United States Department of Education

Office of Federal Student Aid

National Student Loan Data System

NSLDS Guaranty Agency Data Provider Instructions

Edit Change to the Date of Loan Status Field
Technical Update GA–2002–08

December 30, 2002

This information is intended for the person in your organization who is responsible for working
with NSLDS. If that person is not you, please forward this update to the appropriate person.

Edit Change to the Date of Loan Status Field

The Date of Loan Status (field code 062) field can now accept loan status dates for statuses IG
(In Grace Period) or IM (In Military Grace) up to 180 days prior to the Date of Guaranty.
Previously, the effective date was required to be on or after the Date of Guaranty.

Please replace your old Date of Loan Status pages with the attached new change pages in
Appendix A of your Guaranty Agency Data Provider Instructions.

If you have any questions, please contact the NSLDS Customer Service Center at
(800) 999–8219 or nsldscoe@raytheon.com.

1
 Date of Loan Status
Loan History Reason- Date Sequence Edit Type Size Position Field Code
Identifier Kept ability
No Yes Yes No Date 8 134-141 062
Description Date when the current Code for Loan Status became effective.
Comments • Specific instructions regarding the date to report in conjunction with each
loan status code are provided in the Loan Status Codes table
(Appendix B–Table B-10).
• For Closed Loans, Date of Loan Status must equal Date of Outstanding
Principal Balance.
• Do not change the Date of Loan Status if the Loan Status Code does not
change, unless you are correcting a date previously reported in error.
Part of Event Type Loan Status
Companion Field(s) • Linked through edit
−Code for Loan Status (063)
−Date Enrollment Period Begins (077)
−Date Entered Repayment (060)
−Date of Disbursement (066)
−Date of Guaranty (025)
−New Date of Guaranty (045) (used if new identifiers supplied)
−New Type of Loan (044) (used if new identifiers supplied)
−Submittal (Extract) Date (004) (Header Record)
−Type of Loan (024)
• Linked through event
−Code for Loan Status (063)
Default Value / Use Must always be filled.
Reporting Report actual value as new loan or change in loan status occurs.
Edit Verifies Error Error Error Message
Level No.
Domain- Must be a valid date Invalid date. 0198 Invalid Date of Loan Status
Level Er- (if not zeroes).
ror
Record- Must be reported. Contains zeroes. 0154 Date of Loan Status is required
Level
Error
Record- For ID Loan Status, Date of Loan Status 0577 For ID Loan Status, Date must be >= Date of
Level the Date of Loan is before Date of Guaranty - 2 years
Error Status must be on or Guaranty less 2
after the Date of years.
Guaranty less 2
years.

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 Date of Loan Status
Record- For SF, SU, & PL Date of Loan Status 0578 Based on Loan Status, Date must be >= Date
Level loans with AL, DC, is before Date Entered Repayment
Error DD, DK, DN, DP, Entered Repayment.
DR, DS, DW, OD,
PM, UB, or UD Loan
Status, the Date of
Loan Status must be
on or after the Date
Entered Repayment.
Record- For SL loans (other Date of Loan Status 0579 Based on loan type & status, Dt must be >=
Level Er- than ID Loan Status), is before Date of Date of Guaranty
ror the Date of Loan Guaranty.
Status must be on or
after the Date of
Guaranty.
Record- For SF, SU, & PL Date of Loan Status 0579 Based on loan type & status, Dt must be >=
Level loans with BC, BK, is before Date of Date of Guaranty
Error CA, CS, DA, DE, DI, Guaranty.
FB, FC, IG, IM, PC,
PF, PN, RF, RP, UA,
UC or UI Loan
Status, the Date of
Loan Status must be
on or after the Date
of Guaranty.
Record- For Non-CL Loans Date of Loan Status 0580 Date must be = or less than Submittal Date
Level Er- for all loan statuses is after the
ror except ID and CA, Submittal (Extract)
the Date of Loan Date.
Status must be on or
before the Submittal
(Extract) Date.
Record- For ID Loan Status, Date of Loan Status 0668 For ID Loan Stat, Dt must be <= Submit Dt
Level the Date of Loan is after the or = Enrol Per Beg Dt
Error Status must be on or Submittal (Extract)
before the Submittal Date, but not equal
(Extract) Date unless to the Enrollment
equal to the Date Period Begin Date.
Enrollment Period
Begins.
Record- For CA Loan Status, Date of Loan Status 0710 For CA Loan Stat, must be <= Dt of Guar +
Level Er- the Date of Loan is after the later of 2yr or <= Submittal Dt
ror Status must be on or (a) the Date of
before the later of (a) Guaranty plus 2
the Date of Guaranty years or (b) the
plus 2 years or (b) the Submittal (Extract)
Submittal (Extract) Date.
Date.

3
 Date of Loan Status
Record- For SF, SU, & PL Date of Loan Status 0715 Based on loan type & status, Dt must be >=
Level loans with DB, DF, is before the Date of Date of Disbursement
Error DL, DO, DT, DU, Disbursement.
DX, DZ, or XD Loan
Status, the Date of
Loan Status must be
on or after the Date
of Disbursement.
Record- For CL & RF loans Date of Loan Status 0720 For CL and RF loans, Date must be >= Date
Level Er- not in an ID status, is before Date of of Guaranty - 1 year
ror the Date of Loan Guaranty less 1
Status must be on or year.
after the Date of
Guaranty less 1 year.
Record- For CL loans, for all Date of Loan Status 0721 For CL loans, Date must be <= Submittal
Level loan statuses except is after the Date + 1 month
Error ID and CA, the Date Submittal (Extract)
of Loan Status must Date plus 1 month.
be on or before the
Submittal (Extract)
Date plus 1 month.
Record- For IA Loan Status, Date of Loan Status 0722 For IA Loan Status, Date must be = Date of
Level the Date of Loan is not equal to the Guaranty
Error Status must be equal Date of Guaranty.
to the Date of
Guaranty.
Record- For AE Loan Status, Date of Loan Status 0724 For AE Loan Status, Dt must be > than other
Level the effective date is earlier than other loan activity dates
Error must be later than activity reported on
other activities the loan.
reported on the loan.
Record- For AE Loan Status, Date of Loan Status 0725 AE status date must be >= 11/1/1994
Level the effective date cannot precede
Error cannot be earlier than 11/1/1994.
11/1/1994.
Record- For IG & IM Loan Date of Loan Status 0726 For IG & IM Loan Status, Date must be >=
Level Status the Date of is before Date of Date of Guaranty – 180 days.
Error Loan Status must be Guaranty less 180
on or after Date of days.
Guaranty less 180
days.
Date Revised 12-10-2002