, Grid (b) Calculated Total of Part II -
New Starts Section D, Field 9b through
Field 20b
71 1013 1022 10 Part II, Section E, 000000000-999999999 Can be blank Right
Field 22(a):
Total tuition and fees for the
award year
July 1, 2006 to
June 30, 2007 –
Undergraduate
Field 22(b):
Total tuition and fees for the
award year July 1, 2006 to
June 30, 2007 –
Graduate/Professional
Field 23a(a):
Total Federal Pell Grant
expenditures for the
2006-2007 award year –
Undergraduate
Field 23b(a):
Total ACG expenditures for
the 2006-2007 award year –
Undergraduate
Field 23c(a):
Total National SMART Grant
expenditures for the
2006-2007 award year –
Undergraduate
Field 24(a):
Total expended for state
grants and scholarships
made to undergraduates for
the award year
July 1, 2006 to
June 30, 2007 –
Undergraduate
77 1073 1079 7 Part II, Section F, 0000000-9999999 Can be blank Right
Field 25(a):
Students with an "Automatic”
Zero EFC – Dependent
Undergraduate Without
Baccalaureate/1st Prof.
Degree
Field 26(a):
Taxable and Untaxed Income
$0 to $2,999 – Dependent
Undergraduate Without
Baccalaureate/1st Prof.
Degree

1-19
Pos Pos Date Format

Field 27(a):
$3,000 to $5,999 –
Dependent Undergraduate
Without Baccalaureate/1st
Prof. Degree
Field 28(a):
$6,000 to $8,999 –
Prof. Degree
Field 29(a):
$9,000 to $11,999 –
Prof. Degree
Field 30(a):
$12,000 to $14,999 –
Prof. Degree
Field 31(a):
$15,000 to $17,999 –
Prof. Degree
Field 32(a):
$18,000 to $23,999 –
Prof. Degree
Field 33(a):
$24,000 to $29,999 –
Prof. Degree
Field 34(a) A:
$30,000 to $35,999 –
Prof. Degree
Field 35(a):
$36,000 to $41,999 –
Prof. Degree

1-20
Pos Pos Date Format

Field 36(a):
$42,000 to $47,999 –
Prof. Degree
Field 37(a):
$48,000 to $53,999 –
Prof. Degree
Field 38(a):
$54,000 to $59,999 –
Prof. Degree
Field 39(a):
$60,000 and over –
Prof. Degree
92 1178 1184 7 Part II, Section F, 0000000-9999999 Calculated Total of Part II – Right
Field 40(a): Calculated Total of Part II, Section F, fields 25 through
Total – Section F, fields 25 through 39a Dependent
Dependent Undergraduate 39a Dependent
Prof. Degree
Field 25(b):
Zero EFC –
With Baccalaureate/1st Prof.
Degree
Field 26(b):
$0 to $2,999 –
Degree
Field 27(b):
$3,000 to $5,999 –
Degree
Field 28(b):
$6,000 to $8,999 –
Degree

1-21
Pos Pos Date Format

Field 29(b):
$9,000 to $11,999 –
Degree
Field 30(b):
$12,000 to $14,999 –
Degree
Field 31(b):
$15,000 to $17,999 –
Degree
Field 32(b):
$18,000 to $23,999 –
Degree
Field 33(b):
$24,000 to $29,999 –
Degree
Field 34(b):
$30,000 to $35,999 –
Degree
Field 35(b):
$36,000 to $41,999 –
Degree
Field 36(b):
$42,000 to $47,999 –
Degree
Field 37(b):
$48,000 to $53,999 –
Degree

1-22
Pos Pos Date Format
Field 38(b):
$54,000 to $59,999 –
Degree
Field 39(b):
$60,000 and over –
Degree
Field 40(b): Calculated Total of Part II, Section F, fields 25 through
Total – Section F, fields 25 through 39b Dependent
Dependent Undergraduate 39b Dependent
Degree
Field 25(c):
Students with an
“Automatic” Zero EFC –
Independent Undergraduate
Prof. Degree
Field 26(c):
$0 to $999 –
Prof. Degree
Field 27(c):
$1,000 to $1,999 –
Prof. Degree
Field 28(c):
$2,000 to $2,999 –
Prof. Degree
Field 29(c):
$3,000 to $3,999 –
Prof. Degree
Field 30(c):
$4,000 to $4999 –
Prof. Degree

1-23
Pos Pos Date Format
Field 31(c):
$5,000 to $5,999 –
Prof. Degree
Field 32(c):
$6,000 to $7,999 –
Prof. Degree
Field 33(c),:
$8,000 to $9,999 –
Prof. Degree
Field 34(c):
$10,000 to $11,999 –
Prof. Degree
Field 35(c):
$12,000 to $13,999 –
Prof. Degree
Field 36(c):
$14,000 to $15,999 –
Prof. Degree
Field 37(c),:
$16,000 to $17,999 –
Prof. Degree
Field 38(c):
$18,000 to $19,999 –
Prof. Degree
Field 39(c):
$20,000 & over –
Prof. Degree

1-24
Pos Pos Date Format
Field 40(c): Calculated Total of Part II, Section F, fields 25 through
Total – Section F, fields 25 through 39c Independent
Independent Undergraduate 39c Independent
Prof. Degree
Field 25(d):
Zero
EFC –
Degree
Field 26(d):
$0 to $999 –
Degree
Field 27(d):
$1,000 to $1,999 –
Degree
Field 28(d):
$2,000 to $2,999 –
Degree
Field 29(d):
$3,000 to $3,999 –
Degree
Field 30(d):
$4,000 to $4999 –
Degree
Field 31(d):
$5,000 to $5,999 –
Degree
Field 32(d):
$6,000 to $7,999 –
Degree

1-25
Pos Pos Date Format
Field 33(d):
$8,000 to $9,999 –
Degree
Field 34(d):
$10,000 to $11,999 –
Degree
Field 35(d):
$12,000 to $13,999 –
Degree
Field 36(d):
$14,000 to $15,999 –
with Degree
Field 37(d):
$16,000 to $17,999 –
Degree
Field 38(d):
$18,000 to $19,999 –
Degree
Field 39(d):
$20,000 & over –
Degree
Field 40(d): Total – Calculated Total of Part II, Section F, fields 25 through
Independent Undergraduate Section F, fields 25 through 39d Independent
With Baccalaureate/1st Prof. 39d Independent
Degree
Field 25(e):
Zero
EFC –
Independent Graduate/
Professional
Field 26(e):
$0 to $999 –

1-26
Pos Pos Date Format
Field 27(e):
$1,000 to $1,999 –
Professional
Field 28(e):
$2,000 to $2,999 –
Professional
Field 29(e):
$3,000 to $3,999 –
Professional
Field 30(e):
$4,000 to $4999 –
Professional
Field 31(e):
$5,000 to $5,999 –
Professional
Field 32(e):
Taxable & Untaxed Income
$6,000 to $7,999 –
Field 33(e):
$8,000 to $9,999 –
Professional
Field 34(e):
$10,000 to $11,999 –
Independent
Field 35(e):
$12,000 to $13,999 –
Professional
Field 36(e):
$14,000 to $15,999 –
Professional
153 1605 1611 7 Part II, Section F, 0000000 - 9999999 Can be blank Right
Field 37(e):
Taxable & Untaxed Income
$16,000 to $17,999 –
Professional

1-27
Pos Pos Date Format
Field 38(e):
$18,000 to $19,999 –
Professional
Field 39(e):
$20,000 & over –
Professional
156 1626 1632 7 Part II, Section F, 0000000 - 9999999 Calculated Total of Part II – Right
Field 40(e): Calculated Total of Part II, Section F, fields 25 through
Total – Section F, fields 25 through 39e Independent
Independent Graduate/ 39e Independent
Professional
157 1633 1641 9 Part III, Section A, 000000000-999999999 Can be blank Right
Field 1.1(c):
Cash on hand and in
depository as of 6/30/2007
158 1642 1650 9 Part III, Section A, 000000000-999999999 This field is active only afterLeft
Field 1.2(a): This field is active after 10/31/2007. Per Rich
Cash on hand and in 10/31/2007 only. Can be blank if system date is Bennett: ”This
depository as of 10/31/2007 Can be blank if system date before 10/31/2007. numeric field
is before 10/31/2007. is left justified
If blank, send as spaces If blank, send as spaces. for a certain
reason. Do
not change it
to right
justified.”
Field 2(c):
Funds receivable from
federal government –
Debit Balances
Field 3(c):
Funds receivable from
school –
Debit Balances
Field 4(b): Error Condition and Message:
Funds advanced to
students – In Part III, Section A, if Field
Number of Borrowers 4b is greater than zero, Field
4c must be greater than Field
4b.
Field 4(c): Error Condition and Message:
Funds advanced to
students – In Part III, Section A, Field 4c
Debit Balances is greater than zero; therefore,
Field 4b must be greater than
zero.

1-28
Pos Pos Date Format
Field 5(b): Loan Error Condition and Message:
principal collected –
Number of Borrowers In Part III, Section A, if Field
5b is greater than zero, Field
5d must be greater than Field
5b.
Field 5(d): Loan Error Condition and Message:
principal collected –
Credit Balances In Part II, Section A, Field 5d
is greater than zero; therefore,
zero.
Field 6(b): Loan Error Condition and Message:
principal assigned to and
accepted by the United In Part III, Section A, if Field
States – 6b is greater than zero, Field
Number of Borrowers 6d must be greater than Field
6b.
Error Condition and Message:
In Part III, Section A, if Field

6b.
Field 6(d): Loan Error Condition and Message:
principal assigned to and
accepted by the United In Part III, Section A, Field 6d
States – is greater than zero; therefore,
Credit Balances Field 6b must be greater than
zero.
Loan principal canceled for
teaching/ In Part III, Section A, if Field
military service (applies to 7b is greater than zero, Field
loans made prior to 7d must be greater than Field
07/01/1972) – 7b.
Number of Borrowers

7b.
Field 7(d): Error Condition and Message:
Loan principal canceled for
teaching/ In Part III, Section A, Field 7d
military service (applies to is greater than zero; therefore,
loans made prior to Field 7b must be greater than
07/01/1972) – zero.
Credit Balances

1-29
Pos Pos Date Format
Loan principal
canceled In Part III, Section A, if Field
for certain subject 8b is greater than zero, Field
matter teaching service 8d must be greater than Field
(math, science, foreign 8b.
languages, bilingual
education) – Error Condition and Message:
Number of Borrowers
8b.
Loan principal
canceled In Part III, Section A, Field 8d
for certain subject is greater than zero; therefore,
matter teaching service Field 8b must be greater than
(math, science, foreign zero.
languages, bilingual
education) –
Credit Balances
Loan principal
for all other authorized 9b is greater than zero, Field
teaching service – 9d must be greater than Field
Number of Borrowers 9b.

9b.
Loan principal
canceled or all other In Part III, Section A, Field 9d
authorized teaching service – is greater than zero; therefore,
zero.
Loan principal
for military service (applies to 10b is greater than zero, Field
loans made 07/01/1972 10d must be greater than Field
and after) – 10b.
Number of Borrowers

10b.

1-30
Pos Pos Date Format
Loan principal
canceled for military service In Part III, Section A, Field 10d
(applies to is greater than zero; therefore,
loans made 07/01/1972 Field 10b must be greater than
and after) – zero.
Credit Balances
Loan principal
canceled for volunteer In Part III, Section A, if Field
service – 11b is greater than zero, Field
Number of Borrowers 11d must be greater than Field
11b.

11b.
Loan principal
canceled for volunteer In Part III, Section A, Field 11d
service – is greater than zero; therefore,
zero.
Loan principal
canceled for law enforcement In Part III, Section A, if Field
and corrections officer 12b is greater than zero, Field
service – 12d must be greater than Field
Number of Borrowers 12b.

12b.
Loan principal
canceled for law enforcement In Part III, Section A, Field 12d
and corrections officer is greater than zero; therefore,
service – Field 12b must be greater than
Credit Balances zero.

1-31
Pos Pos Date Format
Loan principal
canceled for In Part III, Section A, if Field
child/family/early 13b is greater than
intervention service – zero, Field 13d must be
Number of Borrowers greater than Field 13b.

13b.
Loan principal
canceled for In Part III, Section A, Field 13d
child/family/early is greater than zero; therefore,
intervention service – Field 13b must be greater than
Loan principal
canceled for nurse/medical In Part III, Section A, if Field
technician service – 14b is greater than
Number of Borrowers zero, Field 14d must be
greater than Field 14b.”

14b.
Loan principal
canceled for nurse/medical In Part III, Section A, Field 14d
technician service – is greater than zero; therefore,
zero.
Loan principal
canceled for death/ In Part III, Section A, if Field
disability – 15b is greater than
Number of Borrowers zero, Field 15d must be
greater than Field 15b.

15b.

1-32
Pos Pos Date Format
Loan principal
canceled for death/ In Part III, Section A, Field 15d
disability – is greater than zero; therefore,
zero.
Loan principal
canceled for bankruptcy – In Part III, Section A, if Field
Number of Borrowers 16b is greater than
zero, Field 16d must be

16b.
186 1468 1876 9 Part III, Section A, Can be blank Right
Loan principal
canceled for bankruptcy – In Part III, Section A, Field 16d
Credit Balances is greater than zero; therefore,
zero.
187 1877 1883 7 Part III, Section A, 0000000-9999999 Error Condition and Message:
Field 17(b):
Loan principal In Part III, Section A, if Field
canceled for surviving 17b is greater than
spouses of public service zero, Field 17d must be
victims of 9-11 terrorist greater than Field 17b.”
attacks –
Number of Borrowers Error Condition and Message:

17b.
188 1884 1892 9 Part III, Section A, 000000000-999999999 Error Condition and Message:
Field 17(d):
Loan principal In Part III, Section A, Field 17d
canceled for surviving is greater than zero; therefore,
spouses of public service Field 17b must be greater than
victims of 9-11 terrorist zero.
attacks –
Credit Balances

1-33
Pos Pos Date Format
Loan principal
canceled for loans In Part III, Section A, if Field
discharged 18b is greater than
due to closed schools – zero, Field 18d must be
Number of Borrowers greater than Field 18b.

18b.
Loan principal
canceled for loans In Part III, Section A, Field 18d
discharged is greater than zero; therefore,
due to closed schools – Field 18b must be greater than
Loan principal
adjustments – In Part III, Section A, if Field
other – Number of Borrowers 19b is greater than
Loan principal
adjustments – In Part III, Section A, Field 19d
other – Credit Balances is greater than zero; therefore,
zero.
Field 20(d):
Federal Capital
Contributions –
Credit Balances
Field 21(c):
Repayments of fund
capital to federal
government –
Debit Balances
Field 22(d):
Institutional Capital
Contributions –
Credit Balances
Field 23(c):
Repayments of fund
capital to school –
Debit Balances

1-34
Pos Pos Date Format
Field 24(d):
Interest income
on loans –
Credit Balances
Field 25(d):
Other income –
Credit Balances
Field 26(d:
Reimbursements to
the Fund of the
amounts canceled on
loans made
07/01/1972 and after –
Credit Balances
Field 27.1(a):
Administrative cost
allowance
Field 27.2(a):
Collection costs
202 2006 2014 9 Part III, Section A, 000000000-999999999 Calculated total of fields 27.1a Right
Field 27.3(c): Calculated total of fields and 27.2a
Administrative cost 27.1a and 27.2a
allowance and collection
costs (control) –
Debit Balances
Field 28(c):
Cost of loan principal
and interest canceled
for teaching/military
service (applies to loans
made
prior to 07/01/1972) –
Debit Balances
Field 29(c):
and interest canceled for
certain subject
matter teaching service
(math, science,
foreign languages,
bilingual education) –
Debit Balances
Field 30(c):
and interest canceled for all
other authorized
teaching service (applies to
loans made
07/01/1972 and after) –
Debit Balances

1-35
Pos Pos Date Format
Field 31(c):
military service
(applies to loans
made 07/01/1972
and after) –
Debit Balances
Field 32(c):
volunteer service
in the Peace Corps or
under the Domestic
Volunteer Service Act
of 1973 –
Debit Balances
Field 33(c):
and interest canceled for law
enforcement
and corrections
officer service –
Debit Balances
Field 34(c):

child/family/early
intervention service –
Debit Balances
Field 35(c):

nurse/medical
technician service –
Debit Balances
Field 36(c):
because of
death/disability –
Debit Balances
Field 37(c):
because of
bankruptcy –
Debit Balances
Field 38(c):
surviving spouses of public
service victims of 9-11
terrorist attacks –
Debit Balances

1-36
Pos Pos Date Format
Field 39(c):
and interest assigned
to and accepted by the
United States –
Debit Balances
Field 40(c):
for loans discharged
due to closed
schools –
Debit Balances
Field 41(c):
Other costs or losses –
Debit Balances
Field 42(c):
Balancing Adjustments
(Debits) –
Debit Balances
Field 43(d):
Balancing Adjustments
(Credits) –
Credit Balances
219 2159 2167 9 Part III, Section A, 000000000-999999999 Calculated Total of Part III - Right
Field 44(c): Section A, fields 1.1c through
Total debits Calculated Total of Part III, 43c
(sum of Fields 1.1 Section A, Active fields 1.1c
through 43) through 43c
220 2168 2176 9 Part III, Section A, 000000000-999999999 Calculated Total of Part III, Right
Field 44(d): Section A, fields 1.1d through
Total credits Calculated Total of Part III, 43d
(sum of Fields 1.1 Section A, Active fields 1.1d
through 43) through 43d
221 2177 2185 9 Part III, Section B, 000000000-999999999 Can be blank Right
Field 1: Final adjusted
Federal Capital
Contribution (FCC)
authorization
Field 2(a): FCC Amount entered here also Amount entered here also
transferred to FSEOG appears in Part IV , Section appears in Part IV, Section B,
B, Field 3 Field 3
Field 2(b): FCC Amount entered here also Amount entered here also
transferred to FWS appears in Part V, Section appears in Part V, Section B,
B, Field 2 Field 2

1-37
Pos Pos Date Format
Field 3: The unexpended
amount of
final adjusted
authorized FCC
for award year
2006–2007 that was NOT
requested from GAPS by
June 30, 2007. This amount
will be reduced from your
total award amount next
spring (see instructions)
Field 4: Institutional
Capital Contribution
(ICC) deposited into
the Fund between
July 1, 2006 and
June 30, 2007
Field 5: Loans
advanced to students
from the Fund
during the 2006–2007
award year (minus 2006-
2007 award year refunds)
Field 6: Administrative
Cost allowance
claimed for the
2006–2007 award
Year (see instructions)
Field 7(a):
Total principal and Error Condition and Message:
interest repaid by
borrowers from all In Part III, Section B, if Field
sources during the 7a is greater than zero, Field
2006–2007 award 7b must be greater than Field
year – Number of Borrowers 7a.
Field 7(b):
Total principal and Error Condition and Message:
interest repaid by
borrowers from all In Part III, Section B, if there is
sources during the an entry in Field 7b, there
2006–2007 award must be an entry in Field 7a.
year – Amount

1-38
Pos Pos Date Format
230 2256 2262 7 Part III, Section B, 0000000-9999999 Error Condition and Message: Right
Field 8(a): Total principal
repaid by borrowers from all In Part III, Section B, Field 8a
sources during the 2006- cannot be greater than Field
2007 award year for loans in 7a.
default for more than 2 years
but not more than 5 years – Error Condition and Message:
Number of Borrowers
In Part III, Section B, the sum
of fields 8a and 9a CANNOT
be greater than Field 7a.
In Part III, Section B, if Field

8a is greater than zero, Field
8b must be greater than Field
8a.
Field 8(b): Total principal
repaid by borrowers from all In Part III, Section B, if there is
sources during the 2006- an entry in Field 8b, there
2007 award year for loans in must be an entry in Field 8a.
but not more than 5 years –
Amount Error Condition and Message:
In Part III, Section B, Field 8b

cannot be greater than Field
7b.

of fields 8b and 9b CANNOT
be greater than Field 7b.
Field 9(a): Total principal
repaid by borrowers from all In Part III, Section B, Field 9a
sources during the 2006- cannot be greater than Field
2007 award year for loans in 7a.
– Number of Borrowers

of fields 8a and 9a CANNOT
be greater than Field 7a.
In Part III, Section B, if Field

9a is greater than zero, Field
9b must be greater than Field
9a.

1-39
Pos Pos Date Format
Field 9(b): Total principal
repaid by borrowers from all In Part III, Section B, if there is
sources during the 2006- an entry in Field 9b, there
2007 Award Year for loans in must be an entry in Field 9a.
– Amount
In Part III, Section B, Field 9b

7b.

of fields 8b and 9b CANNOT
be greater than Field 7b.
234 2288 2294 7 Part III, Section C, 0000000-9999999 Can be blank Right
Field 1.1(b):
Borrowers whose loans Error Condition and Message:
are fully retired –
Number of Borrowers In Part III, Section C, if there is
an entry in Field 1.1b, there
must be an entry in Field 1.1c.
Field 1.1(c):
Borrowers whose loans Error Condition and Message:
are fully retired –
Amount Lent In Part III, Section C, if there is
an entry in Field 1.1c, there
must be an entry in Field 1.1b.
Field 1.2(a):
Loans that have been
purchased
237 2313 2319 7 Part III, Section C, Field 2(b): 0000000-9999999 Display Only
Borrowers whose loans were
assigned to and officially Calculated Field Calculated Total of 2.1b and
accepted by the Department Sum of 2.1b + 2.2b 2.2b.
of Education as of June
30,2007 –
Number of Borrowers
238 2320 2328 9 Part III, Section C, 000000000-999999999 Display Only Right
Field 2(c): Calculated Field
Borrowers whose loans Sum of 2.1c + 2.2c Calculated Total of 2.1c and
were assigned to and 2.2c.
officially accepted by
the Department of
Education as of
June 30, 2007 –
Amount Lent

1-40
Pos Pos Date Format
239 2329 2337 9 Part III, Section C, Field 2(d): 000000000-999999999 Display Only Right
Borrowers whose loans were Calculated Field
assigned to and officially Sum of 2.1d + 2.2d Calculated Total of 2.1d and
accepted by the Department 2.2d.
of Education as of June
30,2007 –
Principal Amount
Outstanding
240 2338 2344 7 Part III, Section C, Field 0000000-9999999 Error Condition and Message: Right
2.1(b): Assignments due to
default or liquidation – In Part III, Section C, if there is
Number of Borrowers an entry in Field 2.1b, 2.1c, or
2.1d, there must be entries in
all three fields.
2.1(c):
Assignments due to default In Part III, Section C, if there is
or liquidation – an entry in Field 2.1b, 2.1c, or
Amount Lent 2.1d, there must be entries in
all three fields.
2.1(d):
Assignments due to default In Part III, Section C, if there is
or liquidation – an entry in Field 2.1b, 2.1c, or
Principal Amount 2.1d, there must be entries in
Outstanding all three fields.
In Part III, Section C, Field

2.1d must be greater than
zero when there is an entry in
Field 2.1c.
2.2(b):
Assignments due to total and In Part III, Section C, if there is
permanent disability an entry in Field 2.2b, 2.2c, or
discharge – 2.2d, there must be entries in
Number of Borrowers all three fields.
2.2(c):
Amount Lent all three fields.

1-41
Pos Pos Date Format
2.2(d):
Principal Amount all three fields.
Outstanding
In Part III, Section C, Field

2.2d must be greater than
zero when there is an entry in
Field 2.2c.
246 2388 2394 7 Part III, Section C, 0000000-9999999 Error Condition and Message: Right
Field 3(b):
Total borrowers not in In Part III, Section C, if there is
repayment status – an entry in Field 3b, there
Number of Borrowers must be an entry in Field 3d.
Field 3(d):
Total borrowers not in In Part III, Section C, if there is
repayment status – an entry in Field 3d, there
Principal Amount must be an entry in Field 3b.
Outstanding
Field 4(b):
Borrowers on schedule In Part III, Section C, if there is
in repayment status – an entry in Field 4b, there
Number of Borrowers must be an entry in Field 4d.
Field 4(d):
Borrowers on schedule In Part III, Section C, if there is
in repayment status – an entry in Field 4d, there
Principal Amount must be an entry in Field 4b.
Outstanding
Field 5.1(b):
In default less than 240 In Part III, Section C, if there is
days (monthly an entry in Field 5.1b, 5.1c, or
installments) or less 5.1d, there must be entries in
than 270 days (other all three fields.
installments) –
Number of Borrowers
Field 5.1(c):
In default less than 240 In Part III, Section C, if there is
days (monthly an entry in Field 5.1b, 5.1c, or
installments) –
Amount Lent
Field 5.1(d):
In default less than In Part III, Section C, if there is
240 days (monthly an entry in Field 5.1b, 5.1c, or
installments) –
Principal Amount
Outstanding

1-42
Pos Pos Date Format
Field 5.2(b):
In default 240 days or In Part III, Section C, if there is
more (monthly an entry in Field 5.2b, 5.2c, or
installments) or 5.2d, there must be entries in
270 days or more all three fields.
(other installments),
up to 2 years –
Number of Borrowers
Field 5.2(c):
more (monthly an entry in Field 5.2b, 5.2c, or
installments) or 5.2d, there must be entries in
270 days or more all three fields.
(other installments),
up to 2 years –
Amount Lent
Field 5.2(d):
more (monthly installments) an entry in Field 5.2b, 5.2c, or
or 270 days or more 5.2d, there must be entries in
(other installments), all three fields.
up to 2 years –
Principal Amount
Outstanding
Field 5.3(b):
In default more than In Part III, Section C, if there is
2 years but not more than 5 an entry in Field 5.3b, 5.3c, or
years – 5.3d, there must be entries in
Number of Borrowers all three fields.
Field 5.3(c):
2 years but not more than 5 an entry in Field 5.3b, 5.3c, or
Amount Lent all three fields.
Field 5.3(d):
In default more than 2 In Part III, Section C, if there is
Years but not more than 5 an entry in Field 5.3b, 5.3c, or
Principal Amount all three fields.
Outstanding
Field 5.4(b):
5 years – an entry in Field 5.4b, 5.4c, or
Number of Borrowers 5.4d, there must be entries in
all three fields.
Field 5.4(c):
Amount Lent 5.4d, there must be entries in
all three fields.

1-43
Pos Pos Date Format
Field 5.4(d):
Principal Amount 5.4d, there must be entries in
Outstanding all three fields.
262 2520 2526 7 Part III, Section D, 0000000-9999999 In Part III, Section D, if Field Right
Field 1.1: Number of 1.1 < 30, display the following
borrowers who entered message:
repayment in
2005–2006 In Part III, Section D, Field 1.1
must be 30 or more
borrowers.
In Part III, if Section E has any

entries, there may not be any
entries in Section D.
263 2527 2533 7 Part III, Section D, 0000000-9999999 Error Condition and Message: Right
Field 1.2:
Number of borrowers In Part III, Section D, Field 1.2
from Field 1.1 above cannot be greater than Field
with loans in default 1.1.
by June 30, 2007
In Part III, if Section E has any

entries, there may not be any
entries in Section D.
264 2534 2538 5 Part III, Section D, 00000-10000 Display Only Right
Field 1.3: Cohort Calculated percentage of Field
default rate Calculated percentage of 1.2/Field 1.1 x 100
((Field 1.2 / Field 1.1) Field 1.2/Field 1.1 x 100
x 100)
265 2539 2545 7 Part III, Section E, 0000000-9999999 Error Condition and Message: Right
Field 2.1(a): Number of
borrowers who entered In Part III, if Section D has any
repayment in: entries, there may not be any
2003–2004 entries in Section E.
(07/01/2003 to
06/30/2004)
Field 2.1(b): Number of
(07/01/2004 to
06/30/2005)

1-44
Pos Pos Date Format
Field 2.1(c): Number of
(07/01/2005 to
06/30/2006) In Part III, Section E, if Field
2.1c > 29, display the
following message:
In Part III, Section E, Field

2.1c must be fewer than 30
borrowers.
Field 2.2(a): Number of
borrowers with loans in In Part III, if Section D has any
default by: entries, there may not be any
June 30, 2005 entries in Section E.
(those in 2.1(a) only)

2.2a cannot be greater than
Field 2.1a.
Field 2.2(b): Number of
(those in 2.1(b) only)

2.2b cannot be greater than
Field 2.1b.
Field 2.2(c): Number of
(those in 2.1(c) only)

2.2c cannot be greater Field
2.1c.
271 2581 2589 9 Part III, Section E, 000000000-999999999 Display Only Right
Field 2.3: Total number Calculated sum of fields 2.1a
of borrowers who Calculated sum of fields through 2.1c
entered repayment 2.1a through 2.1c
during the three years above
(fields 2.1(a) + 2.1(b) +
2.1(c))

1-45
Pos Pos Date Format
Field 2.4: Total number Calculated sum of fields 2.2a
of borrowers with Calculated sum of Fields through 2.2c
loans in default during the 2.2a through 2.2c
three years above (fields
2.2(a) + 2.2(b) + 2.2(c))
Field 2.5: Cohort Calculated percentage of Field
default rate ((Field 2.4 / Field Calculated percentage of 2.4/Field 2.3 x 100
2.3) x 100) Field 2.4/Field 2.3 x 100
274 2604 2612 9 Part IV, Section A, 000000000-999999999 Can be blank Right
FSEOG authorization
275 2613 2621 9 Part IV, Section B, 000000000-999999999 Can be blank Right
Field 2: FWS funds Amount entered here will
transferred to and spent affect Part V, Section B, Field
in FSEOG 3
Field 4: 2007–2008
FSEOG funds carried back
and spent in 2006–2007
Field 5: Additional
2007–2008 FSEOG funds
carried back and spent
for 2007 summer
enrollment
Field 6: 2005–2006
funds carried forward
and spent in 2006–2007
Field 7: 2006–2007
funds carried forward
to be spent in
2007–2008
Field 8: 2006–2007
funds carried back and
spent in 2005–2006
Field 9: Additional
2006–2007 funds carried
back and spent for 2006
summer enrollment
282 2676 2684 9 Part IV, Section B, 000000000-999999999 Calculated sum of fields 1+ 2 Right
Field 10: Total federal Calculated sum of fields 1+ + 3 + 4 + 5 + 6 – 7 – 8 – 9
funds available for 2+3+4+5+6–7–8–9
2006–2007 FSEOG (fields 1
+ 2 + 3 + 4 + 5 + 6 - 7 - 8 - 9)
283 2685 2693 9 Part IV, Section C, 000000000-999999999 Can be blank Right
Field 11: Total funds to
FSEOG recipients (fields 12
+ 13)
284 2694 2702 9 Part IV, Section C, 000000000-999999999 Calculated sum of fields 12a + Right
Field 12: Nonfederal 12b
share of funds to Calculated sum of fields 12
FSEOG recipients (25 a + 12 b
percent of Field 11)
285 2703 2711 9 Part IV, Section C, 000000000-999999999 Can be blank Right
Field 12(a): Cash outlay
contributed

1-46
Pos Pos Date Format
286 2712 2720 9 Part IV, Section C, 000000000-999999999 Right

Field 12(b): Other school
resources designated
287 2721 2729 9 Part IV, Section D, 000000000-999999999 Can be blank Right
Field 13: Federal share
of funds to FSEOG
recipients (75 percent of
Field 11)
288 2730 2738 9 Part IV, Section D, 000000000-999999999 Can be blank Right
Field 14:
Administrative cost
allowance claimed
289 2739 2747 9 Part IV, Section D, 000000000-999999999 Calculated sum of fields 13 Right
Field 15: Federal funds and 14
spent for FSEOG (fields 13 + Calculated sum of fields 13
14) and 14
290 2748 2756 9 Part IV, Section E, 000000000-999999999 Cannot be negative Right
Field 16: Expended Calculated difference of (fields
FSEOG authorization (fields Calculate fields 7 + 8 + 9 + 7 + 8 + 9 + 15) – (fields 2 + 3
7 + 8 + 9 + 15) minus (fields 15 –2 – 3 –4 –5 –6 + 4 + 5 + 6)
2 + 3 + 4 + 5 + 6)
If result = negative, see edit
08130
291 2757 2765 9 Part IV, Section E, 000000000-999999999 Cannot be negative Right
Field 17: Unexpended Calculate Field 1 - Field 16 Calculated difference of Field
FSEOG authorization (Field 1 – Field 16
1 - Field 16) (cannot be
negative) If result = negative, see edit
08140
292 2766 2774 9 Part V, Section A, 000000000-999999999 Can be blank Right
FWS authorization
293 2775 2783 9 Part V, Section B, 000000000-999999999 Can be blank Right
Field 4: 2007–2008
FWS funds carried back and
spent in 2006–2007
294 2784 2792 9 Part V, Section B, 000000000-999999999 Can be blank Right
Field 5: Additional
2007–2008 FWS funds
carried back and spent
for 2007 summer
employment
295 2793 2801 9 Part V, Section B, Field 6: 000000000-999999999 Can be blank Right
6 2005–2006 funds carried
forward and spent in 2006–
2007
forward to be spent in
2007–2008
back and spent in
2005–2006
Additional 2006–2007 funds
carried back and spent for
2006 summer employment
299 2829 2837 9 Part V, Section B, 000000000-999999999 Display Only Right
Field 10: Total federal
funds available for Calculated sum of fields 1 +
2006–2007 FWS (fields 1 + 2 2 - 3 + 4 + 5 + 6 –7 –8 –9 Calculated sum of fields 1+ 2
- 3 + 4 + 5 + 6 - 7- 8- 9) –3+4+5+6–7–8–9

1-47
Pos Pos Date Format
300 2838 2846 9 Part V, Section C, 000000000- Calculated sum of fields 11a + Right
Field 11: Total earned 999999999Calculated sum 11b + 11c + 11d
Compensation for FWS of fields 11a + 11b + 11c +
Program 11d
301 2847 2855 9 Part V, Section C, 000000000-999999999 Can be blank Right
Field 11(a): On-campus
earned compensation
Field 11(b): Off-campus
earned compensation for
public or private non-profit
agencies, excluding amounts
reported in Field 11c
Field 11(c): Off-campus
earned compensation for
agencies that were unable to
pay regular nonfederal share
and had a federal share up to
90 percent
304 2874 2882 9 Part V, Section C, Field 000000000-999999999 Can be blank Right
11(d):
Off-campus earned
compensation for private for-
profit organizations
305 2883 2891 9 Part V, Section C, 000000000-999999999 Right
Field 12: Total institutional
share of earned
compensation
(see instructions)
306 2892 2900 9 Part V, Section D, 000000000-999999999 Can be blank Right
Field 13: Total federal Calculated sum of fields 13a +
share of FWS earned Calculated sum of fields 13a 13b + 13c + 13d
compensation + 13b + 13c + 13d

Field 13(a):
Federal share paid at a rate
up to 75 percent

Field 13(b): Federal Share
paid at a rate up to 100
percent for waivers of
nonfederal share
309 2919 2927 9 Part V, Section D, Field 000000000-999999999 Can be blank Right
13(c): Federal share paid at
a rate up to 90 percent for
agencies that were unable to
pay regular nonfederal share:
310 2928 2936 9 Part V, Section D, Field 000000000-999999999 Right
13(d): Federal share paid at
a rate up to 50 percent for
off-campus, private for-profit
organizations
311 2937 2945 9 Part V, Section D, 000000000-999999999 Right
Field 14: Administrative
cost allowance claimed
312 2946 2954 9 Part V, Section D, 000000000-999999999 Right
of Job Location and
Development (JLD) Program
expenditures

1-48
Pos Pos Date Format
313 2955 2963 9 Part V, Section D, 000000000-999999999 Calculated sum of fields 13 Right
Field 16: Total federal through 15
funds spent for FWS (fields Calculated sum of fields 13,
13 + 14 + 15) 14, and 15
314 2964 2972 9 Part V, Section E, 000000000-999999999 Calculated difference of (fields Right
Field 17: Expended 3 + 7 + 8 + 9 + 16) minus
FWS authorization ((fields 3 Calculated sum of (fields 3 + (fields 2 + 4 + 5 +6)
+ 7 + 8 + 9 + 16) minus 7 + 8 + 9 + 16) minus (fields Cannot be negative
(fields 2 + 4 + 5 + 6) ) 2 + 4 + 5 + 6)
315 2973 2981 9 Part V, Section E, 000000000-999999999 Calculated difference of Field Right
Field 18: Unexpended 1 – Field 17
FWS authorization (Field 1 - Calculated sum of Fields 1 - Cannot be negative
Field 17) Field 17
316 2982 2990 9 Part V, Section F, 000000000-999999999 If fields 20, 21, and 22 contain Right
Field 19: Total values other than zero, this
expenditures for the field cannot be zero.
JLD Program
If fields 20, 21, and 22 are
equal to zero, this field must
be zero.
If any of the above conditions

are not met, display the
following message:
In Part V, Section F, fields 19,
20, 21, and 22 must all have a
value greater than zero or
must all be equal to zero.
If Field 19 is less than Field

20, display the following
message:
In Part V, Section F, Field 20
19.
Field 20: Institutional values other than zero, this
expenditures for the field cannot be zero.
JLD Program (see
instructions) If fields 19, 21, and 22 are
be zero.

following message:
value greater than zero or

In Part V, Section F, Field 20
19.

1-49
Pos Pos Date Format
Field 21: Number of values other than zero, this
students for whom field cannot be zero.
jobs were located or
developed If fields 19, 20, and 22 are
be zero.

following message:
value greater than zero, or
Field 22: Total earnings values other than zero, this
of the students in field cannot be zero.
Field 21 above
If fields 19, 20, and 21 are
be zero.

following message:
320 3016 3022 7 Part V, Section G, 0000000-9999999 Error Condition and Message: Right
Field 23: Number of
students in community In Part V, Section G, Field 23
service employment is greater than zero; therefore,
Field 24 must be greater than
zero.
of community service In Part V, Section G, Field 24
earned compensation is greater than zero; therefore,
Field 23 must be greater than
zero.
Field 25: Nonfederal
share of community In Part V, Section G, Field 25
service earned is greater than zero; therefore,
compensation fields 23 and 24 must both be
greater than zero.

1-50
Pos Pos Date Format
323 3041 3047 7 Part V, Section H, 0000000-9999999 If Field 27 and Field 28 Right
Field 26: Number of contain values other than
FWS students zero, this field cannot be zero.
employed as reading
tutors of children or If Field 27 and Field 28 are
employed in family equal to zero, this field must
literacy activities be zero.

are not met, then display the
following message:
In Part V, Section H, fields 26,

27, and 28 must all have a

In Part V, Section H, if fields
26 and 27 are greater than
zero, Field 27 must be greater
than Field 26.
Field 27: Federal share contain values other than
of earned compensation zero, this field cannot be zero.
for FWS students
employed as reading If Field 26 and Field 28 are
tutors of children or equal to zero, this field must
employed in family be zero.
literacy activities
following message:

27, 28 must all have a value
greater than zero, or must all
be equal to zero.
In Part V, Section H, Field 27

28.
325 3057 3065 9 Part V, Section H, 000000000-999999999 Error Condition and Message: Right
Field 27(a): Amount of
the federal share in In Part V, Section H, Field 27a
Field 27 spent on cannot be greater than Field
community service 27.
employment
In Part V, Section H, Field

27a cannot be greater than
Field 24.

1-51
Pos Pos Date Format
Field 28: Total earned contain values other than
compensation for FWS zero, this field cannot be zero.
students employed as
reading tutors of If Field 26 and Field 27 are
children or employed equal to zero, this field must
in family literacy be zero.
activities
following message:

In Part V, Section H, Field 28

cannot be less than Field 27.
327 3075 3081 7 Part V, Section I, 0000000-9999999 If Field 30 and Field 31 Right
Field 29: Number of contain values other than
FWS students zero, this field cannot be zero.
employed as
mathematics tutors of If Field 30 and Field 31 are
children equal to zero, this field must
be zero.

following message:
In Part V, Section I, fields 29,


In Part V, Section I, if Field 29
is greater than zero, Field 30
must be greater than Field 29.

1-52
Pos Pos Date Format
Field 30: Federal share contain values other than
of earned compensation zero, this field cannot be zero.
for FWS students
employed as If Field 29 and Field 31 are
mathematics tutors of equal to zero, this field must
children be zero.

following message:


In Part V, Section I, Field 30
31.
Field 31: Total earned contain values other than
compensation for FWS zero, this field cannot be zero.
students employed as
mathematics tutors of If Field 29 and Field 30 are
children equal to zero, this field must
be zero.

following message:


In Part V, Section I, Field 31
cannot be less than Field 30.

1-53
Pos Pos Date Format
330 3100 3106 7 Part VI, Section A, 0000000-9999999 Can be blank Right
Field 1(a):
Undergraduate Error Condition and Message:
Dependent Income
Category In Part VI, Section A, If Field
$0 to $5,999 – 1a is greater than zero, Field
Perkins Loan Recipients 1b must be greater than Field
1a.
If data exists in Field 1a, then

Field 1g must have data.
If the above condition does not
match, display the following
message:
Field 1: If there are Recipients
entered for the Perkins,
FSEOG, or FWS program (in
column a, c, or e), there must
be Unduplicated Recipients
entered in column g.
Field 1(b):
Undergraduate
Dependent Income Error Condition and Message:
Category Field 1: If there are Funds (b)
$0 to $5,999 – entered for the Perkins
Perkins Loan Funds program, there must be
Recipients (a) entered for that
program.
Field 1(c):
Dependent Income
Category If Field 1c is greater than zero,
$0 to $5,999 – Field 1d must be greater than
FSEOG Recipients Field 1c.
If data exists in Field 1c, then

message:

1-54
Pos Pos Date Format
Field 1(d):
Undergraduate
Category Field 1: If there are Funds (d)
$0 to $5,999 – entered for the FSEOG
FSEOG Funds program, there must be
Recipients (c) entered for that
program.
Field 1(e):
Undergraduate
Category If Field 1e is greater than zero,
$0 to $5,999 – Field 1f must be greater than
FWS Recipients Field 1e.
If data exists in Field 1e, then

message:
Field 1(f):
Undergraduate
Category Field 1: If there are Funds (f)
$0 to $5,999 – entered for the FWS program,
FWS Funds there must be Recipients (e)
entered for that program.
Field 1(g):
Undergraduate
Dependent Income If data exists in Field 1g, then
Category Field 1a, c, or e must have
$0 to $5,999 – data.
Unduplicated Recipients If the above condition does not
message:
Field 1: If there are
Unduplicated Recipients
entered in column g, there
must be Recipients entered for
the Perkins, FSEOG, or FWS
program (in column a, c, or e).

1-55
Pos Pos Date Format
Field 2(a):
Undergraduate
Category If Field 2a is greater than zero,
$6,000 to $11,999 – Field 2b must be greater than
Perkins Loan Recipients Field 2a.

message:
Field 2(b):
Undergraduate
$6,000 to $11,999 – entered for the Perkins
program.
Field 2(c):
Undergraduate
$6,000 to $11,999 – Field 2d must be greater than

message:
Field 2(d):
Undergraduate
$6,000 to $11,999 – entered for the FSEOG
program.

1-56
Pos Pos Date Format
Field 2(e):
Undergraduate
$6,000 to $11,999 – Field 2f must be greater than

message:
Field 2(f):
Undergraduate
$6,000 to $11,999 – entered for the FWS program,
Field 2(g) G:
Undergraduate
$6,000 to $11,999 – data. If the above condition
Unduplicated Recipients does not match, display the
following message:

1-57
Pos Pos Date Format
Field 3(a):
Undergraduate

message:
Field 3(b):
Undergraduate
Category
$12,000 to $23,999 – Field 3: If there are Funds (b)
Perkins Loan Funds entered for the Perkins
program, there must be
program.
Field 3(c):
Undergraduate
Category
$12,000 to $23,999 – If Field 3c is greater than zero,
FSEOG Recipients Field 3d must be greater than
Field 3c.

message:
Field 3(d):
Undergraduate
program.

1-58
Pos Pos Date Format
Field 3(e):
Undergraduate

message:
Field 3(f):
Undergraduate
Field 3(g):
Undergraduate
$12,000 to $23,999 – data.
message:

1-59
Pos Pos Date Format
Field 4(a):
Undergraduate

message:
Field 4(b):
Undergraduate
program.
Field 4(c):
Undergraduate

message:
Field 4(d):
Undergraduate
program.

1-60
Pos Pos Date Format
Field 4(e):
Undergraduate

message:
Field 4(f):
Undergraduate
Field 4(g) G:
Undergraduate
$24,000 to $29,999 – data.
message:

1-61
Pos Pos Date Format
Field 5(a) A:
Undergraduate

message:
Field 5(b):
Undergraduate
program.
Field 5(c):
Undergraduate

message:
Field 5(d) D:
Undergraduate
program.

1-62
Pos Pos Date Format
Field 5(e):
Undergraduate

message:
Field 5(f) F:
Undergraduate
Field 5(g):
Undergraduate
Dependent Income Category If data exists in Field 5g, then
$30,000 to $41,999 – Field 5a, c, or e must have
Unduplicated Recipients data.
message:

1-63
Pos Pos Date Format
Field 6(a):
Undergraduate

message:
Field 6(b):
Undergraduate
program.
Field 6(c):
Undergraduate
Dependent Error Condition and Message:
Income Category If Field 6c is greater than zero,

message:

1-64
Pos Pos Date Format
Field 6(d):
Undergraduate
program.
Field 6(e):
Undergraduate

message:
Field 6(f):
Undergraduate
Field 6(g):
Undergraduate
$42,000 to $59,999 – data.
message:

1-65
Pos Pos Date Format
Field 7(a):
Undergraduate
$60,000 and Over – Field 7b must be greater than
Perkins Loan Field 7a.

message:
Field 7(b):
Undergraduate
$60,000 and Over – entered for the Perkins
program.
Field 7(c):
Undergraduate
$60,000 and Over – Field 7d must be greater than

message:
Field 7(d):
Undergraduate
$60,000 and Over – entered for the FSEOG
program.

1-66
Pos Pos Date Format
Field 7(e) E:
Undergraduate
$60,000 and Over – Field 7f must be greater than

message:
Field 7(f):
Undergraduate
$60,000 and Over – entered for the FWS program,
Field 7(g) G:
Undergraduate
Category fields 7a, c, or e must have
$60,000 and Over – data.
message:

1-67
Pos Pos Date Format
Field 8(a):
Undergraduate
Independent Income Error Condition and Message:
$0 to $1,999 – Field 8b must be greater than

message:
Field 8(b):
Undergraduate
$0 to $1,999 – entered for the Perkins
program.
Field 8(c):
Undergraduate
$0 to $1,999 – Field 8d must be greater than

message:
Field 8(d):
Undergraduate
$0 to $1,999 – entered for the FSEOG
program.

1-68
Pos Pos Date Format
Field 8(e):
Undergraduate
$0 to $1,999 – Field 8f must be greater than

message:
Field 8(f):
Undergraduate
$0 to $1,999 – entered for the FWS program,
Field 8(g):
Undergraduate
Independent Income If data exists in Field 8g, then
$0 to $1,999 – data.
message:

1-69
Pos Pos Date Format
Field 9(a):
Undergraduate
Category If Fields 9a is greater than
$2,000 to $3,999 – zero, Field 9b must be greater
Perkins Loan Recipients than Field 9a.

message:
Field 9(b) B:
Undergraduate
program.
Field 9(c):
Undergraduate

message:
Field 9(d):
Undergraduate
program.

1-70
Pos Pos Date Format
Field 9(e):
Undergraduate

message:
Field 9(f):
Undergraduate
Field 9(g) G:
Undergraduate
$2,000 to $3,999 – data.
message:

1-71
Pos Pos Date Format
Field 10(a):
Undergraduate
Category If Field 10a is greater than
$4,000 to $7,999 – zero, Field 10b must be
Perkins Loan Recipients greater than Field 10a.

message:
Recipients entered for the
Perkins, FSEOG, or FWS
program (in column a, c, or e),
there must be Unduplicated
Recipients entered in column
g.
Field 10(b):
Undergraduate
program.
Field 10(c):
Undergraduate
Category If Field 10c is greater than
$4,000 to $7,999 – zero, Field 10d must be
FSEOG Recipients greater than Field 10c.

message:
g.

1-72
Pos Pos Date Format
Field 10(d):
Undergraduate
program.
Field 10(e):
Undergraduate
Category If Field 10e is greater than
$4,000 to $7,999 – zero, Field 10f must be greater
FWS Recipients than Field 10e.

message:
g.
Field 10(f):
Undergraduate
Field 10(g):
Undergraduate
$4,000 to $7,999 – data.
message:

1-73
Pos Pos Date Format
Field 11(a) A:
Undergraduate

message:
g.
Field 11(b):
Undergraduate
program.
Field 11(c):
Undergraduate

message:
g.

1-74
Pos Pos Date Format
Field 11(d):
Undergraduate
program.
Field 11(e) E:
Undergraduate

message:
g.
Field 11(f):
Undergraduate
Field 11(g):
Undergraduate
$8,000 to $11,999 – data.
message:

1-75
Pos Pos Date Format
Field 12(a):
Undergraduate

message:
g.
Field 12(b):
Undergraduate
program.
Field 12(c):
Undergraduate

message:
g.

1-76
Pos Pos Date Format
Field 12(d):
Undergraduate
program.
Field 12(e):
Undergraduate

message:
g.
Field 12(f) F:
Undergraduate
Field 12(g):
Undergraduate
$12,000 to $15,999 – data.
message:

1-77
Pos Pos Date Format
Field 13(a):
Undergraduate

message:
g.
Field 13(b):
Undergraduate
program.
416 3776 3782 7 0000000-9999999 Can be blank Right

Part VI, Section A,
Field 13(c):
Independent Income If Field 13c is greater than
Category zero, Field 13d must be
$16,000 to $19,999 – greater than Field 13c.
FSEOG Recipients

message:
g.

1-78
Pos Pos Date Format
Field 13(d):
Undergraduate
program.
Field 13(e):
Undergraduate

message:
g.
Field 13(f):
Undergraduate
Field 13(g):
Undergraduate
$16,000 to $19,999 – data.
message:

1-79
Pos Pos Date Format
Field 14(a):
Undergraduate
$20,000 and Over – zero, Field 14b must be

message:
g.
Field 14(b):
Undergraduate
$20,000 and Over – entered for the Perkins
program.
Field 14(c):
Undergraduate
$20,000 and Over – zero, Field 14d must be

message:
g.

1-80
Pos Pos Date Format
Field 14(d):
Undergraduate
$20,000 and Over – entered for the FSEOG
program.
Field 14(e):
Undergraduate
$20,000 and Over – zero, Field 14f must be greater

message:
g.
Field 14(f):
Undergraduate
$20,000 and Over – entered for the FWS program,
Field 14(g):
Undergraduate
$20,000 and Over – data.
message:

1-81
Pos Pos Date Format
Field 15(a):
Graduate/Professional –
Perkins Loan Recipients Error Condition and Message:
If Field 15a is greater than
zero, Field 15b must be
greater than Field 15a.

message:
g.
Field 15(b):
Perkins Loan Funds Error Condition and Message:
Field 15: If there are Funds (b)
entered for the Perkins
program.
Field 15(e):
FWS Recipients Error Condition and Message:
If Field 15e is greater than
zero, Field 15f must be greater
than Field 15e.

message:
g.
Field 15(f):
FWS Funds Error Condition and Message:
Field 15: If there are Funds (f)
entered for the FWS program,
there must be Recipients (e)

1-82
Pos Pos Date Format
Field 15(g):
Unduplicated Recipients If data exists in Field 15g, then
Field 15a, c, or e must have
data.
message:
433 3909 3915 7 Part VI, Section A, 0000000-9999999 Calculated sum of fields 1 Right
Field 16(a) A: through 15 (a)
TOTAL (fields 1-15)l – Calculated sum of Fields 1
Perkins Loan Recipients through 15 (a)
Field 16(b): through 15 (b)
TOTAL (fields 1-15) l – Calculated sum of Fields 1
Perkins Loan Funds through 15 (b)
Field 16(c): through 14(c)
TOTAL (fields 1-15) – Calculated sum of Fields 1
FSEOG Recipients through 14 (c)
Field 16(d): through 14 (d)
TOTAL (fields 1-15) l – Calculated sum of Fields 1
FSEOG Funds through 14 (d)
Field 16(e): through 15 (e)
TOTAL (fields 1-15) – FWS Calculated sum of Fields 1
Recipients through 15 (e)
Field 16(f): through 15 (f)
TOTAL (fields 1-15) l – FWS Calculated sum of Fields 1
Funds through 15 (f)
Field 16(g): through 15 (g)
TOTAL (fields 1-15) – Calculated sum of Fields 1
Unduplicated Recipients through 15 (g)
Field 17(a):
Total less-than-full-time
students (from fields 1-15) – Error Condition and Message:
Perkins Loan Recipients If Field 17a is greater than

The data in Field 17a cannot
exceed the data in Field 16a.

1-83
Pos Pos Date Format
Field 17(b):
Perkins Loan Field 17: If there are Funds (b)
Funds entered for the Perkins
program.

The data in Field 17b cannot
exceed the data in Field 16b.
Field 17(c):
FSEOG Recipients If Field 17c is greater than
greater than Field 17c.

The data in Field 17c cannot
exceed the data in Field 16c.
Field 17(d):
FSEOG Funds Field 17: If there are Funds (d)
entered for the FSEOG
program.

The data in Field 17d cannot
exceed the data in Field 16d.
Field 17(e):
FWS Recipients If Field 17e is greater than
than Field 17e.


1-84
Pos Pos Date Format
Field 17(f):
FWS Funds Field 17: If there are Funds (f)

The data in Field 17f cannot
exceed the data in Field 16f.
Field 17(g):
students (from fields 1-15) – If data exists in Field 17g, then
Unduplicated Recipients Field 17a, c, or e must have
data. If the above condition
does not match, display the
following message:

The data in Field 17g cannot
exceed the data in Field 16g.
Field 18(a):
Total “Automatic” Zero EFC
Perkins Loan Recipients If Field 18a is greater than

Field 18(b):
Perkins Loan Funds Field 18: If there are Funds (b)
entered for the Perkins
program.

The data in Field 18b cannot
exceed the data in Field 16b.

1-85
Pos Pos Date Format
Field 18(c):
FSEOG Recipients If Field 18c is greater than
greater than Field 18c.

The data in Field 18c cannot
exceed the data in Field 16c.
Field 18(d):
students (from fields 1-15 – Error Condition and Message:
FSEOG Funds Field 18: If there are Funds (d)
entered for the FSEOG
program.

The data in Field 18d cannot
exceed the data in Field 16d.
Field 18(e):
FWS Recipients If Field 18e is greater than
than Field 18e.

The data in Field 18e cannot
exceed the data in Field 16e.
Field 18(f):
FWS Funds Field 18: If there are Funds (f)

The data in Field 18f cannot
exceed the data in Field 16f.

1-86
Pos Pos Date Format
453 4067 4073 7 Part VI, Section A, 0000000-9999999 If data exists in Field 18g, then Right
Field 18(g): Field 18a, c, or e must have
Total “Automatic” Zero EFC data. If the above condition
students (from fields 1-15) – does not match, display the
Unduplicated Recipients following message:
Unduplicated Recipients in
column g, there must be

The data in Field 18g cannot
exceed the data in Field 16g.

1-87

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Technical

Implementation Guide ..................................................................................... 2-1

Record Layouts................................................................................................ 3-1

This technical reference provides a current snapshot of the system

Keep in mind that further changes to the technical reference may

If you have any questions regarding the information contained in

July 2007 (2008-2009) Overview

For questions about this technical reference, please call FISAP

July 2007 (2008-2009) Overview

Keep in mind that further changes to the technical reference may

2008-2009 Modifications at a Glance

April 2007 (2008-2009) Implementation Guide

April 2007 (2008-2009) Implementation Guide

April 2007 (2008-2009) Implementation Guide

July 2007 (2008-2009) Record Layouts

1 1 2 2 FISAP Record Type Must be 01 Must be 01 Left

3 4 73 70 Name of school 0-9 If any field in 1a, except the Left

July 2007 (2008-2009) Record Layouts

New schools must enter

A complete mailing address

A complete mailing address

July 2007 (2008-2009) Record Layouts

11 281 315 35 Mailing Address 2 0-9 Can be blank if Mailing Left

A complete mailing address

A complete mailing address

A complete mailing address

July 2007 (2008-2009) Record Layouts

A complete mailing address

16 354 361 8 OPEID Number 00000000-99999900 Cannot be blank Right

July 2007 (2008-2009) Record Layouts

In Part I, Section A, Field 3,

If Type of school = Public or

In Part I, Section A, Field 3

If Type of school = Proprietary

In Part 1, Section A, Field 3

July 2007 (2008-2009) Record Layouts

19 365 394 30 Part I, Section A, Field 6: 0-9 Cannot be blank Left

Financial Aid Administrator

July 2007 (2008-2009) Record Layouts

Private Financial Aid

Private Financial Aid

Private Financial Aid

July 2007 (2008-2009) Record Layouts

Chief Executive Officer Date

32 695 704 10 Part I, Section B, Field 8: 0000000000-9999999999 Cannot be blank Left

Chief Executive Officer

33 705 714 10 Part I, Section B, Field 8: 0000000000-9999999999 Can be blank Left

In Part II, Section A, if Field 2

In Part II, Section A, if Field 2

July 2007 (2008-2009) Record Layouts

July 2007 (2008-2009) Record Layouts

In Part II, Section D, if Field 7a

Enter data for question 7 or

Field 7b must be blank when

In Part II, Section D, if Field 7a

Enter data for question 7 or

July 2007 (2008-2009) Record Layouts